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Home My WebLink About30-City Administrator . CITY OF SAN BER" \RDIN~' REQUEST .. ~R COUNCIL ACTION From: Marshall W. Julian City Administrator Dept: City Administrator Subject: Request to purchase equipmeI1t utilizing proceeds from bond refinancing/consideration of other priority programs/projects and equipment. Date: February 13, 1990 Synopsis of Previous Council action: 1. Majority of items are included in the 1989-90 Budget. 2. Items reviewed at various meetings of the Mayor and Common Council. 3. At Meeting on 2/05/90, staff was directed to delete certain items and to include lists of programs/projects/equipment previously discussed, in order that Mayor and Council may consider additional priorities. Recommended motion: MOTION NO.1 That the equipment listed in Exhibit "A", attached to the Staff Report from the City Administrator, dated February 12, 1990, be approved for purchase and/or prior to approval be confirmed, utilizing bond proceeds. l-lOTION NO. 2 That it be found that equipment listed in Exhibit "A", attached to the Staff Report from the City Administrator will benefit all redevelopment Areas within the city in terms of increased capability to prov,'de support for redevelopment programs and projects. MOTION NO. 3 That additional programs/projects and equipment be act~on. possible Contact person: Marshall W. Julian Phone: 5122 Supporting data attached: Yes Ward: FUNDING REQUIREMENTS: Amount: $462,842 Source: (Acct. No.) 736-101-55931 (Acct. Description) Various Equipment Finance: ~W r:J~ Council Notes: ^"ft"..l~ I+ft~ "I" 30 CITY OF SAN BER~~.RDINO - REQUEST ~OR COUNCIL ACTION STAFF REPORT Attached is Exhibit "A", which is a revised list of items of equipment proposed for financing utilizing a portion of the bond refinancing which occurred prior to Christmas. The list has been revised to delete the items listed at the bottom of this page. The listing is in two categories -- equipment previously approved by the Mayor and Common Council in the 1989-90 Budget and additional equipment discussed and approved by the Mayor and Common Council at various times to meet the needs of problems surfacing during the past few months of 1989. The request is being submitted in this format you will be able to view all the equipment in rather than having to recall what had individual agenda actions. in order that a single list, happened from The items listed below are the items presented to you at the Council Meeting of February 5, 1990, which you have directed be deleted from the list. It was the consensus at that meeting that the deleted items and the equipment, projects and programs previously discussed by the Mayor and Council be considered for prioritization. Attached are two listings of potential projects/programs for your consideration and possible actions. "Priorities for Expenditure of Bond Refinancing Revenues" and "Proposed Budget -- Bond Refinancing Funds" Deletions - Not To Be Funded until Action Bv Council 1. Financial Software..................$300,000 2. Word processing Software............ 250,000 3. Microfilm Equipment................. 6,000 4. Examination Scanner................. 2,000 5. High Density Files - Public Works... 3,000 6. High Density Files - Bldg. & Sfty... 14,000 7. Car Wash system..................... 80,000 $655,000 FILED: BONDS. EQUIPMENT PROPOSED BONO SALE/REFINANCING EQUIPMENT ....... , ~ GENERAL FUND 1989-90 BUDGETED EQUIPMENT ....... DEPARTMENT ITEM AMOUNT ------------------------- -------------------- ------------- ., ENGINEERING COMPUTER HARDWARE CALCULATOR COMPUTER HARDWARE CALCULATOR LATERAL FILE CABINET CALCULATOR MICROFICHE READER CARTS MAPCASE BOOKCASES AUDIO VISUAL ACCESSORIES COMPUTER SOFTWARE TYPEWRITE:R MOBiLE TELEPHONE HOSE 4" NOZZLE 1 1/2" SMOKE EJECTORS WATER VACUUM FITTING, REDUCER BREATHING APPARATUS NOZZLES 2 1/2" HOSE 4" X 100 NOZZI_E I" WYE., GRATED FIRE EDUCATION FILM DICTATION TRANSCRIBER FLAG & POLE MINI BLINDS PATROL VEHICLES