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ORIGINAL
CITY OF SAN BERNARDINO REOUEST FOR COUNCIL ACTION
From: James Funk, Director
Subject: Resolution approving Agreement for Professional
Services with Stantec Consulting, Inc. an Arizona
Corporation (Stantec) to Provide Sewer Line Capacity
Evaluations, including Field Flow Tests and
Recommendations for Upgrades and Improvements to
Sewer Lines at Various Locations in the City - CIP
Nos. SW04-21, SW04-36, SW05-01, SW05-02,
SW05-05, SW05-06 and SW05-07, and Repealing
Resolution No. 2005-384.
Dept: Development Services
Date: February I, 2005
File No. 3.7420,2.7464
3.7465,3.7466
3.7469,3.7470
3.7471
MCC Date:
February 6, 2006
Synopsis of Previous Council Action:
Aug. 15,2005 The Mayor and Common Council approved FY 2005-2010 Five Year Capital
Improvement Program (CIP)
Nov. 21, 2005 The Mayor and Common Council approved Resolution No. 2005-384, approving Services
Agreement with The Keith Companies, Inc.
Recommended Motion:
ilIJ:/[;
Adopt Resolution.
fl7~ James Funk
Contact Person: Byron Montalvo, P.E., Sf. Civil Engineer
Phone:
5263
Staff Report, Maps, Resolution,
Exhibit A (Agreement),
Snpporting data attached: RF NStaffReport of 11/21/05 Council Meeting,
Attachment A (RFP),
Attachment B (Consultant's Proposal), &
Attachment C (Consultant's Cost Breakdown)
Ward:
1,2,6
FUNDING REQUIREMENTS: Amount: $ 43,844.00
Source: (Ace!. No) 245-365-5504-7420; 245-365-5504-7464; 245-365-5504-7465-245-365-5504-7466;
245-365-5504-7469; 245-365-5504-7470; 245-365-5504-7471
Acct. Description: Sewer Line Improvements - 2005-2010 CIP
Finance:
Council Notes: ~. :? DO/;- 6 {
Agenda Item No.
~ Ut!JPtL ~i~
/3 .
J-/ fp jrJ (p
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subiect:
Resolution approving Agreement for Professional Services with Stantec Consulting, Inc., an Arizona
Corporation (Stantec) to Provide Sewer Line Capacity Evaluations, including Field Flow Tests and
Recommendations for Upgrades and Improvements to Sewer Lines Situated at Various Locations in the City
- CIP Nos. SW04-21, SW04-36, SW05-01, SW05-02, SW05-05, SW05-06 and SW05-07, and repealing
Resolution No. 2005-384.
Back1!round:
On November 21, 2005, the Mayor and Common Council adopted Resolution No. 2005-384, which
approved a Services Agreement with The Keith Companies, Inc. to provide sewer line capacity evaluations,
including field flow tests and recommendations for upgrades and improvements of sewer lines at various
locations in the City of San Bernardino, SW04-21, SW04-36, SW05-01, SW05-02, SW05-05, SW05-06,
SW05-07, for the not-to-exceed amount of $43,844.00. Attached is a copy of the Request for Council
Action/Staff Report from the November 21, 2005 Council meeting. This Agreement with The Keith
Companies, Inc. has not been signed by the parties.
On September 15, 2005, through a series of mergers, The Keith Companies, Inc., a California corporation,
merged into Stantec Consulting Inc, an.Arizona corporation. Attached is a copy of two letters dated January
5 and 11, 2006 from Stantec Consulting, Inc., offering to perform the same contract and work previously
awarded to The Keith Companies, Inc. Stantec Consulting, Inc. states that the personnel on this project will
not change and except for the change in the business entity, no other aspect will be affected. Stantec
Consulting, Inc. also stated that the originally agreed upon scope of services and budget for this project will
not change as a result of the merger. Staff believes that Stantec Consulting, Inc. is competent, experienced
and able to perform this project.
Financial Impact:
Sufficient Funding for this project IS available In the following accounts In the 2005/2006 Capital
Improvement Program Budget.
2
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
ST AFF REPORT (Continued)
SEWER LINE CAPACITY EVALUATIONS AND RECOMMENDED UPGRADES AND
IMPROVEMENTS PROJECT
CIP LINE DESCRIPTION TOTAL ACCOUNT ESTIMATED
NUMBER COST NO. DESIGN FEE
"Virginia St." - Replace approximately $85,000.00
245-365-
SW04-21 719 feet of existing 8" sewer main with (Design and 5504-7420 $ 4,100.00
12" sewer main in Virginia St. between Construction)
"I" St. and "H" St.
" I St." - Design replacement of $800,000.00
245-365-
SW04-36 existing sewer main in "I" St. between (Design and 5504-7464 $ 9,000.00
17th St. and 21 st St. with new sewer. Construction)
"7TH St." - Replace or parallel
approximately 2,830 linear feet of 12- $1,042,300.00
SW05-01 inch sewer main with 15-inch sewer 245-365- $11,000.00
main and 30 linear feet of 18-inch (Design and 5504-7465
sewer main with 24-inch sewer main Construction)
from Mt. Vernon Ave. to Harris St.
"Harris St." - Replace or parallel $225,000.00
245-365-
SW05-02 approximately 423 feet of 18-inch (Design and 5504-7466 $ 3,500.00
sewer main with 24-inch sewer main in
Harris St. from 7th St. to 400 feet south. Construction)
"Industrial Parkway" - Replace or
parallel approximately 334 feet of 12- $121,700.00
245-365-
SW05-05 inch sewer main with 15-inch sewer (Design and 5504-7469 $ 3,100.00
main in Industrial Parkway near Cajon Construction)
Boulevard to Lexington Way.
I Tippecanoe Ave. Replace or parallel $285,700.00
approximately 442 linear feet of 24- 245-365-
SW05-06 inch sewer main with 30-inch sewer (Design and 5504-7470 $ 3,600.00
main in Tippecanoe Ave from Base Construction)
Line St. to 9th St.
I
3
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
STAFF REPORT (Continued)
SEWER LINE CAPACITY EVALUATIONS AND RECOMMENDED UPGRADES AND
IMPROVEMENTS PROJECT
CIP LINE CIP ACCOUNT ESTIMATED
NUMBER DESCRIPTION BUDGET NO. DESIGN FEE
AMOUNT
"Colorado Sf'. Replace or parallel
approximately 2,785 linear feet of 8-
inch sewer main with lO-inch to 12-
inch sewer main in California St. from
Base Line St. to Colorado St; In $769,500.00
245-365-
SW05-07 Colorado St. from California St. to (Design and 5504-7471 $9,544.00
Magnolia Ave south of Hansford St. Construction)
from Colorado St. to Grand St., and
Grand St. from cul-de-sac to Evans St.
TOTAL NOT-TO-EXCEED AMOUNT $ 43,844.00
Recommendation:
Adopt Resolution.
4
January 5, 2006
City of San Bernardino
300 North "D" Street
San Bernardino, CA 92418-0001
Attention: Byron Montalvo, PE
Reference: Contract for Sewer Line Pipe Capacity Evaluations and Recommended
Upgrades and Improvements at Various Locations
SW04-21, SW04-36, SW05-01, SW05-02, SW05-05, SW05-06 and SW05-07
Dear Byron:
Please be informed that on September 15, 2005, through a series of mergers, The Keith
Companies, Inc. ("Keith"), a California corporation, merged into Stantec Consulting Inc.
