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CITY OF SAN
BERlIARDINcA" REQUEST
'.40-6l
FOR COUNCIL ACTION
REC~D.-:,Lt-~~>~. OFr.
From: ROGER G. HARDGRAVE
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Award of Contract - Providing
Security Service in Assessment
District 990 (Highland/Guthrie)
per Plan No. 779l ----------
PARKER PROTECTIVE SERVICES &
INVESTMENT CORP. dba Blanket
Dept: Public Works/Engineering
Date: 02-l2-90
Security
Synopsis of Previous Council action:
03-l3-89 -- Authorization to Proceed on Assessment District No.
990 (Highland and Arden Security & Maintenance District)
granted.
06-l8-89 -- Resolution No. 89-2l6 adopted giving notice of intent to
form assessment district.
07-l7-89 Public Hearing opened, comments and protests heard, hearing
closed and all protests overruled.
08-2l-89 Resolution No. 89-323 adopted ordering the work.
Recommended motion:
Adopt resolution.
cc: Marshall Julian
Jim Richardson
Andy Green
Jim Penman
'ldM
o Signature
~
Contact person:
Gene R. Klatt
Staff Report, Report of
Bids, Resolution
Phone:
5125
Supporting data attached:
Ward:
7
FUNDING REQUIREMENTS:
Amount: $13,572.00 (3-5-90 to 6-30-90)
Source: (Acct. No.) 25l-665-53925
(Acct. DescriPtion) Assessment
D~NO. 990--
))~
Hiqhland Avenue and Arden Avenue
Finance:
Council Notes:
75.0262
Agenda Item No. ~
CITY OF SAN BEIb.ARDINO - REQUEST ...OR COUNCIL ACTION
STAFF REPORT
Bids for providing security service, wi thin the area
bounded by Highland Avenue, Arden Avenue, Guthrie Avenue, and
alley south of 20th Street, were opened at 2:00 p.m. on Tuesday,
2-06-90.
Only one bid was received, in the amount of $42,224.00
for a one year period. The basic bid of $42,224.00 is l7.3%
over the estimate of $36,000, set forth in the Engineer's Re-
port for providing security services. The total annual estimate
of cost for Assessment District No. 990 contained street
sweeping and electrical energy costs for a total of $45,460,
which is higher than the bid.
A supplemental bid price was also solicited, for pro-
viding up to 20 hours of overtime on an as needed basis.
Bid specifications were mailed directly to l2 security
firms. However, only the firm currently providing these
services for the majority property owner submitted a bid. Some
of the other firms are no longer in business and some felt the
specifications were too restrictive.
The contract documents were prepared to allow for two
one-year extensions, by mutual agreement of the City and Con-
tractor. We plan to review the contract specifications and make
revisions as indicated, in order to secure wider participation
by prospective bidders. The contract can then be extended, or a
new contract awarded as deemed appropriate.
Considerable interest has been expressed in this process
of providing security service. We feel that requests may be
received to expand the district, which could serve to reduce the
assessments for parcels within the present boundaries. We feel
it would be advisable to award a contract for this bid, to get
this program started.
~ The estimated cost of this contract, from 3-05-90 to 6-
30-90 is $l3,572. These funds will be up-fronted by the City as
, ftxpenditures are incurred, and will be reimbursed from annual
1/ assessments placed against the properties involved. Interest
will also be recovered on the funds advanced.
Even though the bid is in excess of the estimated amount
in the Engineer's Report, the total cost of the district for the
remainder of the 198~/90 fiscal year will be less than the
amount estimated, since the street sweeping and lighting
programs have not been initiated. In order to get the security
services program started, it is recommended that a contract be
awarded for the bid submitted.
2-l2-90
75-0264
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1 RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A
CON'l'RACT TO PARKER PROTECTIVE SERVICES CORPORATION dba BLANKET
3 SECURITY FOR PROVIDING SECURIT~ SERVICES FOR ASSESSMENT DISTRICT
NO. 990 (HIGHLAND AVENUE AND GUTHRIE STREET).
