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Home My WebLink About31-Public Works CIT~ OF SAN BERtfARDINO iEQUEST N~"R 6COUNCIL ACTION From: ROGER G. HARDGRAVE Subject: Authorization to Execute Program Supplements No. 57 & 58 Rehabilitation of Pavement on Mt. Vernon Avenue, from Grant Avenue to Second Street, per Plan No. 7623 Dept: Public Works Date: 4-04-90 Synopsis of Previous Council action: June, 1988 --Allocation of $407,800 in 1988/89 Street Construction Fund Budget approved. 04-17-89 --Resolution No. 89-105 adopted authorizing execution of an Agreement with the City of Colton. 12-18-89 --Plans approved and authorization granted to advertise for bids. Recommended motion: 1. Adopt Resolution. 2. That the sum of $15,425 be transferred from Account No. 242-362-57653 (So. "E" at Santa Ana River) to Account No. 242-362-57670 (Mt. Vernon, Grant Ave. to Second Street). ~ Contact person: Roger G. Hardgrave Statt Report, Program Supplement & Resolution Phone: 5025 Ward: 3 Supporting data attached: FUNDING REQUIREMENTS: Amount: $1,696(Prel), $71,498 (Const.) Source: (Acct. No.) 242-362-57670 (Acct. Description) Mt. Vernon - Grant Avenue to 2nd ~ f),.-- St. Finance: Council Notes: AnF~nrl~ Itpm Nn &'3 ( CITY OF SAN BER~RDINO - REQUEST F---,R COUNCIL ACTION STAFF REPORT Program Supplements No. 57 and 58 will serve to obligate $10,304 and $434,502 in Federal-Aid Urban Funds for preliminary engineering, and construction engineering and construction respectively, for rehabilitation of the pavement on Mt. Vernon Avenue, from Grant Avenue to Second Street. Local funds in the amounts of $1,696 and $71,498 will be need"ed to match these appropriations of Federal-Aid Urban Funds. An amount of $407,800 has been allocated under Account No. 242-362-57670, to finance the cost of this improvement. The cost has increased, due to extra work being required by the Federal Highway Administration to eliminate the dip for north- bound traffic at the Lytle Creek Channel Bridge. Supplemental Federal-Aid Urban Funds will be provided through SANBAG to finance the actual project cost. An additional amount of $15,428 will be needed from local funds to finance the total estimated project cost. We recommend that $15,428 be transferred from Account No. 242-362-57653, "South 'E' Street at Santa Ana River," to Account No. 242-362-57670, "Mt. Vernon, Grant Avenue to Second Street," in order to provide the necessary supplemental funds for the local agency share. At their meeting of 3-16-89, the Environmental Review Committee found that this project was categorically exempt from the provisions of the California Environmental Quality Act. We recommend that Program Supplements No. 57 & 58 be approved. 4-04-90 75-0264 1 RESOLUTION NO. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF PROGRAM 3 SUPPLEMENTS NO. 57 & 58 OF LOCAL AGENCY FEDERAL-AID SAFETY IMPROVEMENT PROJECTS, BETWEEN SAID CITY AND THE STATE OF 4 CALIFORNIA, ACTING BY AND THROUGH ITS DEPARTMENT OF TRANSPORTATION. 5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE 6 CITY OF SAN BERNARDINO AS FOLLOWS: 7 SECTION ONE: The Mayor of the City of San Bernardino 8 is hereby authorized to execute, in behalf of said City, 9 Program Supplements No. 57 and 58 of Local Agency Federal-Aid 10 Safety Improvement Projects, between said City and the State of 11 California, acting by and through its Department of Trans- 12 portation, a copy of which is attached hereto marked Exhibit 13 "A" and incorporated herein by reference as fully as though set 14 forth at length herein. 15 SECTION TWO: The agreement shall not take effect until 16 fully signed and executed by all parties. The City shall not be 17 obligated hereunder unless and until the agreement is fully 18 executed and no oral agreement relating thereto shall be 19 implied or authorized. 20 SECTION THREE: The authorization to execute the above- 21 referenced agreement is rescinded if the parties to the 22 agreement fail to execute it within sixty (60) days of the 23 passage of this resolution. 24 / / / / 25 / / / / 26 / / / / 27 / / / / 28 4-04-90 RGH:rs ~ RESO: AUTHORIZING PROGRAM SUPPLEMENTS NO. 57 & 58 OF LOCAL AGENC~ EDERAL-AID SAFETY IMPROVE: IT PROJECTS 1 I HEREBY CERTIFY that the foregoing resolution was duly 2 adopted by the Mayor and Common Council of San Bernardino at a meeting thereof, held on the ____day of , 1990, by the following vote, to-wit: AYES: Council Members NAYS: ABSENT: City Clerk The foregoing resolution is hereby approved this , 1990. w. R. Holcomb, Mayor City of San Bernardino 15 16 Approved as to form and legal content: 17 James F. Penman 18 City Attorney 19 20 21 22 23 24 25 26 27 28 4-04-90 () .i~ - 2 - ~ PROGRAM SUPPLEMEK NO. 057 to LOCAL AGENCY-STATE AGREEMENT FOR FEDERAL-AID PROJECTS NO. 08-5033 Date: MarC"" 21, Loc. .;ion: I project Number: E.A. Number: 1990 --" 08-SBD-0-SBD M-R040(002) 08-955260 . ~. ...... - ", . J. This Program Supplement is hereby incorporated into the Local Agency-State Agreement for Federal Aid which was entered into between the Local Agency an the State on 04/06/78 and is subject to all the terms and conditions thereof This Program Supplement is adopted in accordance with Paragraph 2 of Article II of the aforementioned Master Agreement under authority of Resolution No. , approved by the Local Agency on (See copy attached) The Local Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the covenants or remarks set forth on the following pages. PROJECT TERMINI: