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CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
From: James Funk, Director
Subject:
Resolution of the Mayor and Common Council of
the City of San Bernardino authorizing the
execution of a Purchase Order to C-18, Inc. for
annual citywide traffic striping & pavement marking
maintenance services per project No. 11329 and
adjusting quantities and unit prices to allow an
increase of unit prices by approximately 3%.
Dept: Development Services
Date: March 6, 2006
File No. 13.IP-2005
MCC Date: March 20, 2006
ORIGiNAL
Synopsis of Previous Council Action:
1/10/05 Adopted Resolution No. 2005-1 awarding a contract to C-18 Inc. for Annual Citywide Traffic Striping &
Pavement Marking Maintenance Services. per Project No. 11329.
Recommended Motion:
Adopt resolution
4'k~
f1:It-- James Funk
Contact
Person:
Tony Lugo, Civil Engineering Ass!.
Phone:
5084
Supporting data attached: Staff Report, CCO #2, Exhibit Ward:
A, C-18 letter
All
FUNDING
REQUIREMENTS:
Amount: $ 582.574
Source: (Acct. No.)
001-185-5505-0000 and various CIP Street
Projects
Acct. Description:
Council Notes: ~f}()b - 11
Finance:
Agenda Item No.
IJ-.
3/ c9 0 ) 0&
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
Staff Report
Subiect:
Resolution of the Mayor and COlllmon Counci I of the City of San Bernardino authorizing the execution of a Purchase
Order to C-18, Inc. for annual citywide traffic striping & pavement marking maintenance services per project No.
11329 and adjusting quantities and unit prices to allow an increase of unit prices by approximately 3%.
Backe:round:
On January 10, 2005, the Mayor and Common Council awarded a contract in the amount of $502,424 to C-
18, Inc. for annual Citywide Traffic Striping & Pavement Marking Maintenance Services. This contract
includes striping and pavement markings for streets rehabilitated under the Capital Improvement Program.
Change Order No. One was signed on February 25, 2005. This action added thermoplastic paint items that
were not included in the original contract.
The original contract reserved a right for the City to extend the contract up to four years with I-year
renewals. C-18 Inc., and City staff wish to renew the contract for one year; however, with a slight increase of
3% in current rates. This increase in unit prices of 3% will adjust for a portion of the increase in the Cost of
Construction Index ("CCI"). The CCI cites an increase in labor, painting materials, and fuel costs for the
added expense in construction. In accordance with the standard specifications, changes in cost that do not
exceed 25% of the unit price or 25% of the total cost can be approved by change order. Exhibit "A" shows
the current and requested costs for the various items currently in the contract. Exhibit "A" also includes
thermoplastic striping items that were added per Change Order No. One (items 10-a through 10-d),
establishing the total annual amount of the contract up to $582,574.00. The quantity of each item of work
has been decreased so that the budget for FY 05/06 will not be exceeded.
The Cost of Construction Index ("CCI"), published by Engineering News Record, indicates an increase in the
cost of construction during the past year as 5.4%. Based on the increase in the CCI, it appears that C-I8's
request is reasonable. Therefore, staff recommends approval of the extension of the contract and requested
rate increases.
Staff also requests approval for the City Manager to be authorized and directed to execute the remaining
three years of the extensions as outlined in the original bid assuming the funds have been appropriated in the
City Budget by the Mayor and Council. Approval is also requested to change the contract award period from
a calendar year period to a fiscal year. period so that the remaining three future year extensions (FY 06-07,
FY 07-08, and FY 08-09) will be executed after the Mayor and Council has adopted the final annual city
budget.
Financial Impact:
For FY 2005-2006 a total of $300,000 has been included in the Development Services General Fund budget
for annual traffic striping maintenance services. In addition, all of the City's capital improvement street
projects also include funding for traffic striping as part of the CIP. Sufficient funds are therefore available to
issue an annual purchase order to C-18 Inc. for a maximum not to exceed amount of $300,000 for annual
general fund traffic striping and issue a purchase order in an amount not to exceed of $282,574 for all CIP
street projects for FY 05-06.
Re~ommendation:
Adopt Resolution.
2
03/15/2006 10:07 AM
1
2
3
RESOLUTION NO.
