HomeMy WebLinkAbout24-Development Services
CITY OF SAN BERNARDINO REOUEST FOR COUNCIL ACT~ I GIN A L
MCC Date:
Authorization for the Director of Development
Services to execute Contract Change Order No. One
to contract with Nikola Corporation for Sewer
Improvements on Victoria Avenue (SW04-32),
Cooley Drive (SW04-33), Richardson Street,
(SW04-34), Cooley Avenue (SW04-35) And Street
Improvements on Victoria A venue (SS04-120),
Cooley Drive (SW04-33), "I" Street (SW04-30),
35'h Street (SW04-31), per Plan No. 11237 and
authorization for the Director of Finance to Amend
the FY 2005/06 Budget.
February 21, 2006
From:
James Funk, Director Subject:
Dept:
Development Services
Date:
February 6, 2006
FileNo.
1.7463, 3.7427, 3.7428, 3.7458,
3.7459,3.7460,3.7461
Synopsis of Previons Council Action:
05/16/05 Adopted Reso. No. 2005-122 awarding contract to Nikola Corporation in the amount of $1,163,255.00 and
authorizing the Director of Finance to amend the FY 2004/05 Budget.
09/06/05 Authorized the Director of Finance to Amend Purchase Order No. 998892 to Nikola Construction for Sewer
Improvements on Victoria Avenue (SW 04-32); Cooley Drive (SW 04-33); Richardson Street (SW 04-34);
Cooley Avenue (SW 04-35); and Pavement Rehabilitation on Victoria Avenue, (SS 04-120); Cooley Drive (SW
04-33); "I" Street (SW 04-30); 35th Street (SW 04-31) per project Plan No. 11237.
Recommended Motion:
I. Authorize the Director of Finance to amend the FY 2005/06 Budget as follows:
a) Transfer $14,000 from Account No. 129-367-5504-7156 "SS-C Street and Safety Improvements" to Account
No. 129-367-5504-7463 "SS04-120 Victoria Avenue Street Improvements", and
b) Transfer $39,900 from Account No. 245-365-5504-7458 "SW04-35 Cooley Avenue Sewer Main" to Account
No. 245-365-5504-7427 "SW04-27 'J' Street Sewer Mam", and
c) Transfer $16,500 from Account No. 245-365-5504-7458 "SW04-35 Cooley Avenue Sewer Main" to Account
No. 245-365-5504-7428 "SW04-28 35th Street Sewer Main", and
d) Transfer $9,600 from Account No. 245-365-5504-7460 "SW04-33 Cooley Drive Sewer Main" to Account No.
245-365-5504-7459 "SW04-34 Richardson Street Sewer Main", and
e) Transfer $407,800 from Account No. 245-365-5504-7458 "SW04-35 Cooley Avenue Sewer Main", $20,500
from Account No. 245-365-5504-7460 "SW04-33 Cooley Drive Sewer Main", and $58,800 from Account No.
245-365-5504-7461 "SW04-32 Victoria Avenue Sewer Main" to Account No. 245-365-5504-7463 "SS04-120
Victoria Avenue Street Improvements", and
2. Authorize the Director of Development Services to execute Contract Change Order No. One in the amount of
$47,456.19 to contract with Nikola Corporation for Sewer Improvements on Victoria Avenue (SW04-32), Cooley
Drive (SW04-33), Richardson Street, (SW04-34), Cooley Avenue (SW04-35) and Street Improvements on Victoria
Avenue (SS04-120), Cooley Drive (SW04-33), "I" Street (SW04-30), 35th Street (SW04-31), per Plan No. 11237.
~fMvvA~.......tV
James Funk
Contact Person:
Mike Grubbs, Eng. Mgr./Field Engineer
Phone:
5179
Supporting data attached:
Staff Report & CCO #1
Ward:
3,5 & 7
Fin~nce:
$47,456.19
245-365-5504-7461,7460,
7459,7458, -7427, 7428,129-367-5504-7463.
(SW04-32), (SW04-33), (SW04-34), Avenue
(SW04-35), (SS04-120), (SW04-33), (SW04-
30), (SW04-31) (;l~
Agenda Item NO.~
FUNDING REQUIREMENTS:
Amount:
Source: (Acct. Nos.):
Acct. Descriptiou:
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subiect:
Authorization for the Director of Development Services to execute Contract Change Order No. One to contract
with Niko\a Corporation for Sewer Improvements on Victoria Avenue (SW04-32), Cooley Drive (SW04-33),
Richardson Street, (SW04-34), Cooley Avenue (SW04-35) and Street Improvements on Victoria Avenue (SS04-
120), Cooley Drive (SW04-33), "I" Street (SW04-30), 35th Street (SW04-31), per Plan No. 11237 and
authorization for the Director of Finance to Amend the FY 2005/06 Budget.
