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Home My WebLink About30-Public Services ORIGINAL CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Ken Fischer, Director Subject: A resolution authorizing an award of bid to Matich Corporation and an increase to a Purchase Order for Matich Corporation. Dept: Public Services Date: January 30, 2006 Meeting Date: February 21, 2006 Synopsis of Previous Council Action: Resolution No. 2005-352, 10/17/2005, Annual Purchase Order 999307 Recommended Motion: 1) Adopt Resolution. ~~~~ C Ignature FUNDING REQUIREMENTS: Phone: 5140 Ward: All Amount: $ 2.781.700.00 Contact person: Ken Fischer. Director Supporting data attached: Yes Source: See Attached Exhibit 1 Finance: Council Notes: :f,oD(g - S3 Agenda Item No. 3D rJ../~1 jbftJ CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subject: A resolution authorizing an award of bid to Matich Corporation and an increase to a Purchase Order for Matich Corporation. Background: As part of an overall emphasis on street repair and maintenance activities within the current fiscal year, the Public Services Department, Street Division, in conjunction with Development Services, has developed a joint departmental strategy to rehabilitate certain streets. The major street resurfacing strategy utilizes Street Division crews to perform street surface preparation, sweeping, placement, leveling, rolling, traffic control and hauling of recyclable debris generated by the cold-milling process. The Public Services Department has been utilizing Matich Corporation and Vulcan Materials Company services this fiscal year. The two companies have been providing street paving services, labor, and materials while staff was completing a request for quotation. By doing so, staff was able to begin the scheduled projects and ensure that the City met requirements outlined for funding reimbursement for I-Bank Loan I Pavement Rehabilitation Projects. Request for quotation notices were sent to seven companies, the Chamber of Commerce and was posted on the City's website. One response was received and all bids sent out are summarized below. COMPANY Matich Corporation LOCATION San Bernardino Ayala and Sons Vulcan Materials Company International Pavement Solutions Inc. All American Asphalt Laird Construction Company Inc. I nterstate Sweeping San Bernardino Los Angeles San Bernardino Corona Rancho Cucamonga Yucaipa TOTAL COST $5,072.23 Paving Services and Labor $46.00 Per Ton for Materials Non-Responsive Non-Responsive Non-Responsive Non-Responsive Non-Responsive Non-Responsive Staff reviewed the quotations for completeness and discussed the ability of the company to provide timely service. Staff believes Matich Corporation will meet the City's requirements. Matich Corporation submitted the apparent low bid and it is therefore recommended that the Mayor and Common Council award the bid of street paving services, labor, and material to Matich Corporation and increase their current purchase order by the amount of $2,781,700.00. Matich Corporation currently has a purchase order in the amount of $1,481,300.00. The combined total for the Matich Corporation purchase order will be $4,263,000.00. Financial Impact: Funds for the purchase order are included in the FY 2005-2006 Capital Improvement Program budget. Exhibit 1, attached provides a list of the specific projects and account numbers. Recommendation: Adopt resolution. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AWARDING BID TO MATICH CORPORATION FOR PAVING SERVICES, LABOR AND MATERIALS, AND INCREASE A PURCHASE ORDER FOR MATICH CORPORATION AN ADDITIONAL AMOUNT OF $2,781,700.00 FOR A NOT TO EXCEED TOTAL AMOUNT OF $4,263,000.00 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That Matich Corporation provides paving services, labor and materials for City street repair; pursuant to this determination the Purchasing Manager is hereby authorized to award bid to Matich Corporation; pursuant to this determination the Purchasing Manager is hereby authorized to increase a purchase order to Matich Corporation by an additional $2,781,700.00 for a total amount not to exceed $4,263,000.00. SECTION 2. The Purchase Orders shall reference this Resolution No. 2006- _ and shall read, "Matich Corporation, paving services, labor and materials for City street repairs - Increase P.O. No. 999307 by an additional, not-to-exceed amount of $2,781,700.00 for a total amount not to exceed $4,263,000.00" and shall incorporate the terms and conditions of this Resolution. SECTION 3. The authorization to execute the above referenced Purchase Order is rescinded if not issued within sixty (60) days of the passage of this Resolution. III III III III NDl3D <1/ J-/ / ~ ~ 1 RESOLUTION OF THE MA YOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AWARDING BID TO MATICH CORPORATION FOR PAVING 2 SERVICES, LABOR AND MA TERIALS, AND INCREASE A PURCHASE ORDER FOR MA TICH CORPORATION AN ADDITIONAL AMOUNT OF $2,781,700.00 FOR A NOT 3 TO EXCEED TOTAL AMOUNT OF $4,263,000.00. 4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 5 Common Counci I of the Ci ty of San Bernardino at a meeting thereof, held 6 on the day of , 2006 by the following vote, to-wit: 7 COUNCIL MEMBERS AYES NAYS 8 ESTRADA 9 LONGVILLE 10 MC GINNIS 11 DERRY 12 KELLEY 13 JOHNSON 14 MC CAMMACK 15 16 ABSENT ABST AIN Rachel Clark, City Clerk 17 The foregoing resolution is hereby approved this day of ,2006. 18 19 20 Judith Valles, Mayor City of San Bernardino 21 Approved as to Form and Legal Content: 22 23 (/N'V4~ Special Co sel By 24 25 26 27 28 MATICH CORPORATION EXHIBIT 1 CIP# WARD FUND SOURCE STREET SEGMENT TYPE REHABILITATION PAVING COST SS 04-148 7 240-379-5504-7601 30th Street from "E" St to Valencia Ave 1 .5" full mill and overlay $138,300 SS 05-12 7 240-379-5504-7602 Valencia Ave from 30th Street to 40th Street 1 .5" full mill and overlay $262,300 SS 06-05 3 240-379-5504-7603 Mill St from Mt. Vernon Ave to Bordwell 1.5" full mill and overlay $14,100 SS 06-06 3 240-379-5504-7604 Mill St from Rancho Ave to Pepper & "E" St 1.5" full mill and overlay $198,500 to Mt. Vernon Ave SS 06-10 1,2,6 240-379-5504-7606 Baseline from Meridian to Mt. Vernon & 1.5" full mill and overlay $212,100 Waterman Ave to Windsor Dr. SS 06-16 7 240-379-5504-7608 Golden Ave from Highland Ave to 1.5" full mill and overlay $172,200 Lynnwood Dr SS 06-14 4 240-379-5504-7607 Electric from Parkdale to 40th St 1.5" full mill and overlay $112,200 SS 06-27 1 240-379-5504-7611 Muscupiabe Dr. from Highland Ave to 27th 1.5" full mill and overlay $148,200 Street SS 06-30 . 5 240-379-5504-7613 Pine Ave from Irvington Ave to Ohio Ave 1.5" full mill and overlay $74,300 SS 06-36 1 240-379-5504-7615 9th Street from Waterman Ave to 1.5" full mill and overlay $108,000 Tippecanoe Ave SS 06-39 6 240-379-5504-7617 Pennsylvania Ave from Baseline to 16th 1.5" full mill and overlay $50,100 Street SS 06-40 1 240-379-5504-7618 2nd Street from 1-215 to "E" Street 1.5" full mill and overlay $126,300 SS 06-46 7 240-379-5504-7621 27th Street from Cedar Street to Golden 1.5" full mill and overlay $49,600 Ave SS 06-58 2 240-379-5504-7632 Davidson Ave from Highland Ave to 27th 1.5" full mill and overlay $48,100 Street SS 06-59 2 240-379-5504-7633 Serrano Road from Highland Ave to 27th 1.5" full mill and overlay $48,100 Street SS 06-60 2 240-379-5504-7634 26th Street from Serrano to 1 st 1.5" full mill and overlay $51,300 SS 06-61 2 240-379-5504-7635 28th Street from "1"Street to Lincoln Drive 1.5" full mill and overlay $9,700 SS 06-62 2 240-379-5504-7636 "I" Street from 27th Street to Colima Road 1.5" full mill and overlay $50,500 SS 06-63 3 240-379-5504-7637 Heritage Lane form Foxcroft Way to Wier 1.5" full mill and overlay $26,100 Road SS 06-64 3 240-379-5504-7638 Harwick Drive from Weir Road to Hunts 1.5" full mill and overlay $60,200 Lane SS 06-65 3 240-379-5504-7639 Eucalyptus Ave from Mill Street to Rialto 1.5" full mill and overlay $34,100 Ave SS 06-66 5 240-379-5504-7640 Pine Ave from Kendall Drive to Irvington 1.5" full mill and overlay $65,000 Avenue 2/8/2006 10:07 AM Page 1 MATICH CORPORATION EXHIBIT 1 CIP# WARD FUND SOURCE STREET SEGMENT TYPE REHABILITATION PAVING COST SS 06-67 5 240-379-5504-7641 Circle Drive from Edgehill to North "G" 1.5" full mill and overlay $28,700 Street SS 06-69 4 240-379-5504-7642 Orange Street from Highland Ave to 1.5" full mill and overlay $93,800 Lynwood Drive SS 06-71 7 240-379-5504-7644 Leroy Street, Lugo Ave. & Sepulveda from 1.5" full mill and overlay $130,000 30th Street to Parkdale Ave SS 06-74 6 240-379-5504-7645 17th Street from Massachusetts to Mt. 1 .5" full mill and overlay $45,900 Vernon Ave SS 06-76 6 240-379-5504-7647 Meridian Ave from 9th Street to Etiwanda 1.5" full mill and overlay $40,200 Ave SS 06-78 6 240-379-5504-7649 Muscupiabe Dr. / Massachusetts Ave from 1.5" full mill and overlay $132,200 Baseline Street to HiQhland Ave SS 06-79 1,6 240-379-5504-7650 9th Street from Flores to "L" Street 1.5" full mill and overlay $251,600 TOTAL $2,781,700 2/8/2006 10:07 AM Page 2 ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Mo.'., D." (D..o ^:0" ~ Horn' Vote: Ayes Nays Change to motion to amend original documents 0 Null/Void After: days/ Resolution # On Attachments: 0 POST 0 PUBLISH 0 j{J()6-S 3 Absent ft: ~7 3D Resolution # Abstain Companion Resolutions Note on Resolution of attachment stored separately: 0 RECORD W/COUNTY 0 By: Date Sent to Mayor: ~ - )- ? / () jc Date of Mayor's Signature: ).-..- r 5 lOb Date of Clerk/CDC Signature: '} ,)'110 h Reso. Log Updated: ~ . Seal Impressed: v-: / Reso. # on Staff Report rr Date Returned: 2"d Reminder Letter Sent: Not Returned: 0 Date Memo/Letter Sent for Signature: I" Reminder Letter Sent: Copies Distributed to: Animal Control City Administrator City Attorney Code Compliance Development Services Others: o o . ~ o o Yes Yes / By_ By_ No.L:' By _ NO~_ No_ By_ Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92-389): No No~ Yes Yes Yes EDA 0 Information Services 0 Facilities ~ Parks & Recreation 0 Finance Police Department ~ Fire Department 0 Public Services Human Resources 0 Water Department 0 Notes: / Ready to File: 1L- Revised 12/18/03 Date::r)8,o (;