BODY WIRING EQUIPMENT BALLISTIC HELMIOT MIDSIZE SFDAN COMPUTER HARDWARE DESK COMPUTER HARDWARE EXECU1IVE CHAIR COpy MACHINE COMPUTER HARDWARE LETTER QUALITY PRINTER TYPEWRITER LI GHT BAR UNITROL SYSTEM 12 CHANNEL MOBILE RADIO LAT~RAL FILE CABINE.T ANCILLARY EQUIPMENT DIGITAL VOLT METER HT RADIO W/MOBILE CHARGER COMPUTER HARDWARE SECRETARY CHAIR 15,968 182 3,000 182 818 546 900 1,818 500 900 400 1,200 2,700 1,058 ""lZ,5"OO 636 1,261 498 394 5,724 784 8,284 1,463 1,306 650 1,248 300 1,344 68,750 2,703 6,201 34,500 13,032 417 4,139 351 18,624 3,240 420 994 600 563 880 3,000 300 500 1,200 650 762 ....... CITY CLERK CITY TREASURER CITY ATTORNEY CITY ADMINISTRATOR FINANCE PLANNING 1 BUILDING 3. SAFETY FIRE ;) ..J ~ ., POLICE -, J ) 1 .) PARKS 3. REC ) ) EXHIBIT "A" STREETS RISK IllANAGEIllENT , .GNS HT RADIO W/DESK CHARGER LINE TF<IMIllER HEDGE TRLIllMERS COIllPUTER HARDWARE CPR TRAINING ~QULPMENT . -::Ji:l'CRO CASSETTE RECORDER -COpy MACHINE VIDEO RECORDERS VERTICAL FILE CABIN~T CALCULATOR 1ll0BILE COMMAND POST COMPUTER HARDWARE ANCILLARY EQUIPMENT LETTER QUAILITY PRINTER RADIO/TELEPHONE H~ADS~T COMPUTER OFFICE FURNITURE GEN~RATORS EMERGENCY SERVICES TOTAL GENERAL FUND 1989-90 BUDGETED EQUIPMENT Graffiti Program Equipment Trucks Maintenance Paint Equipment Generator Miscellaneous Fire Equipment Police Equipment High Pressure Washer Abatement Equipment Vans Trailers Steam Cleaner Trucks Uniforms Total authorized by Mayor and Council subsequent to Budget Adoption 500 1,300 270 310 3,000 1,040 400 15,620 6<47 298 132 100 3,000 400 42~ 2,810 450 10,500 ------------- $ 52,500 31,400 28,400 1,200 75,700 4,000 $193,200 " 269,642 '- CITY OP SA. SBRIIARDIIIO IJI'1'DOPI'XCB IIBIIORAIIDUII DA~. OCtober 20, 1989 '1'01 . JlAYOIl AJID Co-n- C01DICIL PROIII Shauna Clark, City Clerk SUBJBC'l': Priorities for ezpeaditure of bead reffnan""1ng revenue. ---------------------------------------------------------------- The following i. a li.t of priori tie. set forth by the Kayor and Council at their meeting of October 18, 1989, for the expenditure of bond refinancing r.venue. Kayor Holcomb listed the following a. hi. prioritie.. - The clean up the City in teJ:1U of removal of tra.h, debri., abandoned vehicle., etc. - The citywide enhance.ent of image through the upgrading of major thoroughfare. including the allocation of funcia to each ward to be u.ed a. directed by the Council Member of that ward. - Kajor capital improvement. in the downtown area including the development of three parking structure. and the pos.ible relocation of the Water Department facilities on "D" Street _ Completion of the exten8ion of Hallmark Avenue to Palm Avenue - A driving range for Shandin Hills Golf Course _ Removal of unsafe and dilapidated buildings on Mt. Vernon Avenue _ A private sector partnership for enhancing all thoroughfare. _ Improvement. to 40th Street from Electric to Kendall to relieve the bottleneck and upgrade the image of the city. _ Stabilization of older neighborhoods through code enforcement and maintenance of thoroughfares _ Acquisition of land for the Central City South project area _ Beautification of the 215 corridor _ Improvement to Arrowhead Avenue near Orange Show Road priorities for bond refin&DCinq ezpend.i ture. - OCtober 20, 19 89 The Council listed the follo~inq as their priorities _ ~ ne. police station (Council Member Estrada) . _ A program for addre..ing the ho_le.. and gang problems (Council Member E.trada) _ Proper emergency response equipment (Council Members Estrada, Miller) _ Improvements to the city at the point where Fourth and Fifth Streets converge (Council Member Estrada) _ Additional police equipment includinq mobile data terminals and 800 _gahertz comaunications equipment (Council Member. E.trada, Plores, Maudaley, Minar, Miller) _ Enhancement of the Main Street program (Council Member Estrada) _ Economic development and code enforcement alonq Ba.e Line including the Alpha seta Shoppinq Center (Council Member Reilly) _ A tree planting