HomeMy WebLinkAbout1983-221
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RESOLUTION NO.
83-221
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH THE COUNTY OF SAN BERNARDINO ACTING
3 AS THE AREA AGENCY ON AGING FOR THE SENIOR NUTRITION PROGRAM FOR
THE PERIOD JULY 1, 1983 THROUGH JUNE 30, 1984.
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
5 SAN BERNARDINO AS FOLLOWS:
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SECTION 1. The Mayor of the City of San Bernardino is hereby
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fully as though set forth at length.
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I HEREBY CERTIFY that the foregoing resolution was duly
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adopted by the Mayor and Common Council of the City of San
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Bernardino at a
meeting thereof, held
reqular
Jul"
, 1983, by the following
day of
on the 5th
17 vote, to wit:
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AYES:
Council Members
Castaneda. Reill", Hern~n~ez,
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~'lar];.:s. Ouiel. Frazier. stric~~ler
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NAYS:
None
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ABSENT:
None
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~OU7lt!ll~
./ City C erk
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is
'7Ti day
F
The foregoing resolution
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of
, 1983.
l'";"ulv
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f San Bernardino
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,
IAPproved as to form:
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NOTIFICATION OF CONTRACT AI~ARD
CONTRACT NUI1BER
TO
CITY OF SAN BERNARDINO
BY
SAN BERNARDINO COUNTY
OFFICE ON AGING
THIS AGREEI1ENT, is made on the 17th day of June ,
19~~, by and between the County of San Bernardino acting as
the Area Agency on Aging, hereinafter called the Office on Aging
or "OoA" and ci ty of San Bernardino ,
direct service provider, hereinafter called "Contractor."
The Older Americans Act of 1965, as Amended, provides for
assistance to state and local agencies to develop social services
to meet the needs of older persons.
The California Department of Aging has allotted funds to
the Office on Aging for the purpose of administering a certain
portion of said funds pursuant to said act; and for the purpose
of planning and coordinating service programs and activities
for older persons.
WHEREAS, the OoA desires to
Aging monies to fund, the Contractor
Senior Nutrition
use California Department of
desires to operate and execute
a
prograln, and, this Contract is executed to reduce to writing,
the specific terms and conditions covering the funding, execution
and operation of the program provided by this contract.
THEREFORE, in consideration of the mutual promises and
covenants contained herein, the OoA and the Contractor agree
as follows:
1. DEFINITIONS: (a) CDA PM means "Title III Program Nanual
for Area Agencies on Aging. This manual is based on Federal
regulations for Title III published Harch 31, 1980 (CFR, Chapter
8, Subchapter C, Part 1321). Pertinent parts of 45 CFR, Sub-title
A, Part 74, published June 3, 1980, have also been used. (b)
Federal P & P means Federal policies and Procedures, Title III
r>.
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l.1504)A-577
of the Older Americans Act of 1965, as Amended.
2. \~ORK TO BE PERFORMED: The Contractor shall, in a
satisfactory manner as determined by the OoA, conduct, administer,
and perform the activities as outlined in the attached WORK PROGRAM
(Exhibit A), and PROGRAM BUDGET (Exhibit B). The afo"rementioned
and all other exhibits are, by this reference, made a part of
this contract as if fully set forth herein. Further, the
contractor agrees to meet the quarterly contracted level of service
and the _ specified performance standards unless there are
circumstances beyond the contractor's control such as natural
disasters, fire, theft, shortages of. necessary supplies due to
labor disputes or other causes. For each quarter that service
falls below 90% of the contracted level, the contractor will
submit an analysis of the causes of the problem and any necessary
actions to be taken to correct the problem. If the problem
continues, the OoA will meet with the contractor to explore the
problem and develop an appropriate written corrective plan with
time frames for completion. If the contrac.tor does not carry
out the required corrective action within the prescribed time
frame, sanctions ~lill be applied as described in the OoA sanction
policy. Continued lack of corrective action wi 11 be cause for
termination of the contract. If all appropriate actions are
taken but the service level still falls belolv 90% of the contracted
level, the OoA will renegotiate the contracted level of service
and the budget as 'appropriate.
3. CONT.RACTOR LIABILITY: The Contractor shall be liable for
all labor and other direct expenses incurred in providing the
above listed services and shall assume any and all responsibities
for loss or damage resulting from negligence or acts of omission.
