HomeMy WebLinkAbout18-Parks & Recreation
, . CITY OF SAN BEJ. JARDINO d7REQUES'\ FOR COUNCIL ACTIO~
From: Annie F. Ramos, Director
Subject:
RESOLUTION APPROVING AMENDMENT NO. 2 TO
THE. AGREEMENT WITH THE REGENTS OF THE
UNIVERSITY OF CALIFORNIA RELATING TO RE-
SEARCH SERVICES BY THE UNIVERSITY
RESEARCH OFFICE.
Dept: Parks, Recreation and Community Services
Date: February 5, 1990
Synopsis of Previous Council action:
November 20, 1989 - Adopted Resolution 89-450 authorizing execution of an agreement
with the Regents of the University of California relatinq to the
City's utilization of Historical Research Services by the Univer-
sity Research Office.
January 8, 1990 - Adopted Resolution 90-17 to reflect a performance period of
December 1, 1989 through January 31, 1990.
Recommended motion:
Adopt the Resolution.
/
~7.~--
Signature
Phone:
5030
Annie F. Ramos, Director
Contact person:
S I d t t h d Amendment and Staff Report
upport ng a 8 8t 8C e j
N/A
FUNDING REQUIREMENTS: Amount:
Source: (ACCT. NO.)
(ACCT. DESCRIPTION)
Ward:
1
Finance:
Council Notes:
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. , CITY OF SAN BEF JARDINO - REQUES1 JOR COUNCIL ACTION
RESOLUTION APPROVING A~lENDMENT NO. 2 TO STAFF REPORT
THE AGREEMENT WITH THE REGENTS OF THE
UNIVERSITY OF CALIFORNIA RELATING TO
RESEARCH SERVICES BY THE UNIVERSITY
RESEARCH OFFICE.
In the original agreement, the start date for research services was November 1, 1989
with a completion date of December 15, 1989. Because of the administrative processing
procedures required between the City and the University, the agreement was not com-
pleted and signed by both parties until November 22, 1989; therefore, the start date
for the delivery of services was changed to December 1, 1989 with a completion date
of January 31, 1990.
Thus far in the research, the evidence gathered has been inconclusive. The reseachers
have become aware of a Journal of the San Bernardino Branch of the Church of Jesus
Christ of Latter Day Saints which they feel will resolve the unanswered questions of
the Seccombe Lake Park burials. Therefore, they have requested an extension of time
to visit Salt Lake City, Utah to consult the Journal. Please see the attached letter
of explanation from UCR Riverside for more information.
It is recommended that the agreement delivery of work period be extended to rlarch
16, 1990 as requested. There is no additional cost to the City.
February 5, 1990
75-0264
UNIVERSITY OF CALIFORNIA, RIVERSIDE
BERKELEY . D,,,"IS . IR\'I!';E . LOS ANGELES . RIVERSIDE . SAl' DIEGO . SAl' F'RANl'ISrO
SA!';TA BARBARA . SA!';TA CReZ
DEPARTMENT OF HISTORY
RIVERSIDE. CALIFORNIA 92521-0204
January 30, 1990
pr: r;,-" ". -._
1,..... '_. r....,.~ .. -~.
Mr. Tom Boggs
Department Administrator
Parks, Recreation, & Community Services Dept,
547 N. Sierra Way
~an Bernardino, CA 92401
FE-n 2
LJ i99tJ
f'i/ C-:.r' " .__
f,., '~'. '-' c.,; ;_. - _ ' -. ~
f"",r
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Dear Mr. Boggs:
As Principal Investigator of the Seccombe Park Burial Research Project, I and
Kevin Hal1aran have determined through archival and record searches that the
burials in question may indeed date from the Mormon Period of San Bernardino's
history. The evidence (i.e., records, deeds, maps, etc.) gathered thus far from
various Southern California archival repositories is, nevertheless, inconclusive.
Furthermore we have recently become aware of the existence of yet another primary
source's availability; one which should be consulted before any final determination
regarding the burials is made.
Therefore, Mr. Ha1laran and I request an extension to the present contract
between the City of San Bernardino and the University of California, The extension
would allow Mr. Hallaran to visit the archival collections of the Church of Jesus
Christ of Latter Day Saints in Salt Lake City, Utah. Of particular interest to the
research project would be Richard R. Hopkins' Journal of the San Bernardino Branch
of the Church of Jesus Christ of Latter Dav Saints. Hopkins was the official
recorder not only of the church, but of San Bernardino's first County Board of
Supervisors. His manuscript journal, a day-to-day account of activities (both
clerical and secular) in San Bernardino between 1851-1857. is an official church
document and as such can only be viewed in Salt Lake, It is felt by both
Mr. Hallaran and myself that the Hopkins manuscript offers the best hope of
resolving the unanswered questions of the Seccombe Park burials.
The project budget has been revised and is enclosed; it replaces Continuation
Pages 9 and 10 in the original proposal. Travel expenses to Salt Lake and
additional salary will not require any additional funding from the City of
San Bernardino due to unspent monies from the original allocation. The contract
extension period requested is 45 days, thus allowing sufficient time for the
processing of this request, making arrangements with the Office of the
L.D.S, Church Historian, arranging travel, and preparing and submitting the final
report,
. .
It is the concern Mr. Hallaran and myself that. all possible avenues of
research be travelled. And it is our sincere belief that if the provenience of the
Seccombe Park burials is to be resolved, that resolution may well lie within the
Hopkins journal.
