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Home My WebLink About14-Personnel - r.. CITY OF SAN BEAI\ .ADINO J~ AEQUEST lA COUNCIL ACTION From: GORDON R. JOHNSON, DIRECTOR OF PERSONNEL Dept: PERSONNEL Date: JANUARY 17, 1990 Subject: RESOLUTION A..1-1ENDING RESOLUTION NO. 6413 REVISING THE PROCEDURE FOR SPECIAL MERIT ADVANCEMENT. Synopsis of Previous Council action: ADOPTION OF RESOLUTION NO. 87-65 LAST AMENDING RESOLUTION NO. 6413, SECTION FIVE. -~~ , .""", (;,1 (:;;. rn C:';', (;I ~;:::: r.:J _..... ..;:- - (}) .....i I::) -'-r ('::') -"T: co Recommended motion: ADOPT RESOLUTION. L;:~ .' ~ignature Contact person: GORDON R. JOHNSON Phone: 384-5161 Supporting data attached: YES Ward: N/A FUNDING REQUIREMENTS: Amount: Source: (Acct. No.l (Acct. DescriPtionl Finance: Council Notes: A _~~.-..I_ 1....__ 1Il1_ /1/ city OF SAN BERK .RDINO - REQUEST [ lR COUNCIL ACTION STAFF REPORT The current language in Resolution No. 6413, section Five provides that the city Administrator may approve a special merit advancement for City employees upon the recommendation of the employee's Department Head, without regard to the minimum length of service provisions of that Resolution. The attached Resolution' adds the requirement that the Common council must also approve such an increase to section Five paragraph (F). The proposed language will delete the last two sentences from paragraph (F) of section Five which now reads: "Such a special merit advancement shall establish a new compensation advancement date for the next step increase which may come due. Informational reports on such increases shall be submitted to the Council by the city Administrator." By deleting the first sentence listed above, the City Admin- istrator will have the latitude to determine the next in- crease date. The second sentence listed above will be unnecessary since the Council will be approving all future special merit advancements. PM:5 lmt 1/17/90 75-0264 1 2 3 4 5 ~ .. RESOLUTION A RESOLUTION OF THE CITY OF SAN BERNARDINO AMENDING RESOLUTION NO. 6413 ENTITLED IN PART "A RESOLUTION . . . ESTABLISHING A BASIC COMPENSATION PLAN FOR OFFICERS AND/OR EMPLOYEES OF THE CITY OF SAN BERNARDINO. . .", TO REVISE THE PROCEDURE FOR SPECIAL MERIT ADVANCEMENT. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION ONE: Resolution No. 6413, section Five, relatin9 6 to the procedure for special merit advancement is hereby 7 amended to read as follows: 8 "SECTION FIVE: All officers and employees of the City of 9 San Bernardino except Safety members shall be compensated iQ 10 accordance with section Three of this resolution, as follows: 11 "SECTION FIVE: All officers and employees of the City of 12 San Bernardino except Safety members shall be compensated iQ 13 accordance with section Three of this resolution, as follows: 14 Step "1" shall be the minimum and normal hiring (a) !l 15 jl step. The Mayor and Common Council may, upon the recom- 16 mendation of the City Administrator, start a new employee at a 17 higher salary step in a situation where unusual difficulty has 18 been encountered in recruiting a sufficient number of 19 qualified applicants or in the event the experience and 20 qualifications of the person beinq considered for employment 21 would, upon commencing work, be as proficient as those already 22 employed within the subject class at the salary step bein9 23 24 25 26 27 28 recommended. (b) An officer or employee who has been compensate4 continuously for six months at step "1" in a class wit~ satisfactory performance shall be advanced to step "2" upoq (continued) Page 1 of 5 January 17, 1990 1 2 3 4 -- .... A RESOLUTION OF THE CITY OF SAN BERNARDINO AMENDING RESOLUTIOij 6413 ENTITLED IN PART" A RESOLUTION .. TO REVISE THE PROCEDURE FOR SPECIAL MERIT ADVANCEMENT. the positive recommendation of his/her department head. (c) An officer or employee who has been compensated 5 continuously in the class for one year in step "2" shall be 6 advanced to step "3", upon the positive recommendation of 7 his/her department head. 8 (d) An officer or employee who has been compensateq 9 continuously in the class for one year in step "3" shall be 10 advanced to step "4", upon the positive recommendation of 11 his/her department head. 12 An officer or employee who has been compensated (e) 13 continuously in the class for one year in step "4" shall be 1<4 advanced to step "5", upon the positive recommendation of !I 15 I' his/her department head. 16 (f) In such cases as may occur wherein an employee shall 17 demonstrate exceptional ability and proficiency in performance 18 of his/her assigned duties, and