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Home My WebLink About1988-314 '~ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 88-314 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH FAMILY SERVICE AGENCY RELATING TO FINANCIAL ASSISTANCE FOR FISCAL YEAR 1988-1989. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and directed to execute on behalf of said City an agreement with Family Service Agency relating to financial assistance for fiscal year 1988-1989, a copy of which is attached hereto, marked Exhibit "A" and incorporated herein by reference as fully as though set forth at length. SECTION 2. The authorization granted hereunder shall expire and be void and of no further effect if the agreement is not executed by both parties and returned to the office of The City Clerk within 60 days following effective date of the resolution. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a rAq1l1ar meeting thereof, held on the day of 15th August 1988" by the following vote, to wit: AYES: Council Members Reilly FlorAs Mi'll1<'!<:l..y Minor. Pone-Ludlam MillAr NAYS: None ABSENT: Connci 1 MAmhp.r 'F.~rrrliL'::I ~~ / City Clerk (Continued) 21 JUL 1988 Page 7 .' 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 W 21 ~ n ~ ~ 26 27 28 RE: RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH FAMILY SERVICE AGENCY RELATING TO FINANCIAL ASSISTANCE FOR FISCAL YEAR 1988-1989. The foregoing resolution is hereby approved this /~t~day of August , 1988. :Approved as to form and legal content: 21 JUL 1988 Page 8 , \ .' , 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 W 21 ~ 23 ~ 25 26 27 28 - = ,'~ ~ / ~gB~~M~NX (Community Service Organization) THIS AGREEMENT is entered into effective as of July 1, 1988, at San Bernardino, California, between the City of San Bernardino, a municipal corporation, referred to as "City", and Family Service Agency, a nonprofit community service organization, referred to as "Service Organization". City and Service Organization agree as follows: 1. Recitals. (a) Service Organization has requested financial assistance from City for the fiscal year 1988-1989. (b) Service Organization represents that the expenditures authorized by this agreement are for a valid municipal public purpose. The purpose is to provide counsel- ing and mental health services, transportation to and from medical appointments, assistance with social security prob- lems, home problems, etc. for senior citizens. 2. Pavrnent. City shall pay to Service Organization the total sum of TEN THOUSAND EIGHT HUNDRED EIGHTY-FOUR DOLLARS ($10,884), for the term of this agreement, payable in twelve monthly installments of NINE HUNDRED SEVEN DOLLARS ($907). Monthly payment for the month of July shall be payable upon execution of this agreement, and all subsequent payments shall be paid on or before the 5th day of each succeeding month. 3. Term. This agreement shall cover the period from July 1, 1988, through June 30, 1989. 21 JUL 1988 Exhibit "A" 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 W 21 ~ ~ ~ 25 26 27 28 4. Use of Funds. The funds paid to Service Organiza- tion shall be used by it solely for the purpose set forth in Paragraph l(b) of this agreement and in accordance with the budget submitted to the City, a copy of which is attached hereto as Exhibit "1" and by this reference made a part hereof. A variation in the itemization of costs, as set forth in the proposed budget, not to exceed ten percent (10%), shall be allowed, provided the prior written approval of the Director of Parks, Recreation and Community Services of city is obtained. At the end of the term, all unexpended funds shall be returned to City by Service Organization. 