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Home My WebLink About17-Facilities CITY OF SAN BERNARDINO-REQUEST FOR COUNCIL ACTION 0R1GlNAl Date: September 9, 2005 Subject: Resolution authorizing the issuance of An annual Purchase Order with three one-year renewal options to SK Telecon, Inc. for cable pull services to the City's Telephone system for the Facilities Management Department in the amount of $34,398.00. From: James Sharer, Director Dept: Facilities Management Meeting Date: October 17, 2005 Synopsis of Previous Council Action May 20, 2002 2002-144 Issuance of a contract with two one-year renewal options. Recommended Motion: Adopt resolution James Sharer Contact person: Phone: 384-5244 Supporting data attached: Staff Report, Resolution Ward(s): All FUNDING REQUIREMENTS: Amount: $34,398.00 Source 630-262-5172 Pi/-) . ~ OD5---3 ~ ;)--- Barbara PadIon Finance Director 1. Council Notes: lD-Jl1/-M' Agenda Item No. J 7 CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT SUBJECT Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the issuance of an annual purchase order with three one-year renewal options to SK Telecon, Inc. for the cable pull services to the City's NEC telephone system for the Facilities Management Department in the amount of $34,398.00. BACKGROUND SK Telecon, Inc. is the current cable pull services contractor for the City. A cable pull services contractor is a vendor who install new telephone and data lines in all types of facilities. They provide moves, adds and changes (MAC work) to our existing system, and also provide engineer furnish and install (EFI work) for new systems and sites. This Purchase Order provides the City with twenty hours of scheduled service per week for these services. By managing the flow of workorders, staff continues to be able to maintain the 1800 port telephone system with these few hours. SK Telecon knows the locations of all City facilities, which is a major timesaver for routine and emergency calls. Their hourly rate is in line with other cable pull services contractors in the area. If approved by the Mayor and Common Council, this Resolution will authorize a Negotiated Purchase, which is all~w~d under Municipal Code Section 3.04:010 (B) (3). SKTelecon, Inc.has provided cable pull services to the City's NEC telephone systems for the Facilities Managem~nt Department for the past 12 years. Staff recommends that SK Telecon, Inc. be issued a Purchase Order for cable pull services to the City's NEC telephone system with three, one-year renewal options for the base year amount plus the CPI rate of inflation to cover cost increases. . '.' FINANCIAL IMPACT Funds in the amount of $34,398.00 are included in the Telephone Support budget for Fiscal Year 2005/06, in account # 630-262-5172. RECOMMENDA nON Adopt Resolution P.O. Box 55730 Riverside, Ca. 92517 909.788.4830 s.k. TELECON,inc. July 19,2005 City of San Bernardino 200 N. "D" Street San Bernardino, Ca. 92418 Attn: Irene Bryson Re: N~\V Contract Amount This I~tter is to inform you of our intent to increase the current Adds, Moves, and Changes Contract for the forthcOlning fiscal year, July 1,2005 to June 30, 2006. The current contractllmount is $ 32,760.00. I am asking for a "cost of doing business" increase of$ 1,638.00 or 5%. The new contract amount will be $ 34,398.00. I hope this meets with your approval. As always, I appreciate the opportunity we have had to be of service to you and your staff. Sincerely, Ken Skeeters s.k. TELECON, inc. .. ...... ':...:.. . . . . . . . . . . . . . . . . . . . . . . . ADDS, MOVES, AND CI:L4NC;ES FOR 2004 AND 2005 \ RESOLUTION NO. t~~y 2 5 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY 0 SAN BERNARDINO AUTHORIZING THE ISSUANCE OF AN ANNUAL PURCHAS ORDER WITH THREE ONE-YEAR RENEWAL OPTIONS TO SK TELECON, INC FOR THE CABLE PULL SERVICES TO THE CITY'S TELEPHONE SYSTEM FO THE FACILITIES MANAGEMENT DEPARTMENT IN THE AMOUNT OF S34,398.00. 3 4 6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 7 8 SECTION 1. SK Telecon, Inc. is the selected source vendor for the cable pull sen:ices 9 to the City's NEe telephone system for the Facilities Management Department. The 10 11 Finance Department is hereby authorized and directed to issue a purchase order and a standard 12 service agreement to said vendor in the amount of $34,398.00 for Fiscal Year 2005/06 and 13 authorize three one-year renewal options as long as funds are available and appropriated in the 14 budget each year. The purchase order and agreement shall reference this Resolution and shall be 15 issued to SK Telecon, Inc. for the cable pull services to the City's telephone system in an amount 16 17 not'to exceed $34,398.00. 18 SECTION 2. This resolution is rescinded if the aforementioned Purchase Order and 19 agreement are not issued within sixty (60) days of the passage of this resolution. 20 IIIII 21 IIIII 22 23 24 25 26 27 28 .#/7 I 0 /17/ ~S .~ 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SA BERNARDINO .AUTHORIZING THE ISSUANCE OF AN ANNUAL PURCHAS ORDER WITH THREE ONE-YEAR RENEWAL OPTIONS TO SK TELECON, I~C FOR THE CABLE PULL SERVICES TO THE CITY'S TELEPHONE SYSTEM FO THE FACILITIES MANAGEMENT DEPARTMENT IN THE AMOUNT OF 534,398.00. 3 4 5 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of ,2005, by the following vote, to wit: 6 AYES NAYS ABSTAIN ABSENT \9 City Clerk 20 2\ ,2005. day of The foregoing resolution is hereby approved this 22 23 24 Judith Valles, Mayor City bf San Bernardino 25 26 Approved as to form and legal content: 27 28 . ~ j !e/t'l/ sF. Penman, City Attorney ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM J Mreting Dat< (Dat< Adi'l"fdiW . n ,0) 't<m # Vote: Ayes~ Nays Change to motion to amend original documents 0 II Resolution # doer<; - 3l{ Y Abstain Companion Resolutions Absent NulVVoid After: days / Resolution # On Attachments: 0 Note on Resolution of attachment stored separately: 0 PUBLISH 0 POST 0 RECORD W/COUNTY 0 By: / j h (' Date Sent to Mayor: I\'//! '&' 0 ~ / Date of Mayor's Signature: +0/ (~/ 0 ') .~/ Date of Clerk/CDC Signature: _tt:yr i:;.~ Reso, Log Updated: 6. Seal Impressed: 6. Reso. # on Staff Report ~ Date Memo/Letter Sent for Signature: 151 Reminder Letter Sent: Date Returned: 2nd Reminder Letter Sent: Not Returned: 0 Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92-389): Yes /' Yes Yes Yes Yes No-/- By_ N07 By_ No_ By_ No /7' By_ No_ By_ Copies Distributed to: Animal Control 0 EDA 0 Information Services 0 City Administrator 0 Facilities ~ Parks & Recreation 0 City Attorney [B/ Finance ~ Police Department 0 Code Compliance 0 Fire Department 0 Public Services 0 Development Services 0 Human Resources 0 Water Department 0 Others: Notes: Ready to File: _ Date: -4-(; ) ) 1-0) Revised 12118/03