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HomeMy WebLinkAboutCDC/2005-23 I 11 RESOLUTION NO. CDC/2005-23 2 RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO, CALIFORNIA, APPROVING AMENDMENTS TO EXHffiITS "A", "B-1", "B-2", "B-3", "C-52" THROUGH "C- 54", AND "C-55" THROUGH "C-56", AND SECTION 6-A; AND DELETION OF EXHffiITS "C-35" THROUGH "C-37", "C-57" THROUGH "C-59", "C-64" 5 I THROUGH "C-66", AND "C-67" THROUGH "C-69" OF THE PERSONNEL POLICIES AND PROCEDURES FOR ALL EMPLOYEES OF THE CITY OF SAN BERNARDINO ECONOMIC DEVELOPMENT AGENCY. 3 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 WHEREAS, on September 21, 1998, the Community Development Commission ("Commission") adopted Resolution No. 5557 approving revised Economic Development Agency of the City of San Bernardino Personnel Policies and Procedures for all employees of the City of San Bernardino Economic Development Agency ("Agency") including Exhibits "A", "B" and "C"; and WHEREAS, on October 5, 1998, October 18, 1999, September 18, 2000, August 20, 2001, December 16, 2002, and February 22, 2005, the Commission approved amendments to the Agency's Personnel Policies and Procedures; and WHEREAS, the Commission now deems it desirable to amend Exhibits "A", "B- I", "B-2", "B-3", "C-52" through "C-54", "C-55" through "C-56", and Section 6-A; and delete Exhibits "C-35" through "C-37", "C-57" through "C-59", "C-64" through "C-66", and "C-67" through "C-69", to the Agency's Personnel Policies and Procedures. NOW, THEREFORE, BE IT RESOLVED BY THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO, AS FOLLOWS: SECTION 1. The Commission hereby approves and adopts Exhibits "A" (list of staff positions), "B-1" (salary chart July 1,2005), "B-2" (salary chart July 1,2006), "B-3" (salary chart July 1, 2007), "C-52" through "C-54" Gob description Administrative Clerk III), and "C-55" through "C-56" Gob description Operations Specialist II), as amended, to said Agency Personnel Policies and Procedures. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 SECTION 2. The Commission hereby amends Section 6-A, Medical Insurance, of said Personnel Policies and Procedures to now read as follows: "Medical Insurance: The Agency shall provide a group health insurance program for regular full-time employees and annuitants (retirees). Any Agency contribution for regular full-time employees shall be in accordance with Section 6-A, "Cap on Agency Contributions Toward Medical, Dental, Vision and Supplemental Life Insurance" . The Agency shall pay a portion of the monthly medical insurance premium for annuitants at the minimum monthly rate as allowed for, and required by, PERS rules and regulations, and/or other applicable rules and regulations when the annuitant continues coverage under the PERS Health Insurance Plan at the time of retirement. The Agency shall pay a portion of the monthly medical insurance premium for eligible annuitants at a rate higher than the minimum allowed for, and required by, PERS rules and regulations, if the eligible annuitant elects to continue coverage under the PERS Medical Insurance Plan at the time of retirement and meets the following criteria. To be eligible for increased Agency paid monthly medical insurance premiums the regular full-time Agency employee must retire from the Agency with a minimum often (10) years of service for Management and Confidential employees, and have attained the age of fifty-five (55) at the time of retirement, or a minimum of fifteen (15) years of service for Mid-Management and General employees, and have attained the age of fifty-five (55) at the time of retirement. The Agency's contribution towards the eligible annuitants' monthly health insurance premium shall be the lower of either the monthly PERS health insurance premium or the sum of $350 per month. When the annuitant becomes eligible for Medicare the Agency's contribution shall be the lower of either the monthly PERS Medicare supplemental insurance premium or $350 per month. The increased Agency paid health insurance premium shall cease upon the death of the annuitant, or when the annuitant is no longer covered by the PERS Health Insurance Plan. The Agency will remain bound by PERS rules and regulations regarding any surviving spouse continuing in the PERS Health Insurance Plan." SECTION 3. The Commission hereby deletes Exhibits "C-35" through "C-37" (job description Graphic and Design Coordinator), "C-57" through "C-59" (job description Real Estate Services Manager), "C-64" through "C-66" (Fiscal I Administrative Clerk III), and "C-67" through "C-69" (job description Administrative Clerk II), of said Personnel Policies and Procedures. SECTION 4. This Resolution shall take effect upon the date of its adoption. II RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO, CALIFORNIA, APPROVING AMENDMENTS TO EXHffilTS "A", "B-1", "B-2", "B-3", "C-52" THROUGH "C- 54", AND "C-55" THROUGH "C-56", AND SECTION 6-A; AND DELETION OF EXHffilTS "C-35" THROUGH "C-37", "C-57" THROUGH "C-59", "C-64" THROUGH "C-66", AND "C-67" THROUGH "C-69" OF THE PERSONNEL POLICIES AND PROCEDURES FOR ALL EMPLOYEES OF THE CITY OF SAN BERNARDINO ECONOMIC DEVELOPMENT AGENCY. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Community joint adjourned Development Commission of the City of San Bernardino at a regular meeting thereof, held on the23rd day of June, 2005 by the following vote, to wit: Absent Abstain Ayes Nays Commission Members ESTRADA x x LONGVILLE MCGINNIS x x DERRY x KELLEY JOHNSON ~ MCCAMMACK /J ;;;~Z / secret/, / ..;L day of . June , 2005. The foregoing Resolution is hereby approved this Approved as to form and legal content: By: ~~f2(/~ CDC/2005-23 EXHIBIT "A" (AMENDED) CITY OF SAN BERNARDINO ECONOMIC DEVELOPMENT AGENCY STAFF POSmONS 1. Economic Development Agency Management a. Executive Director b. Deputy Director/Director of Housing and Community Development c. Director of Administrative Services d. Senior Project Manager 2. Economic Development Agency Confidential a. Senior Financial! Administrative Analyst 3. Economic Development Agency Mid-management a. Accounting Manager b. Project Manager (3 positions) 4. Economic Development Agency General a. Assistant Project Manager (3 positions) b. Construction Management Specialist c. Senior Accounting Technician d. Secretary e. Operations Specialist II f Administrative Clerk III (2 positions) Personnel policies: exhibit a CDCj2005-23 EXHIBIT "B -1" (AMENDED) ECONOMIC DEVELOPMENT AGENCY CITY OF SAN BERNARDINO CLASSIFICATION RANGE AND SALARY SCHEDULE July 1, 2005 Class & Ranae# Position tJ ~ Q Q g Manaaement Executive Director - Under Contract M 4150 Deputy Dir/Housing Comm Dev 8,077 8,481 8,905 9,350 9,818 M 4125 Director Admin Services 7,344 7,711 8,097 8,501 8,927 M 4000 Sr Project Manager 6,199 6,508 6,834 7,176 7,534 Confidential C 3210 Sr Financial/Admin Analyst 5,208 5,468 5,741 6,029 6,330 Mid-Manaaement MM 2187 Accounting Manager 5,467 5,741 6,028 6,330 6,647 MM 2185 Project Manager (3) 5,377 5,645 5,928 6,224 6,535 General G 1190 Assistant Project Manager (3) 4,888 5,133 5,389 5,659 5,942 G 1170 Construction Management Spec 4,250 4,462 4,685 4,920 5,166 G 1155 Sr Accounting Technician 3,530 3,706 3,892 4,086 4,291 G 1145 Secretary 2,552 2,680 2,814 2,955 3,102 G 1144 Operations Specialist II 2,528 2,654 2,787 2,926 3,072 G 1140 Admin Clerk III (2) 2,431 2,552 2,680 2,814 2,955 M - Management C - Confidential MM - Mid-management G - General CDC/2005-23 EXHIBIT "B - 2" (AMENDED) ECONOMIC DEVELOPMENT AGENCY CITY OF SAN BERNARDINO CLASSIFICATION RANGE AND SALARY SCHEDULE July 1, 2006 Class & Ranae# Position h. ~ Q Q 5 Manaaement Executive Director - Under Contract M 4150 Deputy DirlHousing Comm Dev 8,319 8,735 9,172 9,631 10,112 M 4125 Director Admin Services 7,564 7,943 8,340 8,757 9,195 M 4000 Sr Project Manager 6,385 6,704 7,039 7,391 7,761 Confidential C 3210 Sr Financial/Admin Analyst 5,364 5,632 5,914 6,210 6,520 Mid-Manaaement MM 2187 Accounting Manager 5,631 5,913 6,208 6,519 6,845 MM 2185 Project Manager (3) 5,538 5,815 6,106 6,411 6,732 General G 1190 Assistant Project Manager (3) 5,035 5,286 5,551 5,828 6,120 G 1170 Construction Management Spec 4,378 4,596 4,826 5,067 5,321 G 1155 Sr Accounting Technician 3,635 3,818 4,009 4,209 4,420 G 1145 Secretary 2,629 2,760 2,898 3,043 3,195 G 1144 Operations Specialist II 2,604 2,734 2,871 3,014 3,165 G 1140 Admin Clerk III (2) 2,504 2,629 2,761 2,899 3,044 M - Management C - Confidential MM - Mid-management G - General CDC/200S-23 EXHIBIT "B - 3" (AMENDED) ECONOMIC DEVELOPMENT AGENCY CITY OF SAN BERNARDINO CLASSIFICATION RANGE AND SALARY SCHEDULE July 1, 2007 Class & Ranae# Position ~ f! Q Q E Manaaement Executive Director - Under Contract M 4150 Deputy Dlr/Housing Comm Dev 8,569 8,997 9,447 9,919 10,415 M 4125 Director Admin Services 7,791 8,180 8,589 9,020 9,471 M 4000 Sr Project Manager 6,577 6,905 7,251 7,613 7,994 Confidential C 3210 Sr Financial/Admin Analyst 5,525 5,801 6,091 6,396 6,716 Mid-ManaQement MM 2187 Accounting Manager 5,800 6,090 6,394 6,714 7,050 MM 2185 Project Manager (3) 5,704 5,989 6,289 6,603 6,934 G 1190 G 1170 G 1155 G 1145 G 1144 G 1140 General Assistant Project Manager (3) Construction Management Spec Sr Accounting Technician Secretary Operations Specialist II Admin Clerk III (2) 5,186 5,445 5,718 6,003 6,304 4,509 4,735 4,972 5,220 5,481 3,744 3,931 4,218 4,334 4,552 2,708 2,843 2,985 3,135 3,291 2,682 2,816 2,957 3,105 3,260 2,579 2,708 2,843 2,986 3,135 M - Management C - Confidential MM - Mid-management G - General CDC/200S-23 "C-S2" City of San Bernardino ECONONDCDEVELOPMENTAGENCY Administrative Clerk ill SUMMARY JOB DESCRIPTION: Under supervision, performs a variety of responsible and complex clerical and administrative assignments and duties of moderate difficulty involving the use of a variety of office equipment; relieves management staff of a variety of administrative details; provides information and assistance to the general public; and performs related work as required. REPRESENTATIVE DUTIES: Duties may include, but are not limited to, the following: 1. Provide courteous and expeditious customer service to the general public and Agency staff. 