and replacement proqram (Council Meabers Reilly, Pope-Ludlam) _ As.istance to the Department of Buildinq and Safety far the purpose of speecling up the non-reinforced masonry study (Council Member Reilly) -A mortgage pool or ather financing strategy far affordable housing (Council Member Pope-Ludlam) _ purchase of the shoot/no-shoot simulator for the police Department (Council Member Miller) _ One stop shopping far building/development permits (Council Member Miller) _ Increased code enforcement personnel on two year contracts (Council Kembers Miller, Maudsley) _ Crass training of code enforcement personnel throughout the city departments and use of separate warning and citation books (Mayor Halcomb) _ Greater use of landscaping to reduce susceptibility of structures to graffiti (Council Member Maudsley) _ Streetscaping throughout the city (Council Member Maudsley) _ Filling of vacancies in Members Minor, Mayor Halcomb) police Department (~ouncil SHAUNA CLARK, CITY CLERK C I T Y o F SAN B ERN A R DIN 0 INTEROFFICE MEMORANDUM TO: MARSHALL JULIAN, City Administrator FROM: ROGER G. HARDGRAVE, Director of Public Works/ City Engineer SUBJECT: Proposed Budget Bond Refinancing Funds DATE: December 7, 1989 COPIES: Robert Temple: Andy Green: Ken Henderson: File No. 6.50: Reading File --------------------------------------------------------------- Transmitted herewith is a list of projects, within the various Redevelopment Areas, to be considered for funding from the bond refinancing revenues. Some of the projects are outside Redevelopment Areas, since we understand that this is allowed if a benefit can be shown. Due to the number of projects and short time frame, the scope and estimates have not been well defined. Additional work will be needed to better define these items for those projects the Mayor and Council are interested in funding. t for the bond refinancing revenues s ec~l council meeting on 12-7-89. i/t:- HARDGRAVE of Public Works/City Engineer RGH:rs , ./'., ~.jJ o C 44 aJ ~ r-l 5 aJ..I<: <J) lI:l .-l (l) :> aJ :> III \.l s:: lI:l en o aJ o C CIl 0 Ul '0-1 \.l ~ -=: c 00-1 oil: .jJ:l CIlU Q) CIl r-l 104 ~~ 0'> 0'> III t:) r-l III '0 s:: 'O.jJ s:: .0-1 ! .jJ00-l .0-1-0-1 00-1 s:: \.l lI:l :E: o aJ ~~ I-l lI:l (l)r-l Po.C:: a::lCl) Po. Po. M r-l iA- c:: 0 +ltCC Ul Ul Ul Ul Ul Ul 00 00 en ~~ (l) (]) (]) (]) (]) (]) CJ (]) (l) (]) )ol )ol )ol )ol )ol )ol )ol )ol )ol ::l :z: l:: (]) 0 0 0 0 0 0 0 0 0 0 > 0 0 0 0 0 0 0 0 0 Cl CIl 0 0 0 0 0 0 0 0 0 Cl c:: +l .. ~ c:: 0 0 0 0 0 0 0 0 0 Cl '0 U :l 0 0 0 0 0 If'l 0 0 0 If'l (]) ~ 0 0 0 If'l N N N 0 M O. CI\ .jJ I"') ~ .. CO ~ o:l' \0 \0 M Cl 0.. 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'"" Ul e ~ 0 E-4 (]) 0 (]) +J (]) (]) ~ ::l +l ::l ::l ::l I:) 0 c c.: s:: ill o s:: 0 s:: +J +J r> +l (]) ::l .+J(]) +J ClJ -' > (]) > s:: > > III c.:+J +J< (]).:x: (]) +J.:x: +J.:x: +l o <1." CJ ~ > (]) (]) .~ c:: (]) c ~ .+J'O .:x: (]) ~ (]) ~ E! ~ .. ~ :; Ul c.: ~ (]) ~ (]) .~ 1ll+J +J .04 to 0 +J .~ +J'~ ~ >c.r. cr.> .s::..-l +lLl'l Ul> Ul> +J.s:: ..-l~ . = ~ 0'> tON = +JH C+J .~ .~ .~ I C+J C+J ::0:= = :€ Ul::Z:: ~H = ::0: = :t IlJ ill ::l ::l ill +J s:: s:: ::: (]) IlJ ClJ c.: (]) > :> IlJ ~ .:x: .+J .:x: :> +l .+J (]) +J .:x: (]) Ul '0 IlJ IlJ '0 (]) s:: ~ IlJ s:: '0 I-l '0 to +l ~ III s:: +l c:: ..-l Ul +J ..-l to Ul 0 .s:: Ul .s:: ..-l u 0'> 0'> .s:: IlJ .~ r:.::l = .~ ~ Ul ::z:: = H ::z:: = e 0 ~ N M ..so Ll'l \0 Z ~ity of San Bernardino INTEROFFICE MEMORANDUM 9002-1908 TO: The Honorable Mayor and Common Council FROM: Marshall W. Julian, City Administrator SUBJECT: SUMMARY OF BOND REFINANCING DATE: February 16, 1990 COPIES: ------------------------------------------------------------- Due to the time which elapsed since "bond proceeds" were first discussed, the uncertainties as to the exact amount being derived from each source, permitted uses, etc., it was felt that a chart/matrix would be the best vehicle for keeping track of this information. Some of the figures will be repetitious to