4. COMPLIANCE WITH LAWS, RULES AND REGULATIONS: The Contractor
shall be subject to all applicable provisions of the Older
Americans Act and the regulations and guidelines pertaining
thereto; to all other applicable Federal laws and regulations;
to all policies of the Department of Health and Human Services;
to all applicable State of California lalvs; and to policies and
procedures set forth by the OoA. (CDl\ PH Part A, Section 5).
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Contractor will comply with all Cl\L/OSHA regulations and safety
codes and regulations as applicable.
5. CONTRACT PERIOD: Contractor is to commence performance
of this agreement upon the 1st day of July , 1983
and the Contractor shall complete performance as contained in
Exhibit A to the satisfaction of the OoA no later than the 30th
day of June , 19~, subject; however, to early
termination as herein provided. This agreement may be renewed
wi th the Contractor for up to three years at the discretion of
the OoA. Renelval is subject to renegotiation and the availability
of funds.
6. SCHEDULE OF PAYHENTS: The maximum amount of California
Department of Aging funds awarded under - this contract shall be
$ 186,544 , and shall be subject to receipt of funds
from the California Department of Aging.
Contractor shall provide assurance that all funds received
by the Contractor from the OoA shall be accounted for separately
in the Contractors' accounting system and segregated from all
other funds under the contractors' control. Any funds received
by the Contractor from OoA which have not been obligated prior
to the termination of this agreement shall be returned to OoA
immediately thereafter.
The initial payment to the contractor shall be $ 15,545,
after which payments shall be based upon the units of service
delivered during the previous month, ca.sh requirements and cash
balance on hand, and shall not exceed $ 15,545 per month
unless approval in \VTiting by the OoA Director.
7. HATCHING SHARE: The Contractor will contribute a cash
or inkind match of $ 15,745 of which $ -0-
shall be cash and $ 15,745 shall be inkind for a match
of ~~ percent of all expended OoA and matching funds. Allowable
match shall be in accordance \vi th CDA Program Hanual, Part I,
Section 200, Non-Federal Resources.
8. FISCAL RESPONSIBILITY: The Contractor agrees to strictly
adhere to the approved budget. Contractor will ensure that all
expenditures are supported by properly -executed payroll, time
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a.15041A-577
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records, invoices, contracts, vouchers, orders, and any other'
accounting documents pertaining in whole or in part to this
contract. Such documents shall be clearly identified and readily
accessible, and shall be maintained in accordance with the
Accounting Manual Section contained in the Office on Aging
Contractor's Manual and the CDA' PM, Part G, Section 93.41. In
the event of conflict between the provisions of this contract
and the Accounting Nanual, the provisions of this contract shall
prevail. Contractor shall maintain and keep available all such
documents for a period not less than three years from the
termination of this agreement if an OoA State or Federal audit
has occurred, and for a period of not less than five years from
said date if such audit has not occurred. In the event of audit
exception, such documents shall be maintained until every exception
has been cleared to the satisfaction of the OoA.
9. AUDIT: Within 45 days after the termination of this
contract, Contractor shall perform an audit and submit information
as required in the OoA Final Program Report. Requirements of
the Final Program will be in accordance with instructions found.
in the OoAContractor's Nanual. In the event of an audit
exception, all documents referred to in Paragraph 8, FISCAL
RESPONSIBILITY, shall be maintained and kept available until
every exception has been cleared to the satisfaction of OoA.
10. INSURANCE: The Contractor shall, prior to program implementa
tion and to the satisfaction of the OoA show proof that adequate
amounts of insurance have been obtained by the Contractor for
the purpose of all phases of programming to include but not be
limited to:
a) Worker's Compensation Insurance as prescribed by the la\'IS
of the State of California.
b) A State qualified self-insured program or
limit per occurrence for bodily injury and
liability combined.
c) Certificates of insurance to demonstrate that it has procured
the required insurance.
d) A surety bond conditioned on the Contractor's faithful
at least $500,000
property damage
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performance of this agreement.
11. LICENSURE: Where the State or local public jurisdiction
within the State requires licensure for the provision of services,
the Contractor will, in performing the services stipulated in
this contract, obtain all necessary licenses or meet the require-
ments for" licensure (CDA P~1, Part H, Section 105).
