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1 RESOLtJrION 00. RR-111
2 RESOLUrION (F THE CITi (F SAN BERN\IDIOO AUl'HORIZIR; THE
EXEX:tJrION (F AN AGREEMENl' WITH MERRI -MIXERS REIATIR; TO
3 FIl'Wl:!AL ASSISl'AR::E FOR FIOCAL YEAR 1988-1989.
4 BE IT RESOLVED Irl THE MAYOR AN) CCJoIMON Cam::IL (F THE
CITi (F SAN BERNARDIOO AS FOLIa-IS:
SOCTION 1. The Mayor of the City of San Bernardino is
hereby authorized and directed to execute on behalf of said
City an agreement with Merri-Mixers relating to financial
assistance for fiscal year 1988-1989, a copy of which is
attached hereto, marked Exhibit nAn and incorporated herein
by reference as fully as though set forth at length.
SOCTION 2. The authorization granted hereuooer shall
expire and be void and of no further effect if the agreenent
is not executed by both parties and returned to the office of
The City Clerk within 60 days following effective date of the
resolution.
I HEREIrl CERTIFY that the foregoing resolution was duly
adopted by the Mayor and COmroon Council of the City of San
Bernardino at a
reqular
neeting thereof, held
on the 15th
day of Auqust
1988, by the following
vote, to wit:
AYEs:
Council Menbers Reillv. Flores. Maudslev
Minor. PODe-Ludlam. Miller
NAYs: None
ABSENl':
Council Member Estrada
~/~d~
/ City Clerk
(COntinued)
25 JUL 1988
Page 1
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RE: RESOLUl'ION CF THE CITY CF SAN BERNARDIOO AtJ1'IDRIZI~ THE
EXOCtJI'ION CF AN AGREm4EN1' WITH MERRI -MIXERS REIATI~ TO
FINAN::IAL ASSIsrAN:E FOR FISCAL YEAR 1988-1989.
The foregoing resolution is hereby approved this
Ill..
L!lcaay of August , 1988.
I
. Approved as to form
and legal content:
7-~
25 JUL 1988
Page 2
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,->
1 ~gR~~M~~~
2 (COIIlIlmity Service Organization)
3 THIS AGREEMENI' is entered into effective as of July I,
4 1988, at san Bernardino, california, between the City of san
5 Bernardino, a nunicipal corporation, referred to as "City",
6 and Merri-Mixers, a nonprofit cOllllllmity service organization,
7 referred to as "Service Organization".
8 City and Service Organization agree as follows:
1. Recitals.
(a)
Service Organization has requested financial
11 assistance from City for the fiscal year 1988-1989.
12
Service Organization represents that the
(b)
13 expenditures authorized by this agreenent are for a valid
14
nunicipal public purpose.
The purpose is to provide
15 transportation for the arrbulatory developnentally disabled
16 adult with growth prom:>ting experieoces designed to achieve
17 normalization and to develop each individuals capacity
18 through cOllllUnity interaction, develoJ:lllent of rotor skills
19 and social awareness and administration of the program.
20
2. Pavment. shall pay to Service Organization the
21 total sum of ONE THOUS!\ID FOUR IItJN)RED FOR'lY DOLIARS
22 ($1,440), for the term of this agreenent, payable in twelve
23 ronthly installnents of ONE IItJN)RED TWEN1Y DOLIARS ($120).
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Monthly paynent for the ronth of July shall be payable upon
execution of this agreement, and all subsequent paynents
shall be paid on or before the 5th day of each succeeding
ronth.
25 JUL 1988
Exhibit "A"
1 3. Term. This agreement shall cover the period from
2 July 1, 1988, through June 30, 1989.
3 4. Use of Funds. The funds paid to service Organiza-
4 tion shall be used by it solely for the purpose set forth in
5 paragraph 1 (b) of this agreement and in accordance with the
6 budget submitted to the City, a copy of which is attached
7 hereto as Exhibit "1" and by this reference made a part
8 I hereof. A variation in the itemization of costs, as set
9 . forth in the proposed budget, not to exceed ten percent
10 <10%), shall be allowed, provided the prior written approval
11 of the Director of Parks, Recreation and <:annunity services
12 of city is obtained. At the eoo of the term, all unexpeooed
13 funds shall be returned to City by service Organization.