you, since you have already taken action on certain expenditures. The revenue-source portion of the matrix is separated into two categories: (1) The funds realized from the sources first discussed in September/october 1989; and, (2) RDA Tax Allocation funding of more recent date. Expenditure categories have been developed to group like- types of costs for accounting purposes. The extensions and sub-totals indicate costs-to-date and remaining unallocated funds. The attached sheets contain brief descriptions of the types of projects in each category and some detail regarding expenditureslencumbrances to-date. As previously outlined by Bond Counsel and the City Attorney's Office, the great majority of the funding must be expended on tangible "things" and permanent improvements, as opposed to maintenance, services and personnel. We have been able to fund certain personnel requirements because of money freed-up in the General Fund. The expenditure figures in the matrix include costs involved in the two Council Agenda Items scheduled for the February 19, 1990 meeting for Streets and Equipment. The "Unallocated" amounts are those available for additional projectslprograms, etc. to be approved by the Mayor and Council. Additional priorities established by the Mayor and Council can be tied into the chart and available funding, based on timing and the purposes for which the unallocated funds may be used under the redevelopment law. There are more A f..){) /;/ CVt/c'l L 3Q f' / ) . -..::5/ INTEROFFICE MEMOID. JUM: 9002-1908 SUMMARY OF BOND REFINANCING February 16, 1990 Page 2 "projects/programs" than there are funds, and "projects/programs" are both short and long-range in terms of priority. There have been no definitive cost estimates made. However, staff is prepared to proceed with such work, once an order of priority is determined. In addition to (or supplementing) the list of "projects/programs" included with the Agenda backup, there are several projects in the City's Capital Improvement Program which also deserve review for possible financing. The Mayor and Council mayor may not be prepared to make a decision at the meeting on February 19th regarding a numeric- al prioritization of "projects/programs." If not, a "shirtsleeve" workshop is suggested wherein you would be able ~o iscuss your priorities in greater depth. ~ ' RSHALL W crULIAN city Admi 'strator MWJ/md ORIGINAL AMOUNT PROJECTS BLIGHT PROGRAM - CLEAN-UP BLIGHT PROGRAM - ABATEMENT BEAUTIFICATION - CLEAN-UP BEAUTIFICATION - LANDSCAPE STREETS CITY EQU:PMENT CAPIT~L IMPROVEMENT PLAN PARKING STRUCTURES BUILDINGS/DEMOLITION BRIDGES LAND CITY PERSONNEL RDA OBLlGA T IONS UNALLOCATED ORIGINAL AMOUNT SUBSEQUENT AMOUNT PROJECiS BLIGHT PROGRAM - CLEAN-UP BLIGHT PROGRAM - ABATEMENT BEAUTIFICATION - CLEAN-UP BEAUTIFICATION - LANDSCAPE STREETS CITY EQUIPMENT CAPITAL IMPROVEMENT PLAN PARKING STRUCTURES BUILDINGS/DEMOLITION BRIDGES LAND CITY PERSONNEL RDA OBLIGATIONS PROJECT MATRIX CMO - TAX INCREMENT - BOND PROCEEDS FEBRUARY 16,1990 ----------AVAILABLE FUNDING - ORIGINAL SOURCES------------- STATE .1 STATE COLLEGE COLLEGE TAX-EXEMPT CMO GENERAL TAX INCR BOND PROC CMO RESIDUAL MORTGAGES FUND TOTAL 2,398,654 4,747,181 2,950,000 600,000 490,000 645,000 11,830,835 82,600 o 82,500 o o 1,649,608 462,842 100,000 o 2,398,654 o o 447,195 o 37,099 460,555 600,000 436,808 462,842 100,000 55,146 2,398,654 447,195 -0- 4,650,082 1,844,003 -0- 142,659 6,689,936 53,192 -~------------------------------------------------------------- ------------- ---------------------------.---------------------.--------.