Backl!round:
On May 16, 2004, a contract was awarded to Nikola Corporation in the amount of $1,163,255.00 for Sewer
Improvements on Victoria Avenue (SW04-32), Cooley Drive (SW04-33), Richardson Street, (SW04-34),
Cooley Avenue (SW04-35) and Street Improvements on Victoria Avenue (SS04-120), Cooley Drive (SW04-
33), "I" Street (SW04-30), 35th Street (SW04-31), per Plan No. 11237.
Once construction was started, it was determined that specific additional tasks, as described in the attached
change order, were necessary to properly construct the project.
At station 0+57.00 and station 4+50.00 on Cooley Avenue east of Tippecanoe Avenue, the contractor
discovered two 6-inch sewer laterals serving adjacent properties, which were not previously known to exist. It
was necessary to connect these two laterals to the new sewer main at extra cost to the project.
At Station 10+34.50 on Cooley Avenue east of Tippecanoe A venue, the plans called for a 48-inch manhole to be
installed. The existing sewer mainline was discovered to be 27 inches in diameter. To accommodate the larger
mainline, a 6O-inch manhole had to be installed at extra cost to the project.
At Station 7+50 on Richardson Street, an existing 8-inch water main was found to be too close to the proposed
new sewer main. To be in compliance with State Health Codes, it was necessary to encase the new sewer main
in concrete at extra cost to the project.
A water line and gas line was discovered during construction, which conflicted with the work. The contractor
incurred delay time awaiting identification and disposition of the conflicting lines. Section 5-5 of the Standard
Specifications requires that the contractor be compensated for loss due to delays attributable to interferences,
relocations, or alterations not identified in the contract plans and specifications.
At Station 1+76.00 the contractor, while excavating in Victoria Avenue, encountered a corrugated steel pipe. It
was necessary to remove and dispose of the corrugated steel pipe at extra cost to the project.
While excavating at Station 12+09 the contractor discovered a 4-inch sewer lateral serving a local property. It
was necessary to connect this lateral to the new sewer main at extra cost.
During the grinding and paving phase of the project, the existing pavement on several of the streets was found to
be in poor condition. It was necessary to authorize the contractor to remove and replace additional pavement in
order to match to newly placed pavement. This work was accomplished at extra cost to the project.
Details of the changes are shown in the attached Contract Change Order No. One.
Financial Impact:
On September 6, 2005, the Mayor and Common Council authorized the Director of Finance to amend
Purchase Order No. 998892 to Nikola Construction for Sewer Improvements, per Plan No. 11237. The
2
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
STAFF REPORT (Continued)
Director of Finance advised Development Services staff that the motion should have included authorization for
the Director of Finance to amend the FY 2005/06 budget to reflect the same changes. Therefore, staff is
recommending approval of Motion I (a though e) to accomplish the adjustment of the FY 05/06 budget to
match the prices bid by the contractor for each of the seven projects involved in this contract. The
adjustments also include the portion of Change Order No. I that applies to each of the seven projects.
The total cost of Contract Change Order No.1 is $47,456.19. Sufficient contingency funding for this change
order is available in the various project accounts, as adjusted, as indicated in Exhibit" A".
Recommendation:
I. Authorize the Director of Finance to amend the FY 2005/06 Budget as follows:
a) Transfer $14,000 from Account No. 129-367-5504-7156 "SS-C Street and Safety Improvements" to
Account No. 129-367-5504-7463 "SS04-120 Victoria Avenue Street Improvements", and
b) Transfer $39,900 from Account No. 245-365-5504-7458 "SW04-35 Cooley Avenue Sewer Main" to
Account No. 245-365-5504-7427 "SW04-27 'I' Street Sewer Main", and
c) Transfer $16,500 from Account No. 245-365-5504-7458 "SW04-35 Cooley Avenue Sewer Main" to
Account No. 245-365-5504-7428 "SW04-28 35th Street Sewer Main", and
d) Transfer $9,600 from Account No. 245-365-5504-7460 "SW04-33 Cooley Drive Sewer Main" to
Account No. 245-365-5504-7459 "SW04-34 Richardson Street Sewer Main", and
e) Transfer $407,800 from Account No. 245-365-5504-7458 "SW04-35 Cooley Avenue Sewer Main",
$20,500 from Account No. 245-365-5504-7460 "SW04-33 Cooley Drive Sewer Main", and $58,800
from Account No. 245-365-5504-7461 "SW04-32 Victoria Avenue Sewer Main" to Account No. 245-
365-5504-7463 "SS04-120 Victoria Avenue Street Improvements", and
2. Authorize the Director of Development Services to execute Contract Change Order No. One in the amount
of $47,456.19 to contract with Nikola Corporation for Sewer Improvements on Victoria A venue (SW04-32),
Cooley Drive (SW04-33), Richardson Street, (SW04-34), Cooley Avenue (SW04-35) and Street
Improvements on Victoria Avenue (SS04-120), Cooley Drive (SW04-33), "I" Street (SW04-30), 35th Street
(SW04-31), per Plan No. 11237
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DEVELOPMENT SERVICES DEPARTMENT
SM
300 North "D" Street. San Bernardino. CA 92418-0001
Planning & Building 909.384.5057. Fax: 909.384.5080
Public Works/Engineering 909.384.5111. Fax: 909.384.5155
www.sbcity.org
CONTRACT CHANGE ORDER NO. ONE
FILE NOS. 1.7463,3.7427,3.7428,3.7458
3.7459,3.7460 and 3.7461
DATE: FEBRUARY 21, 2006
PROJECT: SEWER IMPROVEMENTS ON VICTORIA AVENUE (SW04-32),
COOLEY DRIVE (SW04-33), RICHARDSON STREET, (SW04-34),
COOLEY A VENUE (SW04-35) AND STREET IMPROVEMENTS ON
VICTORIA AVENUE (SS04-120), COOLEY DRIVE (SW04-33), "I"
STREET (SW04-30), 35TH STREET (SW04-31) PER PLAN NO. 11237.