MT. VERNON AVE-GRANT ST TO 2ND ST TYPE OF WORK: PAVEMENT REHAB. & RESURFACE ROADWAY LENGTH: 1.2 (MILES) PROJECT CLASSIFICATION OR PHASE(S) OF WORK [X] Preliminary Engineering [] Right-of-Way [] [ ] Construction Engineering [] Construction Estimated Cost I Federal Funds Matching Funds $ 12,000 W36 $ $ CITY OF SAN BERNARDINO By Mayor Date Attest Title City Clerk Local OTHER 10,304 $ 1,696 $ o OTHER o $ o STATE OF CALIFORNIA Department of Transportation By DISTRICT DIRECTOR OF TRANSPORTATION DISTRICT 08 Date J hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Office~~~ Chapter I Statutes I Item Date 3-;; 19D $ 10304.00 IBcl Fund Source AMOONT 93 1989 2660.101-890 89-90 20.30.010.200 C 229020 892-F 10304.00 EXHIBIT -A- 08-SBO-0-SBO M-R040(002) OATE:March 21, 1990 PAGE: 2 SPECIAL COVENANTS OR REMARKS 1. All maintenance, involving the physical condition and the operation of the improvements, referred to in Article VI MAINTENANCE of the aforementioned Master Agreement will be performed by the Local Agency at regular intervals or as required for efficient operation of the completed improvements. 2. The Local Agency will advertise, award, and administer this project and will obtain the State's concurrence prior to either award or rejection of the contract. 3. The Local Agency agrees the payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration in the Federal-Aid Project Agreement (PR-2)jOetail Estimate, or its modification (PR-2A) or the FNM-76, and accepts any increases in Local Agency Funds as shown on the Finance or Bid Letter or its modification as prepared by the oivision of Local streets and Roads. 4. Construction will be programmed as a separate program under Combined Road Plan procedures. 5. In executing this Program Supplemental Agreement, Local Agency hereby reaffirms the 'Nondiscrimination Assurances' contained in the aforementioned Master Agreement for Federal-Aid Program. 6. Whenever the local agency uses Federal or State Funds to pay a consultant on a cost plus basis, the local agency is required to submit a post audit report covering the allowability of cost payments for each individual consultant or sub-contractor incur- ring over $25,000 on the project. The audit report must state th applicable cost principles utilized by the auditor in determining allowable costs as referenced in CFR 48, part 31, Contract Cost Principles. PROGRAM SUPPLEMENT. d 058 to LOCAL AGENCY-STATE AGREEMENT FOR FEDERAL-AID PROJECTS NO. 08-5033 Date: March ~1., 1990 0;-:; .::~ :.'.,L Loca\ In: 08-SBD-0-SBD I Project Number: M-R040(003) E.A. Number: 08-955259 CRP-L089 (278) This Program Supplement is hereby incorporated into the Local Agency-state Agreement for Federal Aid which was entered into between the Local Agency and the State on 04/06/78 and is subject to all the terms and conditions thereof. This Program supplement is adopted in accordance with Paragraph 2 of Article II of the aforementioned Master Agreement under authority of Resolution No. , approved by the Local Agency on (See copy attached). The Local Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the covenants or remarks setforth on the following pages. PROJECT TERMINI: MT. VERNON AVE-GRANT ST TO 2ND ST TYPE OF WORK: PAVEMENT REHAB. & RESURFACE ROADWAY LENGTH: 1.2 (MILES) PROJECT CLASSIFICATION OR PHASE(SI OF WORK [ ] Preliminary Engineering [] Right-of-Way [] [X] Construction Engineering [X] Construction Estimated costJ Federal Funds Matching Funds $ 434,502 $ o Local OTHER 71,498 $ OTHER 506,000 W36 $ $ o $ o CITY OF SAN BERNARDINO STATE OF CALIFORNIA Department of Transportation Mayor By DISTRICT DIRECTOR OF TRANSPORTATION DISTRICT 08 By Date Date Attest Title City Clerk I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance: Item Date 3. e?- /9D $ 434502.00 Accounting Office~~~ Chapter I Statutes Program IBcl Fund Source AMOUNT 93 1989 2660-101.890 B9.90 20.30.010.200 C 229020 892-F 434502.00 EXHIBIT -A- 08-SBD-0-SBD M-R040(003) DATE:March 21, 1990 PAGE: 2 SPECIAL COVENANTS OR REMARKS 1. All maintenance, involving the physical condition and the operation of the improvements, referred to in Article VI MAINTENANCE of the aforementioned Master Agreement will be performed by the Local Agency at regular intervals or as required for efficient operation of the completed improvements. 2. The Local Agency will advertise, award, and administer this project and will obtain the State's concurrence prior to either award or rejection of the contract. 3. The Local Agency agrees the payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration in the Federal-Aid Project Agreement (PR-2)/Detail Estimate, or its modification (PR-2A) or the FNM-76, and accepts any increases in Local Agency Funds as shown on the Finance or Bid Letter or its modification as prepared by the Division of Local streets and Roads. 4. In executing this Program supplemental Agreement, Local Agency hereby reaffirms the 'Nondiscrimination Assurances' contained in the aforementioned Master Agreement for Federal-Aid Program. 5. Whenever the local agency uses Federal or state Funds to pay a consultant on a cost plus basis, the local agency is required to submit a post audit report covering the allowability of cost payments for each individual consultant or sub-contractor incur- ring over $25,000 on the project. The audit report must state the applicable cost principles utilized by the auditor in determining allowable costs as referenced in CFR 48, part 31, Contract Cost Principles.