14
5. AccountillQ. Prior to the final payment uooer this
15 agreement, and at such other tines as may be requested by the
16 City Administrator or Director of Finance of City, the
17 service Organization shall submit to the City Administrator,
18 with a copy to the Director of Finance, an accounting of the
19 proposed and actual expeooitures of all revenues accruing to
20 the organization for the fiscal year eooing June 30, 1989.
21 ()Jarterly reports shall be forwarded for review by the
22 Director of Parks, Recreation and Comnunity services Depart-
23
ment.
()Jarterly Reports shall be cClllp3rErl with original
24 budget proposal. Financial records shall be maintained by
25 service Organization in accordance with generally acceptErl
26 accounting principles, in a manner which permits City to
27 trace the expenditures of the funds. All bocKs and records
28 of service Organization are to be kept open for inspection at
25 JUL 1988
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any time during the business day by the City or its officers
or agents.
6. Services Available to Residents. The services of
Service Organization shall be made available to residents and
inhabitants of the City of San Bernardino. No person shall
be denied service because of race, color, creed, age, or sex.
Service Organization shall have and comply with Affirmative
Action guidelines in its employment practices.
7. Approval of City of any Charqes. City reserves the
right to require Service Organization to obtain the prior
written approval of City of any charges or fees to be charged
by Service Organization, and of any rules and regulations
governing the services.
8. Application for Other Fundinq. No Service Organi-
zation will be funded by the City for more than a total of
three years. Service Organization must apply for funds from
other sources. Evidence of the application shall be made
available to City prior to any consideration for further
funds for the next fiscal year. Receipt of any revenue from
such other sources during this fiscal year must be reported
immediately to the Director of Parks, Recreation and Communi-
ty Services.
9. Temporary Withholdinq. The Director of Parks,
Recreation and Community Services, with the concurrence of
the Mayor and Common Council, is authorized to temporarily
withhold or to terminate the payment of funds to Service
Organization when the Director determines that any violation
25 JUL 1988
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of the agreement has occurred. Funds shall be withheld until
the violation is corrected to the satisfaction of the Direc-
tor and Mayor and Common Council.
10. Hold Harmless. Service Organization agrees to
indemnify and save harmless the City and its employees and
agents from all liabilities and charges, expenses (including
counsel fees), suits or losses, however occurring, or damages
arising or growing out of the use or receipt of funds paid
under this agreement, and all operations under this agree-
ment. Payments under this agreement are made with the
understanding that the City is not involved in the performan-
ce of services or other activities of Service Organization.
Service Organization and its employees and agents are inde-
pendent contractors and not employees or agents of City.
11. Standards. Service Organization agrees to comply
with the provisions of "Section 1. Recommendations", of a
portion of a report entitled "Report of the Special Council
Subcommittee for Social Service Funds" dated and adopted on
February 18, 1975, and on file in the Office of the City
Clerk of City, a copy of which has previously been provided
to Service Organization. All references to Human Services
Department and/or Director are now referred to as "Parks,
Recreation and Community Services Department and/or
Director".
12. Termination. City shall have the right to
terminate this agreement and any funding of Service Organi-
zation for any reason by mailing a ten day written notice to
I
25 JUL 1988
4
1 Service Organization and this agreement shall terminate ten
2 days after the mailing of such notice.
3
This agreement may be amended or
13.
Amendment.
4 modified only by written agreement signed by both parties and
5 failure on the part of either party to enforce any provision
6 of this agreement shall not be construed as a waiver of the
7 right to compel enforcement of any provision of provisions.
