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Home My WebLink About21-Police Department ORIGINAL CITY OF SAN BERNARDINO - REQUEST FOR COUNOL ACfION From: Garrett W. Zimmon, Chief of Police Subject: Resolution of the Mayor and Common Council of the Gty of San Bernardino authorizing the execution of a third amendment to the Memorandum of Understanding (MOU) with the County of San Bernardino Probation Department to administer the grant funded juvenile accountability program known as Intervention and Management of Probationer Accountability and Compliance of Terms (IMP ACT). M/CCMeeting Date: 11/21/2005 Dept: Police Department Date: November 1,2005 Synopsis of Previous Council Action Resolution # 2004-343, ratified on 11-1-04, authorizing a second amendment to the IMPACTMOU. Resolution # 2002-116, ratified on 4-15-02, authorizing an amendment to the IMPACT MOU. Recommended Motion: Adopt resolution. ~~ MIa-IAEL BILLDT, ASSISTANT G-IlEF OF POLICE Contact person: Captain Steve Klettenberg Phone: 384-5606 Supporting data attached: Yes Ward: All FUNDING REQUIREMENTS: Amount: $116,550 Source: IMP ACT Grant Funds Council Notes: ~e;o. 2.00S-~'i:1 Finance Agenda Item No.~ 1I1J,11~ CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report SUBJECT Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the execution of a third amendment to the Memorandum of Understanding with the County of San Bernardino Probation Department to administer the grant funded juvenile accountability program known as Intervention and Management of Probationer Accountability and Compliance of Terms (IMP ACT). BACKGROUND On April 16, 200 I, the City Council ratified Resolution #2001-73 authorizing the execution of a Memorandum of Understanding (MOU) with the San Bernardino County Probation Department. The MOU defines the operating agreement between the two organizations as they administer the IMP ACT grant. This MOU was amended pursuant to Resolution #2002-116, ratified on April 15, 2002. IMP ACT initially consisted of five two-man teams, each team consisting of one probation officer and one police officer. One police sergeant and a probation supervisor supervise the unit. IMP ACT is funded by two grants. The primary grant is a Bureau of Justice Assistance Innovative Concept grant that is administered by the County Probation Department. This grant initially paid for four of the IMPACT teams, the probation supervisor, and partial payment of the police supervisor. IMP ACT received additional funding from the City's Juvenile Accountability Incentive Block Grant (JAIBG) funds. JAIBG paid for the majority of the personnel cost for the fifth IMP ACT team. The remaining City personnel costs are funded through asset forfeiture funds. The JAIBG grant was not renewed for FY 04/05 as the program purpose areas were changed to where IMP ACT type programs are not funded. Probation Department's IMPACT grant was renewed for FY 04/05 at the reduced amount of $247,369. Based on the reduced funding level the Probation Department has proposed to continue the program with one two-man team, consisting of one probation officer and one police officer. Probation's funding for FY 05/06 is $394,657, with $116,550 allocated towards the cost of one (1) police officer. Probation has requested a third amendment to the IMP ACT MOU to address FY 05/06 grant funding levels. The proposed change is as follows: 1. Fiscal Procedures: Section A, Program Funds, as amended, currently states, "DOJ funding awarded to the County of San Bernardino will fully fund one probation officer and one police officer including salary and benefits for fiscal year commencing July 1, 2004 and ending September 30, 2005. If additional funding becomes available, sufficient to fund additional teams of one probation officer and one police officer, including salary and benefits, additional teams, up to a maximum of five teams, may be added." The proposed change makes the applicable dates July 1, 2005 and ending September 30, 