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Home My WebLink About37-Purchasing . . CITY OF SAN BEROlRDINO J~EQUESTOOR COUNCIL ACTION From: ~;r"0 .; '-',"'" ,.,....,.: Dean R. Meech. Purchasi ng Agetit-" ~. - ..- '1ldbject:: . Dept: Purchasing 1- . __.. '.. ,",", , - ::"i Board-up Services -- Award of three Annual Purchase Order Agreements Date: May 8. 1990 Bid: F-90-14 Synopsis of Previous Council action: None Racommended motion: Adopt ResolutionS Dean R. Meech Contact person: Dean R. Meech Phone: 384-5085 N/A Supporting data attached: Yes Ward: FUNDING REQUIREMENTS: Amount: $300.000.00 Source: (Acct. No.) 001-181-53156 Acct. Oescri tion Finance: Council Notes: 36-.s7-3~ Aa,onrl" It..m Nn . CITY OF SAN BERtCRDINO - REQUEST .:bR COUNCIL ACTION STAFF REPORT The Resolutions award "draw-down" amounts to three contrac- tors for board-up services. The maximum amount to be paid to any individual contractor would be $100,000. Planning and Building Services will issue instructions-to-proceed for problem locations, as needed, and verify billings prior to sending to Finance for payment. The functions listed on the Update and Interstate Field which are normally performed dollar-amounts indicated are will bill the city for locations. letters to Ewing, Collateral indicate the component functions during board-up operations. The the "bid" which the contractors appropriate work at specific Use of the contractors will be on a rotating basis; contractors should be able to meet the needs of the the event board-up activity should exceed the estimated at this time, further action by the Council will be required at a future date. The majority of costs incurred by the city will be passed on to the responsible property owner via the lien process. 4J..hi?fbk~ and three City. In $300,000 Mayor and 75-0264 . 'CITY OF SAN BERORDINO - REQUEST .:bR COUNCIL ACTION STAFF REPORT F-90-14 The proposed purchase is for Board-up Services to be utilized in daily operations by the Building and Planning Department. At the request of the department, appropriate specifications were prepared, published and furnished to area suppliers. Bids were publicly opened and declared on April 24, 1990. After failure of vendors to respond to bid F-90-13 for board-up services due to unrealistic, unreasonable and non-industry standard speci fi cati ons, the Purchase Agent put on the street a bi d for these services that Purchasing felt the industry could live with. There is no total bid amount. There is an amount for certain tasks to be performed, however. Upon weighing of the bids it was observed an industry range of dollars was set for these tasks. The Purchasing Agent then set a leveling cap on the amount the City would pay for the tasks. The three vendors were chosen per the following conditions. Technical Specifications Section 19, Section 20 & Letters of 4-30-90 It is suggested the Building and Planning Department administer the contracts for this service on an indexing arrangement. An activity log on the contacts of vendors wou1 d serve thi s purpose. The acti vi ty on this service last year was $311,000.00. Give each vendor fair oppurtunity and let service develop the lions share of activity. It is recommended that the bids be accepted for contract. The funding is in the 1990/91 budget. Account Number: 001-181-53156 75.0264 .'" 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 - ......' , , RESOLUTION NO. ';" . ..RElifJlJJlI9\! Of THE CITY OF SAN BERNARDINO AWARDING A PURCHASE ORDER TO 1NTERS~'FKlD-'SERVICE FOR THE FURNISHING AND DELIVERY OF BOARD-UP SERVICES, r~Eg~~~~~~-~~~ BUILDING AND PLANNING DEPARTMENT IN ACCORDANCE WITH BID BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That Interstate Field Service is the lowest and best responsible bidder for the furnishing and delivery of Board-Up Services in accordance with Bid Specification F-90-14 for the total amount of $100,000.00; pursuant to this determination, the Purchasing Agent is hereby authorized and ,,- . di rected to issue a purchase order for sai d Board-Up Servi ces to' 'sa; d lowert,' ~. _.....