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CITY OF SAN BERNARDINO _ REQUEST FOR COUNCIL ACT~B I GIN A L
Date: February 15, 2006
Subject: Resolution of the City of San
Bernardino authorizing the Purchasing
Manager to issue a purchase order to Aardvark
Tactical, Inc. in an amount not to exceed
$77 ,540 for threat level III ballistic vests for
MET and Vice-Narcotics officers per bid
F-06-18.
M/CC DATE: March 6,2006
From: Michael A. Billdt,
Interim Chief of Police
Dept: Police Department
Synopsis of Previous Council Action
Resolution #2001-40 approved on February 22, 2001 authorizing a purchase order to Aardvark
Tactical, Inc. for threat level III ballistic vests.
Resolution #2000-199 approved onJuIy 11, 2000 authorizing a purchase order to U.S. Armor for
threat level III ballistic vests (Rifle Squad).
Recommended Motion:
Adopt Resolution.
~~
MICHAEL A. BILLDT, INTERIM CHIEF OF POLICE
Contact person:
Lieutenant Mitch Kimball
Phone: 384-5626
Supporting data attached: Yes Staff Report/Resolution
Ward: All
FUNDING REQUIREMENTS: Amount:
$77,540
SOURCE:
001-224-5704-0ther Equipment
Council Notes:
;),D06 ~(p 1
Finance
Agenda Item No.-1#--
3/" /010
CITY OF SAN BERNARDINO - REOUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution of the Mayor and Common Council authorizing the Purchasing Manager to issue a
purchase order to Aardvark Tactical Inc. in an amount not to exceed $77,540 for threat level III
ballistic vests for MET and Vice-Narcotics officers per bid F-06-18.
BACKGROUND
Specialty enforcement units such as MET and Vice-Narcotics are issued threat level III ballistic vests
for use during tactical operations involving heavily armed or barricaded subjects. Each vest is under
warranty for a maximum period of 5 years and must be replaced to ensure officer safety and reduce
potential liability to the City. Vests currendy in use by the MET unit were issued in 2001 and are
nearing the end of their warranty period. Vice-Narcotics officer vests are being upgraded from
threat level II to threat level III protection due to the increasing number of high risk 'entries' and
tactical operations they conduct.
The Police Department conducted research and developed bid specifications for threat level III
ballistic vests for both MET and Vice-Narcotics officers.
On January 12,2006 notices of invitations for bids (F-06-18) were forwarded to (6) vendors, the
Chamber of Commerce and posted on the City of San Bernardino web page. On January 31, 2006
five (5) vendors submitted bid responses; Aardvark Tactical Inc., P ACA, Adamson Police
Equipment, Protective Products and TSSI. P ACA and Protective Products submitted bids for
vests that did not meet the minimum bid specifications. Adamson Police Equipment and TSSI
submitted "No Bid" on all or part of the ballistic vest components. Aardvark Tactical Inc. was the
only vendor to submit a complete bid for Pro-Tech ballistic vest components as specified. Aardvark
Tactical Inc. bid the following threat level III ballistic vests which include the Molle attachment
system for additional protection of the throat, groin and upper arm. Both vests are similar in design
however the Vice-Narcotics vests are designed with a zipper for speed and ease of application.
UNIT QUANTITY MODEL COST (inc. tax) TOTAL
MET 22 Pro-Tech SIIIA-6.0 $2,060.01 $45,320.22
Vice-Narcotics 17 Pro-Tech SXT3AZ-4 $1,895.17 $32,217.89
TOTAL $77,538.11
FINANCIAL IMPACT
The Police Department's approved FY 2005-06 General Fund budget includes $77,540 in account
001-224-5704 for the purchase of (22) replacement vests for the MET unit and (17) new vests for
the Vice-Narcotics unit.
RECOMMENDATION
Adopt resolution.
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RESOLUTION NO. 2006-
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE PURCHASING MANAGER TO ISSUE A
PURCHASE ORDER TO AARDVARK TACTICAL IN AN AMOUNT NOT TO
EXCEED $77,540 FOR THREAT LEVEL III BALLISTIC VESTS FOR MET AND
VICE-NARCOTIC OFFICERS PER BID F-06-18.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That the Purchasing Manager is hereby authorized and directed to issue a
purchase order to Aardvark Tactical Inc. located in Azusa, CA, in an amount not to exceed
$77,540 for threat level III ballistic vests per bid F-06-18.
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RESO 2006-_
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE PURCHASING MANAGER TO ISSUE A
PURCHASE ORDER TO AARDVARK TACTICAL IN AN AMOUNT NOT TO
EXCEED $77,540 FOR THREAT LEVEL III BALLISTIC VESTS FOR MET AND
VICE-NARCOTICS OFFICERS PER BID F-06-18.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held on the
_ day of
, 2006, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
BAXTER
MCGINNIS
DERRY
KELLEY
JOHNSON
MCCAMMACK
Rachel G. Clark, City Clerk
day of
,2006.
The foregoing resolution is hereby approved this
Patrick 1. Morris, Mayor
City of San Bernardino
Approved as to
Form and legal content:
JAMES F. PENMAN,
City !?-ttorney,
By' ik/ 'J "
II ., ,,~, ',' 0" -
I} ,
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
IJ A? ,pro
Meeting Date (Date Adorf'ed):? Item #
Vote: Ayes -ltZ Nays
Change to motion to amend original documents 0
jtA
Resolution #
Abstain
Companion Resolutions
diJOb .61
Absent ---*" 1
days /
NulINoid After:
Resolution # On Attachments: 0
Note on Resolution of attachment stored separately: 0
PUBLISH 0
POST 0
RECORD W/COUNTY 0
By:
Reso. Log Updated: 0
Seal Impressed: 0
Reso. # on Staff Report 0
Date Sent to Mayor:
Date of Mayor's Signature:
Date ofClerk/CDC Signature:
Date Memo/Letter Sent for Signature:
I" Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Not Returned: 0
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes No By~
Yes No By~
Yes No By~
Yes No By~
Yes No By~
Copies Distributed to:
Animal Control
City Administrator
City Attorney
Code Compliance
Development Services
Others:
o
o .
~
EDA
V Information Services V
Parks & Recreation
Police Department
0 Public Services 0
0 Water Department 0
Facilities
Finance
o
o
Fire Department
Human Resources
Notes:
/
Ready to File: ~
Date:~1 to" iYb
Revised 12/18/03