4
BE IT RESOLVED B~ THE MAYOR AND COMl.ION COUNCIL OF THE
5 CITY OF SAN BERNARDINO AS FOLLOWS:
6
SEC'l'ION 1.
Parker Protective Services dba Blanket
7 Security is the lowest responsible bidder for Providing Security
8 Services for Assessment District No. 990 (Highland Avenue and
9 Gu~hrie Street), in accordance with Plan No. 7791, for the Basic
10 Rid in the amoun~ of $l3,572.00, and a contract is awarded to.
11 said bidder accord~ngly, but such award shall be effective only
12 upon the contract being fully executed by the parties; all other
13 bids therefore are hereby rejected; and the Mayor is hereby
14 authorized and directed to execute said contract on behalf of the
15 City; a copy of the contract is attached heret6, marked Exhibit
16 "A" and incorporated herein by reference as fully as though set
17 forth at length.
18
SECTION 2. This contract and any amendment or nodifica-
19 tions thereto shall not take effect or becone operative unt.il
20 fully signed and executed by the parties and no party shall be
21 obligated hereunder until the time of such full execution. No
22 oral agreements,
amendments,
modificationn or waivers ar~
23 intended or authorized and shall not be implied from any act or
24 course of conduct of an~ party.
25
SECTION 3.
This resolution is rescinded if the parties
26 to the contract fa:..l to e=:ecute it "Ii thin si;:ty (60) days of the
27
28
passage of this resolution.
2-.13-90
GRK:rs
RESO:
1
N '.DING CONTRACT TO PARKER POTECTIVE SERVICES CORP.
dL_ BLANKET SECURITY SERVICES _uR A.D. NO. 990
I HEREBY CERTIFY that the foregoing resolution \;1aS duly
2 adopted by the Hayor ?.nd Common C01.lncil of the City of San
meeting thereof r held on the
3 Bernardino at a
4 ___day of
5
6
7
8
9
10
11
12
13
14
, 1990, by the following vote, to-wit:
AYES:
Council Hembers
NAYS:
ABSENT:
City Clerk
The foregoing resolution is hereb~' approved this
day of
, 1990.
t'L
City
R. Holcomb, Mayor
of . San Bernardino
---,...,
.
C I T Y
o F
SAN
B ERN A R DIN 0
INTEROFFICE MEMORANDUM
TO: MARSHALL JULIAN, City Administrator
FROM: ROGER G. HARDGRAVE, Director Public Works/City Engineer
SUBJECT: Item No. 21 on Council Agenda of 3-5-90 -- Award of Con-
tract for Providing Security Service in Assessment
District No. 990. Highland Avenue and Arden Avenue
DATE: March 15, 1990
FILE NO: 14.40-61; Reading File
-------------------------------------------------------------------
This item was continued to 3/19/90, in response to the concern
expressed by the Ci ty Attorney rel ati ve to 1 i abi 1 i ty insurance
requirements. These concerns stemmed from the possibility of the
security guards becoming involved in a shooting incident, since
they wi 11 be armed.
Section 5-1.01, "LIABILITY INSURANCE", of the Special Provisions
requires the Contractor to furnish the City with a policy of
liability insurance with a minimum limit of $250,000.00 for each
person and $500,000.00 for each occurrence. The City Attorney has
indicated that he felt these limits should be $1,000,000.00 and
$2,000,000.00 respectively.
The Contractor was requested to provide a price quote for providing
the increased insurance coverage for the remainder of this fiscal
year. A quote of $0.91 per hour has been furnished. This change
will increase the contract unit price from $14.50 to $15.41 per
hour. For the expected contract period, from 4/2/90 to 6/30/90,
this adjustment in the contract unit price will increase the total
contract cost by an amount of $655.20, from $10,440.00 to
$11,095.20.