2006. FINANCIAL IMPACT The proposed third amendment to the IMP ACT MOD will have no direct cost to the City. Costs associated with the continuing the IMP ACT program at a reduced staffing level will be borne by the Night Light Program (IMP ACT) grant administered by the County of San Bernardino Probation Department. The City of San Bernardino Police Department as a sub grantee will receive $116,550 towards the salary and benefits cost of one (1) police officer assigned to the program. This grant was factored into the FY 05/06 Budget. RECOMMENDATION Adopt Resolution. Attachments: IMP ACT MOD as amended by second amendment approved by Resolution #2004-343. Proposed third amendment to IMP ACT MOD 1 RESOLUTION NO. ~ fY RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF A THIRD AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING (MOU) WITH THE COUNTY OF SAN BERNARDINO PROBATION DEPARTMENT TO ADMINISTER THE GRANT FUNDED JUVENILE ACCOUNT ABILITY PROGRAM KNOWN AS INTERVENTION AND MANAGEMENT OF PROBATIONER ACCOUNTABILITY AND COMPLIANCE OF TERMS (IMPACT). 2 3 4 5 6 7 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE 8 CITY OF SAN BERNARDINO AS FOLLOWS: 9 10 11 12 13 14 15 16 17 18 SECTION 1. The Mayor and Common Council of the City of San Bemardino authorize the Mayor to execute a third amendment to the agreement between the City of San Bemardino Police Department and the County of San Bemardino Probation Department to administer the grant funded juvenile accountability program known as Intervention and Management of Probationer Accountability and Compliance of Terms (IMPACT). SECTION 2. The authorization to execute the above referenced amendment is rescinded ifnot issued with one hundred twenty (120) days of the passage ofthis resolution. I' / I. I II 19 20 III 21 III 22 I I I 23 III 24 I I I 25 I II 26 27 YCt). Z/ 28 II/ZI/06 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF A THIRD AMENDMENT TO 2 THE MEMORANDUM OF UNDERSTANDING (MOU) WITH THE COUNTY OF SAN BERNARDINO PROBATION DEPARTMENT TO ADMINISTER THE GRANT FUNDED JUVENILE ACCOUNTABILITY PROGRAM KNOWN AS INTERVENTION AND MANAGEMENT OF PROBATIONER ACCOUNTABILITY AND COMPLIANCE OF TER.I\1S (IMPACT). 1 3 4 5 6 Common Council of the City of San Bernardino at a 7 8 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and meeting thereof, held on the day of ,2005, by the following vote, to wit: 9 Council Members: 10 ESTRADA 11 LONGVILLE 12 MCGINNIS 13 DERRY 14 15 KELLY 16 JOHNSON 17 MCCAMMACK AYES NAYS ABSTAIN ABSENT 18 19 20 21 22 Rachel G. Clark, CITY CLERK The foregoing resolu!:on is hereby approved this _ day of ,2005. Judith Valles, Mayor City of San Bernardino THIRD AMENDMENT to MEMORANDA of UNDERSTANDING between the COUNTY OF SAN BERNARDINO PROBATION DEPARTMENT and the SAN BERNARDNINO CITY POLICE DEPARTMENT FISCAL PROCEDURES A. Program Funds is amended to read: DOJ funding awarded to San Bernardino County Probation will fully fund one probation officer and one police officer including salary and benefits for fiscal year commencing July I, 2005 and ending September 30, 2006. If additional funding becomes available, sufficient to fund additional teams of one probation officer and one police officer, including salary and benefits, additional teams, up to a maximum of five teams, may be added. All other terms and conditions remain the same. SIGNA TURES The undersigned certify they represent and have the authority to execute this agreement amendment on behalf of their respective agencies and in signing this agreement, concur with and support the IMP ACT program as set forth in this agreement amendment and for the period and purpose as stated herein. Judith Valles, Mayor City of San Bernardino Date Bill Postmus, Chairman County Board of Supervisor Date Approved as to form and legal content James F. Penman City Attorney By 4I'~r ~~~ D e . . . . .. . .. . . . . . . . . . " . ::::::::::::::::::::: J+(><< :.: -: -:.:-:-:- >:-:-: SECOND AMENDMENT to MEMORANDA of UNDERSTANDING