is not yet on step 5 of the 19 salary range, said employee may be given a special merit 20 advancement without regard to the minimum length of service 21 22 23 2<4 2S 26 27 28 provisions contained in this resolution, upon the recommenda- tion of the employee's department head and the approval of the City Administrator and the Common Council. (g) When recommended by the department head, the com- pensation step advancements as provided for in subparagraphs b, c, d and e abpve, shall become effective upon the date of (continued) Page 2 of 5 January 17, 1990 1 2 3 4 5 6 -- .. A RESOLUTION OF THE CITY OF SAN BERNARDINO AMENDING RESOLUTIOij 6413 ENTITLED IN PART "A RESOLUTION . TO REVISE THl!: PROCEDURE FOR SPECIAL MERIT ADVANCEMENT. completion of the required service time. To determine when a~ employee shall receive a compensation step advancement, the following procedure shall be followed: (1) The Finance Department shall submit to each depart- 7 ment head on a monthly basis a list containing the names of 8 each of that department's employees eligible to receive a step 9 advancement during the following month. 10 (2) The department head shall indicate his/her recom- 11 mendation opposite each name and return the listing to the 12 Finance Department prior to the first of the month in which 13 the step advancement becomes due. If the department head 14 indicates that he/she does not recommend an employee to !l IS ,I receive a step advancement on the scheduled date, he/she will 16 submit to the Personnel Department a completed Employee 17 Evaluation Report on that employee substantiating the negative 18 recommendation, in addition to returning the annotated list to 19 the Finance Department. 20 (3) For those employees for whom a step increase was not 21 recommended, the department head will review the employee's 22 performance at intervals not to exceed 60 calendar days to 23 24 25 26 27 28 determine if the performance has improved enough to warrant the step advancement. If the department head, upon review, determines that a positive recommendation is subsequently i~ order, he/she shall complete another Employee Evaluatio~ (continued) Page 3 of 5 January 17, 1990 1 2 3 .. A RESOLUTION OF THE CITY OF SAN BERNARDINO AMENDING RESOLUTION 6413 ENTITLED IN PART "A RESOLUTION TO REVISE THE PROCEDURE FOR SPECIAL MERIT ADVANCEMENT. Report to indicate the improvement and submit it to the 4 Personnel Director with a recommendation in memorandum form S that the employee receive the step advancement. 6 (4) The Personnel Director shall review the evaluation 7 and shall process the memorandum requesting the step advance- 8 ment through the Finance Department immediately upon receipt 9 of the positive recommendation from the department head. The 10 date the step increase in subsequently granted by the depart- 11 ment head shall establish a new compensation advancement date 12 for the next step advancement that may come due. 13 (h) If any employee feels that he/she was improperly 14 denied a step advancement when originally due, he/she may have 15 11 ! a review made of the negative recommendation of the department 16 head by following the appropriate grievance procedure. The 17 time limit for filing an appeal shall be within 10 working 18 days from the date of the officer's or employee's negative 19 notification via the Employee Evaluation Report. 20 21 22 23 24 2S 26 27 28 (i) When an employee returns to work after a break in "continuous service" as defined in section Nine of Resolution No. 6433, as amended, and when such break in "continuous service" shall have been by leave of absence with the approval of the Mayor and Common Council, his/her anniversary date anq compensation advancement date for the purpose of establishing compensation as provided for in this section shall be advanceq (continued) Page 4 of 5 January 17, 1990 1 2 3 4 S 6 7 8 9 10 11 12 13 14 1S II 16 17 18 19 20 21 22 23 24 25 26 27 28 A RESOLUTION OF THE CITY OF SAN BERNARDINO AMENDING RESOLUTION 6413 ENTITLED IN PART "A RESOLUTION TO REVISE THE PROCEDURE FOR SPECIAL MERIT ADVANCEMENT. to such date as will account for the period of uncompensated time off." I HEREBY CERTIFY that the foregoing resolution was duy adopted by the Mayor and Common Council of the city of Sa~ Bernardino at a meeting thereof, held on the , day of , 1990, by the follow- ing vote to wit: AYES: Council Members NAYS: ABSENT: city Clerk The foregoing resolution is hereby approved this day of , 1990. W.R. "Bob" Holcomb, Mayor Approved as to form and legal content: City Attorney PD AMEND87-65 jyr 1-17-90 Page 5 of 5 January 17, 1990