12. REPORTS: Contractor, at such times and in such forms as
OoA may require, shall furnish OoA statements, records, reports,
data and information as OoA may request pertaining to" Contractor
performance of services hereunder and other matters covered by
this agreement (CDA PM, Appendix IV). Reports include, but are
not limited to the following:
a) Monthly Program Report - due no later than the fifth (5th)
working day following the month reported.
b) Monthly Expenditure Report - due no later than the fifth
(5th) working day following the month reported.
c) Monthly Request for Funds and Cash FIOlv Report - due no
later than the fifth (5th) working day follOlving the quarter
reported.
d) Closeout Report - due no later than thirty (30) calendar
days after contract termination.
13. INSPECTIONS: Contractor shall make available to OoA, State
or Federal officials, its records and data with respect to all
matters covered by this agreement for inspection and audit. Said
inspection and audit may be made at any time during normal business
hours after reasonable notice (CDA PM, Part G, Section 93.41).
14. MONITORING AND ASSESSMENT: Contractor shall permit OoA,
State or Federal officials to monitor, assess or evaluate Con-
tractor's performance under this agreement on at least a quarterly
basis. Said monitoring, assessment or evaluation to include,
but not be limited to, project site visits and interviews with
Contractor's employees and agents providing the service under
this agreement and recipients thereof. Contractor ~lill ensure
cooperation and shall attend all meetings mandated by the OoA.
(Federal P & P, Chapter 2, Section 2-30-50).
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~.1'5041A.577
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15. PROPERTY I-IANAGEMENT SYSTEI-I: All equipment, materials, suppli s
or personal property of any kind purchased \./i th OoA funds provided
herein shall be in accordance with CDA PM, Part G, Section 93.19,
and if not fully expended or consumed prior to termination of
this contract shall be the property of the OoA, unless othen.,rise
directed by the OoA Director. The Contractor shall be held liable
for all losses of non-expendable equipment or material resulting
from negligence or improper implementation of safeguards. The
disposal, loss and/or destruction of property/equipment shall
be fully documented by the Contractor with copies thereof provided
to the OoA with the monthly report for the month in which it
occurred. Loss by vandalism or theft must be immediately reported
to the police. The OoA Director shall be notified of the loss
within seventy-two (72) hours of discovery of the loss. Equipment
that is \-lorn beyond economical repair may be turned in to the
OoA for accountability purposes. Replacement .of the item shall
require OoA authorization. Any equipment purchased will be subject
to review over the life of the equipment, and if not used,
under-used or misused, may be claimed by the OoA for redistribution
to other OoA projec.ts.
16. AMENDMENTS TO THE CONTRACT: The OoA may request changes
in the scope of services of the Contractor including, but not
limi ted to changes in the amount of the Contractor' s project
funding level, match requirements, and project period. Any
increase in the project funding level or substantial change in
the attached Work Program must be incorporated in \-lritten bilateral
amendments to this contract. Line item budget changes, decreased
project funding level, and minor changes in the attached Work
Program are permissible when requested in writing by the Contractor
and approved in vrriting by the Director of the OoA.
17. CONDITIONS AND GROUNDS FOR SUSPENSION OR TERMINATION: a)
If the Contractor fails to comply with part or all of the
provisions of this contractual agreement or such other statutes,
executive order, OoA and California Department of Aging, and
and other directives as may become generally applicable at any
time, the OoA shall thereupon have the right to suspend or
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terminate the contract by giving \vritten notice to the Contractor
specifying the effective date thereof. Contents of the written
notice shall be as specified in the OoA Contractor's Hanual.
A determination as to non-compliance on the part of the Contractor
shall include but is not limited to: (1) failure to fulfill
in a timely and proper manner, its work program requirements;
(2) submission of incorrect or incomplete reports; (3) improper
or ineffective use of the Federal/State funds provided under
this contract, as determined by OoA; (4) failure to comply with
California Department of Aging rules and regulations; (4) violation
of Federal/State or local laws (Federal P&P, Chapter 1, Section
1-60-230).
b) If the Contractor is unable or unwilling
such additional conditions or directions as may be
by OoA on this contract, the Contractor shall
to comply with
lawfully imposed
have the right
to:
1) Insti tute the OoA Grievance Procedure as outlined in the
OoA Contractor's Hanual, Contract Administration Procedures,
or (2) terminate the contract by providing at least sixty (60)
days written notice to the OoA Director.
