HomeMy WebLinkAbout46-Purchasing
CITY OF SAN BER"'ARDINO~EQUEST . DR COUNCIL ACTION
From: Dean R. Meech, Purchasing AB~rc.t=:..:.~'::Subi~cft.: Video Cameras & Audio/Video Accessories
Dept:
Purchasing
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Bid Specification:
F-90-10
Date:
December 11, 1989
Synopsis of Previous Council action:
None
Recommended motion:
Adopt Resolution
Dean R. MeeCh/JZ~~
Contact person:
Dean R. Meech
Phone:
384-5085
N/A
Supporting data attached:
Yes
Ward:
FUNDING REQUIREMENTS:
Amount: $160,902.48
107-105-55461,
Source: (Acct. No.) 107-105055472, 107-105-55463, 107-105-55479
(Acct. Description)
Audio/Video Accessories, Video Cameras
Finance: ~ TCJ J-~':
Council Notes:
Agenda Item NO.~ ~:~
CITY OF SAN BER~ARDINO - REQUEST ~ ')R COUNCIL ACTION
STAFF REPORT
Bid Specification
F-90-10
The proposed purchase of four vi deo cameras and audi o/vi deo accessori es
to be utilized in daily operations by the Telecommunications Department.
At the request of the department, appropriate specifications were
prepared, published and furnished to area suppliers. Bids were publicly
opened and declared on November 21, 1989. The following is a summary of
Bids received.
COMPANY
TOTAL BID (INCLUDING TAX)
Olesen
Tele-Com Products
American Video Communications
Troxell
CMTV
Theater Vision
Midwest
*American Video Products
Pacific video Products
Century Computer Systems
No Bid
No Bid
No Bid
Incomplete
$117,456.48 Incomplete
No Bid
$169,536.40 Complete
$160,902.48 Complete
$79,681.26 Incomplete
Incomplete
Fifteen (15) vendors of this commodity were solicited. Ten (10) vendors
responded. There were four (4) no bids, four (4) incomplete bids and two
(2) complete bids). Specifications as bid have been reviewed with the
Director of Telecommunications Division who concurs that the bid of
American Video Products meets specifications and requirements
(memorandum attached. It is there fore recommended that the Bid be
accepted for contract. The equipment funding is in the 1989/90 budget.
Account Number: 107-105-55472
107-105-55463
107-105-55479
107-105-55461
Total: $160,902.48
:~~~~
Dean ray,
Director of Telecommunications
a.~
Dean R. Meech,
Purchasing Agent
75-0264
CITY OF SAN ,BERNARDINO
. I
-
IVIEMORAf\JOUM
To Evelyn Wilson, Senior Purchasing Agent
From
Tim McCullough
Telecommunications
November 30, 1989
Subject F-90-10 Bid Recommendation
Date
APprove~n Gray, Director of Telecommunications
Date
December 1, 1989
After reviewing the two complete bids submitted for F-90-10, Video Cameras
and accessories, I recommend on behalf of the Telecommunications division
that bid F-90-10 be awarded to American Video Products Bidder #8.
My recomendation is based upon the substantial savings between vendors.
...-----...-.. h / - /
Z~~./'..:... ~"Z -=- ~- ~
Tim McCullough
Production Specialist II
Telecommunications Division
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE ORDER TO
AMERICAN VIDEO PRODUCTS FOR THE FURNISHING AND DELIVERY OF VIDEO CAMERAS AND
AUDIO/VIDEO ACCESSORIES, TO BE UTILIZED BY THE TELECOMMUNICATIONS DEPARTMENT
IN ACCORDANCE WITH BID SPECIFICATION F-90-10.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AS FOLLOWS:
SECTION 1. That American Video Products is the lowest and best
responsible bidder for the furnishing and delivery of video cameras and
audio/video accessories in accordance with Bid Specification F-90-10 for the
total amount of $160,902.48; pursuant to this determination, the Purchasing
Agent is hereby authorized and directed to issue a purchase order for said
video cameras and audio/video accessories to said lowest and best responsible
bidder; such award shall only be effective upon the issuance of a Purchase
Order by the Purchasing Agent; and all other quotations therefor are hereby
rejected.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by
the Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
day
of
,199___, by the following vote,
to wit:
AYES: Council Members
NAYS:
ABSENT:
Clty Clerk
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12-11-89
-1-
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE ORDER TO AMERICAN
VIDEO PRODUCTS FOR THE FURNISHING AND DELIVERY OF VIDEO CAMERAS AND
2 AUDIO/VIDEO PRODUCTS TO BE UTILIZED BY THE TELECOMMUNICATIONS DEPARTMENT IN
ACCORDANCE WITH BID SPECIFICATION F-90-10
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The foregoing resolution is hereby approved this
day
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of
, 199
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W. R. Holcomb, Mayor
8 Ci ty of San Bernardi no
9 Approved as to form
and legal content:
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12-11-89 -2-
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