between tbe COUNTY OF SAN BE~ARDINO PROBATION DEPARTMENT and tbe SAN BERNARDNINO CITY POLICE DEPARTMENT Staffinl! First paragraph modified to read: SBPD and Probation will team together to create one (I) two-man team, comprised of one (1) police officer and one (1) probation officer. In the event that additional funds become available, additional teams will be created. FISCAL PROCEDURES A. Program Funds is amended to read: DOJ funding awarded to San Bernardino County Probation will fully fund one probation officer and one police officer including salary and benefits for fiscal year commencing July I, 2004 and ending June 30, 2005. If additional funding becomes available, sufficient to fund additional teams of one probation officer and one police officer, including salary and benefits, additional teams, up to a maximum of five teams, may be added. All other terms and conditions remain the same. SIGNATURES The undersigned certify they represent and have the authority to execute this agreement amendment on behalf of their respective agencies and in signing this agreement, concur wirh and support the IMPACT program as set forth in this agreement amendment and for the period and purpose as st~ted herein. ,/ /I//O/();/ Date / 01-366 A-I DEe 0 7 2004 Date By Approved as to form and legal content James F. Penman City Attorney By: L ?-f?~ o /' C>/2I/(tJ Y Date I FOR COUNTY USE ONL Y FAS ~ New Vendor Code Deot. Contract Number ChnnQe SC A 01-366 A-2 Cancel County Department Dept Orgn. Contractor's License No. PROBATION PRB PRB County Department Contract Representative Telephone Total Contract Amount [RiCk LaCues 909 387-5785 $111 ,000 ! Contract Type o Revenue GJ Encumbered o Unencumbered 0 Other' If not encumbered or revenue contract type, provide reason: Commodity Code I Contract Start Date Contract End Date Original Amount Amendment Amount I 7/01/04 6/30/2005 Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount I AAA PRB PRB 200 2445 4000NTL T $111,000 I I Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJIJOB No. Amount , I Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJIJOB No. Amount , , Project Name Estimated Payment Total by Fiscal Year Night Light Program FY Amount I/O FY Amount I/O (IMPACT) 2004-05 $111,000 -L - - - - - County of San Bernardino CONTRACT TRANSMITTAL CONTRACTOR City of San Bernardino Federal 10 No. or Social Security No. Luiltractor's Representative Steven Klettenberg, Captain, San Bernardino City Police Address 710 N. "0" Street, San Bernardino, CA 92418 Phone (909) 384-5606 Nature of Contract: (Briefly describe the general terms of the contract) The Memorandum of Understanding (MOU) between the County of San B.ernlfrdino and the City of San Bernardino serves as the operating agreement that governs the COllabQ[ati1:nhetween agencies and provides for the transfer of grant funds for the provision of police officer services. '\Thls Amendment to the existing MOU allows for the change in Night Light program staffing and fun9ing\b~s"ed?on the latest allocation from the U.S. Department of Justice and results in the distribution of NigQf\'ignt 'appropriations to the City of San Bernardino in the amount of $111,000 for the period July 1, 20Q4 t6:.J.un'e 30, 2005. /", '-"-. \, l, (..1 .\.., "i ') '-<;. _ ( "~'_'__.',',:._.!o /.-,.~'-i'_~ i ... . 'k<~ .. ..~-",,\ , _._~;-) I' ,_', C"., >-~. " \. ";',~-\:::_ " \ \.,' ,'; L J-.'.,;-,,'~~' \',:_,,_~\_) (Attach this transmittal to all contracts not prepared on the ts.tandiird Contract" .' . "', - - I", '_, ;" ~ Dawn 51 Revie\"eda's' to ~on.l!aGl Compliance , .' \ ~ ,,'\ '~,- ~.<,"';" L-.,. .~' ,~" J..