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ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTIOl'i
From: Michael Conrad, Deputy Chief
Subject: Resolution authorizing the Director of Finance or
designee to issue a purchase order to L.N. Curtis &
Sons in the amount of $41,699.25 for radio
communication systems and remote push-to-talk kits.
Dept: Fire
Date: February 28, 2006
MC/C Meeting Date:
March 20, 2006
Synopsis of Previous Council Action:
05/02/05
Resolution #2005-100 authorization to submit a budget detail worksheet for the Fiscal Year
2005 Metropolitan Medical Response System in the amount of $220,764.
RECOMMENDATION:
Adopt resolution.
Sign~ ~
Contact Person: Michael Conrad, Deputy Chief
Phone: 384-5286
Supporting data attached: Staff Report Resolution, and Quote
Ward: Citywide
FUNDING REQUIREMENTS: Amount:
$41,699.25
Source:
(Acct. No.) 123-705-5704
(Acct. Description)Federal & State Program-MMRS
2005-Miscellaneous Equipment (Grant Funds)
Council Notes: ~ oOb./ 7 {
Finance:
3J~
Agenda Item No. } C,
STAFF REPORT
SUBJECT
Resolution authorizing the Director of Finance or designee to issue a purchase order to L.N.
Curtis & Sons in the amount of $41,699.25 for radio communication systems and remote push-
to-talk kits.
BACKGROUND
On May 2, 2005, the Mayor and Common Council approved resolution #2005-100 authorizing
the City of San Bernardino Fire Department to submit a budget detail worksheet for the Fiscal
Year, 2005, Metropolitan Medical Response System Grant Program in the amount of $220,764.
The budget detail worksheet requests funding for emergency medical supplies, training
equipment, first responder equipment, and self-contained breathing apparatus equipment.
Fire is requeilting authorization for the Director of Finance to issue a purchase order to L.N.
Curtis & Sons for forty-three radio communication systems (RCS) and forty-three remote push-
to-talk kits (RPTT). L.N. Curtis & Sons is the sole distributor of Survivair equipment in the
Southern California area. Survivair is not the only manufacturer of breathing devices; however,
Survivair is the exclusive brand used by the Fire Department, making compatibility essential.
RCS and RPTT are components for our self-contained breathing apparatus (SCBA) that are used
when entering an IDLH (Immediately Dangerous to Life and Health) environment.
Radio communication failure is a leading cause of emergency ground injuries and fatalities. With
RCS, fire captains are able to clearly and quickly relay vital information regarding the constantly
and quickly changing conditions faced on the fire ground. RCS is a built in microphone and
hearing device in the SCBA mask. The RCS works by plugging a cable into the radio and the
other end into the SCBA mask. This allows the user to key the radio and speak. Currently, the
user must key the microphone and shout through the lens of the mask and hope the recipient is
able to understand what is being said. Respiratory protection is required to be worn in any
atmosphere designated as immediately dangerous to life and health.
In accordance with the City of San Bernardino Municipal Code Section 3.04.01OB (3)
purchasing procedures for "selective source", we recommend that L.N. Curtis & Sons be issued a
purchase order for forty-three RCS and forty-three RPTT.
FINANCIAL IMPACT
The total amount to be awarded to L.N. Curtis & Sons for RCS and RPTT is not-to-exceed
$41,699.25. The Metropolitan Medical Response System Grant FY 2005 funds (123-705-5704)
will be utilized for the procurement of the equipment. There is no financial impact to the
General Fund.
RECOMMENDA nON
Adopt resolution.
RESOLUTION NO.
2
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE DIRECTOR OF FINANCE OR DESIGNEE TO
ISSUE A PURCHASE ORDER TO L.N. CURTIS & SONS IN THE AMOUNT OF
$41,699.25 FOR RADIO COMMUNICATION SYSTEMS AND REMOTE PUSH-TO-
TALK KITS.
4
5
6
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
7
SECTION 1. That the Mayor and Common Council authorize the Director of Finance or
8
9
designee to issue a Purchase Order not to exceed $41,699.25 to L.N. Curtis & Sons, as a selected
10
source vendor for radio communication systems and remote push-to-talk kits;
II
SECTION 2. That L.N. Curtis & Sons is the only distributor ofSurvivair breathing
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apparatus in the Southern California area and currently all breathing apparatus used by the Fire
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Department is the Survivair brand, and furthermore, that the National Institute for Occupational
14
Safety and Health does not allow for the integration of different brands of equipment. such as
15
regulators, face masks, etc.
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SECTION 3. This awarding of the purchase order to L.N. Curtis & Sons is based upon
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criteria set forth under the "selected source" purchasing procedures of the City of San Bernardino
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Municipal Code Section 3.04.010B (3).
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SECTIO:'ll.t. The Purchase Order shall reference this Resolution and shall be issued to
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L.N. Curtis & Snns for radio communication systems and remote push-tn-talk kits in an amount
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not to exceed $41,699.25;
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SECTION 5. The authorization to execute the above referenced Purchase Order IS
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rescinded ifit is not issued within sixty (60) days of the passage of this resolution.
25
I I I I
26
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27
I III
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I II I
Yto. It,
J/?-O/tJ61
II
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RESOLL'TION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAl\
BERl'iARDINO AUTHORIZING THE DIRECTOR OF FIl\Al\CE OR DESIG:\'EE TO
ISSUE A PURCHASE ORDER TO L.N. CURTIS & SONS IN THE AMOUl\T OF
$41,699.25 FOR RADIO COMMUNICATION SYSTEMS Al\D REMOTE PUSH-TO-
TALK KITS.
'"
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4
5
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
6
Common Council of the City of San Bernardino at a
meeting thereof, held on the
7
day of
, 2006, by the following vote, to wit:
8
Council Members:
AYES
NAYS
ABST AI1\' ABSENT
9
ESTRADA
10
11
BAXTER
12
MCGTI\'NIS
13
DERRY
14
KELLEY
15
JOHl\'SON
16
MCCA.MMACK
17
18
19
Rachel G. Clark, City Clerk
20
The foregoing resolution is hereby approved this
day of
,2006.
21
22
23
24 Patrick J. Morris, Mayor
City of San Bernardino
25 Approved as to
Form and legal content:
26
JA.MES F. PENMAN,
27 City Attorney
281
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): 'l;" )v, r:b Item #
Vote: Ayes I'] Nays
Change to motion to a~ocuments D
I' .' )L J7C:-
~ Resolution # cI1? L f) - {.J
Abstain Absent
Companion Resolutions
NulllVoid After: days I
Resolution # On Attachments: D
PUBLISH D
POST D
RECORD W/COUNTY D
Note on Resolution of attachment stored separately: D
By:
Date Sent to Mayor: ~, }I ,() to
Date of Mayor's Signature: '3, ~,{J (0
Date of ClerklCDC Signature: 3--.).:J." tJ(.
Date MemolLetter Sent for Signature:
I" Reminder Letter Sent:
Date Returned:
2'd Reminder Letter Sent:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
Animal Control
EDA
D
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V
D
City Administrator
City Attorney
Code Compliance
Development Services
Others:
D'
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Fire Department
Human Resources
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Facilities
Finance
Notes:
Date~/ "}11 0
Ready to File:
Revised 12/18/03
Reso. Log Updated: .rC:'
Seal Impressed: 3/
Reso. # on Staff Report ti
Not Returned: D
Yes /
Yes
NOr By_
NO--r- By_
N~~_
No Y
No_ By_
Yes
Yes
Yes
Information Services
Parks & Recreation
Police Department
Public Services
Water Department
/
D
D
D
D