RESOLUTION OF THE MA YOR AND COMMON COUNCIL OF THE CITY OF SAN
4 BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER TO C-
18, INC. FOR A ONE YEAR EXTENSION TO THE ANNUAL CITY WIDE TRAFFIC
5 STRIPING & PAVEMENT MARKING MAINTENANCE SERVICES AGREEMENT
6 PER PROJECT NO.1 1329 AND ADJUSTING QUANTITIES AND UNIT PRICES TO
ALLOW AN INCREASE OF UNIT PRICES BY APPROXIMATELY 3%.
7
8 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
9
10
SECTION 1. C-18, Inc. at 330 E. 3rd Street, Beaumont, CA 92223, was the
11 lowest responsible bidder for Annual Citywide Traffic Striping & Pavement Marking
Maintenance Services, per Project No. 11329 and was awarded a contract by
12 Resolution No. 2005-1 on January 10, 2005. Said contract granted the City the right to
extend the contract up to four years with annual one-year renewals. A second year
13 purchase order is awarded accordingly to C-18, Inc. with a 3% increase of rates in a
14 total not to exceed amount of $582,574. The City Manager is hereby authorized and
directed to execute a purchase order on behalf of the City to C-18 in the amount not to
15 exceed of $582,574.
16 SECTION 2. The City Manager is also hereby authorized to execute future
17 purchase orders to C-18 Inc. for Annual Citywide Traffic Striping & Pavement Marking
Maintenance Services for fiscal years FY 06-07, FY 07-08, and FY 08-09 for funds that
18 are appropriated into the City Budget by the Mayor and Common Council.
19 SECTION 3. The Purchase Order shall reference this Resolution and shall read,
"Annual Citywide Traffic Striping & Pavement Marking Maintenance Services, per
20 Project No. 11329, P.O. not to exceed $582,574 for FY 05-06" and shall incorporate the
21 terms and conditions of Project No. 11329.
22
23
24 III
SECTION 4. The authorization to execute the above referenced Purchase Order
is rescinded if not issued within sixty (60) days of the passage of this resolution.
25
26
27
28 III
III
III
III
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1
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
2 BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER TO C-
3 18, INC. FOR A ONE YEAR EXTENSION TO THE ANNUAL CITY WIDE TRAFFIC
STRIPING & PAVEMENT MARKING MAINTENANCE SERVICES AGREEMENT
4 PER PROJECT NO. 11329 AND ADJUSTING QUANTITIES AND UNIT PRICES TO
ALLOW AN INCREASE OF UNIT PRICES BY APPROXIMA TEL Y 3%.
5
6
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
7 and Common Council of the City of San Bernardino at a
meeting thereof, held on
8 the day of
9 Council Members:
, 2006, by the following vote, to wit:
NAYS
ABST AIN ABSENT
AYES
10
ESTRADA
11
12 BAXTER
13 MC GINNIS
14 DERRY
15 KELLEY
16
JOHNSON
17
18 MC CAMMACK
19
20
21
22
23
24
City Clerk
The foregoing resolution is hereby approved this day of
_ 2006.
Patrick J. Morris. Mayor
City of San Bernardino
25 Approved as to
form and legal content:
26
27 MMES F. PENMAN.
City Attorney
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28
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Mtttiog D," (o." Ad'Pf"'j, JC,~f, I"m'
Vote: Ayes Nays
Change to motion to amend original documents D
NulVVoid After: days /
Resolution # On Attachments: D
PUBLISH D
POST D
I ?-. Resolution # () DOb - '7 (
Abstain Absent
Companion Resolutions
Note on Resolution of attachment stored separately: D
RECORD W/COUNTY D
By:
Date Sent to Mayor: ? . J-l r D~
Date of Mayor's Signature: ~> /yOb
Date ofClerk/CDC Signature: ~,)?-()({)
Date Memo/Letter Sent for Signature:
I" Reminder Letter Sent:
./
Reso. Log Updated: D
Seal Impressed: 0 /
Reso. # on Staff Report Q/
Date Returned:
2nd Reminder Letter Sent:
Not Returned: D
Yes /
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
Animal Control
City Administrator
City Attorney
Code Compliance
D
,~
D
Others:
Development Services
r
Notes:
Ready to File:
Revised 12/18/03
No By
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No_ By_
No./' By_
No/jly_
No~By_
Yes
Yes
Yes
Yes
EDA D Information Services D
Facilities ~ Parks & Recreation D
Finance Police Department D
Fire Department Public Services D
?Human Resource Water Department D
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