If the Mayor and Co unci 1 determi ne that the insurance coverage
should be enhanced, the following form motion should be adopted:
FORM: That change Order No. One to the contract with Blanket
Security, for providing security service within Assessment District
No. 990, in accordance \~ith Plan No. 7791, be approved; to amend
Section 5-1.01, "LIABILITY INSURANCE", of the Special Provisions
and adjust the contract unit price from $14.50 to $15.41 per hour;
for an estimated increase of $655.20 in the contract cost for the
balance of this fiscal year.
! /
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ROGER G.HARDGRAVE
Director of Public Works/City Engineer
Attachment
020.
Plan No.
PROVIDING SECURITY SERVICE,
ASSESSMENT DISTRICT}. 990
7791
1..1\..4 \,.~_ . ............. .., ..IV
ProjPct:
File No. 14.40-61
ENGINEERING DIVISION
DEPARTMENT OF PUULIC WORKS
CITY OF SAN BERNARDINO, CALIFORNIA
CONTRACT CHANGE ORDER NO. ONE
(Change necessitated because of field conditions)
TO: BlANKET SECURITY
26856 EAST BASELINE STREET
HIGHLAND, CA 92346
Gentlemen:
1. SECTION 5-1.01, "LIABILITY INSURANCE" of the Special Provisions, as it relates to
the limits for Bodily Injury, is hereby amended to read as follows:
Bodily Injury --------------------------- $1,000,000 each person
$2,000,000 each occurrence
$2,000,000 aggregate products and
completed operations
A combined single-limit policy with aggregate limits in the amount of $2,000,000
will be considered equivalent to the required minimum limits.
2.
The contract Base Bid unit price for providing one Security Officer is hereby increased
by $0.91 per hour, from $14.50 to $15.41, and contract unit price for the Supplemental
Bid is hereby increased from $18.00 to $18.91 per hour.
Total extra work cost added to contract ..(~~~~~~~~..................$
Previous Contract Price .............................................$ 10,440.00
$ 11,095.20
Amended Cos t Pri ce "..........".".........".."""........".""".""".,,.,,
655.20
Additional time to complete contract due to change order ............
-0-
CONTRACTOR:
CITY OF SAN BERNARDINO:
By:
By:
ROGER G. HARDGRAVE
Director of Public Works/City Engr.
Title:
Accepted Date:
Approved Date:
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Parker Protective Services, Inc.
Blanket Security
26856 EAST BASE liNE
HIGHLAND, CALIFORNIA 92346
(714) 824-3045 (714) 381-6846
MAil: p, O. BOX 2128. REDLANDS, CALIFORNIA 92373
March 13, 1990
City of San Bernardino
300 N. "D" Street
San Bernardino, Ca. 92401
Attn: Les Fogasey, Engineering Departrrent
Dear Les:
RE: Bid on Plan No. 7791 AD 990
This letter is to confirm the figures given to you during the telephone
conversation of 3-8-90. You indicated a change in the insurance needs for
the above-listed bid. The City of San Bernardino now needs liability insur-
ance of $1,000,000.00 per person, $2,000,000.00 per incident.
A check with our insurance carrier shows the coverage required would increase
our costs $2,670.00 per year. The contract calls for 2,920 hours per year.
This would give a cost of .91 cents per hour.
For the service as previously bid at $14.50 per hour plus the .91 per hour
for the amendment, the cost to you would be $15.41 per hour.
If you have any questions, please feel free to call.
Sincerely,
, ~.
TERRY WOOD
PRESIDENT
TW:al
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Following is the required minimum limits of Insurance:
Bodily Injury . . .
$1,000,000 each person
$2,000,000 each occurrence
$2,000,000 aggregate products
and completed operations
Property Damage . . . . . $100,000 each occurrence
$250,000 aggregate
A combined single-limit policy with aggregate limits in the amount of
$2,000,000 will be considered equivalent to the required minimum limits.
5-1. 02 WORKMEN' S COMPENSA nON INSURANCE The Contractor shall file a
signed certification Certificate of Workmen's Compensation Insurance for itself
and its Subcontractors before execution of the contract.
5-1.03 PAYMENT OF WAGE RATE -- The Contractor will be required to adhere to
at least the State Minimum Wage $4.25 for payment of per diem wages for each
workman needed in execution of this contract.