("Stantec"), an Arizona corporation, with the result that Keith operations will be carried on
through Stantec. Stantec will maintain Keith's present office locations with no interruption in
operations or client services, and all future projects and operations will be under the Stantec
name. Stantec and its affiliates offer knowledge-based solutions for infrastructure and facilities
projects through professional services in management, planning, design, and implementation,
provided by more than 5,000 employees in over 60 locations, principally in North America.
Above all else, Stantec's primary focus is client satisfaction. Accordingly, please be assured
that the continuity of your current project will be unaffected by this new arrangement. The
personnel currently working on your project will not change, and except for the assignment
requested herein, no other aspect will be affected.
In this regard, we request your approval to assign the above-noted contract in the name of The
Keith Companies, Inc. to Stantec Consulting Inc. Kindly indicate your consent to the request for
assignment by returning a duplicate copy of this letter, executed on behalf of the City of San
Bernardino.
Sincerely,
Robert S. Reid, PE
Principal
The undersigned hereby consents to the assignment of the Contract noted above to Stantec
Consulting Inc. effective September 15, 2005.
City of San Bernardino
Stantec Consulting Inc,
19 TeChnolo9\' D'l\l
1f\lne CA 92616.233.;
Tel: \9491923-6000 F~:,'( I 94Sil 923.612:
stantec.cor"
~
..
Stantec
January 11, 2006
File: 2040412400
City of San Bernardino
300 North "D" Street
San Bernardino, CA 92418-0001
Attention: Byron Montalvo, P.E.
Reference: Stantec Name Change - Contract for Sewer Line Pipe Capacity Evaluations
and Recommended Upgrades and Improvement at Various Locations
SW04.21, SW04-36, SW05-01, SW05.02, SW05-05, SW05-06, and SW05-07
Dear Byron:
This is a follow up letter to the previous letter sent to you on January 5, 2006 with regard to the
merger of The Keith Companies ("Keith") into Stantec Consulting Inc. ("Stantec"). As stated in
the previous correspondence, Stantec will maintain Keith's present office locations with no
interruption in operations or client services. This project referenced above, as well as all future
projects and operations will be under the Stantec name.
We understand that our original contract for this project will require a new resolution for
amendment by the City Council. We would like to state that the originally agreed upon scope of
services and budget for this project will not change as a result of the merger. Additionally, our
project team and resources, including the sewer modeling software, will remain unchanged as
proposed for the project.
Sincerely,
STANTEC CONSULTING INC.
~J;W
Robert S. Reid
Principal, Environmental
Tel: (949) 923-6264
Fax: (949) 923-6077
rreid@stantec.com
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CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
-om: James Funk, Director Subject:
Resolution approving Agreement for Professional
Services with the Keith Companies, Inc. to Provide
Sewer Line Capacity Evaluations, including Field
Flow Tests and Recommendations for Upgrades and
Improvements to Sewer Lines at Various Locations in
the City - CIP Nos. SW04-21, SW04-36, SW05-01.
SW05-02, SW05-05, SW05-06 and SW05-07.
Dept: Development Services
Date: November 1, 2005
File No. 3.7420,2.7464
3.7465,3.7466
3.7469,3.7470
3.7471 MCC Date:
November 21, 2005
Synopsis of Previous Council Action:
Aug. 15,2005 The Mayor and Common Council approved FY 2005-2010 Five Year Capital
Improvement Program (CIP)
Recommended Motion:
Adopt Resolution.
I ~.~lt[A Ct.:, vie
James Funk
Contact Person: Byron Montalvo, P.E., Sr. Civil Engineer
Phone:
5263
Staff Report, Maps, Resolution,
Supporting data attached: Attachment A ( Agreement) and
Attachment B ( RFP )
Attachment C (Consulant's Proposal)
Ward:
I, 2 and 6
FUNDING REQUIREMENTS: Amount: $ 43,844.00
Source: (Acct. No) 245-365-5504-7420; 245-365-5504-7464; 245-365-5504-7465-245-365-5504-7466;
245-365-5504-7469; 245-365-5504-7470; 245-365-5504-7471
Acct. Description: Sewer Line Improvements - 2005-2010 CIP
Finance:
Council Notes:
Agenda Item No.
/5
1112.dO~
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
Staff Report
~ ~biect:
Resolution approving Agreement for Professional Services ~,;th the Keith Companies, Inc. to Provide Sewer
Line Capacity Evaluations, including Field Flow Tests and Recommendations for Upgrades and
Improvements to Sewer Lines Situated at Various Locations in the City - CIP Nos. SW04-2L SW04-36,
SW05-01, SW05-02, SW05-05, SW05-06 and SW05-07.
Back2round:
On August 15, 2005, the Mayor and Common Council adopted the FY 2005/2010 Capital Improvement
Program (CIP). The CIP contains a total of23 sewer lines to be replaced or parallel in FY 2005/06. Of those
23 projects, staff has identified 7 projects in need of additional study to determine if these 7 sewer line
improvements should be constructed and/or alternative recommendations for upgrading should be
implemented. The sewer improvements are listed in the City of San Bernardino Wastewater Collection
System Master Plan (WSMP) prepared by Psomas.
Due to the complexity of these seven sewer projects and lack of in-house expertise, it was necessary to
employ a consultant to review the available information, perform independent flow tests, and perform pipe
capacity evaluations using hydraulic analysis and modeling techniques.
The Keith Companies, Inc. (TKC) will create a hydraulic model for the sewer pipes to be studied based on
as-built plan information and flow monitoring data. The H20MAP sewer modeling software will be
uLilized. The model will be run for the peak flow conditions. Results will be compared against the City
design and analysis criteria for depth of flow and velocity. Deficiencies will be identified and reviewed with
City Staff. Based on the hydraulic analysis and modeling results, TKC will assist the City in detennining the
recommended improvements. Recommendations may include confirming the WSMP master plan
recommendations or providing alternate or new recommended improvements.
The City-funded projects to be studied by the engineering consultant are as follows:
1. SW04-2I - Virginia Street - Replace approximately 719 feet of existing 8-inch sewer main with 12-
inch sewer main in Virginia Street between "I" Street and "H" Street.
2. SW04-36 - "I" Street - Design replacement of existing sewer main in "I" Street between 1 th Street
and 21 st Street with new sewer.
3. SW05-0I - th Street - Replace or parallel approximately 2,830 linear feet of I2-inch sewer main with
I5-inch sewer main and 30 linear feet of I8-inch sewer main with 24-inch sewer main from Mt.
Vernon A venue to Harris Street.
4. SW05-02 - Harris Street - Replace or parallel approximately 423 feet of 18-inch sewer main with 24-
inch sewer main'inHarris Street from 7th Street to 400 feet south.
SW05-05 - IndustrialParkwav - Replace or parallel approximately 334 feet of 12-inch sewer main
with I5-inch sewer main in Industrial Parkway near Cajon Boulevard to Lexington Way.
2
CITY OF SAN BERNARDINO REOUEST FOR COUNCIL ACTION
Staff Report (Continued)
6. SW05-06 - Tippecanoe Avenue - Replace or parallel approximately 442 linear feet of 24-inch sewer
main with 30-inch sewer main in Tippecanoe Avenue from Base Line Street to 9th Street.
.7. SW05-07 - Colorado Street - Replace or parallel approximately 2,785 linear feet of 8-inch sewer
main with lO-inch to 12-inch sewer main in California Street from Base Line Street to Colorado
Street; in Colorado Street from California Street to Magnolia A venue south of Hansford Street from
Colorado Street to Grand Street, and Grand Street from cul-de-sac to Evans Street.
