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Home My WebLink About29-Public Services ORIGINAL CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Date: May 3, 2006 Subject: Approve a transfer of funds from the Street Division budget, account number 001-402-5502 to the Street Division budget, account number 001- 406-5505 in the amount of $49,200.00. Approve a resolution authorizing an increase to a Purchase Order for Guzman Construction Company. From: Ken Fischer, Director Dept: Public Services Meeting Date: May 15, 2006 Synopsis of Previous Council Action: Recommended Motion: 1) Adopt Resolution 2) The Mayor and Common Council authorize the Director of Finance to transfer $49,200.00 from the Street Division budget account number 001-402-5502 to the Street D;,I,I00 b"dget, -""'"" ""mb" 01l1-406-W~ Signature Contact person: Ken Fischer. Director Supporting data attached: Budget AmendmentfTransfer Request Phone: 5140 Ward: All FUNDING REQUIREMENTS: Amount: $ 49.200.00 Source: Street Division. account number 001-402-5502 to Street Division. account number 001-406-5505 in the amount of $49.200.00 Finance: Council Notes: J<p,c:n. "/ N}Cr,- I Yd-.. Agenda Item No. ~ CJ sIU"ID' CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subject: Approve a transfer of funds from the Street Division budget, account number 001-402- 5502 to Street Division budget, account number 001-406-5505 in the amount of $49,200.00. Approve a resolution authorizing an increase to a Purchase Order for Guzman Construction Company. Background: The City's Streets Division, Concrete Section has contracted with Guzman Construction to repair sidewalks, curbs, gutters, and cross gutters at various locations throughout the City. Since Guzman was issued a purchase order, staff has received public requests for various concrete repairs. Staff has also identified additional location for various concrete repairs. Staff has meet with Guzman Construction to review the additional concrete repairs and Guzman Construction has stated they will be willing to add the additional locations to their current list and have provided the following costs for additional locations. Meridian cross gutter between Rialto Ave. and 2nd St. remove and replace 1435 Kendall Ave. sidewalk repair 2565 W. Poplar St. sidewalk repair 1601,1501,1499 Kendall Ave. sidewalk repair 1598,1499,1602,1598 Sheridan Rd. sidewalk repair 1505 Northpark Blvd. sidewalk repair Macy St. north of Mill St. cross gutter remove and replace $21,000.00 $1,200.00 $2,000.00 $6,000.00 $5,500.00 $3,500.00 $10.000.00 $49,200.00 Guzman Construction currently has a purchase order in the amount of $126,600.00 for concrete repairs at various locations throughout the City. The current purchase order has $125,204.50 available for the remainder of this fiscal year. Based on the provided cost summary, the Guzman purchase order needs to be increased by $49,200.00 to complete the list of concrete repairs. The Streets Division budget account number 001-402-5502 Street Maintenance- Professional/Contractual Services has sufficient funding available for the requested transfer based on staffs estimated use of this account for the remainder of this fiscal year. Financial Impact: Funds for the budget amendment and purchase order increase are available in the Streets Division budget. There is no overall impact to the Streets Division budget. However, the Streets Maintenance section budget will be reduced by $49,200.00 and the Concrete Maintenance section budget will be increased by $49,200.00. t Recommendation: Staff recommends the Mayor and Common Council authorize the Director of Finance to transfer $49,200.00 from the Street Division budget account number 001-402-5502 to the Streets Division budget, account number 001-406-5505 and adopt the resolution. City of San Bernardino DATE BUDGET TRANSFER REQUEST I TRANSFER I FRQM U TQ , ACCOUNT NO AMOUNT " ACCOUNT NO AMOUNT Dept. Budget I, OepL Budget Fund Oi... Code SUFX II Fund Di.". Code SUFX REV - -- REV il 001 402 5502 $49,200.00 001 406 5505 $49,200.00 I I, :, II I. I' ,I REASON FOR TRANSFER INrRFASF CONCRETE PURCHASE ORDER FOR GUZMAN CONSTRUCTION & EPARTMENT HEAD REQUESTED BY PUBLI C SERVI CES DEPARTMENT FINANCE & ADMINISTRATOR'S OFFICE USE ONL Y J. V. Number COUNCIL ACTION (REQUIRED) INOTREQUIREDI DATE MAY lS.700fi APPROVED, APPROVED, DIRECTOR OF FINANCE CITY ADMINISTRATOR DISTRIBUTION: WHITE. Finance 150-101 YELLOW. Finance PINK. ReQuesting Department 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING AN INCREASE TO A PURCHASE ORDER TO GUZMAN CONSTRUCTION COMPANY FOR REPAIR OF SIDEWALKS, CURBS, GUTTERS, AND CROSS GUTTERS AT VARIOUS LOCATIONS THROUGHOUT THE CITY OF SAN BERNARDINO BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That Guzman Construction Company provides repair of sidewalks, curbs, gutters, and cross gutters; pursuant to this determination the Purchasing Manager is hereby authorized to increase the purchase order to Guzman Construction Company for an amount not to exceed $49,200.00. SECTION 2. The Purchase Order shall reference this Resolution No. 2006- _ and shall read, "Guzman Construction Company concrete repair services - Increase P.O. No. 999541 by an additional amount of $49,200.00, for a total amount not to exceed $186,800" and shall incorporate the terms and conditions of this Resolution. SECTION 3. The authorization to execute the above referenced Purchase Order is rescinded in not issued within sixty (60) days of the passage of this Resolution. III !II !II III !II !II -If~ .::r'/f;-. ob 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING AN INCREASE TO A PURCHASE ORDER TO GUZMAN CONSTRUCTION COMPANY FOR REPAIR OF SIDEWALKS, CURBS, GUTTERS, AND CROSS GUTTERS AT VARIOUS LOCATIONS THROUGHOUT THE CITY OF SAN BERNARDINO I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of , 2006, by the following vote, to wit: Council Members: AYES NAYS ABSTAIN ABSENT ESTRADA BAXTER MCGINNIS DERRY KELLEY JOHNSON MCCAMMACK Rachel G. Clark, City Clerk The foregoing resolution is hereby approved this ,2006. day of Pat Morris, Mayor City of San Bernardino Approved as to Form: :) /--- MES F. PENMAN, City Attorney City 01 San Bernardino BUOGET TRANSFER REQUEST DATE TRANSFER fROM II TO ACCOUNT NO. AMOUNT II ACCOUNT NO. AMOUNT Dept. Budget Oept. Budgtlt Fund Div COde SUfX Fund Div Cude SUfX - - - REV - REV 001 402 5502 $49,200.00 001 406 5505 $49,200.00 REASON FOR TRANSFER, INCRFASF CONCRETE PURCHASE ORDER FOR GUZMAN CONSTRUCTION REQUESTED BY ~ EP,",flTMENT HEAD PUBLl C SERV ICES DEPARTMENT FINANCE & ADMINISTRATOR'S OFFICE USE QNLY J. V. Number COUNCIL ACTION (REQUIRED) (NOT REQUIRED) OAT" MAY 1 S. 7006 APPROVED: APPROVED: DIRECTOR OF FINANCE CITY ADMINISTRATOR OISTRISUTION: WHITE. Finance YELLOW. Finance PI NK . Requesting Department ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): 5//5/00 Item # .Jq Resolution # Vote: Ayes I - 1 Nays Abstain ;) 000- / L/ d- Absent Change to motion to amend original documents 0 Companion Resolutions NuIIIVoid After: days 1 Resolution # On Attachments: 0 Note on Resolution of attachment stored separately: 0 PUBLISH 0 POST 0 RECORD W/COUNTY 0 By: Date Sent to Mayor: 5 - I (p - oG Date of Mayor's Signature: as- /;8/{)~ . Date ofClerklCDC Signature: DS HCi/Dro . . Reso. Log Updated: [kl' Seal Impressed: ~ Reso. # on Staff Report ~ Date Memo/Letter Sent for Signature: I" Reminder Letter Sent: Date Returned: 2nd Reminder Letter Sent: Not Returned: 0 Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634): Updated CDC Personnel Folders (55:57): Updated Traffic Folders (3985, 8234, 655, 92-389): Yes 11' No By_ Yes No L By_ Yes No ,/ By_ Yes No-L By_ Yes No~ By_ Copies Distributed to: Animal Control 0 EDA 0 City Administrator 0 Facilities 0 City Attorney 0' Finance ~ Code Compliance 0 Fire Department 0 Development Services 0 Human Resources 0 Others: Notes: Information Services Parks & Recreation Police Department Public Services Water Department o o o 5t" L I'so-....J o Ready to File: _ Date: Revised 12/18103