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ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Ken Fischer, Director
Subject: A resolution authorizing an
increase to Purchase Orders for
Pavement Recycling Systems Inc. and
Precision Cold Planing.
Dept: Public Services
Date: October 27,2005
MICC Meeting Date: November 7,2005
Synopsis of Previous Council Action:
Recommended Motion:
Adopt Resolution
Contact person: Ken Fischer, Director
Phone: 5140
Supporting data attached: Yes
Ward: All
FUNDING REQUIREMENTS:
Amount: $420,870.00
Source: See Attached Exhibit 1 & 2
Finance:
Council Notes:
0;1> d C{~-" ::;7 t
Agenda Item No. --17
" /7 JDS
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
A resolution authorizing an increase to Purchase Orders for Pavement Recycling
Systems Inc. and Precision Cold Planing.
Background:
As part of an overall emphasis on street repair and maintenance activities within the
current fiscal year, the Public Services Department, Street Division, in conjunction with
Development Services, has developed a joint departmental strategy to rehabilitate
certain streets. On major street resurfacing efforts, the strategy utilizes Street Division
crews to perform street surface preparation, sweeping, placement, leveling, rolling,
traffic control and hauling of recycling debris generated by the cold-milling process.
Private contractors are used to provide the cold milling, labor and equipment rental.
The Public Services Department has been utilizing Precision Cold Planing services this
fiscal year. Precision Cold Planing has been providing cold milling services while staff
was completing a request for quotation. By doing so, staff was able to begin the
scheduled Capital Improvement Program street rehabilitation. Staff recommends that
the Mayor and Common Council increase the current Precision Cold Planing Purchase
Order from $24,900.00 to $108,900.00 for a total increase of $84,000.00. The
Purchase Order will pay for services Precision Cold Planing has provided this fiscal year
prior to the award of this work to Pavement Recycling Systems Inc.
Staff has completed a request for quotation for services required for the cold milling,
labor and equipment rental. Request for quotations were sent to seven companies.
Two responses were received and are summarized below.
COMPANY
Pavement Recycling Systems Inc.
Precision Cold Planing
All-American
Industrial Asphalt
Tim Sigman Paving and Paver Rental
Advantage Asphalt
Vulcan Materials
LOCATION
Riverside
Temecula
Corona
San Bernardino
Mira Loma
Rancho Cucamonga
San Bernardino
TOTAL COST
$5,907.00 per day
$6,465.00 per day
Non-Responsive
Non-Responsive
Non-Responsive
Non-Responsive
Non-Responsive
Staff reviewed the quotations for completeness and discussed the ability of each
company to provide timely service. Pavement Recycling Systems Inc. submitted the
apparent low bid and staff believes Pavement Recycling Systems Inc. will meet the
City's requirements for service. Therefore, staff completed a request for a new
Purchase Order for Pavement Recycling Systems Inc. in the amount of $24,900.00.
This will allow staff operational flexibility during the change of contractors providing cold
planing services for the City. Staff recommends that the Mayor and Common Council
increase the current Pavement Recycling Systems Inc. Purchase Order from
$24,900.00 to $361,770.00 for a total increase of $336,870.00. The Purchase Order will
pay for services Pavement Recycling Systems Inc. will provide this fiscal year for
scheduled Capita/Improvement Program street rehabilitation.
Financial Impact:
Exhibit 1 lists projects totaling $336,870, to be funded from the California Infrastructure
& Economic Development Bank (CIEDB) Loan Capital Projects Fund. Exhibit 2 projects
total $84,000, which are to be funded from the Y2 Cent Sales and Road Tax Fund,
AB2928 Fund, and the CIEDB Loan Fund.
Recommendation:
Adopt resolution.
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~~fY
RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO INCREASING PURCHASE ORDERS FOR PAVEMENT
RECYCLING SYSTEMS INC AND PRECISION COLD PLANING
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Pavement Recycling Systems Inc. and Precision Cold
Planing provides cold milling, labor and equipment rental for City street repair;
pursuant to this determination the Purchasing Manager is hereby authorized to
increase purchase orders to Pavement Recycling Systems Inc. $336,870.00 and
Precision Cold Planing $84,000.00.