..
The Supervisor shall have the right to interview any security officer on the
project site in order to verify payment of prevailing wage rates. Also, the City
retains the right to examine the Contractor' s payro 11 records to determine if
wage rates indicated are being paid.
5-1.04 SAFETY REQUIREMENTS -- All work performed under this contract shall
be performed in such manner as to provide maximum safety to the public.
The Supervisor reserves the right to issue restraint or cease and desist
orders to the Contractor when unsafe or harmful acts are observed or reported
relative to the performance of the work under this contract.
5-1.05 HAZARDOUS CONDITIONS -- The contractor shall maintain the area free
of hazards to persons and/or property resul ting from his/her operations. Any
hazardous conditions noted by the Contractor, which is not a result of his/ her
operations, shall immediately be reported to the Manager(s).
5-1.06 USE OF FIREARMS -- Security personnel shall bear firearms during
patrol of the contract area. The contractor and security personnel shall meet all
qualifications and requirements, including certification, testing and permits for
the possession and use of said firearms issued by the State of California,
pursuant to the Business and Professions Code (B&P Code 7553). Firearms shall be
used only in extreme cases of the threat of great bodily harm or death to self or
other persons in the area, as stated in Section 8.
All security personnel that will carry batons shall have a valid permit to do
so, pursuant to the Business and Professions Code (B&P Code 7553).
SP-4
1 RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A
CONTRACT TO PARKER PROTECTIVE SERVICES CORPORATION dba BLANKET
3 SECURITY FOR PROVIDING SECURITY SERVICES FOR ASSESSMENT DISTRICT
NO. 990 (HIGHLAND AVENUE AND GUTHRIE STREET).
4
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
5 OF SAN BERNARDINO AS FOLLOWS:
6
SECTION 1. Parker Protective Services dba Blanket Security
7 is the lowest responsible bidder for providing security services
8 for Assessment District No. 990 (Highland Avenue and Guthrie
9 Street), in accordance with Plan No. 779l, for the Basic and
lO Supplemental Bid in the maximum amount of $l4,801.96, for
II delivery of service between date of execution of this contract
l2 and June 30, 1990, and a contract is awarded to said bidder
l3 accordingly, but such award shall be effective only upon the
l4 contract being fully executed by the parties; all other bids
l5 therefore are hereby rejected; and the Mayor is hereby authorize
l6 and directed to execute said contract on behalf of the City; a
l7 copy of the contract is attached hereto, marked Exhibit "A" and
l8 incorporated herein by reference as fully as though set forth at
19 length.
20
SECTION 2.
This contract and any amendment or
2l modifications thereto shall not take effect or become operative
22 until fully signed and executed by the parties and no party shall
23 be obligated hereunder until the time of such full execution. No
24 oral agreements, amendments, modifications or waivers are
25 intended or authorized and shall not be implied from any act or
26 course of conduct of any party.
27
SECTION 3.
The authorization to execute the above-
28
JFWjdysjblanket.res
March l6, 1990
1
dO
1 referenced agreement is rescinded if the parties to the
2 agreement fail to execute it within sixty (60) days of the
3 passage of this resolution.
4 I HEREBY CERTIFY that the foregoing resolution was duly
5 adopted by the Mayor and Common Council of the City of San
6 Bernardino at a meeting thereof, held on the
7 day of , 1990, by the following vote, to wit:
8
Council Members:
NAYS
ABSTAIN
AYES
9 ESTRADA
lO REILLY
II FLORES
l6
20
2l
22
l2 MAUDSLEY
l3 MINOR
l4 POPE-LUDLAM
l5 MILLER
l7
City Clerk
l8
The foregoing resolution is hereby approved this
day
19
, 1990.
of
W. R. Holcomb, Mayor
City of San Bernardino
Approved as to
23 form and legal content:
24
25
26
27
28
JAMES F. PENMAN,
City Attorney
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By: _~! ,-~>
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JFWjdysjblanket.res
March l6, 1990
2