---- ------------- --------------------- AVAILABLE FUNDING- SUBSEQUENT SOURCES --------------------- .2 STATE SOUTH COLLEGE TRI-CITY VALLE NORTHWEST SOUTHEAST UPTOWN HOUSING HOUSING BOND PROC BOND PROC BOND PROC BOND PROC BOND PROC BOND PROC TAX INCR BOND PROC TOTAL ------------------------------------------------------------------------------------------------- 6,010,5325,482,4552,588,425 2,200,860 4,987,6811,285,170 6,030,0002,889,217 31,374,340 1,000,000 1,000,000 o 39,989 277,087 34,825 401,901 o o o 411,6141,250,455 o o . ,662,059 ------------------------------------------------------------------------------------------------- UNALLOCATED SUBSEQUENT AMOUNT 5,598,918 4,232,000 2,548,436 2,200,860 4,610,594 1,200,345 5,030,000 2,289,217 28,310,370 ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: TOTAL UNALLOCATED AMOUNT ORIGINAL AMOUNT SUBSEQUENT AMOUNT , 6,6B9,936 28,310,370 35,000,306 ----------- ----------- ,LIGHT PROGRAM - CLEANUP This category represents heavy debris removal, items such as the removal of trees, accumulated trash and debris. As of this date $1,000,000 has been appropriated for this category. The amount of $100,000 was allocated for the Christmas Cleanup Program. BLIGHT PROGRAM - ABATEMENT This category includes programs other than removal; items such as programs to upgrade residential areas once'regular cleanup occurs. An allocation of $82,500 has been made for a park patrol program. BEAUTIFICATION - CLEANUP This category represents structure cleanup. BEAUTIFICATION - LANDSCAPING This category represents items which enhance the condition of areas through landscaping. As of this date no allocations have been made in this category. STREETS This category represents street maintenance and street construction. As a result of certain restrictions in connection with the use of CMO, Tax Increment and Bond Proceed funding sources, the matrix distribution is recommended. The CMO residual, Mortgages and General Fund areas are the least restricted and should be used for street maintenance outside of project areas. The project matrix summarizes existing and proposed allocations for street purposes as recapped below: Proposed projects which are within redevelopment areas. $ 97,099 39,989 277,087 84.825 $ 499,000 Proposed projects where use of Tax-Exempt CMO funds are permissible. 202,955* Approved replacement of Local Transportation Matching Funds Tax- Exempt CMO funds. 257,600* Proposed projects where CMO Residual and Mortgages Funding must be used. $ 600,000 196.808** 796,808 796,808 - Proposed replacement ~f 1989/90 General Fund street Maintenance and Capital Improvement funds. 240,000** Proposed Projects where General Fund monies must be used. 55.146 $2,051,509 * These items make up the $460,555 amount Tax-Exempt CMO category. **These items make up the $436,808 proposed use amount in the Mortgages category. CITY EOUIPMENT This category represents City equipment which benefits the City as a whole. The amount of $462,842 has been allocated to date in this category. This amount consists of the following: $269,642 52,500 31,400 28,400 1,200 75,700 4.000 $462,842 General Fund equipment budgeted 1989/90 fiscal year. Graffiti removal equipment Fire Equipment Police Equipment High Pressure Washer Abatement Equipment Uniforms in CAPITAL IMPROVEMENT PLAN This category represents capital date $100,000 for renovations allocated. improvements to existing structure. To to the Council Chambers has been PARKING STRUCTURES This category represents structures needed for parking throughout the city. Thus far nothing has been allocated. BUILDINGS/DEMOLITION This category represents new building construction, preparatory demo- lition and ancillary improvements. No funds have been allocated in this category to-date. BRIDGES This category includes bridge maintenance and construction. No funds have been allocated to-date. - .... -- ,..,. LAND This category represents land acquisition. No allocations have been made in this category to-date. CITY PERSONNEL This category represents additional city amount of $447,195 has been allocated Expenditures consist of the following: personnel expenditures. The to-date in this category. $156,312 32,035 23,070 21,528 175,000 27,500 11. 750 $447,195 6 Dispatchers 1 Dispatch Supervisor 1 Typist Clerk III 1 Typist Clerk II 7 Police Officers (6-months) 2 Police Assistant (6-months) 1 Police Records Clerk (6-months)