HomeMy WebLinkAbout30-Public Services
ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Ken Fischer, Director
Subject: A resolution of the Mayor and
Common Council authorizing purchase
orders to Matich Corporation and Vulcan
Materials/Cal Mat Division to supply
materials for roadway pavement
rehabilitation for use by the Public Services
Department.
Dept: Public Services
Date October 11, 2005
Meeting Date: October 17, 2005
Synopsis of Previous Council Action:
Recommended Motion:
Adopt Resolution
;;:~
Signature
~
Contact person: Ken Fischer, Director Phone: 5140
Supporting data attached: Yes Ward: All
FUNDING REQUIREMENTS: Amount: $1,707,300.00
Source: See Attached Exhibit 1
Finance:
Council Notes:.q. 3r~
~- /;DOS- ~ c:r
J b' 111o(
Agenda Item No. 3 D
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
A resolution authorizing purchase orders to Matich Corporation and Vulcan Materials
Cal/Mat Division for supply materials, equipment and labor for roadway pavement
repairs for a combined total of the two purchase orders not to exceed $1,707,300.00
Background:
As part of an overall emphasis on street repair and maintenance activities within the
current fiscal year, the Public Services Department, Street Division, in conjunction with
Development Services, has developed a joint departmental strategy to rehabilitate
certain streets. On major street resurfacing efforts, the strategy utilizes Street Division
crews to perform street surface preparation, sweeping, placement, leveling, rolling,
traffic control and hauling of recycling debris generated by the cold-milling process.
Private contractors are used to provide the asphalt and equipment rental when needed.
Matich Corporation and Vulcan Materials Cal/Mat Division are the only two asphalt
manufacturers located in the City of San Bernardino and have provided the necessary
materials for several years. They are both considered a select source for these
services and each vendor is used according to availability of specified pavement
materials on the date of the project. Matich is the primary supplier with a large fleet for
delivery and provides the necessary equipment. Vulcan is the secondary source with
no fleet for delivery and can provide little amount of necessary equipment needed.
Rates for services provided by the contractors are within industry standard.
Financial Impact:
Funds for these purchase orders are included in the FY 2005-2006 Capital
Improvement Program (CIP) budget. Exhibit 1, attached provides a list of the specific
projects and account numbers.
The Public Services Department is currently requesting these purchase orders for part
of the FY 2005-2006 CIP and will come back to Council after a bid process for supply
materials, equipment and labor is completed for the remaining CIP projects.
Recommendation:
Adopt resolution.
......
.
1
2
3
4
5
6
7
8
9
10
11
RESOLUTION NO.
t~~1f
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
AN BERNARDINO AUTHORIZING PURCHASE ORDERS TO MATICH
ORPORATION AND VULCAN MATERIAL I CALMAT DIVISION TO SUPPLY
ATERIALS, EQUIPMENT AND LABOR FOR ROADWAY PAVEMENT REPAIRS
FOR USE BY THE PUBLIC SERVICES STREET DIVISION FOR CIP PROJECTS.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
F SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Matich Corporation and Vulcan Materials / Cal Mat Division
provide materials for City street repairs; pursuant to this determination the Purchasing
Manager is hereby authorized to issue purchase orders to Matich Corporation and
Vulcan Materials / Cal Mat Division in a total combined amount not to exceed
12
$1,707,300.00.
13
14
SECTION 2. The Purchase Orders shall reference this Resolution No. 2005-
_ and shall read, "Matich Corporation and Vulcan Materials / Cal Mat Division,
15
-16 materials for roadway pavement repair for a total amount not to exceed $1,707,300.00
17 and shall incorporate the terms and conditions of this Resolution.
18 SECTION 3. The authorization to execute the above referenced Purchase
19 Order is rescinded if not issued within sixty (60) days of the passage of this resolution.
"
~~
1
2
3
4
5
RESOLUTION OF THE MAYOR AND COMMON COUNCil OF THE CITY OF
SAN BERNARDINO AUTHORIZING PURCHASE ORDERS TO MATICH
CORPORATION AND VULCAN MATERIAL I CAlMAT DIVISION TO SUPPLY
MATERIALS, EQUIPMENT AND lABOR FOR ROADWAY PAVEMENT REPAIRS
FOR USE BY THE PUBLIC SERVICES STREET DIVISION FOR CIP PROJECTS.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
6 Mayor and Common Council of the City of San Bernardino at a
7
meeting thereof, held on the day of
, 2005, by the
19
20
21
22
23
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
day of
,2005.
Judith Valles, Mayor
City of San Bernardino
24 Approved as to
25 Form and Legal content:
26
27
28
By: CJ~
S P,.t:c. O"'IIlS~/
October 13, 2005
2
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
./
Meeting Date (Date Adopted): \ 0" \1 / cs. Item #
Vote: AyesY] Nays
Change to motion to a:lend original documents D
-:kD '\-r71 /r; ,S-Y
J Resolution # (J v C -> '
Abstain Absent
Companion Resolutions
days /
NulINoid After:
Resolution # On Attachments: D
Note on Resolution of attachment stored separately: D
PUBLISH D POST D RECORD W/COUNTY D
Date Sent to Mayor: I 0..../ g I" IS ~ ..
Date of Mayor's Signature: If; 0,. 0 ')
Date ofClerk/CDC Signature: If>'' crt
By:
Reso. Log Updated: D
Seal Impressed: D
Reso. # on Staff Report D
Date Memo/Letter Sent for Signature:
15t Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Not Returned: D
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes /'
Yes
Yes
Yes
Yes
No_ By_
/
No --?,-By_
No / By
No 7~y-
No _/~y =
Copies Distributed to:
Animal Control D EDA D
City Administrator ~ Facilities ~
City Attorney Finance
Code Compliance D Fire Department D
Development Services D Human Resources D
Others:
Notes:
Information Services
D
D
D
~~)
D
Parks & Recreation
Police Department
Public Services
Water Department
Ready to File: _
'60 ..
" I' . I ..
DatejO .
Revised 12/18/03