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Home My WebLink About31-Public Services ORIGINAL CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Ken Fischer, Director Subject: A resolution authorizing an increase to a Purchase Order for Pavement Recycling Systems Inc. Dept: Public Services Date: January 31,2006 Meeting Date: February 21, 2006 Synopsis of Previous Council Action: Resolution No. 2005-376, 11/10/2005, Annual Purchase Order 999296 Recommended Motion: 1) Adopt Resolution. ;J;:;~ Signature Contact person: Ken Fischer. Director Phone: 5140 FUNDING REQUIREMENTS: Ward: All Amount: $ 26,615.00 Supporting data attached: Yes Source: See Attached Exhibit 1 Finance: Council Notes: ~ {)~6 - SY Agenda Item No. ..3 J a) '-I J Ov CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subject: A resolution authorizing an increase to a Purchase Order for Pavement Recycling Systems Inc. Background: As part of an overall emphasis on street repair and maintenance activities within the current fiscal year, the Public Services Department, Street Division, in conjunction with Development Services, has developed a joint departmental strategy to rehabilitate certain streets. On major street resurfacing efforts, the strategy utilizes Street Division crews to perform street surface preparation, sweeping, placement, leveling, rolling, traffic control and hauling of recycling debris generated by the cold-milling process. Pavement Recycling Systems Inc. has been providing cold milling, labor and equipment rental for Public Services Department, Streets Division Capital Improvement Program projects this fiscal year. The Public Services Department has taken responsibility for additional street projects this fiscal year; therefore, the Pavement Recycling System Inc. purchase order needs to be increased to complete the projects. Pavement Recycling Systems Inc. currently has a purchase order in the amount of $361,770.00. Staff recommends that an increase to the purchase order to Pavement Recycling System Inc. in the amount of $26,615.00. The combined total for the Pavement Recycling System Inc. purchase order will be $388,385.00. Due to the location and logistics of completing some projects Development Services and Public Services has created a list of projects to be completed by City staff and a list of projects to be completed by contract. Exhibit 1 is a revised list of projects to be completed by Public Services and the additional projects Public Services will be responsible for. Financial Impact: Funds for the purchase orders are included in the FY 2005-2006 Capital Improvement Program budget. Exhibit 1 provides a list of the specific projects and account numbers. Recommendation: Adopt resolution. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING AN INCREASE TO PURCHASE ORDER FOR PAVEMENT RECYCLING SYSTEMS INC. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That Pavement Recycling Systems Inc. provides cold milling, labor and equipment rental for City street repair; pursuant to this determination the Purchasing Manager is hereby authorized to increase purchase order to Pavement Recycling Systems Inc. by an additional $26,615.00 for a total amount not to exceed $388,385.00. SECTION 2. The Purchase Orders shall reference this Resolution No. 2006- and shall read, "Pavement Recycling System Inc., cold milling, labor and equipment rental for City street repairs - Increase P.O. No. 999296 By an additional, not-to-exceed amount of $26,615.00 for a total amount not to exceed $388,385.00" and shall incorporate the terms and conditions of this Resolution. SECTION 3. The authorization to execute the above referenced Purchase Order is rescinded in not issued within sixty (60) days of the passage of this Resolution. III III III III III III ND. '3 J J/;J-I/O& 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING AN INCREASE TO PURCHASE ORDER FOR PAVEMENT RECYCLING SYSTEMS INC. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a day of , 2006, by the meeting thereof, held on the following vote, to wit: Council Members: AYES NAYS ABSTAIN ABSENT ESTRADA LONGVILLE MCGINNIS DERRY KELLEY JOHNSON MCCAMMACK Rachel G. Clark, City Clerk The foregoing resolution is hereby approved this ,2006. day of Judith Valles, Mayor City of San Bernardino Approved as to Form and legal content: JAMES F. PENMAN, City Attorney , / /j I By: ,. ,j . , _ ._(, f I ., Pavment Recycling Systems EXHIBIT 1 CIP# WARD FUND SOURCE STREET SEGMENT TYPE GRINDING 1 REHABILITATION MilLING COST SS 06-05 3 240-379-5504-7603 Mill St. from Mt. Vernon to Bordwell 1.5" full mill and $5,910 Ave overlay SS 06-06 3 240-379-5504-7604 Mill St. from Rancho Ave. to Pepper 1.5" full mill and $29,550 Ave. & E St. to Mt. Vernon Ave overlay SS 04-148 7 240-379-5504-7601 