Requests for Proposals (RFP) for Professional Services were sent to 11 civil engineering firms. Four (4)
firms responded to the RFP. Proposals were received from the following consultant entities:
!
Company I Location
Transtech Engineering, Inc. San Bernardino
Willdan San Bernardino
Tetra Tech Inc. San Bernardino
The Keith Companies Irvine
Interviews were scheduled with the three (3) responding firms with the highest Phase I review scores.
A selection committee interviewing the three (3) consultant firms consisted of: Development Services
Deputy Director/City Engineer Mark Lancaster; Engineering Manager/Field Engineer Michael Grubbs;
Senior Civil Engineer Byron G. Montalvo and Engineering Associate Robert Sepulveda.
The reviewers/evaluators selected the team of The Keith Companies, Inc. (TKC) based on their
qualifications, completeness of the proposaL understanding of the project, and other criteria established in
the City Council's approved evaluation criteria and rating system.
The Keith Companies, Inc. is a multi disciplinary company offering specialized services in such disciplines
as Civil Engineering, Land Planning, Water Resources, Environmental Services, Constmction Management,
etc.
TKC has evaluated many existing wastewater collection systems for various agencies in southern California.
Their studies have included flow monitoring, model analysis and development of future nows in order to
make recommendations as to improvements required.
The Keith Companies, Inc:has recommended that the now measurement be conducted for a full 14 days, 24
h'""lurs per day, instead of 9 days, 24 hours per day as specified in the RFP. The Keith Companies, Inc. has
eed to complete the additional now measurements at no extra cost to the City.
3
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
Staff Report (Continued)
The team's response to the RFP and the evaluation interview conducted by City Staff demonstrated
experience with similar projects and specific knowledge of the required wori-..
Proposed fees for services were as follows:
Company Proposed Fee !
Transtech Engineering, Inc. $ 47,640.00
Tetra Tech $ 88,436.00
The Keith Companies $ 43,844.00
Financial Impact:
Sufficient Funding for this project IS available III the following accounts III the 2005/2006 Capital
Improvement Program Budget.
SEWER LINE CAPACITY EVALUATIONS AND RECOMMENDED UPGRADES AND
IMPROVEMENTS PROJECT
I
CIP LINE DESCRIPTION TOTAL ACCOUNT ESTIMATED
I NUMBER COST NO. DESIGN FEE
I
I "Virginia St." - Replace approximately $85,000.00
SW04-21 719 feet of existing 8" sewer main with (Design and 245-365-5504-7420 $ 4,100.00
12" sewer main in Virginia St. between Construction)
"I" St. and "H" St.
" I St." - Design replacement of $800,000.00
SW04-36 existing sewer main in "I" St. between (Design and 245-365-5504-7464 $ 9,000.00
I 1 ih St. and 2151 St. with new sewer.
I Construction)
i
4
CITY OF SAN BERNARDINO REOUEST FOR COUNCIL ACTION
Staff Report (Continued)
SEWER LINE CAPACITY EVALUATIONS AND RECOMMENDED UPGR.\DES AND
IMPROVEMENTS PROJECT
CIP LINE
NUMBER
SW05-0l
I
i
I
I 5W05-02
SW05-05
I
I SW05-06
I
DESCRIPTION
"7 TH St." - Replace or parallel
approximately 2,830 linear feet of 12-
inch sewer main with IS-inch sewer
main and 30 linear feet of l8-inch
sewer main with 24-inch sewer main
from Mt. Vernon Ave. to Harris St.
"Harris St." - Replace or parallel
approximately 423 feet of l8-inch
sewer main with 24-inch sewer main in
Harris St. from ih 5t. to 400 feet south.
"Industrial Parkway" - Replace or
parallel approximately 334 feet of 12-
inch sewer main with I5-inch sewer
main in Industrial Parkway near Cajon
Boulevard to Lexington Way.
Tippecanoe Ave. Replace or parallel
approximately 442 linear feet of 24-
inch sewer main with 30-inch sewer
main in Tippecanoe Ave from Base
Line 5t. to 9th 5t.
TOTAL
COST
$1.042,300.00
(Design and
Construction)
$225,000.00
(Design and
Construction)
$121,700.00
(Design and
Construction)
$285.700.00
(Design and
Construction)
5
ACCOUNT
NO.
245-365-5504-7465
245-365-5504-7466
245-365-5504-7469
245-365-5504-7470
I
I
I
I
-,
I ESTIMATED I
DESIGN FEE
Sll,OOO.OO
$ 3,500.00
S 3, I 00.00
$ 3,600.00
CITY OF SAN BERNARDINO REOUEST FOR COUNCIL ACTION
Staff Report (Continued)
SEWER LINE CAPACITY EVALUATIONS AND RECOMMENDED UPGRADES AND i
IMPROVEMENTS PROJECT !
CIP LINE
NUMBER
DESCRIPTION
CIP
BUDGET
AMOUNT
ACCOUNT
NO.
ESTIMATED
DESIGN FEE
S\V05-07
"Colorado St". Replace or parallel
approximately 2,785 linear feet of 8-
inch sewer main with I O-inch to 12-
inch sewer main in California St. from
Base Line St. to Colorado St; In
Colorado St. from California St. to
Magnolia Ave south of Hansford St.
from Colorado St. to Grand St., and
Grand St. from cul-de-sac to Evans St.
$769,500.00
(Design and
Construction)
245-365-5504-7471
59,544.00
; i
TOTAL NOT-TO EXCEED FEE \ $ 43,844.00
I
Recommendation:
Adopt Resolution.
6
City of San Bernardino, California
Department of Public Works, Division of Engineering
Sewer Improvements
For
VIRGINIA STREET
At
"f' Street & "H' Street
PROJECT
LOCATION
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Department of Public Works, Division of Engineering
Sewer Improvements
For
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PROJECT
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Department of Public Works, Division of Engineering
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PROJECT
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Department of Public Works, Division of Engineering
Sewer Improvements
For
INDUSTRIAL PARKWAY
PROJECT
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City of San Bernardino, California
Department of Public Works, Division of Engineering
Sewer Improvements
For
TIPPECANOE A VENUE
At
Baseline Street & 9th Street
PROJECT
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City of San Bernardino, California
Department of Public Works, Division of Engineering
Sewer Improvements
For
COLORADO STREET
At
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PROJECT
LOCA TION
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13
14
15
RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BER.I'\IARDINO APPROVING A
SERVICES AGREEMENT FOR PROFESSIONAL SERVICES WITH STANTEC
CONSULTING, INC. (STANTEC) TO PROVIDE SEWER L1:\'E CAPACITY
EVALUATIONS, INCLUDING FIELD FLOW TESTS AND TO MAKE
RECOl\IIVIENDA TIONS FOR UPGRADES AND IMPROVEMENTS OF SEWER LINES
AT VARIOUS LOCATIONS IN THE CITY OF SAN BERi'\fARDINO, SW04-21, SW04-36,
S\\'05-01, SW05-02, SW05-05, SW05-06 AND SW05-07, (CITY FUNDED PROJECTS),
AND REPEALING RESOLUTION NO. 2005-384.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION I. STANTEC CONSULTNG, INC, 19 Technology Orin.:. Irvine, CA 92618,
is competent. experienced and able to perform the sewer line capacity evaluations, including
tield !lo\\' tests and to make recommendations for upgrades and improvements of sewer lines at
\'ariOLlS locations in the City of San Belllardino, S W04-21, S W04-36. S W05-0 I. S \:V05-02.
