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CITY OF SAN BERNARDINO - REOUEST FOR COUNCIL ACTION
Date: April 4, 2006
OR\G\NAl
Subject: Resolution of the City of San
Bernardino authorizing the purchase of a
replacement SWAT/CBRNE vehicle for the
Police Department from Los Angeles
Freightliner in Fontana, CA and the
conversion of the vehicle by Mattman
Company in Escondido, CA.
From: Michael A. Billdt, Chief of Police
Dept: Police Department
MlCC Meeting Date: April 17, 2006
Synopsis of Previous Council Action:
None.
Recommended Motion:
Adopt resolution, and authorize the Director of Finance to amend the FY 05-06 budget as
necessary to move all funds into account object 5701 (motor vehicles) for each funding source so
that all funds will be capitalized under the SWAT/CBRNE vehicle.
~~
Michael A. Billdt, Chief of Police
Contact person:
r~rt~ln ~tp"p l(lpttpnhpre
Phone:
1R4_,r;or;
Supporting data attached:
y",
Ward:
All
FUNDING REQUIREMENTS: Amount:
$ 192,731.00
Source: Various Grant & General Fund accounts
(See Staff Report)
Finance:
Council Notes:
RiSt). .1/)0 {n~ lli1
Agenda Item No.
4/-4J-o G
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subiect
Resolution of the City of San Bernardino authorizing the purchase of a replacement
SW A T/CBRNE vehicle for the Police Department from Los Angeles Freightliner in Fontana,
CA and the conversion of the vehicle by Mattman Company in Escondido, CA.
Backl!:round
In 1982 the Police Department purchased a 16-foot GMC vehicle for use by the Police
Department's Special Weapons and Tactics (SW A T)/Multiple Enforcement Team (MET). The
vehicle was converted to carry essential SWAT and safety equipment needed to support
operations on incidents involving barricaded suspects and hostage situations. The SWAT team,
in 1982, was comprised of six members.
Today, the team has over twenty members and much of their SWAT and safety equipment will
not fit in the vehicle. Officers have to carry part of their specialized safety equipment in the
trunks of patrol sedans or must load it into the vehicle before responding. The existing vehicle
leaks during the rain. It has exceeded its expected IS-year life span, and simply cannot support
the team.
The SWAT team serves as the primary tactical response team for the San Bernardino Police
Department and is the back-up tactical response team for the San Bernardino County Sheriffs
Department. As such, the team must have a response vehicle that is capable of transporting
equipment for the entire team to any part of the County of San Bernardino on a moment's notice.
The City Fleet Department supports this replacement request.
The aftermath of the 9-11 terrorist attacks has shifted the responsibility of Homeland Security to
local government. Our SWAT team has been designated as the Police Department's first
responder to known or suspected terrorist events and has received specialized training in
responding to CBRNE (chemical, biological. radioactive, nuclear and explosive) incidents. The
replacement SWAT vehicle needs to be able to store and transport both traditional SWAT
equipment as well as CBRNE response equipment.
In November 2005, the Finance Department publicly advertised a competitive bid (RFQ F06-08)
for a replacement Freightliner vehicle. There were no responses to the bid. The Finance
Department authorized the Police Department to meet with Los Angeles Freightliner of Fontana,
California to negotiate a price for the specified vehicle.
Staff met with Mr. Rudy Mari of Los Angeles Freightliner. The vehicle, as specified in the bid
has a retail price of $84.564.00 (tax not included). After negotiating, Los Angeles Freightliner
agreed to provide the vehicle as specified in the bid for $63,433.68 (tax not included). This is a
25% or $21,210.32 savings (before tax). It is recommended that the Mayor and City Council
approve a selected source purchase for this negotiated price under San Bernardino Municipal
Code Section 3.4.010.8.3 (Purchases approved by the Mayor and Common Council).
During the early planning stages, staff met to develop bid specifications for the replacement
SWAT vehicle, determine costs, and identify funding sources. The FY 2005 Homeland Security
Grant was earmarked to fund the purchase of the base replacement vehicle while FY 2005 COPS
Technology Grant funds was selected to cover the cost of converting the base vehicle for SWAT
operations. Our regional COPS Technology Grant Coordinator gave tentative approval to use
grant funds for this purpose, subject to final review and approval by the COPS Office Financial
Unit. In August 2005, staff was notified by the COPS Office that grant funding could not be
used to fund the conversion. At this juncture Police and Information Technology staff agreed to
use grant funds to purchase 90 replacement computers for the Police Department to free up
$60,000 in the Information Technology budget that could be used to partially fund the
conversion. The Police Department used $11,500 in grant funds to purchase printers to free up
additional General Fund monies for the conversion. The remaining $52,882.14 needed for the
conversion will be derived from projected savings in the Police Department's Other Professional
Services accounts in their approved FY 2005/06 budget.
In 2001, the Police Department purchased a new mobile command post bus from Mattman
Emergency Vehicles of Escondido, California. Today, the Hostage Negotiation Team (HNT)
uses the command post as their primary field operations center during crisis intervention stand-
offs. The mobile command post has custom communications and automation equipment that
enables the SWAT and HNT teams to interact with dispatch and connect to a variety of essential
criminal databases.
Because the SWAT team works so closely with these specialty teams, their new van will need to
connect to the automation and communications equipment in the mobile command post.
Mattman Emergency Vehicles specializes in command post and SWAT vehicle construction.
The Police Department believes that interoperability is absolutely essential to SWAT and HNT
operations. Having Mattman Emergency Vehicles complete the conversion of the new SWAT
truck will enable the Police Department to focus on one vendor for large scale emergency
vehicle upgrades and long term maintenance of technology items used in the two vehicles. It is
recommended that the Mayor and City Council approve a sole source purchase for this custom
conversion under San Bernardino Municipal Code Section 3.4.01O.B.3 (Purchases approved by
the Mayor and Common Council).