~ ,.,~ and best responsible bidder; such award shall only be effectiv~:Upo~.the 'c~' .' ... ~ d ll~+t... \~. an a -o'1,er.*,,' .j"..Jf-_..-, -.~.,. . , )l',' > I HEREBY CERTIFY that the foregoing resolution was duly adopted by issuance of a Purchase Order by the Purchasing Agent; , quotations therefor are hereby rejected. the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of ,199___, by the following vote, to wit: AYES: Council Members NAy,S:,.... , ;:~ , A~lIT: City Clerk / / / / / / / / III / / / / ! / / / / I 05-08-90 / / / / / / / / / / / / / / / / -1- ~7 I ' ~ 1 2 3 4 5 6 7 8 9 10 11 12 c , " RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE ORDER TO INTERSTATE FIELD SERVICE FOR THE FURNISHING AND DELIVERY OF BOARD-UP SERVICES TO BE: UT.lLlZED BY THE BUILDING AND PLANNING DEPARTMENT IN ACCORDANCE WITH BID spttlF'ICAnON' F.-90-14. .', ~',~..::.. . .'~;~'~>~}.~~ " The' foregoing resolution is hereby approved this day of , 199 W. R. Holcomb, Mayor City of San Bernardino Approved as to form and legal content: .F"~~~-. . _"l:ior'ti,i; .:F"'I' ,l' ;!/ -H'<Z' '....'" ',,,t .~ :~~~ .:.; ,. ~iJt;-~::::.. J:;'~lE.:~\ ~"*~--.~.,,' ~~.-:~/~..: ~ '::-~.~ . ~t=~'::~-<"~~; II. . ";l<;.',' f ,.".." ,.,', Cl ty Attorney 13 f 14 15 16 17 18 19 20 21 22 23 24 25 / / / / 26 I / / / / 27 II / / / / 28 ' II / / 05-08-90 -2- / / / / / / / / / / / / / / / I C I T V o F "'" , , ,,) " ".n , "\' ., "- --~lr'"- ~j;I'" , 'I" "\"., . _ '" ~~ ~:.t\"\\"t...., .'~.".1 oJ" ~,' '" ' ,,"f'-',' ", 1 \'t ....'\. f\:-f)f.:\ \ Ir\~, " , J..::,,\r, liel"''' ".'" d-\\;;.)I '-I "', ,I,) *'\_ '''In f'\ f'~, \-..;' ..JU _.:; i.ll It\'{ " ,1 ""I I -"~'':.l \.. _~ l"';:~ ~ \,:;::.~ [i l:~..' t.- ~v \.-, . .- ~ ..- '. '. /"""', ~ San Bernardino PURCHASING 6 STORES DIVISION DEAN R M E E C H PURCHASING AGENT Apri 1 30, 1990 Interstate Field Service 4734 N. Grand Avenue Covina. CA 91724 Dear Mr. Robert G. Gomez, Your bid on F-90-14 (Board Up Services) was valid and acceptable in most all areas. However, the City of San Bernardino will pay no more than the set fees listed for the following items: Page 2 & 3, Technical Specifications #11 Boarding of Openings: Windows: 1. Size A (34" x 46" & down}...................$35.00 2. Size B (48" x 56" down to size A}...........$35.00 3. Size C (80" x 66" down to size B}.......... .$70.00 Doors: 1. Security Door (one side only}...............$70.00 includes all hardware 2. Security Door (double}.....................$125.00 includes all hardware 3. Stationery (no hardware}....................$40.00 flat rate standard door 4. Station united inch method system............$1.50 per sq ft non-standard door 5. Sliders, each panel (flat ratel.............$35.00 per panel -' 250 WEST CLUSTER ST~EET SAN BERNARDINO CAllFOANIA 92':05 7141384.5085 i ,'_ ""., '- , . . , '" c ,-,.I F-90-14 Board Up Services Bid Apri 1 30, 1990 Page 2 #13 Miscellaneous Items: 1. Padlocks #A-112 Master #5...................$12.00 2. Hasp (Sheds/Garage Each}....................$12.00 3. Photos. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1. 50 4. Lawn Maintenance (Mow/Cut) 500-1550 Square Feet............$40.00 1500-2500 Square Feet...........$80.00 2500-3500 Square Feet..........$120.00 5. Trash removal per load (3/4 ton pick upl....$gO.OO (l00 cubi c feet) 6. Car Removal................................ .$75.00 7. Swimming Pool Draining.....................$115.00 I f you cons i der thi s fee schedul e acceptable I woul d 1 i ke to move forward in accepting the bid for contract. Pl ease acknowl edge your acceptance of the San Bernardi no fee rates by signing below and returning this memo as soon as possible. Thank you. 4~~ Dean R. Meech, Purchaslng Agent Vendor ~knOWledgement and Acceptance: dLJt)/~ ~.. 5"-/- 70 Date