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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: JAMES F. PENMAN Subject:
City Attorney
OR1G1NAL
Dept: CITY ATTORNEY
Date: February 7,2006
Resolution of the City of San Bernardino approving
the destruction of certain records no longer required
to be maintained by the San Bernardino City
Attorney's Office--specifically, one box described as
"Closed Return of Firearms A-LE-1997-2002." Box
#38
MCC Date: February 6, 2006
Synopsis of Previous Council action:
On May 2, 2005, at the request ofthe City Attorney, the Council tabled a Resolution to destroy documents.
On May 16,2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On June 6, 2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On June 20, 2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On July 5, 2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On July 18,2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On August 1,2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On August 15, 2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On September 6, 2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On September 19,2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On October 3, 2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On October 17,2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On November 7, 2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On November 21, 2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On December 19,2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On January 9, 2006, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On January 23, 2006, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On February 6, 2006, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
Recommended motion:
That said Resolution be adopted.
).fe
Signature
Contact person: James F. Penman
Supporting data attached: Staff Report
FUNDING REQUIREMENTS: Amount:
Source:
Phone:
Ward:
5255
,~o~h-'-(:J-
Finance:
Council Notes:
Agenda Item No. 10
J./~JOb
[Records20.rca.wpd]
STAFF REPORT
Council Meeting Date: February 21. 2006
TO:
FROM:
DATE:
AGENDA ITEM:
Mayor and Common Council
James F. Penman, City Attorney
February 7,2006
Resolution of the City of San Bernardino Approving the
Destruction of Certain Records No Longer Required to be
Maintained by the San Bernardino City Attorney's Office
Government Code 934090 permits the destruction of City records under the control
of the head of a City department "with the approval of the legislative body by resolution and
the written consent of the city attorney." City records, documents, instruments, books or
paper under the department head's charge may be so destroyed after the same are no
longer required.
Certain records, including those which are less than two years old, may not be
destroyed. The records, documents, instruments, books or papers no longer required to
be maintained are more than two years old and are permitted to be destroyed pursuant to
Government Code 934090.
It is requested that the Mayor and Common Council approve the floor motion and
that the Resolution of the City of San Bernardino approving the destruction of certain
records no longer required to be maintained by the San Bernardino City Attorney's Office
be adopted.
[Records20.SR. wpd]
1
RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO APPROVING THE DESTRUCTION OF CERTAIN RECORDS NO
3 LONGER REQUIRED TO BE MAINTAINED BY THE SAN BERNARDINO CITY
ATTORNEY'S OFFICE.
4
5
WHEREAS, the San Bernardino City Attorney has submitted a request for authority to
6 destroy certain records no longer required to be maintained by the City Attorney's Office; and,
7
WHEREAS, said request is in accordance with the procedures and requirements of
8 Government Code ~34090;
9
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
10 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
11
SECTION 1. In accordance with the provisions of Government Code ~34090, the City
12 records, consisting of one box described as "Closed Return of Firearms A-LE-1997-2002", Box No.
13 38", see attached Exhibit "A", may be destroyed upon adoption of this Resolution.
14 III
15 III
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24 III
25 III
26 III
27 III
28 III
[Records20.Res] February 7, 2006
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO APPROVING THE DESTRUCTION OF CERTAIN RECORDS NO
2 LONGER REQUIRED TO BE MAINTAINED BY THE SAN BERNARDINO CITY
ATTORNEY'S OFFICE.
3
4
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held on the
5
day of
6
COUNCIL MEMBERS:
7
ESTRADA
8
LONGVILLE
9
McGINNIS
10
DERRY
11
KELLEY
12
JOHNSON
13
McCAMMACK
14
15
, 2006, by the following vote, to wit:
AYES
NAYS
ABSTAIN ABSENT
16
17
18
19
20
21
22
City Clerk
The foregoing Resolution is hereby approved this _ day of
,2006.
Judith Valles, Mayor
City of San Bernardino
23 Approved as to form
and legal content:
The City Attorney hereby consents to the
destruction of the records described in this
Resolution.
24
JAMES F. PENMAN,
25 City Attorney
~: By ~_ ":J. r~~~
28 /
[Records20.Res]
2
February 7, 2006
EXHIBIT" A"
Alvers, Angela F.
Azvedo, John L.
Baker, David
Brown, Gralice Edward, Jr.
Butler, James K.
Bruch, Stephanie
Brumovsky, Tracy S.
Burney, Thomas
Butler, Deborah
Cabrerra, Arturo Valencia
Carramga, Marco
Castro, Jose Carlos
Chapa, Randy Garza
Charles Herman Cox
Cheek, Lacy Dean
Cole, James Stevens
Cortes, Heman
Cunningham, Alan
Delgado, Serio Francisco
Day, Lisa Dell
Doria, David Vernon
Dorrance, Kenneth
Arlene Egelhoff
Fay, Joe Allen
Forsyth, Diana Hope
Robby Hank Foss
Foster, Sarah Holiday
Gonzalez, Greg P.
Greenwood, Walter
Griffin, Matthew C.
Guerra, Francisco V.
Guidi, Dave Scott
Hays, Nathaniel
Henderson, Jason
Hernandez, Eric Roland
Herrera, Carlos F.
Herron, Willidene Frances
Hickey, Joshua Dennis
Hodges, Layne W.
Hulsebus, Yvonne
Hummel, Michael
[Exhibit.Rec20.Res. wpd]
James, John Albert
Kennedy, Cheryl
Jarrett, Benjamin Jack
Johnson, David J.
Kish, Peter
Larson, Jeffrey
Laurent, Milton Mauriel
Leon Maximino
Lewis, Curtis R.
[Exhibit. Rec20 .Res. wpd]
2
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Item # --1 0
J-o~( ; Lf ~
Absent 4 7
Resolution #
Meeting Date (Date Adpted
Vote: Ayes ~ Nays
Change to motion to amend original documents D
Abstain
Companion Resolutions
NulVVoid After: days /
Resolution # On Attachments: D
PUBLISH D
POST D
Note on Resolution of attachment stored separately: D
RECORD W/COUNTY D
By:
Date Sent to Mayor: ~ ,,') ~ ,0 ~
Date of Mayor's Signature: ),,)? If) I.p rt
Date ofClerk/CDC Signature: ::< - n "fA
Reso. Log Updated: 0/
Seal Impressed: E1 /
Reso. # on Staff Report 1Zf'
Date Returned:
2nd Reminder Letter Sent:
Not Returned: D
Date Memo/Letter Sent for Signature:
I" Reminder Letter Sent:
Copies Distributed to:
Animal Control
City Administrator
City Attorney
Code Compliance
Development Services
Others:
I
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I
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Ready to File: .J
Notes:
Revised 12/18/03
D
~
D
D
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Yes /""
Yes
Yes
No By_
No ~By_
No /" By_
No L...::zy-
No~ By_
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes
Yes
EDA D Information Services D
Facilities D Parks & Recreation D
Finance D Police Department D
Fire Department D Public Services D
Human Resources D Water Department D
Date~1 ("Db