5. Accountinq. Prior to the final payment under this agreement, and at such other times as may be requested by the City Administrator or Director of Finance of City, the Service Organization shall submit to the City Administrator, with a copy to the Director of Finance, an accounting of the proposed and actual expenditures of all revenues accruing to the organization for the fiscal year ending June 30, 1989. Quarterly reports shall be forwarded for review by the Director of Parks, Recreation and Community Services Depart- ment. Quarterly Reports shall be compared with original budget proposal. Financial records shall be maintained by Service Organization in accordance with generally accepted accounting principles, in a manner which permits City to trace the expenditures of the funds. All books and records of Service Organization are to be kept open for inspection at any time during the business day by the City or its officers or agents. 21 JUL 1988 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 W 21 ~ n ~ 25 26 27 28 6. Services Available to Residents. The services of Service Organization shall be made available to residents and inhabitants of the City of San Bernardino. No person shall be denied service because of race, color, creed, age, or sex. Service Organization shall have and comply with Affirmative Action guidelines in its employment practices. 7. Approval of Citv of any Charqes. City reserves the right to require Service Organization to obtain the prior written approval of City of any charges or fees to be charged by Service Organization, and of any rules and regulations governing the services. 8. Application for Other Fundinq. No Service Organi- zation will be funded by the City for more than a total of three years. Service Organization must apply for funds from other sources. Evidence of the application shall be made available to City prior to any consideration for further funds for the next fiscal year. Receipt of any revenue from such other sources during this fiscal year must be reported immediately to the Director of Parks, Recreation and Communi- ty Services. 9. Temporary Withholdinq. The Director of Parks, Recreation and Community Services, with the concurrence of the Mayor and Common Council, is authorized to temporarily withhold or to terminate the payment of funds to Service Organization when the Director determines that any violation of the agreement has occurred. Funds shall be withheld until 21 JUL 1988 3 1 the violation is corrected to the satisfaction of the Direc- 2 tor and Mayor and Common Council. 3 10. Hold Harmless. Service Organization agrees to 4 indemnify and save harmless the City and its employees and 5 agents from all liabilities and charges, expenses (including 6 counsel fees), suits or losses, however occurring, or damages 7 arising or growing out of the use or receipt of funds paid 8 9 I lunder this agreement, ment. Payments under and all operations under this agree- this agreement are made with the 10 understanding that the City is not involved in the performan- 11 ce of services or other activities of Service Organization. 12 Service Organization and its employees and agents are inde- 13 pendent contractors and not employees or agents of City. 14 15 11. Standards. Service Organization agrees to comply with the provisions of "Section 1. Recommendations", of a 16 portion of a report entitled "Report of the Special Council 17 Subcommittee for Social Service Funds" dated and adopted on 18 February 18, 1975, and on file in the Office of the City 19 Clerk of City, a copy of which has previously been provided 20 to Service Organization. All references to Human Services 21 Department and/or Director are now referred to as "Parks, ~ ~ ~ 25 Recreation and Community Services Department and/or Director". 12. Termination. City shall have the right to terminate this agreement and any funding of Service Organi- 26 zation for any reason by mailing a ten day written notice to 27 Service Organization and this agreement shall terminate ten 28 days after the mailing of such notice. 21 JUL 1988 4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 13. Amendment. This agreement may be amended or modified only by written agreement signed by both parties and failure on the part of either party to enforce any provision of this agreement shall not be construed as a waiver of the right to compel enforcement of any provision of provisions. 