S'vV05-05. SW05-()() and SW05-07, (City Funded Projects) per Agreement for Professional
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Seniccs. attached hereto and incorporated herein as Exhibit "A," for the not-to-exceed amount of
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S 43.844.00. Pursuant to this detennination, the Purchasing Manager is hereby authorized and
directed to issue Purchase Orders for said services to said fiml. The Mayor is hereby authorized
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and directed to execute said Agreement on behalf of the City.
SECTION 2. The authorization to execute the above referenced Agreement is rescinded
I f it is not e'\ccuted Ilithin sixt:- U)(J) days of the passage 0" this resolution.
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SECTI01\ 3. Resolution 1\0 2()05-3~4 IS hereby repealed.
riD. J J
d.-/ Lt? / D Co
1 RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING A SERVICES
2 AGREEMENT WITH STANTEC CONSULTING, INC. (STANTEC) TO PROVIDE
SEWER LINE CAPACITY EVALUATIONS, INCLUDING FIELD FLOW TESTS AND
3 TO MAKE RECOMMENDATIONS FOR UPGRADES AND IMPROVEMENTS OF
SEWER LINES AT VARIOUS LOCATIONS IN THE CITY OF SAN BERNARDINO,
4 SW04-21, SW04-36, SW05-01, SW05-02, SW05-05, SW05-06, SW05-07, (CITY FUNDED
5 PROJECTS), AND REPEALING RESOLUTION NO. 2005-384.
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I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held
on the
day of
, 2006, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
LONGVILLE
MC GINNIS
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DERRY
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17 JOHNSON
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KELLEY
MC CAMMACK
Rachel Clark, City Clerk
day of , 2006.
The foregoing resolution is hereby approved this
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Judith Valles, Mayor
City of San Bernardino
Approved as to
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JAMES F. PENMAN,
~~tr~&~1I ~
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EXHIBIT "A"
AGREEMENT FOR PROFESSIONAL SERVICES
Agreement for Professional Services to provide sewer line capacity evaluations, including field flow tests
and to make recommendations for upgrades and improvements of sewer lines at various locations in the City
of San Bernardino, SW04-21, SW04-36, SW05-01, SW05-02, SW05-05, SW05-06 and SW05-07, (city
funded projects).
This AGREEMENT is made and entered into this day of , 2006, by and
between the City of San Bernardino, California, a municipal corporation, hereinafter referred to as the "City"
and Stantec Consulting, Inc., an Arizona Corporation, (Stantec) hereinafter referred to as "Consultant."
WITNESSETH:
A. WHEREAS, City has need for Civil Engineering Services; and,
B. WHEREAS, Consultant is competent, experienced and able to perform said services; and,
C. WHEREAS, Consultant has provided the most advantageous and best proposal for the provision
of such services; and,
D. WHEREAS, The Keith Companies, Inc., on September 15, 2005, merged into Stantec
Consulting, Inc.;
NOW THEREFORE, the parties hereto agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform those services specified in the Request for Proposal (RFP), dated August 8,
2005, to provide Civil Engineering Services for sewer line capacity evaluations, including field flow
tests and to make recommendations for upgrades and improvements of sewer lines at various
locations in the City of San Bernardino, SW04-21, SW04-36, SW05-01, SW05-02, SW05-05, SW05-
06 and SW05-07, (City-Funded Projects) and Consultant's proposal dated August 29, 2005,
(submitted by The Keith Companies, Inc.) all of which are attached hereto and incorporated herein as
Attachments "A" and "B." The flow tests have been increased from 9-day periods on a 24-hour basis
to two (2) full weeks or 14-day periods on a 24-hour basis.
2. TERM OF AGREEMENT
The services of Consultant are to commence after the City has authorized work to start by issuance of
a Notice to Proceed. This Agreement shall expire one year from the date of this Agreement, unless
extended by written agreement of the parties.
3. STANDARD OF PERFORMANCE
Consultant shall complete all work product and design in conformance with City of San Bernardino
Standard Specifications and Standard Drawings.
4. CHANGES/EXTRA SERVICES
A. Performance of the work specified in the Proposal is made an obligation of Consultant under
this Agreement, subject to any changes made subsequently upon mutual written agreement of
the parties. Any change, which has not been so incorporated, shall not be binding on either
party.
5. COMPENSATION
A. The City shall reimburse the Consultant for actual costs (including labor costs, employee
benefits, overhead, profit, other direct and indirect costs) incurred by the Consultant in
performance of the work, in an amount not to exceed $43,844.00, except that reimbursement
shall not include courier services, mileage or reimbursement for travel to the City to attend
meetings or conduct the activities. Actual costs shall not exceed the estimated wage rates and
other costs as set forth in the Proposal. See Attachment "C" for Consultant's cost breakdown
attached and incorporated herein.
B. Said compensation shall not be altered unless there is significant alteration in the scope,
complexity or character of the work to be performed.
Any adjustment of the total cost of services will only be permitted when the Consultant
establishes and City has agreed, in writing, that there has been, or is to be, a significant
change.
C. The Consultant is required to comply with all Federal, State and local laws and ordinances
applicable to the work.
6. PAYMENT BY CITY
A. The billings for all services rendered pursuant to this Agreement shall be submitted monthly
by Consultant to City and shall be paid by City within thirty (30) days after receipt of same,
excepting any amounts disputed by City. City retains the right to challenge all or any part of
an invoice. All tasks as specified in Proposal shall be completed prior to final payment.
7. SUPERVISION AND ACCEPTANCE OF SERVICES
A. The Director of Development Services of City or his designee, shall have the right of general
supervision over all work performed by Consultant and shall be City's agent with respect to
obtaining Consultant's compliance hereunder. No payment for any services rendered under
this Agreement shall be made without prior approval of the Director of Development Services
or his designee.
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8. COMPLIANCE WITH CIVIL RIGHTS LAWS AND AMERICANS WITH DISABILITIES
ACT
Consultant hereby certilies that it will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, marital status, national origin or disability.
Consultant's hiring practices and employee policies shall comply with applicable Federal, State and
local laws. Such action shall include, but not be limited to, the following: Recruitment and
recruitment advertising, cmployment, upgrading and promotion.
9. TERl\I1NA TION OF AGREEMENT
A. This Agreement may be tern1inated by either party upon thirty (30) days written notice in the
event of substantial failure of the other party to perform in accordance with the terms of this
Agreement. Each party shall have twenty (20) days following date of such notice within
which to correct the substantial failure giving rise to such notice. Consultant hereby
covenants and agrees that upon tennination of this Agreement for any reason, Consultant
will preserve and make immediately available to City, or its designated representatives,
maps, notes, conoespondence, or records related to work paid for by the City and required for
its timely completion, and to fully cooperate with City so that the work to be accomplished
may continue. Any subsequent use of such incomplete documents shall be at the sole risk of
the City and City agrees to hold harn11ess and indemnify Consultant from any claim, losses,
costs, including attorney's fees, and liability arising out of such use.
B. This Agreement may be tenninated for the convenience of the City upon thirty (30) days
written notice to Consultant. Upon such notice, Consultant shall provide work product to City
and City shall compensate Consultant in the manner set forth above.
C. Following the effective date of termination of the Agreement pursuant to this Section, the
Agreement shall continue until all obligations arising from such termination are satisfied.
10. CONTINGENCIES
In the event that, due to causes beyond the control of and without the fault or negligence of
Consultant, Consultant fails to meet any of its obligations under this Agreement, and such failure
shall not constitute a default in performance, the City may grant to Consultant such extensions of
time and make other arrangements or additions, excepting any increase in payment, as may be
reasonable under the circumstances. Increases in payment shall be made only under the "changes"
provision of the Agreemcnt.
11. INDEPENDENT CONTRACTOR
Consultant shall act as an independent contractor in the performance of the services provided for
under this Agreement. Consultant shall furnish such services in its own manner and in no respect
shall it be considered an agent or employee of the City.
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12. ASSIGNMENT OR SUBCONTRACTING
Neithcr this Agreement, nor any portion thereof, may be assigned by Consultant without the written
consent of City. Any attempt by Consultant to assign or subcontract any performance of this
Agreement vvithoul the written consent of the City shall be null and void and shall constitute a breach
of this Agreement.
13. NOTICES
All official notices relativ'c to this Agreement shall be in writing and addressed to the following
represcntati ves of Consultant and Ci ty:
CONSULT..1,NT
Mr. Robert S. Reid, P.E.. President
Stantec Consulting. Inc.
19 Technology Drive
Irvine, CA 92618-2334
CITY
Mr. James Funk, Director
Development Services Department
City of San Bernardino
300 North "D" Street
San Bernardino, CA 92418
14. RESPONSIBILITIES OF PARTIES
Upon ternlination, or completion of all work under this Agreement, Consultant will transfer
ownership and title to City of all programs, reports, documents, plans and specifications.
15. INDEMNITY
Consultant shall indemnify, defend and hold CITY, its officers. employees and agents harmless from
and against any and all claims, demands, suits, actions, proceedings, judgments, losses, damages,
injuries, penalties, costs, expenses (including attorney's fees) and liabilities, of, by, or with respect to
third parties, which arise from Consultant's negligent performance of services under this Agreement.
Consultant shall not be responsible for, and City shall indemnify, defend and hold harmless
Consultant from and against, any and all claims, demands, suits, actions, proceedings, judgments,
losses, damages, injuries. penalties, costs, expenses (including attorneys' fees) and liabilities of. by or
with respect to third parties, which arise from the City's negligence. With respect to any and all
claims, demands, suits, actions, proceedings, judgments, losses, damages, injuries, penalties, costs,
expenses (including attollleys' fees) and liabilities of, by or with respect to third parties, which arise
from the joint or concurrent negligence of Consultant and City, each party shall assume responsibility
in proportion to the degree of its respective fault.
16. LIABILITY/INSURANCE
Consultant shall maintain insurance policies meeting the minimum requirements set forth herein. All
insurance maintained by the Consultant shall be provided by insurers satisfactory to the City.
Certificates evidencing all insurance coverage required herein shall be delivered to the City prior to
the Consultant performing any of the services under the Agreement. All insurance certificates
required herein shall name the City as an additional insured and provide for thirty (30) days written
notice from the insurer to the City prior to cancellation or modi fication of any insurance policy of the
Consultant.
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A. ERRORS & OMISSIONS - The Consultant shall maintain errors and omissions insurance
with a combined single limit of not less than One Million Dollars ($1,000,000.00) per
occurrence.
B. COMPREHENSIVE GENERAL LIABILITY AND AUTOMOBILE INSURANCE - The
Consultant shall maintain comprehensive general liability and automobile liability insurance
with a combined single limit of not less than One Million Dollars ($1,000,000.00) per
occurrence.
C. WORKER'S COMPENSA nON INSURANCE - The Consultant shall maintain worker's
compensation insurance in accordance with the laws of the State of California for all workers
employees by the Consultant.
17. VALIDITY
Should any provision herein be found or deemed to be invalid, this Agreement shall be construed as
not containing such provision, and all other provisions which are otherwise lawful shall remain in full
force and effect, and to this end the provisions of this Agreement are declared to be severable.
18. ENTIRE AGREEMENT
This Agreement represents the entire and integrated understanding between the parties hereto and
supersedes all prior and contemporaneous negotiations, representations, understandings and
Agreements, whether written or oral, with respect to the subject matter thereof. This Agreement may
be amended only by written instrument signed by both parties.
/ / /
/ / /
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date shown
below.
ST ANTEC CONSULTING, INC.
Date:
by:
Signature
Print Name/Title
CITY OF SAN BERNARDINO
by:
Judith Valles
Mayor
City of San Bernardino
Date:
ATTEST:
Rachel Clark, City Clerk
Approved as to forn1
and legal content:
James F. Penman
City Attorney
By f)~II~
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ATT ACHMENT "A"
."
City of San Bernardino
Development Services Department
PUBLIC WORKS DIVISION
REQUEST FOR PROPOSAL
TO
PROVIDE CIVIL ENGINEERING SERVICES
FOR
SEWER LINE PIPE CAPACITY EVALUATIONS
AND
RECOMMENDED UPGRADES AND IMPROVEMENTS
TO SEVERAL SEWER LINES SITUATED AT VARIOUS LOCATIONS
WITHIN
THE CITy OF SAN BERNARDINO
ISSUED ON: AUGUST 8. 2005
DUE ON: AUGUST 29. 2005
I. INTRODUCTION
The City of San Bernardino (City) intends to engage the services of a consulting
engineering firm (Consultant) to provide sewer pipe capacity evaluations. including field
flow tests and to make recommendations for upgrades and improvements of sewer lines
situated at various locations within the City of San Bernardino. These sewer lines are
part of the City of San Bernardino Capital Improvement Program (CIP).
SEWER LINE LOCATIONS
Se ment 10
SW04-21
SW04-36
SW05-01
SW05-02
SW05-05
SW05-06
SW05-07
* Sewer lines recommended for improvements in the Psomas (WSMP) Report.
PROJECT DESCRIPTION
Location Project Description
Virginia St. Replace approximately 719 feet of existing 8" sewer main with
12" sewer main in VirQinia St. between "I" St. and "H" St.
"I" St. Design replacement of existing sewer main in "I" St. between
17th St. and 2151 St:with new sewer
71I1 St. Replace or parallel-approximately 2.830 linear feet of 12-inch
sewer main with 15-inch sewer main and 30 linear feet of 18-
inch sewer main with 24-inch sewer main from Mt. Vernon Ave.
to Harris St.
Harris St. Replace or parallel approximately 423 feet of 18-inch sewer
main with 24-inch sewer main in Harris 51. from 7'h S1. to 400
feet south -
Industrial Pkwy Replace or parallel approximately 334 feet of 12-inch sewer
main with 15-inch sewer main in Industrial Parkway near Cajon
Boulevard to Lexinqton Way
Tippecanoe Ave Replace or parallel approximately 442 linear feet of 24-inch
sewer main with 30-inch sewer main in Tippecanoe Ave from
Base Line St. to 9th St.
I Colorado St. Replace or parallel approximately 2,785 linear feet of 8-inch :
\ sewer main with 10-inch to 12-inch sewer main in California S1. i
I from Base Line S1. to Colorado SI; in Colorado S1. from
California 51. to Magnolia Ave south of Hansford 51. from
Colorado 51. to Grand St.. and Grand 5t. from cul-de-sac to
Evans S1.
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II. BACKGROUND
Psomas prepared a Wastewater Collection System Master Plan (WSMP), in 2002
In the report, Psomas provides recommendations for sewer line improvements
throughout the city, based on land use information, population projections, and data
obtained from a temporary flow monitoring study. The hydraulic modeling software used
for the study was the H20MAP SEWER 2.5.