(c) If the grant from the California Department of Aging,
under which this contract is made, is terminated by the State,
the OoA shall have cause to immediately termina-te this contract.
Notice of the termination shall be in \vriting to the Contractor.
d) Reclamation and Closure: In the event of termination,
all funds, property, finished or unfinished documents, data,
supplies, and reports obtained or prepared by the Contractor
under this con-tract shall, at the option of the OoA become its
property.
eJ The
allowable
Contractor shall be entitled compensation for any
expenses necessarily incurred in satisfactory
performance.
18. TRAINING AND MANPOWER DEVELOPMENT: The Contractor agrees
to participate in appropriate staff training and development
provided by the OoA, the California Department of Aging and the
Administration on Aging (Federal P&P, Chapter II, Section
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,t 15041A-517
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24. PUBLICATIONS: Any books, reports, pamphlets, papers, or
articles based on activities supported by this contract must
contain an acknowledgement of that support.
25. COPYRIGHTS: If the contract results in a book or other
copyrightable materials, the author is free to copyright the
work, but the OoA reserves a royalty-free, non-exclusive. and
irrevocable license to reproduce, publish, or otherwise use,
and to authorize others to use, all copyrighted material .and
all material which can be copyrighted resulting from the contract
(CDA PM, Part G, Section 93.19).
26. CONTRACTOR INDEPENDENCE: The Contractor and the agents
and employees of the Contractor in the performance of this
agreement shall act in an independent capacity and not as officers,
or employees or agents of the State of California, or the OoA.
27. UNAUTHORIZED ACTIVITIES: All activities not expressly
authorized by this agreement shall be prohibited without the
express \vritten permission of the OoA Director or his authorized
agent.
28. CONTRACT NOT ASSIGNABLE: This contract shall be binding
upon both the parties hereto and their respective executor,
administrator, successor and/or assigns but shall not be assignable
without the express \vritten consent of the OoA.
29. BINDING CONTRACT: In the event any portion of the contract
is found to be invalid, the remaining portions shall continue
to constitute a valid and binding contract. ,
30. PLANNING EFFORT. The Contractor agrees to cooperate with
the OoA in its efforts to\~ard developing a comprehensive and
coordinated system of services for the elderly by participating
in joint planning efforts and other activities mutually agreed
upon to meet this goal (CDA-PM, Part H, Section 107.5).
31. CONTRIBUTION FOR SOCIAL SERVICES: The Contractor will
provide older persons receiving such services the opportunity
to contribute to all or part of the costs of the social services
provided. Each individual recipient will determine what he is
able to contriqute toward the cost of the social service. No
older person will be denied a social service because of his failure
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1 to contribute. No fee shall be required by the recipient. Methods
2 of receiving contributions from recipients shall be handled in
3 such a manner so as not to differentiate among individual's
4 contributions publicly (CDA PM, Part H, Section III).
5 32. POLITICAL ACTIVITY PROHIBITED: None of the funds, materials
6 property, or services contributed by the OoA to the contractor
7 under this contract shall be used for any partisan political
8 activity, or to further the election or defeat of any candidate
9 for public office.
10 33. RELIGIOUS ACTIVITY PROHIBITED: There shall be no religious
11 worship, instruction, or proselytization as part of, or in con-
12 nection with, the performance of this contract.
13 34. STATEMENT OF NON-LIABILITY: It is understood and agreed
14 that the OoA shall not be liable in any legal action or tort,
15 contract or otherwise for any action of the provider arising
16 out of this agreement.
17 35. HOLD HAID-ILESS: The contractor agrees to indemnify, defend,
18 and hold harmless the County of San Bernardino, its officers,
19 agents, and employees from any and all claims, actions at law
20 or equity, and losses accruing or resulting from any and all
21 actions of the contractor, his subcontractors, materialmen,
22 laborers and any other person, firm or corporation furnishing
23 or supplying Ivork, services, materials or supplies in connection
24 with the performance of this contract.