- Date Date !! Auditor/Controller-Recorder Use Onl o Contract Databa&e 0 FAS Input Date Keyed By REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS OF SAN BERNARDINO COUNTY. CALIFORNIA AND RECORD OF ACTION December 7,2004 FROM: JERRY L. HARPER, Chief Probation Officer Probation Department SUBJECT: MEMORANDA OF UNDERSTANDING WITH THE CITY OF SAN BERNARDINO RECOMMENDATION: Approve Amendment No.2 to Agreement 01-366 between San Bernardino County and the City of San Bernardino (City) for the Intervention and Management of Probationer Accountability and Compliance of Terms (IMPACT) program, in the amount of $111,000, for the period July 1, 2004 to June 30, 2005. BACKGROUND INFORMATION: On April 27, 2004 the Board of Supervisors approved the submission of a fourth-year IMPACT program plan/application to the Department of Justice (DOJ), in the amount of $247,369. The program reduces juvenile violence and crime in the City through intervention by probation officer/police officer teams. The collaborative program was designed to target youthful offenders to reduce gang involvement, remove firearms, provide intensive supervision of high-risk offenders, and provide alternatives to delinquent conduct by directing at-risk youth into positive activities. The Department received electronic notification of the 2004-05 grant award on September 3, 2004, and staff developed an amended MOU to update the mutual responsibilities between the County and City. On October 26, 2004 the Board accepted the grant award from the DOJ. The Department indicated at that time it would return to the Board for approval of the signed MOU upon receipt from the City, which occurred on November 15, 2004. The current MOU wiih the City serves as the operating agreement that governs both the collaboration between agencies and the provision of funding for one team's police officer portion of program services, with the provision that additional teams may be created if additional funding becomes available. Approval of this Recommendation would authorize the distribution of grant funds to the City in the amount of $111,000 for the period July 1,2004 to June 30, 2005. REVIEW AND APPROVAL BY OTHERS: This item has been reviewed and approved as to legal form by County Counsel (Dawn Stafford, 387-5471, Deputy County Counsel) on November 22, 2004; and the County Administrative Office (Laurie Rozko, 387-8997, Administrative Analyst) on November 23,2004. FINANCIAL IMPACT: There is no local cost impact associated with this item. Staffing costs associated with this program are fully funded by the grant award. Under the terms of the grant, no matching funds are requIred. Sufficient appropriations and revenue were included in the Department's FY 2004-05 budget. SUPERVISORIAL DISTRICT(S): Fifth PRESENTER: Mel Rinewalt, Deputy Chief Probation Officer, 387-5855 cc: Probation-LaCues w/agree. City of San Bernardino w/agree. c/o Probation Auditor-Valdez w/agree. IDS w/agreement Risk Management Probation-Harper; Rinewalt Co. Counsel-Stafford CAO-Rozko File w/agreement Record of Action of the Board of Supervisors AGREEMENT NO. 01.366 A-2 mil AYE 5 MOTION BY ITEM 024 ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM I P'L I Or: '') / Resolutt'on # Meeting Date (Date Adopted): I ' ../1" '.J Item # i7_ Vote: Ayes Io? 1 Nays Abstain :J"DOS- -. 3'67 Absent Change to motion to amend original documents 0 Companion Resolutions Null/V oid After: t ')'0 days /1' \1, 0 b '~;~\ Resolution # On Attachments: 0 Note on Resolution oiJtachment stored separately: 0 PUBLISH 0 POST 0 RECORD W/COUNTY 0 By: Date Sent to Mayor: If - 21-- {)cy Date of Mayor's Signature: --'...k /7tC(, ,. Date of Clerk/CDC Signature: -Ur A { (<. Reso. Log Updated: 0/- Seal Impressed: "0 / Reso. # on Staff Report 0' Date Memo/Letter Sent for Signature: I st Reminder Letter Sent: Date Returned: 2nd Reminder Letter Sent: Not Returned: 0 / Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92-389): Yes NOZBY - No By _ No_/ By_ No /j13y_ No..L. By_ Yes Yes Yes Yes Copies Distributed to: Animal Control D EDA D Information Services 0 City Administrator ~ Facilities 0 Parks & Recreation D City Attorney Finance ~ Police Department ~ Code Compliance D Fire Department D Public Services 0 Development Services 0 Human Resources D Water Department D Others: C~ Notes: Ready to File: _ Date: Revised 12/18/03