2. Type, format., proofread, and produce final copy of a wide variety of reports, letters, memoranda, spreadsheets, lists, and statistical charts; type from rough draft, verbal instructions, or transcribing machine recordings; review drafts for punctuation, spelling, grammar; make or suggest corrections to drafts; arrange for or distribute copies of materials; assemble and prepare materials for mailing. Verify and review forms and reports for completeness and conformance with Agency policies, procedures, services and operations; type, file, record, compute and maintain information; compose correspondence requiring use of judgment based upon a thorough understanding of the functions and procedures of the Agency, for review by a supervisor; compile and type agendas and staff reports; data base entry (1015). 3. Plan, organize and cany out administrative assignments; research, compile and organize information. File material into the filing system; initiate and maintain files and records; imaging of documents, files and records; maintain ledgers; initiate purchase order requests. 4. Compile information for a variety of regularly scheduled and special narrative and statistical reports, locating sources of information, coding and classifying data, devising forms, and determining proper format for finished reports. 5. Make photocopies of various materials; file materials as necessary; purge files and shred documents as necessary; collate and bind information into reports. 6. Operate a variety of {)ffice equipment., such as a computer, calculator, transcription, copier and other specialized office equipment; organize and coordinate arrangements for Agency and other special meetings; maintain calendars and scheduling of appointments, meetings, room use, equipment use and events; make travel arrangements. 7. Primary and back-up receptionist. As such duties will include, but are not limited to: receptionist to the public, City employees and Commission Chairperson and Members for taking and responding to telephone calls and over-the-counter contacts; screen all inquiries, take messages, schedule appointments as necessary, and answer questions that may require minimal research; ascertain nature of all inquiries (telephone and counter) and determine appropriate action; make judgment decisions as to when and where to refer business calls to the proper staff member; take clear and accurate messages; receive, open, date stamp and distribute incoming Agency mail and process outgoing mail; arrange all special mail delivery in priority order and distribute to the appropriate staff member; notify appropriate Agency staff inunediately of priority mail receive; receive faxes and distribute to the appropriate staff member; send faxes as required; take cash and checks as payments on loans; give correct cash change; maintain and reconcile cash box, count cash box daily; log all checks received, verify that deposits are made of checks received; issue 1 CDC/2005-23 "C-53" Economic Development Agency Administrative Clerk m (continued) receipts for payments made; perform errands, banking, deposits, check distribution, City Hall business, and any other errands away from the Agency office as necessary; perform routine maintenance of Agency office equipment; ie: toner, glass cleaner, paper stock; provide Agency office supply maintenance, ordering and putting supplies in proper places; check packing slip of supplies received. 8. Maintain professional appearance of the front reception desk and reception area. 9. Routinely adhere to and JlllIintllin a positive attitude towards City and Agency goals; and, perform related duties or work as required. MINIMUM EXPERIENCE AND QUALIFICATIONS: Graduation from high school or GED equivalent. Two (2) years of intermediate level clerical experience. Typing speed of 50 words per minute. GENERAL QUALIFICATIONS: Knowledge of: Modem office practices, equipment and computer programs; Basic mathematics; Advanced record keeping methods; Basic public relations techniques and telephone etiquette; Correct English usage including spelling, grammar and punctuation; Preparation of business correspondence and reports; Principles and practices of filing and standard office equipment operation; Advanced word processing methods, spreadsheets and basic database applications. Ability to: Communicate clearly and concisely both orally and written; Receive and give information over the telephone and counter in a respectful and courteous manner; Adjust work assignments, procedures and priorities to expedite work flow; handle multiple priorities; Perform simple arithmetic calculations; work with cash payments; Proofread and detect errors in typing, spelling, grammar, and punctuation; Establish and maintain filing system; maintain accurate records; Perform clerical work with speed and accuracy; Understand and carry out oral and written instructious; Establish and maintain effective relationships with those contacted in the course of work. Compose correspondence; Read, understand and apply moderately difficult materials; Work with considerable independence, develop solutions to problems which do not require deviation from policy and procedures. 