The report lists deficiencies found as a result of peaked situations in the sewer system,
and provides recommendations and related costs for either replacing or paralleling
existing sewer mains. Costs estimates were based on costs as of January 2002 for the
Inland Empire.
The City is seeking a qualified consultant to review the available information, perform
independent flow tests and pipe capacity evaluations and make recommendations
regarding the cost effectiveness of the listed sewer line improvements.
III. SCOPE OF SERVICES
Services to be performed related to the above listed sewer lines include, but are not
limited to the following:
. Review the information available in the City's Master Plan for the listed sewer lines.
. Review/study the existing and calculated flow capacity for the listed sewer lines.
. Review/study the proposed improvements and cost estimates presented by the
Psomas Report for the listed sewer lines.
. Perform a field evaluation of the1lsted sewer lines and identify any potential
construction constraints.
. Review available plans, maintenance records and proposed improvement cost
estimates for the listed sewer lines.
. Conduct flow tests at selected manhole locations for the listed lines. The flow tests
should be conducted for a minimum 9-day period on a 24-hour basis.
. Consultant may conduct the flow monitoring study using the same manhole locations
of the Psomas study, but may expand the number of locations at the City's approval.
. Establish high, average"and low flow periods from the recorded data.-Flow tests must
be conducted by a qualified sub-contractor.
. Based upon the review of available information and the flow monitoring study, assist
the City in determining whether or not the improvements recommended in the
Psomas report should be implemented and/or provide alternative recommendation for
upgrading the listed sewer lines.
. Meet with the City's Engineering and appropriate Water Department personnel to
discuss the preliminary improvement recommendation.
. Prepare final report providing improvement/upgrade recommendations and updated
cost estimates for each sewer line.
IV PROPOSAL REQUIREMENTS
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A. Six (6) copies of the proposal shall be submitted to the following:
City of San Bernardino
Department of Development Services
Division of Public Works
ATTN: Mr. Byron G. Montalvo, P.E., Senior Civil Engineer
300 North "D" Street, 3rd Floor
San Bernardino, CA 92418
Proposals shall be received in hand by this Division up to the hour of 5:30 P.M.
on Mondav. AUQust 29. 2005.
B. Responsive proposals will include, but not be limited to, the following:
1 . Responsive proposals will present a Scope of Services that includes at a
minimum the above described services and any other tasks necessary for
the evaluation of the sewer lines. The sewer line evaluations and
improvement recommendations will be used to prepare plans, specifications
and cost estimates for the listed sewer lines.
2. Identify the professional, technical and support staff that will be performing
the work associated with the proposed scope of services. Short resumes
may be included, but extensive resumes should be limited to key personnel
only.
3. Include a timeline indicating project milestones for the delivery of the final
report. '-
4. Include a list of similar projects recently completed by the Consultant.
identifying the location, date, agency and contact person name, and
address and phone number.
5. Previous obligations with other projects (related to time and availability of
staff) .
6. Name of sub-consultants or sub-contractors to be used for specific aspects
of the project, including a summary of previous working arrangements on
similar types of work.
7. Statement of local preference eligibility, including identification of any office
located in the City of San Bernardino and the number of employees
stationed at the office. the number of employees doing business inside the
City limits, and a copy of your firm's City of San Bernardino Business
License.
8. Items, actions or information the Consultant expects to be provided by the
City.
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9. Any comments or suggestion that the Consultant believes necessary to
improve the finished project or to comply with the requirements of this RF P.
10. Separate sealed envelope. Fixed fee or not-to-exceed fee for the work
required by this RFP, together with an hourly rate sheet applicable to this
project for classifications above, including all materials and expenses, shall
be submitted in a separate sealed envelope. Please note that the City will
not payor compensate for travel time, courier services, mileage or
reimbursement for travel to the City of San Bernardino to attend meetings
or conduct the activities necessary to complete tasks required to be
performed as part of consultant services.
The fee proposal shall include the total fee and a separate fee breakdown
for the individual segment 1.0. This is necessary for cost tracking within the
City's Capital Improvement Program.
V. SELECTION PROCESS
The selection process will be based on a point system and will consist of three phases as
follows:
1. First phase selection shall consist of an evaluation by staff (including the
Development Services Director, City Engineer, and Senior Engineer/Project
Manager) of proposals based on the above items identified in Section IV B (except
No. 10). An additional five (5) points will be given to City of San Bernardino based
consultants. In order to be deemed as "City of San Bernardino Based Consultant,
the company shall have an office with a minimum of two (2) owners or employees
doing business inside the City Iimit6 and shall possess a City Business License.
The three (3) consultants with the highest points will continue to the interviews. A
maximum of 100 points can be achieved in this phase of the selection process.
The three consultants with the highest numerical scores will be invited to continue
with the second phase of the selection process.
2. Second phase of the selection process will consist of staff evaluation of a
presentation by the three consultants with the highest numerical score from the
first phase selection. The interview will be detailed questions"on this specific
project, including, but not limited to, personnel, schedule, project staging, and
knowledge of the project.. Five (5) points of local preference will also be awarded
in this phase of the selection process for Consultants that meet the requirements
identified in paragraph 1 above. A maximum of 1 00 points can be achieved in this
phase of the selection process.
3. The third and final phase of the selection process will consist of staff submitting a
final package to the Mayor and Council for consideration approval. Final scores of
the top three consultants will be submitted to the Mayor and Common Council with
a recommendation to award an Agreement for Professional Services to the
consultant with the highest numerical score. However, the Mayor and Common
Council have the prerogative to award an Agreement for Professional Services to
any of the top three consultants or reject all proposals.
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4. If the Mayor and Common Council award an Agreement for Professional Services.
the selected consultant will be requested to execute an Agreement for
Professional Services (draft copy attached). Failure of the consultant to execute
the Agreement within 60 days of approval by the Mayor and Common Council will
void the approval.
VI GENERAL
This "Request for Proposal" does not commit the City to award a contract, pay any costs
incurred in the preparation of a proposal in response to this request, procure or contract
for any services. All proposals submitted in response to this request will become the
property of the City and may be used by the City in any way deemed appropriate. The
City reserves the right to accept or to reject, in part or in its entirety, the response to the
request for proposal if such action is deemed to be in the best interest of the City.
Any contract entered into as a result of this proposal shall be considered to include the
items of work detailed in this proposal unless specifically deleted in the proposal at the
request of the City.
VII PAYMENT
The Consultant that is recommended by Staff and approved by Mayor and Common
Council shall attend a preliminary meeting to establish the start date and resolve other
issues. Once the Notice to Proceed has been given, the Consultant can submit for
payments. The City will release funds at percentages with receipt of preliminary and final
reports. No payment shall be given above the percentage of completed work accepted
by the City. The City shall hold 15%~of the total cost for 360 calendar days after
acceptance of the final report by the City. or 45 calendar days after the City issues a
Notice of Completion for the project, whichever occurs first.
Any request for additional information or clarification should be submitted to Mr. Byron G.
Montalvo, P.E. Public Works, at (909) 384-5263.
A TT ACHMENTS: Liability/lnsurance Requirements
Draft Copy of Agreement for Professional Services ,-
LIABILITY I INSURANCE
REQUIREMENTS
Engineer shall maintain insurance policies meeting the minimum requirements set forth
herein. All insurance maintained by the Engineer shall be provided by insurers
satisfactory to the City. Certificates evidencing all insurance coverage required herein
shall be delivered to the City prior to the Engineer performing any of the services under
the Agreement. All insurance certificates required herein shall name the City as an
additional insured and provide for thirty (30) days written notice from the insurer to the
City prior to cancellation of any insurance policy of the Engineer.