8
14.
Assiqnment. This agreement shall not be assigned
9 by Service Organization without the prior written consent of
10 city.
11
15. Notices.
All notices herein required shall be in
12 writing and delivered in person or sent by certified mail,
13 postage prepaid, addressed as follows:
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As to city:
As to Service Orqanizations:
City Administrator
City Hall
300 North "D" Street
San Bernardino, CA 92418
Joan Grizzell
3898 North Lugo
San Bernardino, CA
92404
16.
Entire Aqreement This agreement represents the
19 entire agreement between the parties hereto and any amend-
20 ments andlor addendums shall be made in writing between the
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parties and attached to the agreement.
IIIIII
IIIIII
/11111
IIIIII
IIIIII
IIIIII
IIIIII
25 JUL 1988
5
1 DATED ~ -3(, I/Jfi
2
3
4 ATTEST: CITY OF SAN BERNARDINO
5 By ~o1J.~
6
7 City of San Bernardino
8 MERRI-MIXERS
9 ::t1~~, f1i~
10
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Approved as to form
12 and legal co ent:
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25 JUL 1988 6
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" ..
3898 North Lugo . San Bernardino, California 92404 . Telephone 714/882-2145
Center For Individuals With Disabilities
8088 Palm Lane, San Bernardino 92410 - Telephone 889-9902
MERRI-MIXERS, INC.
PROPOSED GENERAL BUDGET F.Y. 88-89
DIRECTORS SALARY.............$700.00 x 12 months= $8,400.00
PROGRAM AIDE SALARY..........$250.00 x 12 months= $3,000.00
BOOKEEPING FEES..............$100.00 x 12 months= $1,200.00
TRANSPORTATION 5 OR 6 BUS TRIPS.......................$1,953.00
PRIVATE CAR TRIPS.....................................$ 135.00
BANK SERVICE CHARGE, TRANSPORTATION ACCOUNT...........$ 72.00
BOWLING FEES.......................................... $ 325.00
OFFICE SUPPLIES & STATIONARY..........................$ 270.00
POSTAGE...............................................$ 225.00
PRINTING & ADVERTISING................................$ 400.00
ARTS & CRAFTS SUPPLIES................................$1,900.00
FOOD (cooking classes, parties, and pinics)...........$1,200.DO
KITCHEN SUPPLIES & EQUIPMENT..........................$ 300.00
ENTRANCE FEES......................................... $ 350.00
BANK SERVICE CHARGE, GENERAL ACCOUNT..................$ 100.00
MISCELLANEOUS SUPPLIES................................$ 400.00
INSURANCE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 930.00
TOTAL COST OF PROGRAM................................$21,160.00
.
PROJECTEO NUMBER OF UNITS OF SERVICES:
56 members a week x 48 weeks = 2,688
Total cost to the City per unit is.......$ .80
E'I.JII'zt7 I
,soda! cf?",...atio"al 6- Lilli"') ,skill. 9\o')..am fo.. f)),".lopm."tal f))i1aCf.d dldu.lt.
"
(CITY~) ~/&
(CITY)
(CITY)
I.
.. .o1Ile't'ti-dlttlxu~ 1Jn~
, ..
3898 North Lugo . San Bernardino, California 92404 . Telephone 714/882-2145
Center For Individuals With Disabilities
8088 Palm Lane, San Bernardino 92410 - Telephone 889-9902
MERRI-MIXERS
IN-KIND SERVICES
Merri-Mixers received the following in-kind services from C.I.D.
MEETING ROOM & KITCHEN
$5.00 an hour x 12 hours a week x 48 weeks =
FRIDAY NIGHT PARTIES:
$5.00 an hour x 4 hours a month x 12 months =
USE OF PHONE:
$8.00 a month x 12 months =
$ 960.00
$ 240.00
$ 96.00
TOTAL IN-KIND SERVICES PER YEAR FROM C.I.D.
$1,296.00
&H(~,r I
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