25 Contractor agrees to fully comply with the laws and programs
26 (including regulations issued pursuant thereto) which are listed
27 following this paragraph. Such compliance is required to the
28 extent such lalvs, programs and their regulations are, by their
29 . own terms, applicable to this contract. Contractor I-larrants
30 that he will make himself thoroughly familiar with the applicable
31 provisions of said laws, programs and regulations prior to
32 commencing performance of the contract. Copies of said laws,
33 programs, and regulations are available upon request from the
34 San Bernardino County Contract Compliance Officer, 686 East Nill
35 Street, San Bernardino, California 92415. To the extent applicable
36 the provisions of said laws, programs and regulations are deemed
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.'
. _....A. ~ .,......
to be a part of this contract as if
1. The San Bernardino County
fully set forth herein.
Affirmative Action Compliance
Program.
2. Vietnam Era Veterans' Readjustment Assistance Acts of
and 1974, as amended. Pub. L. 92-540, Title V, Section 503
Pub. L-93-508, Title IV, as amended, Section 402. (38
2011-2013 )
3. Rehabilitation Act of 1973, as amended (handicapped) Pub.
L. 93-112, as amended.
4. California Fair Employment Practice Act.
1410 et. seq.
5. Civil Rights Act of 1964, as amended (42 USCA 2000a to
2000h-6) and Executive Order No. 11246, September 24, 1965, as
amended by Executive Order 11375 and as supplementeq in Department
of Labor regulations (41 CFR, Part 60).
6. Provisions against lobbying, Pub. L. 95-480 Stat. 1589.
In addition, during the performance of this contract, the
Contractor agrees as follows:
(1) The Contractor \.ill not discriminate against any employee
or applicant for employment because of race, color, religion,
sex, age or national origin. The Contractor will take affirmative
action to ensure that hiring will be without regard to race,
color, religion, sex, age or national origin. Such action shall
include, but not be limited to the following: employment, up-
grading, demotion, or transfer; recruitment or recruitment adver-
tising; layoff or termination; rates of payor other forms of
compensation; and selection of training, including apprenticeship.
The Contractor agrees to post in conspicuous places, available
to employees and applicants for employment, notices to be provided
by the contracting officer setting forth the provisions of this
non-discrimination clause.
1972
(a) ,
USCA
labor Code Section
(2) The Contractor will, in all solicitations or advertisements
for employees placed by or on behalf of the Contractor, state
that all qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, age
or national origin.
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(3) The Contractor will send to each labor union or
representative of workers with which he has a collective bargaining
agreement or other contract or understanding, a notice, to be
provided by the agency contracting officer, advising the labor
union of worker I s representative of the Contractor' s commitments
under Section 202 of Executive Order No. 11246 of September 24,
1965, and shall post copies of the notice in conspicuous places
available to employees and applicants for employment.
(4) The Contractor will comply with all provisions of Executive
Order No. 11246 of September 24, 1965, and of the rules,
regulations, and order of the Secretary of Labor, or pursuant
thereto, and will permit access to his books, records, and accounts
by the contracting agency and the Secretary of Labor for purposes
of investigation to ascertain compliance with such rules,
regulations and orders.
(5) In the event of the Contractor' s non-compliance \vith the
non-discrimination clauses of this contract or with any of such
rules, regulations, or orders, this contract may be cancelled,
terminated, or suspended in whole or in part and the Contractor
may be declared ineligible for further Government contracts in
accordance I-lith procedures authorized in Executive Order 11246
of September 24, 1965, or by rule, regulations, or order of the
Secretary of Labor, or as otherwise provided by law.
(6) The Contractor \vill include the provisions of Paragraphs
(1) through (6) in every subcontract or purchase order unless
exempted by rules, regulations, or orders of the Secretary of
labor issued pursuant to Section 240 of Executive Order 11246,
of September 24, 1965, so that such provisions will be binding
upon each subcontractor or vendor. The Contractor will take
such action Ivi th respect to any subcontract or purchase order
as the contracting agency may direct as a means of enforcing
such provisions including sanctions for non-compliance; provided,
hmvever, that in the event the Contractor becomes involved in,
or is threatened with litigation I-lith a subcontractor or vendor
as a result of such direction by the Contracting agency, the
Contractor may request the United States to enter into such
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25 FOR COUNTY COUNSEL:
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'."lo;:n4.I.o._"'77
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litigation
addi tion to
to protect
the above,
the interest of
Contractor will
the Uni ted
furnish all
States. In
information
3 and reports required by Executive Order 11246 of September 24,
4 1965, to the San Bernardino County Contract Compliance Officer.