SECTION 2. The Purchase Orders shall reference this Resolution No. 2005-
and shall read, "Pavement Recycling System Inc., cold milling, labor and
equipment rental for City street repairs - Increase P.O. No. 999296, not to exceed
$361,770.00 and Precision Cold Planing, cold milling, labor and equipment rental for
City street repairs - Increase P.O. No. 206244, not to exceed $108,900.00 and shall
incorporate the terms and conditions of this Resolution.
SECTION 3. The authorization to execute the above referenced Purchase
Order is rescinded in not issued within sixty (60) days of the passage of this
Resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO INCREASING PURCHASE ORDERS FOR PAVEMENT
RECYCLING SYSTEMS INC AND PRECISION COLD PLANING
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
day of
, 2005, by the
following vote, to wit:
Council Members: AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
LONGVILLE
MCGINNIS
DERRY
KELLEY
JOHNSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
,2005.
day of
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
JAMES F. PENMAN,
City Attorney
r
By: ~. i /l~/}~,,--
EXHIBIT 1
~ TYPE
CIP# WARD FUND SOURCE STREET Sc:;GMENT GRINDING /
REHABILITATION MILLING COST
SS 06-05 3 240-379-5504-7603 Mill SI. from Mt. Vernon to Bordwell 1.5" full mill and
Ave overlay $5,910
SS 06-06 3 240-379-5504-7604 Mill SI. from Rancho Ave. to Pepper 1.5" full mill and $11,820
Ave. overlay
SS 06-06 3 240-379-5504-7604 Mill SI. from E SI. to Mt. Vernon Ave 1.5" full mill and $17,730
overlay
SS 06-07 1 240-379-5504-7605 2nd St from E SI. to Mt. Vernon Ave. 1.5" full mill and $17,730
overlay
SS 06-10 1,2,6 240-379-5504-7606 Baseline SI. from Waterman Ave. to 1.5" full mill and $5,910
Windsor Dr. overlay
SS 06-14 4 240-379-5504-7607 Electric Ave. from Parkdale Ave. to 1.5" full mill and -
40th SI. overlay $11,820
SS 06-16 7 240-379-5504-7608 Golden Ave from Highland Ave to 1.5" full mill and $11,820
Lvnwood Dr. overlay
SS 06-19 1,7 240-379-5504-7609 Del Rosa Ave. from Highland Ave. to 1.5" full mill and $11,820
Pumalo St overlay
SS 06-21 1 240-379-5504-7610 H SI. from 6th St 10 91h SI 1 .5" full mill and $11,820
overlav
SS 06-27 2 240-379-5504-7611 Muscupiabe Dr. from Highland Ave. 10 1.5" full mill and $11,820
27th SI overlay
SS 06-29 4 240-379-5504-7612 Northpark Blvd. From F SI. 10 Eleclric 1.5" full mill and $11,820
Ave. overlay
SS 06-30 5 240-379-5504-7613 Pine Ave from Irvington Ave to Ohio 1.5" full mill and $17,730
Ave overlay
SS 06-40 1 240-379-5504-7618 2nd SI. from 1-215 freeway 10 E St. 1.5" full mill and $17,730
overlay
SS 06-46 7 240-379-5504-7621 271h SI. from Cedar Silo Golden Ave 1.5" full mill and $11,820
overlay
SS 06-50 4 240-379-5504-7625 40th SI from Sierra Way to Waterman 1.5" full mill and $17,730
Ave overlay
SS 06-52 1 240-379-5504-7626 H St from Baseline St to 16th St 1.5" full mill and $11,820
overlay
SS 06-53 2 240-379-5504-7627 16th St from ESt 10 G SI 1.5" full mill and $11,820
overlav
SS 06-54 1,6 240-379-5504-7628 16th SI from MI. Vernon Ave to Perris 1.5" full mill and $11,820
St overlay
SS 06-55 4,7 240-379-5504-7629 40lh SI from Walerman Ave 10 1.5" full mill and $17,730
Valencia Ave overlav
SS 06-56 7 240-379-5504-7630 Sterling Ave from Highland Ave 10 1 .5" full mill and $17,730
Date PI. overlay