2 CDC/2005-23 "C-54" Economic Development Agency Administrative Clerk m (continued) PHYSICAL DEMANDS AND WORKING ENVIRONMENT: The conditions herein are representative of those that must be met by an employee to successfUlly perform the essential functions of this job. Reasonable accommodations ~ be made to enable individuals with disabilities to perform the essential job functions. Environment: Normal office setting. Vision: See in the nonnal visual range with or without correction; vision sufficient to read small print, computer screens and other printed documents. Hearing: Hear in the normal audio range with or without correction. Physical: Incumbents require sufficient mobility to work in an office setting and operate office equipment; transport materials and supplies weighing up to 20 pounds. ORGANIZATIONAL RELATIONSHIPS: The Administrative Clem III is a general position in the Economic Development Agency. Supervision is received from professional or supervisory personnel. Approved: Community Development Commission Date: 3 CDC/200S-23 "C-55" City of San Bernardino ECONOMIC DEVELOPMENT AGENCY Operations Specialist II JOB DESCRIPTION: Under general supervision, is responsible for the general maintenance and operations of all Agency owned property and buildings, including preventive maintenance, landscaping, repairs, cleanliness and overall appearance. Coordinate entertainment and manage and perform set-up and clean-up work required for Agency activities and sponsored and special events; and perform related duties as required. REPRESENTATIVE DUTIES: Duties may include, but are not limited to, the following: 1. Provide courteous and expeditious customer service to the general public and Agency staff 2. Coordinate and manage Agency special events, sponsored events and Agency activities including arranging for entertainment, set-up, clean-up, sales and assistance as required; coordinate and manage Court Street Square activities, attendance and assistance; responsible for accurately handling cash transactions. 3. Set-up and dismantling of stage and sound equipment, seating, tables and other equipment and proper storage of such equipment; post event clean-up, repair and maintenance. 4. Minor repair of, and preventive maintenance of, electrical, plumbing, irrigation, restrooms, drinking fountains, light fixtures, sound systems; contacting outside maintenance businesses as necessary for repair of Agency owned property and buildings. 5. Regular sweeping, landscaping, litter removal, watering, weed abatement, graffiti removal, restroom cleaning and stocking, tree pruning, plant replacement, and other duties as required or necessary of Agency property and building and special events. 6. Keep Court Street Square clean and attractive to present a positive image; change kiosk for upcoming Court Street Square events; prepare marketing for Court Street Square activities. 1 CDC/2005-23 "C-56" Economic Development Agency Operations Specialist (continued) 7. Routinely adhere to and maintain a positive attitude towards City and Agency goals; and, perform related duties or work as required. MINIMUM EXPERIENCE AND QUALFICIATIONS: Two (2) years general building and property operations, janitorial and/or maintenance. Possession ofa valid Class "C" California Driver's License. For out of State applicants, a valid driver's license is required. A valid Class "C" California Driver's license must be obtained within ten (10) days of appointment (CA Vehicle Code 12405c). GENERAL QUALIFICATIONS: Ability to: Perform field work related to set-up and clean-up of equipment, tables and chairs and other property; Perform minor maintenance repairs; Perform field work related to trash and litter clean up, landscaping, weed abatement and other physical labor; Work flexible hours; Communicate clearly and concisely, both orally and in writing; keep accurate records; Establish and maintain effective working relationships with those contacted in the course of work; See in the normal visual range with or without correction; Hear in the normal audio range with or without correction; Exhibit normal range of body motion; ORGANIZATIONAL RELATIONSHIPS: The Operations Specialist II is a general position in the Economic Development Agency. Supervision is received from the Deputy Director/Director of Housing and Community Development. Approved: Community Development Commission Date: 2