5
This Agreement constitutes the entire agreement between
the Contractor and the OoA \~i th respect to the subject matter
of this agreement. There are no other or further written or
oral understandings or agreements with respect to this agreement.
No variation of modification of this agreement and no \~aivers
of its provisions shall be valid unless in writing and signed
by authorized officer of the OoA and the Contractor.
FOR THE OFFICE ON AGING:
FOR THE CONTRACTOR:
Cal McElwain, Chairman
San Bernardino County
Board of Supervisors
W.R. "Bob" Holcomb, Mayor
City of San Bernardino
DATE
DATE
Charles A. Duerbeck
Deputy County Counsel
DATE
Page 12
EXHIBIT "B"
BUDGET SUNNARY
CITY OF SAN BERNARDINO
FY 1983-84
Title III
Congregate Heals
Horne Delivered Heals
$118,979
22,725
$141,704
u.S. Department of Aqriculture
Congregate Neals
Horne Delivered Neals
$ 40,832
4,008
44,840
TOTAL
$186,544
ASSURANCE OF COHPLIANCE WITH THE DEPARTHENT OF
HEALTH, EDUCATION AND WELFARE REGULATIONS UNDER
TITLE VI OF THE CIVIL RIGHTS ACT OF 1964
CITY OF SAN BERNARDINO
(Name of Grantee or Contractor)
(hereinafter called the "Recipient of Award"), HEREBY AGREES that it
will comply \vith Title VI of the civil Rights Act of 1964 (P. L. 33-352)
and all requirements imposed by or pursuant to the Regulations of the
Department of Health, Education and vlelfare (45 CFR Part 80) issued
pursuant to that title, to the end that, in accordance \vith Title VI
of that Act and the regulation, no person in the United States shall,
on the ground of race, color, sex, age, or national origin, be excluded
from participation in, be denied the benefits of or be otherwise subjected
to discrimination under any program or activity for which the Recipient
of Award receives federal financial assistance from the San Bernardino
County Office on Aginq: a recipient of federal financial assistance
from the Department; and HEREBY GIVES ASSURANCE that it will immediately
take any measures necessary to effectuate this agreement.
If any real property or structure thereon is provided or improved with
the aid of federal financial assistance extended to the Recipient of
Award by the Area Agency, this assurance shall obligate the Recipient
of Award or in the case of any transfer of such property, any transferree,
for the period during which the real property or structure is used for
a purpose for which the federal financial assistance is extended or for
another purpose involved in the provision of similar services or benefits.
If any personal property is so provided, this assurance shall obligate
the Recipient of Award for the period during \'lhich the federal financial
assistance is extended to it by the Area Agency.
THIS ASSURANCE is given in consideration of and for the purpose of
obtaining and all federal grants, loans, contracts, property, discounts
or other federal financial assistance extended after the date hereof
to the Recipient of Award by the Area Agency, including installment
payments after such data on account of applications for federal financial
assistance which were approved before such date. The Recipient of A\vard'
recognizes and agrees that such federal financial assistance \vill be
extended in reliance on the representations and agreements made in this
assurance, and seek judica1 enforcement of this assurance. This assurance
is binding on the Recipient of Award, its successors, transferees and
assignees, and the person or persons \vhose signature appear belo\v are
authorized to sign this assurance on behalf of the Recipient of AHard.
By:
City of San Bernardino
(Recipient of Award)
Title:
Hayor
Human Services Department
Address
Dated:
300 North "0" Street
San Bernardino, CA 92418
1,0j\ Form 441
Exhibit C
PROVISIONS AGAINST LOBBYING
We direct the attention of potential grantees to the fact
that the following statutory provision (part of Sec. 407 of
Pub. L. 95-480, 92 Stat. 1589) has applied to all HHS
appropriations beginning with those for Fiscal Year 1979 and
that such a provision is likely to continue to apply to any
future.
"No part of any appropriation contained in this Act shall
be used to pay the salary or expenses of any grant or contract
or contract recipient or agent acting for such recipient to
engage in any activity designed to influence legislation or
appropriation pending before the Congress."