Financial Impact
The purchase cost of the replacement base truck and cargo container is $68,349.79. The cost of
converting the base vehicle for S W A T operations is $124,382.14. The total cost of the project is
$192,731.93. Funding for this project will be derived from the following sources (budget
transfers are pending):
Accoullt Number Descriotioll Amount
123-789-xxxx FY 2005 Homeland Security Grant $ 68,349.79
679-251-5702 Computer Equipment $ 60,000.00
001-222-5505 Other Professional Services $ 52,882.14
001-222-5702 Computer Equipment $ 11,500.00
Total $192,731.93
Recommendation:
Adopt resolution, and authorize the Director of Finance to amend the FY 05-06 budget as
necessary to move all funds into account object 5701 (motor vehicles) for each funding source so
that all funds will be capitalized under the SW A T/CBRNE vehicle.
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RESOLUTION NO.
RESOLl'TION OF THE CITY OF SAN BERl\'ARDINO AUTHORIZI~G THE
PL'RCHASE OF A REPLACEMENT SW A T/CBRNE VEHICLE FOR THE POLICE
DEPARTMENT FROM LOS ANGELES FREIGHTLINER IN FONTANA, CA AND
THE CONVERSION OF THE VEHICLE BY MATTMAN COMPANY IN
ESCONDIDO, CA.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Los Angeles Freightliner of Fontana, California is a selected source
provider of a Freightliner van as specified in bid F06-08. That the Mayor and Common
Council authorize an exemption from the regular bid process in accordance with Section
3.04.0 I O. Section B.3 of the San Bernardino Municipal Code.
SECTION 2. That the Mayor and Common Council authorize the Purchasing
\1anager to issue a purchase order for $68,349.79 to Los Angeles Freightliner, for the purchase
of a Freightliner MT55 van with an 18-foot van body as outlined in bid F06-08 and Los
Angeles Freightliner quote 38819/1. The purchase order shall reference the number of this
resolution and shall read "Police Replacement MET Van. Los Angeles Freightliner Quote
38819/1. Not to exceed $68.349.79."
SECTION 3. That Mattman Emergency Vehicles of Escondido, California is a
selected source provider of a custom SWAT vehicle conversion to match the existing mobile
command post bus made by Mattman Emergency Vehicles. That the Mayor and Common
Council authorize an exemption from the regular bid process in accordance with Section
3.04.010. Section 8.3 of the San Bernardino Municipal Code.
SECTION 4. That the Mayor and Common Council authorize the Purchasing
Manager to issue a purchase order for $124,382.14 to Mattman Emergency Vehicles for the
'11f). ;2.D
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZI;\iG THE
PURCHASE OF A REPLACE;\lENT SW A T/CBRNE VEHICLE FOR THE POLICE
DEPARTMENT FROM LOS ANGELES FREIGHTLI!\'ER IN FONTA!\'A, CA A!\'D
THE CONVERSION OF THE VEHICLE BY MA TTMAN COi\IPANY L\'
ESCONDIDO, CA.
purchase of a custom SWAT van conversion. The purchase order shall reference the number of
this resolution and shall read "Police MET Van Conversion. Mattman Technical
Specifications. Not to exceed S 124,382.14."
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RESOLLiTION OF THE CITY OF SAN BERNARDINO ACTHORlZING THE
PURCHASE OF A REPLACEMEl'\T SWA T/CBRNE VEHICLE FOR THE POLlCE
DEPARTl\IENT FROM LOS Al\'GELES FREIGHTLlNER IN FONTANA, CA AND
THE COl\'VERSION OF THE VEHICLE BY MATTMAl\' COMPA:\TY IN
ESCONDIDO, CA.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held on
the
, 2006, by the following vote, to \\it:
day of
Council Members
Abstain
Absent
Nays
Ayes
ESTRADA
BAXTER
McGIJ\'NIS
DERRY
KELLEY
JOHNSON
McCAMMACK
City Clerk
20 The foregoing resolution is hereby approved this ~ day of
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,2006.
PATRICK 1. MORRIS, Mayor
City of San Bernardino
Approved as to form and legal content:
James f. Penman. City Attorney
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BY: )4.-;1' ,....., f j C} 'j; v."__
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): ~ Item #
Vote: Ayes \-'\ Nays ~
Change to motion to amend original documents 0
;}-D Resolution # aDD 10 - I 01
Abstain -++- Absent -=e-
Companion Resolutions
Null/Void After:
days/
Resolution # On Attachments: 0
Note on Resolution of attachment stored separately: 0
PUBLISH 0
POST 0
RECORD W/COUNTY 0
By:
Date Sent to Mayor: 04 - II? -' Ov,
Date of Mayor's Signature: If (&-0 I Dip
Date ofClerk/CDC Signature: ~ 90/ Of.;
I
Reso. Log Updated: .Ja
Seal Impressed: iLl
Reso. # on Staff Report K;l
Date Memo/Letter Sent for Signature:
I" Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Not Returned: 0
Request for Council Action & Staff Report Attached: Yes No By_
Updated Prior Resolutions (Other Than Below): Yes No By_
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634): Yes No By_
Updated CDC Personnel Folders (5557): Yes No By_
Updated Traffic Folders (3985, 8234, 655, 92-389): Yes No By_
Copies Distributed to:
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EDA 0 Information Services
Facilities 0 Parks & Recreation
Finance Ji;t J. C~olice Department
Fire Department 0 Public Services
Human Resources 0 . Water Department
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City Administrator
City Attorney
Code Compliance
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Others:
Notes:
ReadytoFil~
DateLffa
Revised 12/18/03