TO: NIKOLA CORPORATION
18012 COWAN, SUITE 290
IRVINE, CA 92614
GENTLEMEN:
You are hereby compensated for performing the additional work as follows:
.
ITEM NO: DESCRIPTION OF CHANGE COST
1-1 Install Two 6-inch Sewer Laterals $ 10,968.63
1-2 Install 60-inch Manhole $ 6,719.00
1-3 Install Sewer Casing $ 2,626.38
1-4 Delay due to Unmarked Utility Line $ 15,282.14
1-5 Remove Corrugated Steel Pipe $ 1,828.92
1-6 Install One 4-inch Sewer Lateral $ 6,314.56
1-7 Additional Asphalt Concrete Pavement. $ 3,716.56
TOT AL COST CCO #1 $ 47,456.19
JUSTIFICATION:
Install Two 6-inch Sewer Laterals
Item 1-1 At Station 0+57.00 & 4+50.00 on Cooley Avenue, the contractor discovered two 6-inch
No. sewer laterals, which were not shown on the plans. It was necessary to connect these two
laterals to the new sewer main at extra cost.
Change Order No. One
Sewer Improvements on Victoria Avenue, Cooley Drive, etc. Per Plan No. 11237
Install 6O-inch Manhole
Item At Station 10+34.50 on Cooley Avenue the plans called for a 48-inch manhole to be
1-2 installed. The existing sewer mainline was discovered to be 27 inches in diameter. To
No. accommodate the larger mainline, a 60-inch manhole had to be installed at extra cost to
the proiect.
Install Sewer Casinl!
Item 1-3 At Station 4+50 on Richardson Street an existing 8-inch water main was found to be too
No. close to the proposed new sewer main. To be in compliance with State Health Codes, it
was necessary to encase the new sewer main at extra cost to the project.
Delav due to Unexpected Utilitv Lines
Water and gas lines were discovered during construction, which conflicted with the work.
Item 1-4 The contractor incurred delay time awaiting identification and disposition of the
No. conflicting lines. Section 5-5 of the Standard Specifications require that the contractor be
compensated for loss due to delays attributable to interferences, relocations, or alterations,
which were not identified in the contract plans and specifications.
Remove Corrul!:ated Steel Pipe
Item 1-5 At Station 1+76.00 the contractor on Victoria Avenue encountered a corrugated steel pipe.
No. It was necessary to remove and dispose of the corrugated steel pipe at extra cost to the
proiect.
Install 4-inch Sewer Lateral
Item 1-6 While excavating at Station 12+09 on Victoria Avenue the contractor discovered a 4-inch
No. sewer lateral serving a local property. It was necessary to connect this lateral to the new
sewer main at extra cost.
Additional Asphalt Concrete Pavement
Item During the grinding and paving phase of the project, the existing pavement on several of
No. 1-7 the streets was found to be in poor condition. It was necessary to authorize the contractor
to remove and replace additional pavement in order to match to newly placed pavement.
This work was accomplished at extra cost to the proiect.
SUMMARY OF CONTRACT COSTS
The estimated revised contract cost is as follows:
Original Bid Amount. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..... .$
Contract Change Order No. One . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... $
Revised Construction Contract cost. . . . . . . . . . . . . . . . . . . . . . . . . . .....$
1,163,255.00
47,456.19
1,210,711.19
Additional time to complete Contract due to this Change Order .................... 25 Working Days
This change order represents 4.1 % of the original contract amount.
NIKOLA CORPORATION
CONTRACTOR
Accepted
By:
CITY OF SAN BERNARDINO
DEVELOPMENT SERVICES
Approved
By:
Title:
JAMES FUNK
Director of Development Services
Date:
Date:
Approved by Mayor and Common Council
Date: February 21, 2006
Item No.
2