HomeMy WebLinkAbout59-Police Department
CITY OF SAN BER'.RDINOA~EQUEST
)R COUNCIL ACTION
From: Daniel A. Robbins
Chief of Police
Dept: Po 1 ice
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o~Ul?ject: Lease Purchase - One Xerox 1090 Copier
and Four 5052 Xerox Copiers
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Date: December 13, 1989
Synopsis of Previous Council action:
Recommended motion:
Authorize the lease purchases of one Xerox 1090 Marathon copier and four Xerox 5052
copiers for use by the Police Department, and direct the City Attorney to review the
lease document and prepare the n~~essary resolution.
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Contact person:
r.i'Ipt Mikp I pwic;
Phone: ~R4-~hnR
Supporting rlata attached:
Ward:
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Amount: $111),2/11.68 Sourc;e: 00122755412
( 60 month lease purchase) I~. \ II c/\
Finance: lX,--<\;,,,,-.vJ /,J ,........
FUNDING REQUIREMENTS:
Council Notes:
71",.n?F.?
Agenda Item No.
59
CITY OF SAN BERK _RDINO - REQUEST r )R COUNCIL ACTION
STAFF REPORT
Presently, the Police Department has five large copiers which are utilized
for the main facil ity and were purchased in 1984. Each of these copiers
are in a constant state of disrepair due to age and usage which exceeded
the manufacturer's design.
Approved in the 1989/90 budget was the purchase of one copier at a cost of
$18,624. Upon contact with Xerox Corporation in regards to purchase of the
one copier, it was ascertained that they were interested in replacing the
five existing copiers due to excessive maintenance cost. Attached you will
find a proposal from Xerox to replace the five existing copiers with new
copiers designed to provide for existing and future needs. This proposal
contains the provisions for trading in of the existing equipment. The cost
quoted by Xerox are valid until January 1, 1990.
Existing funding is available to pay the first year of the lease purchase
cost including maintenance. Reoccurring cost would be the normal
maintenance contract and $22,969 per year from the 1990/91 through the
1992/93 budget. The 1993/94 budget would be $22,537 and the 1994/95 cost
at $8500.
Following are some of the benefits to be derived by the purchase of the
proposed equipment:
More efficient equipment which will enable us to meet our growing
departmental demands with our limited staff.
Proposed equipment is more reliable, eliminating the downtime
associated with repair needs.
Proposed copiers are designed to meet or exceed our existing demands.
The proposed equipment has the provision for two-sided coPy collation
which will require less staff time while performlng copying
requirements.
75-0264
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