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Home My WebLink About16-Parks & Recreation 'CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Lemuel P. Randolph, Director Subject: RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AMENDMENT NO. I TO THE AGREEMENT FOR CONSULTANT SERVICES IN COLLABORATION WITH DISTRICT FOR THE CAPS PROGRAM BETWEEN THE CITY AND THE SAN BERNARDINO UNIFIED SCHOOL DISTRICT. MCtC Meeting Date: February 6, 2006 Dept: Parks, Recreation & Community Services Dept. Date: January 30. 2006 0 RIG I N A L Synopsis of Previous Council Action: July 18, 2005 ~ Mayor and Common Council approved Resolution No. 2005-244. Recommended motion: Adopt Resolution. ~ /; / S;g'''"~ Contact person: Lynn Knutson Phone: 384-5006 Supporting data attached: Staffrepert, Rese & A~reement Ward: Citywide FUNDING REQUIREMENTS: Amount: $42,700 (From Federal & State Program Funds) Source: (Ace!. No.) 123-594-5014 (Ace!. Description) c.A.P.S. Finance: Council Notes: ;}-I)O/o - 3'-/- Agenda Item No. / h d. / It/() 6 CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subiect: Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the execution of Amendment No. I to the Agreement for Consultant Services in Collaboration with District for the CAPS Program between the City and the San Bernardino Unified School District. Back2:round: The Children's After-School Program for Success (C.A.P.S.) is a grant funded program administered by the San Bernardino City Unified School District to provide before & after- school programs at school sites. The city has been a sub-contractor to the school district in this program since 1999. The schools provide teachers and aides to teach educational and tutorial programs. The Parks, Recreation and Community Services Department has been asked to provide arts and crafts and other recreational activities to the youth. The CAPS Program was offered at nine elementary schools when first implemented. The program expanded to 17 schools in 2003 - 04. The agreement in July 2004 provided for three additional sites for after-school programs and 10 before-school programs; a total of 30 programs at 20 school sites for a period beginning July 1, 2004 through June 30, 2005. The original Agreement was for $401,109 and the amendment increases the original Agreement by an amount not to exceed $42,700 for a new aggregate total of $443,809. The term of the original Agreement (July I, 2004 through June 30, 2005) will remain the same. This increase will allow for additional staff at each of the CAPS schools. Financial Impact: The original agreement amount was for $401,109 to cover 100 percent of costs for part-time staff. This amendment will allow the department to provide additional staffing at existing program sites, Monday - Friday. Supplies and equipment are provided by the district. There is no financial impact to the City. The program supervision is provided by the existing staff already covered in the department's general fund budget. Recommendation: Adopt the Resolution. ~ RESOLUTION NO. 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF AN BERNARDINO AUTHORIZING THE EXECUTION OF AMENDMENT NO.1 TO HE AGREEMENT FOR CONSULTANT SERVICES IN COLLABORATION WITH DISTRICT FOR THE CAPS PROGRAM BETWEEN THE CITY AND THE SAN 4 BERNARDINO UNIFIED SCHOOL DISTRICT. 2 3 5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY 6 OF SAN BERNARDINO AS FOLLOWS: 7 8 SECTION 1. The Mayor and Common Council of the City of San Bernardino is hereby authorized to execute Amendment No. 1 on behalf of said City, an amended agreement for 9 10 additional funding with the San Bernardino City Unified School District to provide contractual 11 services for before & after-school recreation programs at school district sites. A copy of said 12 agreement is hereby attached hereto, marked Exhibit "A", and incorporated herein by reference 13 as fully as though set forth at length. 14 ! SECTION 2. The authorization granted hereunder shall expire and be void and of no 15 'I I further effect if the agreement is not executed by both parties and returned to the Office of the 1-5 City Clerk within 120 days following effective date of the Resolution. 