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Home My WebLink About13-Development ORlGlNAl CITY OF SAN BERNARDINO REOUEST FOR COUNCIL ACTION From: James Funk, Director Subject: Resolution awarding a contract to Conengr Corporation for Construction of Safe Routes to Schools ADA Improvements at Various Locations (SS04-65) per Plan No. 11023 and authorization for the Director of Finance to amend the FY 05/06 Budget. Dept: Development Services Date: April 18, 2006 FileNo. 1.7378 MCC Date: May 1,2006 Synopsis of Previous Council Action: August 2005 The Mayor and Common Council approved FY 2005-06 CIP Budget. Recommended Motion: 1. Authorize the Director of Finance to amend the FY 05/06 Budget by transferring $156,600.00 from Account No. 129-367-5504-7383 (SS04-64) "Pavement Rehabilitation for Two Lanes & 24-inch Gas Line" to Account No. 129-367-5504-7378 (SS04-65) "Safe Routes to Schools ADA Improvements at Various Locations", and 2. Authorize the Director of Finance to amend the FY 05/06 Budget by transferring $156,600.00 from Unallocated Infrastructure Loan Bank Contingencies to new Account No. 240-379-5504-7383 (SS04-64) "Pavement Rehabilitation for Two Lanes & 24-inch Gas Line", and 3. Adopt Resolution. Contact Person: Mike Grubbs, Engineering Manager/Field Engineer Phone: 5179 Supporting data attached: Staff Report, Resolution, List of Locations Ward: 1,4,5,6 FUNDING REQUIREMENTS: Amount: $375.000.00 Source: (Acct. No) 129-367-5504-7378 Acct. Description: y,-Cent Sales Tax Finance: Council Notes: R ey). ,;l{))o- J/ h Agenda Item No. l3 J /I/f}{p CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION Staff Report Subject: Resolution awarding a contract to Conengr Corporation for Construction of ADA Access Ramps and Sidewalk at Various Locations, (SS04-65) Safe Routes to Schools, per Plan No. 11023 and authorization for the Director of Finance to amend the FY 05/06 Budget. Background: On August 15, 2005, the Mayor and Common Council allocated funds, as part of the FY 2005/06 Capital Improvement Program (CIP), for the Construction of ADA Access Ramps and Sidewalk at Various Locations, (SS04-65) Safe Routes to Schools, per Plan No. 11023. This project consists of the following: I. Removal of curb-gutter,_ sidewalk, asphalt and existing ramps. 2. Construction of curb-.gutter, sidewalk, ADA ramps, and asphalt. 3. Replacement of striping, signage and roadway improvements. This contract is for "Safe Routes to Schools" project to eliminate barriers within the public right-of-way in the vicinity of public schools. Areas to receive improvements have been determined, in part, through the School of the Month program. This program has involved meetings at a different school each month between staff and school officials to identify problem areas around the school. One of the issues discussed in the School of the Month meetings is public improvements including, but not limited to, improvements of safe routes to school for the students. Schools, which participated in the application for the "Safe Routes to Schools" grants for this project, were Arrowhead Elementary School at the northwest comer of 38th Street and Genevieve Street, Roosevelt Elementary School at the northeast comer of Terrill Avenue and Magnolia Avenue, North Verdemont Elementary School, 3557 West Meyers Road and Burbank Elementary School, 198 West Mill Street. The plans and specifications for this project have been completed and bids were received on February 28, 2006. The project was advertised locally in the San Bernardino County Sun Newspaper, F. W. Dodge, Construction Bid Board, Construction Data Hot Sheet, Reed Construction Data and Bid America, Construction Bid Source, the City's web sites, and with the San Bernardino Area Chamber of Commerce. Bids have been received and are listed below: Name of Bidder City Amount of Basic Bid CONENGR CORPORATION Uoland $ 288,933.90 ;; F. S. Construction Sylmar I $ 313,988.00 Kalban. Inc. Sun VaIley $ 342,077 .00 Sparker Em!ineering Costa Mesa $ 363,009.00 JDc, Inc. Rancho Cucamonga $ 383,614.80 Engineer's Estimate $ 297,300.00 2 1)4/1812006 12:0U PM CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION Staff Report (Continued) Based on review of the sealed competitive bids received, staff has determined that Conengr Corporation of Upland, the apparent low bidder, has met the minimum requirements of the specifications and bid guidelines; and, therefore, recommends that the Mayor and Common Council award the referenced contract to Conengr Corporation. Financial ImDact: The estimated project costs are as follows: rox. 15%) TOTAL $288,933.90 $ 42,726.10 $ 43,340.00 $375,000.00 If approved, this project is expected to begin construction in June of2006, and be completed by August of2006. For FY 2005-06, the following funds were allocated: ACCOUNT NO. AMOUNT Safe Routes to Schools (SR25) Funds $202,500.00 129-367-5504-7378 S 22,500.00 Available Budget $218,400.00 Additional Amt. Needed $156,600.00 Total Proiect Amount $375,000.00 A budget amendment for $156,600 is needed to totally fund this project. Staff is proposing to transfer the funds from Project No. SS04-64 "Pavement Rehabilitation for Two Lanes & 24-inch Gas Line". There will be no impact to Project No. SS04-64 because funding for this project will be backfilled from un allocated I-Bank loan contingencies. Recommendation: I. Authorize the Director of Finance to amend the FY 05/06 Budget by transferring S 156,600.00 from Account No. 129-367-5504-7383 (SS04-64) "Pavement Rehabilitation for Two Lanes & 24-inch Gas Line" to Account No. 129-367-5504-7378 (SS04-65) "Safe Routes to Schools ADA Improvements at Various Locations", and 2. Authorize the Director of Finance to amend the FY 05/06 Budget by transferring S 156,600.00 from Unallocated Infrastructure Loan Bank Contingencies to new Account No. 240-379-5504-7383 (SS04-64) "Pavement Rehabilitation for Two Lanes & 2.4-inch Gas Line", and 3. Adopt Resolution. 