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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Ken Fischer, Director
Dept: Public Services
Date March 24, 2006
OR\G\~~L
Subject: Resolution authorizing the
increase of an annual purchase order, to
Hydraforce Inc. for the manufacture and
repair of hydraulic cylinders and
supplies for the Public Services Refuse
fleet utilized by the Public Services
Department Fleet Division.
Meeting Date: April 17, 2006
Synopsis of Previous Council Action
Recommended Motion:
Motion #1: Adopt resolution
Motion #2: Authorize the Director of Finance to amend the FY 05/06 Fleet and Refuse
budgets as discussed in this staff report to reflect the addi' nal 000 in hydraulic
cylinder repair costs.
Contact person Don Johnson, Fleet Manager
Supporting data attached: Staff Report
FUNDING REQUIREMENTS:
Council Notes:
f(fSJ ~ d- 00(0- I} ()
Phone: 5220
Ward: All
Amount: $12,000
Source: 635-341-5173
Outside Vehicle Maintenance
Finance:
q I J 1 J DC,
Agenda Item No. 2.3
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution authorizing the increase of an Annual Purchase Order to Hydraforce Inc. for the
manufacture and repair of hydraulic cylinders and supplies for the Public Services Refuse
fleet utilized by the Public Services Fleet Division.
Background:
Hydraforce Inc. was the lowest responsive bidder to RFQ 04-014. All refuse trucks.
backhoes, aerial lifts, and specialized equipment are equipped with numerous high-
pressured hydraulic cylinders and fittings. Due to the closure of the Colton landfill and
staffing shortages in the Refuse Division the refuse trucks have been used at a rate much
higher than originally expected. This increased usage has caused a rise in cylinder failure;
therefore Fleet staff is requesting an increase of $12,000 to the Annual purchase order for
the remainder of FY 05/06.
Financial Impact:
A budget amendment of $12,000 increasing Fleet's Outside Vehicle Maintenance
expenditure account is requested (635-341-5173). Because the Fleet Fund operates as an
"internal service fund" all of Fleet's expenditures are charged back to city departments
based on related usage. These charges will ultimately be charged back to the Refuse Fund
as they are directly related to the Refuse operation, so the refuse budget will be amended
accordingly.
Recommendation:
1.) Adopt resolution.
2.) Authorize the Director of Finance to amend the FY 05/06 Fleet and Refuse budgets
as discussed in this staff report to reflect the additional $12,000 in hydraulic cylinder
repair costs.
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE TO AN ANNUAL PURCHASE
ORDER TO HYDRAFORCE INC., FOR THE MANUFACTURE AND REPAIR OF
HYDRAULIC CYLINDERS AND SUPPLIES FOR THE PUBLIC SERVICES REFUSE
FLEET, UTILIZED BY THE PUBLIC SERVICES DEPARTMENT FLEET DIVISION.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Hydraforce Inc. furnishes manufacture and repair services of
hydraulic cylinders and supplies for the Public Services Refuse Fleet and was the
lowest responsive bidder to RFQ 04-014. Pursuant to this determination, the
Purchasing Manager is hereby authorized to issue an increase to an Annual Purchase
Order, to Hydraforce Inc., for manufacture and repair services and supplies in an
amount not to exceed $36,900 beginning in Fiscal Year 2005/2006.
SECTION 2. The Purchase Order shall reference this Resolution No. 2006-
and shall read, "Hydraforce Inc. for manufacture and repair of hydraulic
cylinders", P.O. No.
, not to exceed $36,900", and shall incorporate the terms
and conditions of the Contract.
SECTION 3. The authorization to execute the above referenced Purchase
Order is rescinded if not issued within sixty (60) days of the passage of this resolution.
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March 28, 2006
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE TO AN ANNUAL PURCHASE
ORDER TO HYDRAFORCE INC., FOR THE MANUFACTURE AND REPAIR OF
HYDRAULIC CYLINDERS AND SUPPLIES FOR THE PUBLIC SERVICES REFUSE
FLEET, UTILIZED BY THE PUBLIC SERVICES DEPARTMENT FLEET DIVISION.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
8 meeting thereof, held on the
9 following vote, to wit:
day of
, 2006, by the
10 Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
BAXTER
MCGINNIS
DERRY
KELLEY
JOHNSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution IS hereby approved this
,2006.
day of
Patrick J. Morris, Mayor
City of San Bernardino
Approved as to
Form and legal content:
JAM SF. PENMAN,
City ttorney
I
By: . ~
i
/
, .~-<....-~
I !MarCh 28.2006
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): L\ \ n \ 0& Item # d.-3
\ -1 t:---+r-
Vote: Ayes Nays
Resolution #
Abstai~
Companion Resolutions
,')D()b~
Absen
Change to motion to amend original documents 0
NullNoid After: days /
Resolution # On Attachments: 0
(pO ct::f:; -faY t'L p. b .
Note on esolution of attachment stored separately: 0
PUBLISH 0
POST 0
RECORD W/COUNTY 0
By:
4 - I &- Of?,
LfJ~Oi
Date of ClerklCDC Signature: dO D(p
Reso. Log Updated: ~
Seal Impressed: ~
Reso. # on Staff Report ~
Date Sent to Mayor:
Date of Mayor's Signature:
Date Memo/Letter Sent for Signature:
I" Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Not Returned: 0
Request for Council Action & Staff Report Attached: Yes No By_
Updated Prior Resolutions (Other Than Below): Yes No By_
Updated CITY Personnel Folders (6413,6429,6433, 10584, 10585, 12634): Yes No By_
Updated CDC Personnel Folders (5557): Yes No By_
Updated Traffic Folders (3985, 8234, 655, 92-389): Yes No By_
Copies Distributed to:
Animal Control 0 EDA 0
City Administrator 0 Facilities 0
City Attorney 0 Finance 0
Code Compliance 0 Fire Department 0
Development Services 0 Human Resources 0
Others:
Notes: ~~~
0,- P,O o-b ~/
Ready to Fi1e/~ Date:~
Revised 12/18/03
Information Services 0
Parks & Recreation 0
Police Department 0
Public Services 0
Water Department 0