17 III' 18i 1'/ LI'i 191 i I 20 I111 211 11/ "21// - -II' 23 II. I "",,-, j ~~I 'J" -;) 26 27 28 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 1 SAN BERNARDINO AUTHORIZING THE EXECUTION OF AMENDMENT NO.1 TO HE AGREEMENT FOR CONSULTANT SERVICES IN COLLABORATION WITH 2 DISTRICT FOR THE CAPS PROGRAM BETWEEN THE CITY AND THE SAN 3 BERNARDINO UNIFIED SCHOOL DISTRICT. 4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor 5 and Common Council of the City of San Bernardino at a Meeting, day of , 2006, by the following vote to 6 thereof, held on the wit: 7 8 COUNCIL MEMBERS 9 ESTRADA 10 LONGYILLE 11 MC GINNIS 12 DERRY 13 14 KELLEY 15 JOHNSON 16 MC CAMMACK 17 I 181 19 I AYES NAYS ABSTAIN ABSENT Rachel G. Clark, City Clerk 201 21 The foregoing resolution is hereby approved this day of ,2006. JUDITH Y ALLES, MAYOR City of San Bernardino 22 23 Approved as to form And Legal content: .HII ,'c., IJames F. Penman -,) Ii City Attorney 26 27 'By: 23 Contract 1'0.05/06-747-0056 RD AMENDMENT NO I SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT 777 North "F" Street San Bernardino, CA 92410 ;'..... ,~) ! (""' i ~. I Ii L ' ! ''"\ . -1 . i...! ,\ Ul ! '..,III ;';/\ AMENDMENT NO.1 TO THE AGREEMENT FOR CITY SERVICES IN COLLABORATION WITH CAPS PROGRAM DIVISION OF STUDENT SERVICES - CAPS OFFICE THIS AMENDMENT is made and entered into this 2nd day of January, 2006, by and between the SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT, hereinafter referred to as the "DISTRICT", with its principal place of business at 777 N. "F" Street, San Bernardino, California 92410, and, CITY OF SAN BERNARDINO, PARKS, RECREATION AND COMMUNITY SERVICES, hereinafter referred to as the "CITY" having a principal place of business at 547 N. Sierra Way, San Bernardino, California 92410. R E C IT A L S: WHEREAS, the CITY is authorized under the terms and conditions of the original Agreement entered into on the 18th day of July, 2005, to provide a variety of learning experiences in the area of art, fitness and sports skills, and values through the provisions of Recreational Aides at each school participating in the CAPS Program; and, WHEREAS, any increase or revision in the Agreement is accomplished by means of an amendment; NOW, THEREFORE, the DISTRICT and the CITY mutually agree to amend the existing Agreement as follows: 1. The amount payable to the CITY as specified in Section IV (Al City's Fee and Payment Thereof, of the original Agreement shall be increased by an amount not to exceed Forty-two Thousand Seven Hundred Dollars ($42,700,00) for a new aggregate total of not-to-exceed Four Hundred Forty Three Thousand Eight Hundred Nine Dollars ($443,809.00). 2. This Amendment is effective upon execution. In the event of any conflict or inconsistency between the provisions of this Amendment and the original Agreement, the provisions of this Amendment shall control. All other terms and conditions of the original Agreement shall remain the same. IN WITNESS WHEREOF, the parties have executed this Amendment in duplicate as set forth below. CITY OF SAN BERNARDINO PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT SAN BERNARDINO CITY UNIFIED S OOL DISTRICT LEMUEL p, RANDOLPH Director M HAM MAD Z. ISLAM Assistant Superintendent Business Services Division 3~ Date: Date: Citv of San Bemardlllo Parks. Recn:atlOn & Communit\' Scrvin~, - rAPS Prnvr:lm n~~~ l~.", Contract No, 05/06-747-0056 RD EXHIBIT A AME~D~1E'\T '\0 I SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT 777 North "F" Street San Bernardino, CA 92410 , ,f"">; ,..., ': ! 1'....1 ~ I r, L ' . ,.- . ., 1\ h '-) i \ !..J \1/\ AMENDMENT NO.1 TO THE AGREEMENT FOR CITY SERVICES IN COLLABORATION WITH CAPS PROGRAM DIVISION OF STUDENT SERVICES - CAPS OFFICE THIS AMENDMENT is made and entered into this 2nd day of January, 2006, by and between the SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT, hereinafter referred to as the "DISTRICT", with its principal place of business at 777 N. "F" Street, San Bernardino, California 92410, and, CITY OF SAN BERNARDINO, PARKS, RECREATION AND COMMUNITY SERVICES, hereinafter referred to as the "CITY" having a principal place of business at 547 N. Sierra Way, San Bernardino, California 92410. R E C I TAL S: WHEREAS, the