14. Assiqnment. This agreement shall not be assigned iby Service Organization without the prior written consent of city. 15. Notices. All notices herein required shall be in writing and delivered in person or sent by certified mail, postage prepaid, addressed as follows: As to city: City Administrator City Hall 300 North "D" Street San Bernardino, CA 92418 As to Service Orqanizations: Family Service Agency 1669 North "E" Street San Bernardino, CA 92405 16. Entire Aqreement This agreement represents the entire agreement between the parties hereto and any amend- ments and/or addendums shall be made in writing between the parties and attached to the agreement. DATED tiul//Jr c2'!, /flff' ATTEST: CITY OF SAN BERNARDINO ~Af"~/>>/7/~/.0' /City Clerk By~Ifr' ~W Evl Wilcox, Mayo City of San Bernardino 21 JUL 1988 5 ., 1 2 3 4 Approved as to form 5 and legal co~ 6 ~9 7 y Attorney 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 21 JUL 1988 6 FAMILY SERVICE AGENCY By RJ,iJ-y , /),k)t:7. Title ~"..;;:t--", .LJ. .An/;->/- n :J: > .- ;0 -;::'i ;0 Vl o Z ...... "" ;0 ITl Vl - Cl ITl ~ :::j Vl - en z > -l c:: ;0 r.1 ~ Z _1Tl n ITl H ..., Cl .I>- ", ~ Cl V> Z ~ ..., .., ..., b' c:: Z n ::c s. ~.S; - .... .I>- 0 0 ITl Vl >< - ", en n Z c:: > - -l -l - c:: < ", 0 "T1 "T1 - n ITl - ;0 .., t:l g t" . - '<l l" .., !2 0 z '" ...... ex> .$>0 -.:; Vl ", > Cl Cl - -l - o -l Z 0> -l r- > r- Vl Vl :J: ", ", -l Vl ;.- Vl ~~~n~~oo.o~~~~Qm~3~~ ~~~~Oc~~~o~mm~~r~o~~ n~O~200~~~~-r~~~~x~zr ~<~Z~~~-_~zmCm nm~~~ ~rom~mn_nn>~~~~ ~~ ~ ~~~~~~mm~-Im~ ~ n_ ~Om-~ mz ~ -- Om -~Z~ m ~Z ~ nOm~~ o~n~~oc ~ -4 ~ 2~m_ c m ~z~~+ >~~O~_ ~ <m>~ ,~irl~~ i~;~ ~ ~ .... N ..... 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Z ..... ..... ..... 1Tl-l Vl '" n Vl -< '" ITl ;0 '" Vl ", .0 Z c:: 0 ..... ;0 ", .., 3:"T1 Cl o ITl Z 0 "T1 '" .....", 0 ... ~~ ;0 ... lD r- > lD r- ... r- fT1 I "T1 n "T1 :J: CO ;0 ITl 0: 0 > fT1nc -l Z CO <-le:: :J: en '" --ca: fT1 ", I V'I<~ ;0 Vl '" .....",- .... <:> ..., ZCl-< .... >,.." z-l> <:> fT1:>: '" "T1 c:: c:: Cl Z en Cl ITl ITl -lCl OUTREACH COUNSELING FOR SENIOR CITIZENS , FAMILY SERVICE AGENCY OF SAN BERNARDINO BUDGET PROPOSAL 1988-1989 EXPENDITURES: IN KIND* PROPOSED Salaries: Outreach Counselor Outreach Counselor Sec./Clerk Sec./Clerk Supervision Administration Administration (Full-Time) (Part-Time) (Part-Time) (Part-Time) (Part-Time) (Part-Time) (Part-Time) 11,176 5,072 852 708 2,196 1,128 336 Sub Totals 21,468 4,508 Health & Retirement Benefits F.I.C.A. & Unemployment Insurance 1,932 Sub Totals 27,908 Rent ($70. Mo. X 12 Mos.) Property Taxes, Building Maintenance Utilities ($50. Mo. X 12. Mos.) Telephone ($72. Mo. X 12. Mos.) Office Supplies, Postage, etc. Conferences, Training, etc. Printing Equipment Costs Subscriptions Equipment Costs Professional Fees, Acct., Audit, Etc. Transportation for Client Services Other (National & State Accreditation Dues) 840 & Expense 225 600 100 870 300 200 50 100 200 50 200 10 2,140 2,700 355 EXPENDITURE TOTALS *2,115 34,533 *In-kind amounts not included in Proposed budget I-J~/I.,-r- I OUTREACH O:JUNSELING FOR SENIOR CITIZENS Fl\MJLY SERVICE AGENCY OF SAN BERNARDJNO BUDGET PROPOSAL 1988-1989 JNCOME Arrowhead United Way $ 7,400 City of San Bernardino $ 10,884 Donations $ 400 Total $ 18,684 SALARIES : Outreach Counselor Sec./Clerk Sec./Clerk Supervisor Administration Administration (4/5 Tine) (Part-'l'ine ) (Part-'l'ine ) (Part-'l'ine ) (Part-'l'ine ) (Part-'l'ine ) 8,114 846 886 2,194 1,124 335 Sub Total 13,499 HEALTH AND RETIREMENl' BENEFITS 3,595 F.I.C.A. AND UNEMPLOYMENI' INSURANCE 1,215 Sub Ttoal 18,309 EXPENSES Office Supplies Conferences Telephone Annual Meeting Occupancy Transportation Professional Fees, Accounting, Auditing Liability and Worklnan Crnp. National Dues 500 250 300 250 400 2,400 1,800 100 'TOI'l\L 24,309 (5,625)