3 04i18/2006 12:04 PM CONSTRUCTION OF ADA ACCESS RAMPS AND SIDEWALK A T VARIOUS LOCATIONS (SS04-65) SAFE ROUTES TO SCHOOLS FILE NO. 1.7378 -- PLAN NO. 11023 Locations of ADA Ramps and Sidewalk ADA Ramps Sidewalk Access Arrowhead School Genevieve St at Parkdale Dr - N/W & NE Comers Genevieve St from Parkdale Dr North to 38th St - West side of street = Sidewalk Access Genevieve St at 38th St - S/W & S/E Comers 38th St from Mt. View east to Genevieve St North & South side and of street - Sidewalk Access Genevieve St at 38th St - N/W & S/E Comers 39th St from Genevieve St East to Sierra Way, south side of St - Sidewalk Access Genevieve St at 39th St - S/E Comer Sierra Way at 39th St - S/W Comer Roosevelt School Magnolia Ave at Massachusetts Ave - SWC Turrill Ave from 14th Street to Magnolia Ave both sides of street - Sidewalk Access 14th St at Turrill Ave - N/W & N/E Comers Magnolia Ave from Turrill Ave to Massachusetts Ave both sides alternating - Sidewalk Access 14th St at Davidson Ave - S/W & S/E Comers 14th St from Gamer Ave to Massachusetts Ave - Both sides of the street - Sidewalk Access 14th St at Massachusetts Ave - N/W & S/W Comers North Verdemont School Meyers Rd at Magnolia Ave - S/W Comer Burbank School Mt. View Ave at Mill St - N/W, N/E & S/E Comers Sierra Way from Mill St to Rialto Ave, east side of the street - Sidewalk Access Sierra Way at Dorothy St - N/E & S/E Comers 18 19 20 21 22 23 24 25 26 27 28 1 2 3 4 5 6 7 RESOLUTIO~ NO. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SA:\' BERNARDINO AWARDING A CONTRACT TO CONENGR CORPORATION FOR CONSTRUCTIO~ OF ADA ACCESS RAMPS AND SIDEWALK AT VARIOUS LOCATIONS, (SS04-65) SAFE ROUTES TO SCHOOLS, PER PLAN NO. 11023. BE IT RESOLVED BY THE MAYOR AND COM:\ION COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 8 SECTIO~ 1. Conengr Corporation, 1306 Monte Vista Avenue, #9, Upland, CA 9 10 11 12 13 14 15 16 9 I 786, is the lowest responsible bidder for Construction of ADA Access Ramps and Sidewalk at Various Locations, (SS04-65) Safe Routes to Schools, per Plan No.1 1023. A contract is awarded accordingly to said bidder in a total amount of $288,933.90, with a contingency amount of $43,340.00, but such award shall be effective only upon being fully executed by both parties. All other bids, therefore, are hereby rejected. The Mayor is hereby authorized and directed to execute said contract on behalf of the City; a copy of the contract is on file in the office of the City Clerk and incorporated herein by reference as fully as though set 17 forth at length. SECTIO~ 2. This contract and any amendment or modifications thereto shall not take effect or become operative until fully signed and executed by the parties and no party shall be obligated hereunder until the time of such full execution. No oral agreements, amendments, modifications or waivers are intended or authorized and shall not be implied from any act or course of conduct of any party. SECTIO~ 3. This resolution is rescinded if the parties to the contract fail to execute it within sixty (60) days of passage of the resolution. li!1 I Ii II lfJo 13 5 / I/Ob 1 2 3 4 5 6 RESOLUTION ...... AWARDING A CONTRACT TO CONENGR CORPORATION FOR CONSTRUCTION OF ADA ACCESS RAMPS AND SIDEWALK AT VARIOUS LOCA TIONS, (SS04-65) SAFE ROUTES TO SCHOOLS, PER PLAN NO. 11023. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 7 Common Council of the City of San Bernardino at a meeting thereof, held on the 8 day of , 2006. by the following vote, to wit: AYES NAYS ABSTAIN ABSENT 19 City Clerk 20 The foregoing resolution is hereby approved this day of ,2006. 21 22 23 Approved as to Form: Patrick 1. Morris, Mayor City of San Bernardino 24 ~ ~a 26 27 28 II CITY OF SAN BERNARDINO Interoffice Memorandum CITY CLERK'S OFFICE Records and Information Management (RIM) Program DATE: May 4, 2006 TO: Mike Grubbs, Engineering Manager Rachel G. Clark, City Cler~cJ;;f-'J<-. Transmitting Documents for Signature - Resolution 2006-116 FROM: RE: At the Mayor and Common Council meeting of May 1, 2006, the City of San Bernardino adopted Resolution 2006-116 - Resolution awarding a contract to Conengr Corporation for Construction of ADA access ramps and sidewalks at various locations, (8804-65) per Plan No. 11023. I am providing you with one certified copy of Resolution 2006-116 and four (4) sets of original bound contracts. Please obtain signatures where indicated and return one fully executed original contract to the City Clerk's office as soon as possible. Please be advised that the resolution and contract will be null and void if not executed within 60 days, or by Friday, June 30, 2006. If you have any questions, please do not hesitate to contact Dodie Otterbein at ext. 3215. Thank you. I hereby acknowledge receipt ofthe above mentioned documents. Signed: Please sign and return. Date: