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Home My WebLink About29-Public Services ORJGJNAL CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Ken Fischer, Director Subject: Resolution authorizing the execution of a purchase order to Fairview Ford for the purchase of two 2006 F-250 4WD Crew Cab pick up trucks, and one 2006 F-250 2WD Crew Cab pick up truck to be utilized by the Public Services Department, Sewer Line Maintenance crew. Dept: Public Services Date: January 31, 2006 Meeting Date: February 21,2006 Synopsis of Previous Council Action Recommended Motion: Motion #1: Adopt Resolution Motion #2: Authorize the Director of Finance to amend the FY05/06 Budget by transferring $74,300.00 from Acc!. # 132-431-5704 Miscellaneous Equipment, to Aoct. "32-43'-570' Mo1mVeh;cl,,_ Q~ ~Sig re - Contact person Don Johnson, Fleet Manager Phone: 5220 Supporting data attached: Staff Report, Quote, Specifications. Ward: All FUNDING REQUIREMENTS: Amount: $74,232.58 Source: 132-431-5701 Motor Vehicles Finance: Council Notes: ~tJ(fJ6 - ~,;;J.---- d.J~ Agenda Item No. ~ CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subject: Resolution authorizing the execution of a purchase order to Fairview Ford of San Bernardino for the purchase of two 2006 Ford F-250 4WD Crew Cab pick up trucks, and one 2006 Ford F-250 2WD Crew Cab pick up truck to be utilized by the Public Services Department, Sewer Line Maintenance crew. Background: The Sewer Line Maintenance Division utilized unit #510, a 1990 Chevrolet pick up truck with 135,173 miles, this unit has suffered an engine failure and was placed in surplus for auction in September 2005. Funds were included in the FY05/06 Sewer Line Maintenance budget for the replacement of this 2WD unit and the purchase of two additional 4WD units. The two 4WD units will be utilized as first responders during any emergency situations such as fire or flooding, the need for this type of vehicle was identified during the Public Services Department response to the "Old Fire" and subsequent flooding. Fleet staff requested quotes from four local vendors, and three bids were received as follows, see Exhibits1 and 2: 4WD Vendor Location Quote Fairview Ford San Bernardino $25,671.56 each tax incl. Crest Chevrolet San Bernardino $26,299.75 each tax incl. Center Chevrolet San Bernardino $26,334.31 each tax incl. Moss Bros Dodge San Bernardino NO BID 2WD Vendor Location Quote Fairview Ford San Bernardino $22,889.46 tax incl. Crest Chevrolet San Bernardino $23,470.24 tax incl. Center Chevrolet San Bernardino $24,490.75 tax incl. Moss Bros. Dodge San Bernardino NO BID Financial Impact: Funds for this purchase are available in the FY2005/2006 Account No. 132-431-5701, Motor Vehicles. Recommendation: Motion #1: Adopt resolution. Motion #2: Authorize the Director of Finance to amend the FY05/06 Budget by transferring $74,300.00 from Acct. #132-431-5704 Miscellaneous Equipment to Acct.# 132-431-5701 Motor Vehicles. 1 2 3 4 5 RESOLUTION NO. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER TO FAIRVIEW FORD FOR THE PURCHASE OF TWO 2006 F-250 4WD CREW CAB PICK UP TRUCKS, AND ONE 2006 F-250 2WD CREW CAB PICK UP TRUCK TO BE UTILIZED BY THE PUBLIC SERVICES DEPARTMENT. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY 6 OF SAN BERNARDINO AS FOLLOWS: 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 SECTION 1. That Fairview Ford has offered the negotiated purchase prices of $25,671.56 each including tax for two 2006 Ford F-250 4WD Crew Cab pick up trucks, and $22,889.46 including tax for one 2006 Ford F-250 2WD Crew Cab pick up truck. Pursuant to this determination the Purchasing Manager is hereby authorized to issue a purchase order to Fairview Ford of San Bernardino, in the amount of $74,232.58. SECTION 2. The Purchase Order shall reference this Resolution No. 2006-_ and shall read, "Purchase of two 2006 Ford F-250 4WD Crew Cab pick up trucks, and one 2006 Ford F-250 2WD crew Cab pick up truck, P.O. not to exceed $74,232.58" and shall incorporate the terms and conditions of the Contract. SECTION 3. The authorization to execute the above referenced Purchase Order is rescinded if not issued within sixty (60) days of the passage of this resolution. 