SS 06-57 1,3 240-379-5504-7631 Mill St from Arrowhead Ave to 1.5" full mill and $17,730
Walerman Ave. overlay
SS 06-58 2 240-379-5504-7632 Davidson Ave from Highland Ave to 1.5" full mill and $5,910
271h St overlay
SS 06-59 2 240-379-5504-7633 Serrano Rd fro Highland Ave 10 27th 1.5" full mill and $5,910
St overlay
SS 06-60 2 240-379-5504-7634 261h St from Serrano Rd to I St 1.5" full mill and $5;910
overlay
SS 06-61 2 240-379-5504-7635 28th St from Lincoln Dr. to I St 1.5" full mill and $5,910
overlay
SS 06-62 2 240-379-5504-7636 I St from 271h Silo Colima Rd 1.5" full mill and $5,910
overlay
CIP# WARD FUND SOURCE STREET SEGMENT TYPE GRINDING I
REHABILITATION MILLING COST
SS 06-63 3 240-379-5504-7637 Heritage Ln fr.om Foscroft Way to 1.5" full mill and $5,910
Wier Rd overlay
SS 06-64 3 240-379-5504-7638 Harwick Dr from Weir Rd to Hunts Ln 1.5" full mill and $11,820
overlay
S5 06-65 3 240-379-5504-7639 Eucalyptus Ave form Mill 5t to Rialto 1.5" full mill and $5,910
Ave overlay
TOTAL
$336,870
.
EXHIBIT 2
I CIP# WARD FUND SOURCE STREET SEGMENT TYPE GRINDING /
REHABILITATION MIlLING COST
SS 04-64 1,3,6 129-367 -5504-7383 Pavement Rehab for 2 lanes: 24" gas 1 .5" full mill and $12,000
line oroiect overlav
SS 04-121 1 129-367 -5504-7 588 Third St. from Sterling Ave. to Victoria 1.5" full mill and $18,000
Ave. overlav
SS 04-124 2 129-367-5504-7589 Gilbert St. from Waterman Ave. to 1.5" full mill and
Twin Creek Channel overlay $6,000
SS 04-142 6 129-367-5504-7590 Cajon Blvd. From Mt. Vernon to 1.5" full mill and
California St. overlav $12,000
SS 04-143 2 129-367-5504-7591 Garden Dr. from Pacific St to 1.5" full mill and
Northerly Terminus overlav $6,000
SS 04-149 7 129-367-5504-7593 Parkdale Dr. from Parks ide Dr. to 1 .5" full mill and
Waterman Ave overlav $6,000
SS 06-23 3 135-378-5504-7600 Hospitality Ln. from Waterman Ave. to 1.5" full mill and $6,000
ESt. overlav
SS 06-10 1,2,6 240-379-5504-7606 Baseline St. from Mt. Vernon. Ave to 1.5" full mill and
Meridian overlav $18,000
TOTAL
$84,000
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
J\ r1 c( "1
Meeting Date (Date Ad~d): ,,() Item #
Vote: Ayes '"-l Nays
Resolution #
3'7/,
:;oo~ . Ir
Abstain
Absent
Change to motion to amend original documents D
Companion Resolutions
NulVVoid After: days I
Resolution # On Attachments: D Note on Resolution of attachment stored separately: D
PUBLISH D POST D RECORD W/COUNTY D
/'
Date Sent to Mayor: 1\...,/<6,' 0 S
Date of Mayor's Signature: _~Ur \(> OS '
Date ofClerk/CDC Signature: -J ) ('> r 't. ~/
By:
Reso. Log Updated: -6
Seal Impressed: c::r/
Reso. # on Staff Report [2(
Date MemolLetter Sent for Signature:
151 Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Not Returned: D
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes/
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No~ By_
No . By_
No~y_
Yes
Yes
Yes
Yes
Copies Distributed to:
Animal Control
D Information Services D
City Administrator D / Facilities D./ Parks & Recreation D
City Attorney ~ Finance ff Police Department D ~
Code Compliance D . Fire Department D Public Services l~~~~
Development Services '- D A/ Human Ry,ources p D Water Departwt D
Oth,,,, ~)~ 4)t'tY'-'t / rf""~ ~.v:, / (1Z!cd--- .ou4
D
EDA
Notes:
I
Ready to File: --I
//
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Date: t l/ iL(,. 07
Revised 12/18/03