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A. ERRORS & OMISSIONS - The Engineer shall maintain errors and
omissions insurance with a combined single limit of not less than One
Million Dollars ($1.000,000.00) per occurrence.
B. COMPREHENSIVE GENERAL LIABILITY AND AUTOMOBILE
INSURANCE The Engineer shall maintain comprehensive general
liability and automobile liability insurance with a combined single limit of not
less than One Million Dollars ($1,000,000.00) per occorrence.
C. WORKER'S COMPENSATION INSURANCE The Engineer shall
maintain worker's compensation insurance in accordance with the laws of
the State of California for all workers employees by the Engineer.
If additional information is needed. please contact Mr. Byron Montalvo at (909) 384-5263.
Sincerely,
BYRON G. MONTALVO, P.E.
Senior Civil Engineer
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Table of Contents
Table of Contents...................................................................... ............. ....................1
PROJECT UNDERST A~D1~G........................................................................ I
PROJECT APPROACH....... ............ .........2
KEY DESIG:-': ISSUES ......................................................................3
SCOPE OF \VORK .................................................................................................. 5
1. Data Collection and Re\iew ................................................................... 5
2. Flow Testing......................................................................... 5
3. Hydraulic Analysis .........................................................................5
4. Prepare Report ........................................................................ ........6
5. Meetings ........................................................................... ................6
PROJECT TEAM.......................................................................... .... ...................7
ORGANIZA nON CHART............ .......... ........... ............. ................. .......... 7
RESUMES ..............................................
SUBCO~SlIL T A:\T PROFILE-.............
Key Personnel.......... ......... . ........
............... 8
... . 15
............16
COMPANY PROFILE... .......... ............. 17
REFERENCES ...................................................... 19
BUDGET ................................... ...... ............................. -,.... ....... ..,..... ........... ...........". 22
SCHEDULE ......................... ..... ........ .......... ........... ........... ........ ........ ... .... ... .... ......... 23
I~S URANCE . ............. .......................... .................................................................... 24
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PROJECT UNDERSTANDING' "
In 2002. P,omas pr~pared a Wast~\\ater Coll~ction System Master Plan (WSMP).
The report pro\'ides recommendations for sewer line impro\'ements throughout the
City, The recommendations were based on hydraulic modeling analyses based on
land use information. population projections. and data obtained frem1 a temporary
tlow monitoring study
The improvements recommended in the report were due to deficiencies found in the
existing sewer collection system as a result of peak now conditions. The report
provided recommendations and related costs for either replacing or paralleling the
existing sewer lines, Cost estimate, were based on Losts as of January 2002 for the
Inland Empire,
The purpose of this study is to review the available information. perform independent
now tests. and perform pipe capacity evaluations for the listed improvements from the
WSMP. New recommendations are to be made as to the costs effecti\'eness of the
listed sewer line improvements, The improvements to be evaluated are listed below It
should be noted that all but one of the improvements were recommended in the WSMP
by Psomas. This would be the 7lh Street sewer line replacement or parallel pipe.
Se\\l'r Line Il1lprmel11l'nt Loration..,
Segment Location - Project Description
lD -
5W04-21 Virginia Street Replace approximately 719 ft of existing 8-inch sewer main with 12-
inch sewer in Virginia SI. between "1" 51. and "H" St.
5W04-36 "I" Street Replace of existing sewer main 'T' St between 17'" 5t and 2 I" 51 with
new sewer
Replace or Parallel approximately 2.830 feet of 12-inch sewer main
S\\'05-01 7th 5 treet with IS-inchs sewer. and 30 feet of existing 18-inch sewer main with
24-inch sewer from MI. Vernon Avenue to Harris 51. .
SWOS-02 Harris Street Replace or Parallel approximately 423 feet of 18-itich sewer main
with 24-inch sewer in Harris 5t from 7'h Stto 400 feet south,
Industrial Replace or Parallel approximately 334 feet of 12-inch sewer main
5\\'05-05 Parkway with IS-inch sewer in Industrial Park\\ ay n~ar Cajon Boulevard to
Lexington Way
5\\'05-06 Tipp~canoe Replace or Parallel approXimately 442 feet of 24-lnch sewer main
A venue with 30-inch sewer in Tippecanoe ..henue from Base Line St to 91h 5t
Replace or Parallel approximately 2.785 feet of 8-inch sewer main
with to-inch to 12-inch sewer main in California St from Base Line 5t
5W05-07 Colorado Street to Colorado 5t: in Colorado 5t frol11 California St to Magnolia .-\\'enue
south of Hansford 5t from Colorado Stto Grand 51. and Grand 5t
from cul-de-sac to E\ans 51.
P 1459 I 8/29/05
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PROJECT APPROACH
The Keith Company's approach will focus on adhering to a clearly defined scope,
establishing and achie\'ing specific project goals. and assembling the most qualified
team members. We have completed many wastewater capacity studies and capital
sewer pipeline replacement designs. Our past experience has shown that it is
important to obtain accurate information regarding existing underground facilities
and investigate thoroughly alignment alternatives to choose the most cost effectiw
and efficient alignment and construction methodology.
TKC has identified several goals for this project. These goals will provide direction
in planning, coordinating. and preliminarily designing the proposed facilities to
effectively accomplish the scope of services defined in this proposal. Specific
project goals include:
.
Thorough and accurate collection and interpretation of plans of existing
facilities.
Full utilization of current resources, data and experience to prodllce a quality
document in a timely manner.
Comprehensive evaluation of alternatives.
Provide the most cost effectiw and efficient recommendations
.
.
.
Provide accurate and comprehensible report and exhibits
Meet or precede the project schedule.
Maintain frequent and quality communication with the City of San
Bernardino.
. Maintain frequent and quality coordination with other agencies involved.
While the scope of services and project goals provide general direction, the overall
success of the project lies in our Project Team's ability to complete the required tasks
and achieve the goals established. TKCs team will be directed by a project principal
with extensive experience in these types of projects. The project principal will
ensure that there is frequent and effecti\e communication with the project team
members and the City of San Bernardino.
.
.
.
PI4S9 2 8129/05
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KEY DESIGN ISSUES
As part of our approach to the project. TKC understands the importance of
under~tanding the key issues that are related to the project. The success of this type
of project is associated with the project team's ability to foresee issues or identify
procedures that will have a direct impact on the quality of the deliverable. as well as
the schedule and budget. T etlemer has identified a few of these key issues in
preparation of this proposal. They are briefly described below.
Understanding of Flows and Flow Monitoring Locations
TKC understands that to appropriately perform any sewer flow asses~l11ent analysis
such as the one proposed herein. a firm understandingof the existing flow conditions
is absolutely essential. As.built plans and interviews with operations staff will be
vital sources of information to determine the flows into and out of the specific sewer
reach to be studied. Identification of all branch sewer laterals and service laterals is
needed so that proper manhole flow monitoring locations can be selected. In order
for the flow monitoring data to provide meaningful data, careful consideration must
be given to the locations and duration of modeling. The durations identified in the
RFP will be reviewed for each site to determine if other duration recommendations
are required. Consideration must also be given to manhole accessibility and traffic
control.
Existing Condition Assessment
Other factors will need to be considered other than just the hydraulic limitations to
make the best recommendations for improvements. Factors such as maintenance and
repair issues will need to be addressed. Maintenance records will be reviewed and
operational staff will be interviewed to gain a firm understanding of the existing
conditions of each of the sewer improvement reaches.