11111 11111 February 1, 2006 No, c1 9 ~/ eN / O&, 1 2 3 4 5 6 7 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER TO FAIRVIEW FORD FOR THE PURCHASE OF TWO 2006 F-250 4WD CREW CAB PICK UP TRUCKS, AND ONE 2006 F-250 2WD CREW CAB PICK UP TRUCK TO BE UTILIZED BY THE PUBLIC SERVICES DEPARTMENT. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a 8 meeting thereof, held on the day of , 2006, by the 9 following vote, to wit: 10 Council Members: AYES NAYS ABSTAIN ABSENT 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ESTRADA LONGVILLE MCGINNIS DERRY KELLEY JOHNSON MCCAMMACK Rachel G. Clark, City Clerk The foregoing resolution is hereby approved this ,2006. day of Judith Valles, Mayor City of San Bernardino Approved as to Form and legal content: JAMES F. PENMAN, City Attorney .. / , . ( By: ,. February 1, 2006 01/23/2006 11:03 z1 I E 600A 9093860292 VAL EFF PAGE 03 FAIRVlEWFORD FLEET & TRUCK CENTER 801 w. Zad Sl1U:n p.o. Bot 5516 SAN BERNARDINO, CA. 9U12 (909) 386-0281 or Fax: (909) 386-0292 VEHICLE ORDER CONFIRMATION 2006 F-SERIES SO 0000 Priority: C1 Ord FIN: QC41~ GODA Cust/Flt Name: S~N BERNARDIN RETAIL $259BO Order No: Ord PEP: W20 F250 4X2 CREW/C 156" WHEELBASE OXFORD WHITE ce 40/20/40 CLOTII MEDIUM FLINT PREF EQUIP PKG .XL TRIH . TRAILER TOW PKG .PASSNGR AIRBAG .AM/FM.STER/CLK .5.4t ErI VB ENG 5-SPD AUTOMATIC LT265 BSW AS 17 3.73 REG AXLE PWR EQUIP GROup 531 552 587 995 f4T Tee X37 903 Order Type: 58 PO Number: 54K TELE 1T MIR-PWR JOB '2 BUILD CAL. aOARD FEES tRT LIC BRACKET CAB STEPS 9200. GVWR PIIG CALIF EMISSIONS 425 18L 422 NC Ne NC Ne 1490 195 NC 705 01/24/06 14:17:42 Dealer: F71156 Page: 1 of 2 Price Level: 650 RETAIL $220 Ne NC 370 NC TOTAL BASE AND OPTIONS 31755 TOTAL 31755 VEHICLE ORDER CONFIRMATION Order No: 0000 Ord PEP: 600A 2006 F-SERIES SO Priority: e1 Ord FIN: OC414 Cust/Flt Name: SAN BERNARDIN RETAIL Order Type: sa PO Number: 472 AMB PKG NOT REO SPARE TIRE/WilL 521'1 SPD CTL/TLT WilL 572 AIR CONDITIONER JACK 66S UPfITTER SWTCH 794 PRICE CONCESSN RE:MARKS TRAILER 86T TRLR HITCH RCVR SP DLR ACCT ADJ SP FLT ACeT CR 13 u.S. GAL GAS B4A NET INV rLT OFT PRICED DORA DEST AND DELIV NC 385 850 01/24/06 14:18:08 Dealer: F71156 Page: 2 of: 2 Price Level: 650 RETAIL TOTAL BASE AND OPTIONS 31755 TOTAL 31755 85 .s~LE5 Pl(rC€: #ZI235~ -I- Ax 175 NC NC 875 0 '" I~ n c I I::') i'=> ii~ i~ ig i m c;:; 0 ~ I n ~ i 1'-/ II~ (;; Z 3 ~ S :;; > ." :; r- I .. ~ Z ; ~ "-',-~ l!~ ~ I Z :; > I ;:: m Jl ~ ~\ m I~ I -1" II~ 0 0 m -\ m j . I~ > I 0 ~. 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BOARD FEES FRT LIC BRACKET CAB STEPS 94001 GVWR PKG CALIF EMISSIONS RETAIL $220 425 NC NC 370 18L 422 NC Nt NC NC NC 1490 195 NC 705 TOTAL BASE AND OPTIONS 34760 TOTAL 34760 VEHICLE ORDER CONFIRMATION 01/24/06 14:20:19 Dealer: F71156 2006 F-SERIES SO Page: 2 of 2 Order No; 0000 Priority: C1 Ord FIN: QC414 Order Type: 58 price Level: 650 Ord PEP: 600A Cust/Flt Name: SAN BERNARDIN PO Number: RETAIL RETAIL 47Z AMB PKG NOT REQ SPARE TIRE/WHL 52N SPD CTL/TLT WML 572 AIR CONDITIONER JACK 669 UPFITTER SWTCH 794 PRICE CONCE9SN REMARKS TRAILER B6! TRLR HITCH RCVR SP DLR ACCT ADJ SP fLT ACC! CR 13 U.S. GAL GAS B4A NET INV FLT OPT PRICED DORA DEST AND DELIV NC 385 850 TOTAL BASE AND OPTIONS 34760 TOTAL 34760 5"fU~.J ,P~ ICe:: ~ cJ'1Gf: It 23!f'7 ~ +/Ak 85 175 NC tole B75 , ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM M,.'o, l>.<', ""'" Ado'f:'" ~ ')( { 0 0 H=' :; Of R,,010;:00 , Vote: Ayes ~ Nays Abstain Change to motion to amend original documents 0 Companion Resolutions ~o~-s~ Absent -:t 1 NulINoid After: days / Resolution # On Attachments: 0 Note on Resolution of attachment stored separately: 0 PUBLISH 0 POST 0 RECORD W/COUNTY 0 By: Date Sent to Mayor: 1}-. ')')1/ () 10 Date of Mayor's Signature: 'i!?7 /0/0 Date of ClerklCDC Signature: ;) 1, fJt '. Reso. Log Updated: 0" Seal Impressed: ~ / Reso. # on Staff Report g/ Date Memo/Letter Sent for Signature: I" Reminder Letter Sent: Date Returned: ... 2" Reminder Letter Sent: Not Returned: 0 Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92-389): ~/ Yes Yes Yes Yes Yes NO-rBy_ No_ By_ No /" By_ No /" By,----- No -~y - - Copies Distributed to: Animal Control 0 EDA 0 Information Services 0 City Administrator V Facilities ~ Parks & Recreation 0 City Attorney Finance Police Department ~ Code Compliance 0 Fire Department 0 Public Services Development Services 0 Human Resources 0 Water Department 0 Others: Notes: / 1/ V Ready to File: _ A, ,)()/ 0& Date:.:f 0' Revised 12/18103