'I'his means that the costs of attempting to influence legislation
pending before Congress may not be charged either "as direct
or indirect costs to any HHS grant awarded from funds subject
to the provision. Attempting to influence legislation is
commonly called lobbying.
'I'his notice concerns only the charging of certain costs to
Older Americans Act (OAA) grants including the matching share.
Nothing in this notice is intended in any \vay to inhibit or
discourage any party from exercising its lawful rights to
attempt to influence legislation pending before Congress as
long as the costs are no charged to an OAA grant.
Exhibit D
EXHIBIT "A"
J\t"n:I'tUl^ 1
CITY OF SAN BERNAROINO
{
Senior Center Tu-Fri 11 : 30- 1 2: 30 240 45 285
Senior Center Sat 11 : 30- 12: 30 280 45 325
Delmann Heights Tu-Sat 1l :00-12:00 25 -0 25
Meadowbrook Tu-Wed-Thur 1 2: 00- 1: 00 75 -0 75
~1eadowbrook Monday 12:00- 1:00 75 45 120
.
.. 12:00- 1:00 75 -0 75
t1eadowbrook Saturday
-
TOTAL 770 135 905
-
NAr1E OF SITE
DAYS/HOURS
AVERAGE DAILY r.1EALS
CONGo 1I0NE-D TOTAL
,
,
In addition to the meals listed above, this contract requires the pro-
vision of Nutrition Educa"tion, Nutrition Counseling and Outreach on a
regular basis.
The contract award will be broken do\~n by units of service and performance
standards will be set within the first 90 days of the contract year.
ApPL.ICATION FOR PROJECT AWARD . Application #
Date Received
Proposal Complete
PART I - FACE SHEET Disposition
\
l. TITLE OF PROJECT: Senior Nutrition Proj~ct
2.A. TYPE OF APPLICATION 2.B. DATES OF FROM THROUGH
PROJECT
0 New PERIOD
-.
CiI Continuation 07/01/83 06/30/84
3. APPLICATION AGENCY (Nawe, Street, 4. PROJECT DIRECTOR (Name. Title, Street.
City, State, Zip, Telephone): City, State, Zip, Telephone):
Human Services Department Marjorie DeLeva
City of San Bernardino Food Service Supervisor II
300 North "0" Street Senior Citizen Center
San Bernardino, CA 92418 600 West Fifth Street
(714) 383-5037 San Bernardino. CA 92410
(714) 383-5136
5. TYPE OF AGENCY
Date of Incorporation
OJ Public Agency Corporation Numrer
. IRS Employer 1.0.#
0 Private for Profit Tax Status
0 Private Non-Profit
l I CONTRIBUTIONS
6. PROPOSED OPERATING ~
BUDGET FOR PROJECT T ota 1
PERIOD: Project Project USDA & Match Grant
Cost Income Other In-Kind Cash Funds
07/01/83 to 06/30/84
--
$277 , 150 $74,037 $44,840 $16,569 -0- $141,704
- -
7. NAME, TITLE AND ADDRESS OF OFFICIAL 8. PAYEE (Specify to whom checks
AUTHORIZED TO SIGN FOR APPLICANT should be mailed - name, title,
AGENCY: address) :
W.R. "Bob" Holcomb, Mayor City of San Bernardino
City Hall - 6th Floor c/o Department of Human Services
300 North "0" Street City Hall - Fourth Floor
San Bernardino, CA 92418 300 North "0" Street
San Bernardino, CA 92418
,
-.----
. ;J. ) SIGNATURE OF PERSON flAr-IED IN ITEr., #7
. Date
, flame
1.. ANTICIPATED BUDGET
to
_OJ/83 ~.Jl5/B4
mojyr mojyr
C-l
City of S~n Bernardino
/
!
;
I
I
I
t
I
I
I
I
\
, V\SH IN-KH:O .TOTAL .
GR!I.~IT FU~mS
-----~-~ - I ..
L. Persolme 1 Sa 1 a ry t, Uages "
.
(MtilCh itemi zed list) 70,961 6,200 77,161
2. Payroll Taxes t, Fringe 13,483 13,48}
.
3. Ra~'; food
93,170 m""ls x 1.14 per meal 106,214 106,214
" Consumable Supplies .
,. 8,500 8,500
.
,. Capital Equi pment . I
:.>.
1,000 1,000
r 6. Telephone ..
678 678
1- -
7. Utilities' 4'3~723
1 5,358
f " B!.lildir.g Silace I'
I v. 9,517 2,756
12,273
1-
9. Tr-avel
,
I LOCe 1 300 300 600
, .
i Other (outside ilt-ca)
I --
r'-~fO. Vehicle Expenses
! II. Repairs < l'laintenance
u
I 1,056 1,056
I lZ_ Insurao(:e
Persorlne 1 Protection
I Equipment & Facil ities 725 . 725
'1~3. AudH
.
-I!";. ~ Oth2r t i temi ze) .
Office Supplies & Postage 250 250
Printing 500 500 .
Purchasing Services 5,556 5,556 .
I .
~ .'
TOTiiL DIRECT COSTS 224,098 13,621 ~" no
I -
[~=Less Project Income . L_64,28~ 64,287
---- -----
I Less USDA 40,832 ~____hL 40,832
-------- -~~-----~- .~---_._-~-~ -
I
j-_.:-~-~~- Non-Natching and Other
GRANT ,L\~IARD , I 118,979 13,621 132,600 I
--------- ---
1.1ATCH
(
I
- T~:--h~r'sonne"J Sal (~l-Y f. \.!a92s
(Attach itemized list)
1.. flrHICIPJ\TEO GUDGEr
to
. 06/84
lno/yr
C-2
07/83 "
-mofyr
City of San Bernardino
1.~^TCIi
(:f(;\ilT FUiiOS ." CfISH fN-1(H:D
12,139 L .
L__
-----------z-:-- f'aYI'o l"j Taxes {, I'd nge
2,306
'=
_L=::..~
3. Ra\.; Food
.
14,130 meals x 1.1~ per meal
~. Cons~~a~le Supplies
5. Capita-' Equipment
G. Te"Jephone
J. Utilitie:;'
"---8-:-ri~l'il d i r.g S;Jil':e
----9. Tl:ilve 1
local
Other (o~tside area)
"--~C{i. Vehicle Expenses
-I' _ I:epair-s f. j'!a-intenance
"12 _ I nS~il'i1nCe
Personnel Protection
ECjU1;:i;;2ot /; Faci'l ities
-'1:r.:-J\udi t
--'I~~ Oth~r (itemize)
Purchasing Services
TOTf\!_ OI!:cCT COSTS
Less Project Income
l.ess USDA.
Less Non-Natchin~J alld Other
, -~---
1,894
806
2,248
.TOT^L'
1-:,1;9'.
I 2,306.
.-
---- -"----[~..._----"
-- -- ----"---
981
~,483 . l=48
I_~' ';or~--l-~I
----,-<' '" -~-~-~-~~I-~-
981
39,431
9,750
4,008
AFFIRNATIVE ACTION C01-lPLIANCE
This is to certify thatCity of SaILliprnClnlino Nllt-rit-ion-Seruices;
Name of Contractor
t-:=TI
r:==l
Has an "Approved" Affirmal:ive Action Program and is in
compliance with the San Bernardino County Affirmative
Action Compliance Program for the Nutrition Services
(project).
Has an "Approved" Affirmative Action Program and meets the
San Bernardino County Affirmative Action requirements' for
Annual Qualification for period
(Dates) .
Is exempt from compliance with the San Bernardino County.
Affirmative Action Compliance Program for
(Project)
due to Contractor does not conform to program's definition
of contractor because
Has not met the San Berna:cdino County Affirmative Action
Compliance Program to qualify as a Hesponsible nidder.
Returned for revision.
'l'he San Bernardino County Office on l\ging l\ffirmative Action
Compliance Coordinator \'lill render all possible assistance
to the contractor in establishing an Affirmative Action
Program:
Address: San Bernardino County Office on Aging
Contract Compliance Coordinator
686 E. Mill Street
San Bernardino, CA 92415
Phone:
(714)
383-3861
.-illJ n p 7.-li R "'\
Date
~. ;/ /I
Sc 1 B nardino C nt ~
c~n~~act com~liance Off
Oyrtce on Aglng
Note:
'l'hi.s form should be attached to the Clerk of the Boa:r:.d' s
copy and t.he Auditor's copy only.
County of San Bernardino
OoA - Form 02
JO-21-82