30th St from E St to Valencia Ave 1.5" full mill and $17,730 overlay SS 05-12 7 240-379-5504-7602 Valencia Ave from 30th to 40th St 1.5" full mill and $17,730 overlay SS 06-10 1,2,6 240-379-5504-7606 Baseline SI. from Waterman Ave. to 1.5" full mill and $23,910 Windsor Dr. & Mt. Vernon to Meridian overlay SS 06-76 6 240-379-5504-7647 Meridian Ave from 9th St to Etiwanda 1.5" full mill and $5,910 Ave overlay SS 06-78 6 240-3795504-7649 Muscupiabe Drl Massachusetts Ave 1.5" full mill and $11,820 from Baseline St to Highland Ave overlay SS 06-16 7 240-379-5504-7608 Golden Ave from Highland to 1.5" full mill and $11,820 lynwood Ave overlay SS 06-79 1,6 240-379-5504-7650 9th St from Flores St to "l" St 1.5" full mill and $24,900 overlay SS 06-14 4 240-379-5504-7607 Electric Ave. from Parkdale Ave. to 1.5" full mill and $11,820 40th SI. overlay SS 06-39 6 240-379-5504-7617 Pennslyvania Ave from Baseline St to 1.5" full mill and $5,910 16th St overlay SS 06-63 3 240-379-5504-7637 Heritage In from Foxcroft Wy to Weir 1.5" full mill and $5,910 Rd overlay SS 06-64 3 240-379-5504-7638 Harwick Dr from Weir to Hunts In 1.5" full mill and $11,820 overlay SS 06-27 2 240-379-5504-7611 Muscupiabe Dr. from Highland Ave. to 1.5" full mill and $11,820 27th St overlay SS 06-29 4 240-379-5504-7612 Northpark Blvd. From F St. to Electric 1.5" full mill and $11,820 Ave. overlay SS 06-30 5 240-379-5504-7613 Pine Ave from Irvington Ave to Ohio 1 .5" full mill and $17,730 Ave overlay SS 06-40 1 240-379-5504-7618 2nd SI. from 1-215 freeway to E SI. 1.5" full mill and $17,730 overlay SS 06-46 7 240-379-5504-7621 27th St. from Cedar St to Golden Ave 1.5" full mill and $11,820 overlay SS 06-65 3 240-379-5504-7639 Eucalyptus Ave from Mill St to Rialto 1 .5" full mill and $5,910 Ave overlay SS 06-66 5 240-379-5504-7640 Pine Ave from Kendall Dr to Irvington 1.5" full mill and $11,820 Ave overlay SS 06-67 5 240-379-5504-7641 Circle Dr Edgehill Rd to N. G St 1.5" full mill and $5,910 overlay SS 06-69 4 240-379-5504-7642 Orange St from Highland Ave to 1.5" full mill and $11,820 lynwood Dr overlay SS 06-71 7 240-379-5504-7644 Leroy St, lugo Ave and Sepulveda 1.5" full mill and $23,640 Ave from 30th St to Parkdale Dr overlay SS 06-74 6 240-379-5504-7645 17th St from Massachucetts Ave to Mt 1 .5" full mill and $5,910 Vernon Ave overlay Page 1 2/8/2006 10:07 AM CIP# WARD FUND SOURCE STREET SEGMENT TYPE GRINDING / REHABILITATION MilLING COST SS 06-58 2 240-379-5504-7632 Davidson Ave from Highland Ave to 1.5" full mill and $5,910 27th St overlav SS 06-59 2 240-379-5504-7633 Serrano Rd fro Highland Ave to 27th 1.5" full mill and $5,910 St overlay SS 06-60 2 240-379-5504-7634 26th St from Serrano Rd to I St 1.5" full mill and $5,910 overlay SS 06-61 2 240-379-5504-7635 28th St from Lincoln Dr. to I St 1.5" full mill and $5,910 overlay SS 06-62 2 240-379-5504-7636 I St from 27th St to Colima Rd 1 .5" full mill and $5,910 overlay SS 04-107 4 126-369-5504-7578 love In. pavement rehab from 1.5" full mill and $5,480 Pepper Dr. to Orange S1. overlay SS 04-108 4 126-369-5504-7579 Orange S1. from love In. to Highland 1.5" full mill and $2,955 Ave. overlay SS 04-57 1,2,3 126-369-5504-7358 Old Town Pavement and 1.5" full mill and Infrastructure Repairs in Old Town overlay $11,820 SS 04-64 1,3,6 129-367 -5504-7383 Pavement Rehab for 2 lanes: 24" gas 1.5" full mill and $12,000 line project overlay SS 06-75 6 240-379-5504-7646 16th S1. from Western Ave. to Medical 1 .5" full mill and Center Dr. overlav $5,910 TOTAL $388,385 Page 2 2/8/2006 10:07 AM ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM M,o;" 1M, (Tho" ~"')' ~ ~ H,." Vote: Ayes Nays Change to motion to amend original documents 0 '61 Abstain Companion Resolutions Resolution # ~ofo - SLf AbsentJ 7 NulIIVoid After: days / Resolution # On Attachments: 0 Note on Resolution of attachment stored separately: 0 PUBLISH 0 POST 0 RECORD W/COUNTY 0 Date Sent to Mayor: ~,:;/ ~, 0 ~ Date of Mayor's Signature: -'2r )<~r ~..b Date ofClerklCDC Signature: 1-" 17,.tf)b Date Memo/Letter Sent for Signature: I" Reminder Letter Sent: Date Returned: 2,d Reminder Letter Sent: Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413, 6429, 6433,10584, 10585, 12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92-389): Copies Distributed to: Animal Control 0 EDA City Administrator ~ Facilities City Attorney Finance Code Compliance 0 Fire Department Development Services 0 Human Resources Others: o V o o By: Reso. Log Updated: IfV" Seal Impressed: \6lV Reso. # on Staff Report 0 I Not Returned: 0 YesL Yes By_ By_ NO~y_ No~y No ./ By - - No No,/'/ Yes Yes Yes Information Services Parks & Recreation Police Department Public Services Water Department o v o Notes: / / Ready to File' V Date~ r yrgr t? 6 Revised 12/18/03