CITY is authorized under the terms and conditions of the original Agreement entered into on the 18th day of July, 2005, to provide a variety of learning experiences in the area of art, fitness and sports skills, and values through the provisions of Recreational Aides at each school participating in the CAPS Program; and, WHEREAS, any increase or revision in the Agreement is accomplished by means of an amendment; NOW, THEREFORE, the DISTRICT and the CITY mutually agree to amend the existing Agreement as follows: 1. The amount payable to the CITY as specified in Section IV (A) City's Fee and Payment Thereof, of the original Agreement shall be increased by an amount not to exceed Forty-two Thousand Seven Hundred Dollars ($42,700.00) for a new aggregate total of not-to-exceed Four Hundred Forty Three Thousand Eight Hundred Nine Dollars ($443,809.00). 2. This Amendment is effective upon execution. In the event of any conflict or inconsistency between the provisions of this Amendment and the original Agreement, the provisions of this Amendment shall control. All other terms and conditions of the original Agreement shall remain the same. IN WITNESS Vv'HEREOF, the parties have executed this Amendment in duplicate as set forth below. CITY OF SAN BERNARDINO PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT SAN BERNARDINO CITY UNIFIED SC 00 DISTRICT LEMUEL P. RANDOLPH Director M HAM MAD Z. ISLAM As . stant Superintendent Business Services Division Date: Date: Cit\ (If S:ln Renl:"lrdtnl) P~rk, Rf'('rp~Til\n .\2- ('nrnl"Y1llnit\' 'Pr\/lI"'C _ r ~ p, flriHTr"...... ... ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date AdO~ed):d r h r #6 Item # Vote: Ayes ltZ Nays Change to motion to amend original documents 0 (f, Resolution # :){J DC'? - 3l( iY7 Abstain Companion Resolutions Absent Null/Void After: J jD days / ~ r 1 r [}h Resolution # On Attachments: 0 Note on Resolution of attachment stored separately: 0 PUBLISH 0 POST 0 RECORD W/COUNTY 0 By: Date Sent to Mayor: ~ - -7 I' 0 'J, Date of Mayor's Signature: '}, 'K r D ~ Date of ClerklCDC Signature: J r g r Of Reso. Log Updated: ~ Seal Impressed: 0 / Reso. # on Staff Report c:J" Date Memo/Letter Sent for Signature: d - } 17 r () (;, Date Returned: I" Reminder Letter Sent: 2'd Reminder Letter Sent: Not Returned: 0 Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413,6429,6433, 10584, 10585, 12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92-389): Yes/NO~y_ Yes_ NO~.BY_ Yes No_ By_ Yes No 9~ Yes No_ By_ Copies Distributed to: Animal Control 0 EDA 0 Information Services o . ~) City Administrator o . Facilities ~/ Parks & Recreation ~ City Attorney Finance Police Department 0 Code Compliance 0 Fire Department 0 Public Services 0 Development Services 0 Human Resources 0 Water Department 0 Others: I / Notes: Ready to File: Date)--//l{ V Revised 12/1 8/03 f RECEIVED-CITY CLEHK CITY OF SAN BERNARDINO Interoffice Memorandum ~006 FEB 14 PH 3: 31 CITY CLERK'S OFFICE Records and Information Management (RIM) Program DATE: February 10, 2006 TO: Lemuel Randolph, Director Parks, Recreation & Community Services Department FROM: Eileen Gomez, Senior Secretary RE: Transmitting Documents for Signature - Resolution 2006-34 At the Mayor and Common Council meeting of February 6, 2006, the City of San Bernardino adopted Resolution No. 2006-34 - Resolution authorizing the execution of Amendment No. 1 to the agreement for consultant services in collaboration with district for the CAPS Program between the City and the San Bernardino Unified School District. Attached are one (1) original agreement and two (2) duplicate original agreements. - Please obtain signatures in the appropriate locations and return the ORIGINAL contract to the City Clerk's Office as soon as possible, to my attention. Please keep the remaining two (2) fully executed copies for your records and for the other party. Please be advised that the resolution and contract will be null and void if not executed within sixty (120) days from the date of adoption, or returned to our office by Thursday, June 1, 2006. If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you. Eileen Gomez Senior Secretary Signed' .?'-//3/d-t / ' Please sign and return Date: