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ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Ken Fischer, Director
Subject: Resolution authorizing the
execution of a purchase order to
Hillcrest Contracting for repairs to the
street and open channel on Highland
Avenue approximately 200 feet west of
Palm Avenue.
Dept: Public Services
Date: October 20, 2005
MICC Meeting Date: November 7,2005
Synopsis of Previous Council Action:
Recommended Motion:
Adopt Resolution
Contact person: Ken Fischer, Director
Phone:
5140
Supporting data attached: Staff Report, Bids Ward: 4
FUNDING REQUIREMENTS:
Amount:
$82,000.00
Source:
248-368-5504-7166
Finance:
Council Notes:
j);Q- J,CO> -37 g
Jf/7los
Agenda Item No. d. ~
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
A resolution authorizing a purchase order in the amount of $82,000.00 to Hillcrest
Contracting for completing repairs to the street and open channel on Highland Avenue
approximately 200 feet west of Palm.
Background:
The City has an open concrete channel adjacent to a vacant lot on the north side of
Highland Avenue approximately 200 feet west of Palm. At some unknown time water
eroded away a section of the south wall of the channel. Subsequent storm flow has
caused the complete failure of a section of the south channel wall and eroded away the
dirt below approximately eighteen inches of the westbound right hand lane of Highland
Avenue leaving a hole at the edge of the street.
Repairing this area would require replacing approximately 50 feet of the drainage
channel south wall, backfilling behind it, compacting the subgrade, and then repaving.
This work would cost about $70,000. Given this expected cost, staff sought pricing to
install a drainpipe and backfill the entire stretch of this open channel. Undergrounding
the pipe would repair the immediate problem and prevent a similar problem elsewhere
in this open channel. Given the need to accomplish these repairs immediately, staff
requested quotes from the following three companies to complete this work:
Contractor
Hillcrest Contracting
Matich Corporation
Guzman Construction
Location
Corona
San Bernardino
San Bernardino
Bid
$81,965.00
$87,532.50
$113,900.00
Staff believes this section of channel should be repaired in order to allow the repair of
the adjacent street and prevent a similar occurrence during a future storm season.
Financial Impact:
Funds in the amount of $100,000 have been budgeted in the 2005/06 Capital
Improvement Program under SD-B Box Culvert Repairs (Account # 248-368-5504-
7166) for unanticipated culvert repairs.
Recommendation:
Adopt resolution.
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RESOLUTION NO. t ({J) rP Y
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER
TO HILLCREST CONTRACTING FOR REPAIR OF THE STREET AND OPEN
CHANNEL ON HIGHLAND AVENUE APPROXIMATELY 200 FEET WEST OF PALM
AVENUE IN THE CITY OF SAN BERNARDINO.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCil OF THE CITY
OF SAN BERNARDINO AS FOllOWS:
SECTION 1. That Hillcrest Contracting submitted the lowest quote for the
negotiated purchase for repair of the street and open channel on Highland Avenue
approximately 200 feet west of Palm Avenue in the total amount of $82,000.00.
Pursuant to this determination the Purchasing Manager is hereby authorized to issue a
purchase order to Guzman Construction Co. in the amount of $82,000.00.
SECTION 2. The Purchase Order shall reference this Resolution No.2005-_
and shall read, "Hillcrest Contracting for repair of for repair of the street and open
channel on Highland Avenue approximately 200 feet west of Palm Avenue in the City
of San Bernardino." P.O. No.
, not to exceed $82,000.00 and shall incorporate
the terms and conditions of the purchase order.
SECTION 3. The authorization to execute the above referenced Purchase
Order is rescinded if not issued within sixty (60) days of the passage of this resolution.
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October 20,2005
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER
TO HILLCREST CONTRACTING FOR REPAIR OF THE STREET AND OPEN
CHANNEL ON HIGHLAND AVENUE APPROXIMATELY 200 FEET WEST OF PALM
AVENUE IN THE CITY OF SAN BERNARDINO.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
7 meeting thereof, held on the
8 following vote, to wit:
day of
, 2005, by the
9 Council Members:
AYES
NAYS
ABSTAIN ABSENT
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ESTRADA
LONGVILLE
13 MCGINNIS
DERRY
KELLEY
JOHNSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
,2005.
day of
Judith Valles, Mayor
City of San Bernardino
Approved as to
24 Form and legal content:
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JAMES F. PENMAN,
City orney
,e"
. U '--M"--\.....
October 20, 2005
10-:8-05
: J :05
F~C~"'hi Ilcmt Contra;tlni
H71 P DClmZ F-m
HILLCREST CONTRACTING
Ge"eral Enginee-/ng ContrQcror.~
U:;c",,' n"716MA
',,- .... ... '..' u_. ............-........_, _,"" _....._... ___ "._
.--.... ...---.,~.... .'. _..'~ _..,.,,-~. ~ ._........, ..._..u......_..... _"~".. """
Bid Item Prices for: HIGHLAND A J-E. @ PALM
CilllcrQ/l1 C;:>nllilctlng
JERRY el.Al~
, OI~ 5/05
lIe",
De~'cript;oll
QUfllllit;y U/M
v,,;, P""ce
TDtal Prlctl
I MOBTLIZA IlON 1.00LS $4,500.000 $4,500,00
2 TRJ\Ff'IC COt-lTROL I.OOLS $2,500.000 $2,500.00
I 3 24" X 35" Rep 450.00 LF SIOO,OOO $45,000.00
4 CONCRETE COLLARS 2.00 fA $1,550,000 $3,100.00
I 5 RE;\10VE BERM/i\C PA Vr.-lG 450.00 LF SI4.8CO $6,660.00
6 4" AC PAVn-;O 4,500.00 SF U400 $15,300.00
J 7 AC BER.'vl 450.00LF $10.900 $4,905.00
Phase Schedule I Subtotnl $81,965.00
BID TOTALS
NOTE:
I. The above prices are bllScd on placlllg the CMP in 111e existini ditch. The
existing ditch will not be removed except for a portion on each end which will
be necessary to join the existing pipe.
2_ CMP to be backfiUed witlt sand or gravel to the paving grade.
P,D Ccx 1898 . Corora, C~liicrnia, 92878-1895 . (951) 273.9600 . FAX (951)273-9608
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Mooting Dat< (Da., Ad~.e!fd)' 1\ -- I,D i
Vote: Ayes~ Nays
Change to motion to amend original documents 0
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Item #
?(,
:J-ooC; - j'7 g
Resolution #
Abstain
Companion Resolutions
Absent
NulI/Void After: days /
Resolution # On Attachments: 0 Note on Resolution of attachment stored separately: 0
POST 0 /CORD W/COUNTY 0
\l / tA"S /
./
Date of Mayor's Signature: \ \-. t c ' r '>
Date of Clerk/CDC Signature: \ \ ' \ C It? ('
PUBLISH 0
Date Sent to Mayor:
By:
Reso. Log Updated: 6
Seal Impressed: -iI /
Reso. # on Staff Report E(
Date Returned:
2nd Reminder Letter Sent:
Not Returned: 0
Date Memo/Letter Sent for Signature:
151 Reminder Letter Sent:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Per~onnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
Animal Control
City Administrator
City Attorney
Code Compliance
Development Services
Others:
Yes /
No By _
No / By_
NoL'By_
No+ By_
No_L/By_
Yes
Yes
Yes
Yes
o
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o
o
EDA 0 Information Services 0
Facilities ~. Parks & Recreation 0
Finance Police Department ~
Fire Department 0 Public Services (-,..--)
Human Resources 0 Water Department 0
Notes:
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Ready to File: _
Revised 12/18/03
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Date: ) f 1.1) -- 1(.5