Thank you for your cpnsideration in this matter.
1;~;YJ loLt
Ronald C, Tobey / ~
Principal Investigator ~
!.~d?!dnci;: Analyst
Contracts and Grants
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING
THE EXECUTION OF AMENDMENT NO. 2 TO THE AGREEMENT WITH THE
REGENTS OF THE UNIVERSITY OF CALIFORNIA RELATING TO THE
CITY'S UTILIZATION OF HISTORICAL RESEARCH SERVICES BY THE
UNIVERSITY RESEARCH OFFICE, TO REFLECT A PERFORMANCE AND
DELIVERY OF WORK PERIOD BETWEEN DECEMBER 1, 1989 AND MARCH
16, 1990.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1.
The Mayor of the City of San Bernardino
is hereby authorized and directed to execute on behalf of
said city Amendment No. 2 to the agreement with the Regents
of the University of California relating to the City's
utilization of Historical Research Services by the University
Research Office to reflect a performance and delivery of work
period between December 1, 1989 and March 16, 1990, a copy of
which is attached hereto, marked Exhibit "A" and incorporated
herein by reference as fully as though set forth at length.
I HEREBY CERTIFY that the foregoing resolution was
duly adopted by the Mayor and Common Council of the City of
San Bernardino at a
meeting thereof, held on
the day of
, 1990, by the following
vote, to wit:
AYES:
Council Members
NAYS:
ABSENT:
City Clerk
January 5, 1990
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AMENDMENT NO. 2 TO THE AGREEMENT WITH THE
REGENTS OF THE UNIVERSITY OF CALIFORNIA RELATING TO THE
CITY'S UTILIZATION OF HISTORICAL RESEARCH SERVICES BY THE
UNIVERSITY RESEARCH OFFICE, TO REFLECT A PERFORMANCE AND
DELIVERY OF WORK PERIOD BETWEEN DECEMBER 1, 1989 AND MARCH
16, 1990.
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The foregoing resolution is hereby approved this
7
day of
, 1990.
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W. R. Holcomb, Mayor
Approved as to form and legal content:
~A . ~ /~
~'V'N..d , ;': --'!.{.-11 '-:H:~
.liJty Attorney
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February 5, 1990
-2-
, I
AMENDMENT NO. 2
WHEREAS, The Regents of the University of California
("Regents") and The City of San Bernardino on behalf of the
Parks and Recreation Department ("Sponsor") entered into an
Agreement dated November 30, 1989 for the project entitled
"The Seccombe Park Burials"; and
WHEREAS, the Principal Investigator has recently become
aware of the existance of another primary source of material
in the archival collections of the Church of Jesus Christ of
Latter Day Saints in Salt Lake City, Utah which should be
consulted before a final determination is made;
NOW THEREFORE, the parties agree to amend the Agreement as
follows:
Amend Article I Scope of Work and Final Report, by
adding the revised scope of work and budget in Dr.
Tobey's letter of January 30, 1990; and
Amend Article II Performance and Deliverv
Schedule, by deleting the ending date of "January
31, 1990" and substituting "March 16, 1990".
All other terms and conditions remain unchanged.
SPONSOR
UNIVERSITY
(Signature)
THE REGENTS OF THE
UNI~gITY (f CALIFORNIA
by ^,. , y..---
(S gnature)
THE CITY OF SAN
BERNARDINO
By
(Name)
David Serrano
(Name)
Principal Analyst
Contracts & Grants
(Title)
(Title)
(Date)
(Date)
APPmvED Kr 'ID FORM
AND LEGAL CDNI'ENT:
A'ITEST :
SHAUNA <:::UIRK,
City Clerk
JAMES F. PENMAN,
City Attorney
BY:t'~ 7 ;L
, {
I'tem No.
1.
2.
3.
4..
5.
6.
10.
11.
12.
13.
REVISED RESEARCH BUDGET PROPOSAL
SECCOHBE LAKE BURIALS PROJECT
Salary
a. circa 297 hours @ $13.05 per hour
Travel (roundtrip mileage from Riverside)
a. to San Bernardino Area-
20 trips x 25 miles=360 miles
b. roundtrip airfare to
Salt Lake City
c. car rental in SLC (7 days)
Per DielB
a. 7 days @ $30.00 per day
Copyinl Fees
a. circa 4. maps @ $10.00 per map
Xeroxing C08'te
a. circa 100 pages @ $ .15 per page
Telephone Charlee
a. Local (Southern California)
b. Long Distance
7.
Title Search
8.
Manuscript preparation
a. 200 sheets continuous feed paper
b. 1-5 1/4." floppy diskette
c. 1 printer ribbon
9.
Document Preparation
a. circa 15 copies of report
@ 50 pages each x $ .10 per page
b. Velo-Binding circa 15 copies
@ $1.70 per copy
c. Lettering
circa 15 copies @ $5.00 per copy
Benefits (UCR applied rate of 13.66%)
BUDGET SUBTOTAL (Direct costs)
Indirect costs (UCR applied rate of 21%)
PROPOSED BUDGET TOTAL
$ 3,875.00
$
$
$
112 . 00
225.00
139.00
$
210.00
$
4.0.00
$
15.00
$
$
$
8.00
20.00
75.00
$
$
$
5.00
3.00
6.00
$
$
$
$
75.00
25.00
50.00
529.00
$ 5,412.00
$ 1,136.00
$ 6,548.00