Accurate Flow Monitoring
In addition to selecting the appropriate locations for monitoring. the monitoring data
will need to be accurate and interpret~d correctly. The monitoring equipment will
need to be calibrated correctly and checked after installed to be sure that the
equipment is not clogged and reading the measurements properly.
Hydraulic Analysis
Utilizing the flow monitoring data correctly and performing a reliable hydraulic
analysis is critical to making proper recommendations. TKC's hydraulic analyses
will be performed using MWHSoft's H20MAP Sewer modeling software. Model
input data for the physical sewer parameters will based from the as-built sewer plans.
The input data and results will be reviewed with City staff.
P 1459 :1 8/29/05
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QA./QC
As with any proj~ct. TKC understands th~ need for QA/QC to me~t th~ high
standards of quality and d~\.elop accurate and meaningful recommendations.
Managem~nt will b~ h~a\ily im.oh.ed in th~ proj~ct to ch~ck the progrc,s frequently
to ensure the integrity and r~liability of the study.
PI.W) 4 8/2905
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SCOPE OF WORK
1. Data Collection and Review
A. Obtain and review the information available in the City's Master Plan
for the listed sewer lines.
B. Obtain. re\'iew, and study the existing and calculated flow capacity
for the listed sewer lines.
C. Review proposed improvements and cost estimates presented by the
Psomas Report for the listed sewer lines.
D. Perform a field evaluation of the listed sewer lines and identify any
potential construction constraints.
E. Review available plans, as-built plans, maintenance records. and
proposed improvement cost estimates for the listed sewer lines.
F. Interviews with City operation staff to determine existing conditions
and supplement information in the maintenance records.
2. Flow Testing
A. Prepare a flow monitoring plan to be reviewed with City staff. As
stated in the RFP. the same location, used in the \\'S\IP may be used
for this study. but the City may request the number of locations to be
expanded. Monitoring locations ,\'ill be shown on 11 x 17 drawings.
or atlas maps, for the City's re\'iew prior to installing monitoring
equipment.
B. Conduct flow tests for selected location from the appro\'ed monitoring
plan. The flow tests are assumed to be for 9-day periods on a 2-l-hour
basis. This duration will be reviewed and other parameters may be
recommended on a site by site basis. Flow testing will be performed
by Downstream Services, Inc.
C. Flow test data will include average flows. high flows, and low flo\\
periods.
3. Hydraulic Analysis
A. Based on the as-built plan information and flow monitoring data,
TKC will create a hydraulic model for the sewer pipes to be studied.
The H20MAP Sewer modeling software will be utilized. The model
will be run for the peak flow conditions. The results will be compared
against the City design and analysis criteria for depth of flow and
velocity. DefiGiencies will be identified and reviewed \vith City staff.
Modeling results tables and model node diagrams will be provided to
the City.
PI~59 5 8/29/05
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B. Based on the modeling results. TKC will assist the City in
determining recommended imprO\ ements. Recommendations may
include confirming the previous report's recommendations or
provided alternate or new recommended improvements.
4. Prepare Report
A. A report will be prepared that will describe the data. assumptions,
results. and recommendations for each of the sites to be studied. The
report will include tables and figures to best illustrate the conclusions.
The figures will be II x 17 and provided in color that will clearly
show the existing sewer and sewer improvement locations and limits.
B. A cost estimate will be prepared for each recommended improvement.
The costs \....ill tabulated with unit prices shO\....n.
C. Draft copies of the report will be submitted to the City for review and
comment. It is assumed that two (2) draft report submittals will be
needed prior to the final repan completed. City review times are
assumed to be two (2) weeks.
5. Meetings
A. Meetings will be necessary to appropriately complete the project. For
budgetary purposes a total of three 13) meetings is assumed. each for a
duration of two (2) hours. The three meetings will include a project
kickoff meeting. progress review and improvement recommendations
meeting. and repon review meeting. The kickoff meeting will be used
to establish project goals, schedule. lines of communication, and
points of contact. The second meeting \\ ill include appropriate staff to
discuss preliminary improvement recommendations. The third
meeting will be held to discuss City's review comments and
modifications to the report.
1'1~'i9 (, 8/29/05
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PROJECT TEAM - " ,,',
ORGANIZA TION CHART
ell!' 01 SAN
B[f{NARDINO
,
In<<:
I
Robert S, Reid, PE
Jeffrey Dunn, PE
Cpan natice to. proceed all this project. the project team will be fully <l\ailable to
spend the necessary time an this project far a successful campletil'n and meet the
schedule as illustratian on the propased project schedule pro\ided,
PI459 7 8/29/05
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RESUMES
Robert S. Reid, P.E. - Principal-In-Charge
Education: :--1BAJ 1986/Business/l.Jniversity of Michigan
BS/1984/Mechanical Engineering/University of Michigan
1992/Professional Civil Engineer/CA #C049624
I 989/Certified Public Accountant/C A #52171 E
Qualifications: Mr. Reid has 20 years of diversified experience in water
resources engineering and consulting for the public sector. He is responsible for
managing all phases of water resource projects including conceptual planning.
feasibility stuJies. facility design. and construction management. Mr. Reid has also
been responsible for evaluating numerous water distribution and wastewater
collection systems. and has developed facility plans to meet projected future needs.
These plans haw involved major infrastructure projects related to water
transmission, treatment, and storage facilities, and wastewater collection facilities.
Registration:
Mr. Reid has extensi\'e experience with preparing preliminary and final designs as
well as providing construction management services for water distribution and
wastewater collection facilities. He has managed design teams and comtmction
inspectors fur a wide array of projects which include "'ater reservoir", water boo~tcr
pump stations. pressure-reducing stations, watei.and wastewater flow monitoring
stations, wastewater lift stations, force mains. and pipelines. He has been directly
responsible for the design and constmction support for over 100 miles of capital
water and sewer pipelines with over 50 miles of these pipelines located along
existing roadways.
Impro,'ement District No.6, Sewer Collection Study; Aliso Viejo, California
(Moulton Niguel Water District): Project Engineer for a wastewater collection
system facility master plan for the 6,OOO-acre improvement district known as Aliso
Viejo. This project included the collection of sewage generation data for different
types of land use, the review of the existing and proposed collection systems, the
identification of potential deficiencies', and the evaluation of system modifications to
correct over-loaded sewer mains.
Irvine Center Drive 'Vater and Sewer Relocations; Irvine, California (Irvine
Ranch Water District): Project Manager responsible for the preliminary design
report. final design. and construction support services for the relocation of 1,800
linear feet of IS-inch diameter sewer trunk line and 1,400 linear feet of 18- inch
diameter water transmission pipeline. The project was coordinated with the
preparation of the street widening plans. The roadway remained open to traffic
during all phases of construction.
P 1459 H 8129/05
"T.~o.c'r'!::""Compe"oee ~
. _ ....l...
IRWD Capital Improvements. Trabuco and Jeffrey Roads and Br~an A \enue;
Irvine. California (In-ine Ranch Water District): Principal-in-Charge of design.
and preparation of plans and specifications. as well as coordination with the agency
and other consultant groups. The project included the design and preparation of
detailed plans for 12.800 feet of 12-inch domestic water pipeline along with a
pressure-reducing station; 2.900 feet of 30-inch pipeline. 9.200 feet of l2-inch
pipeline. and 800 feet of 8-inch pipeline of reclaimed water: and 1.300 feet of 18-
inch and 6,700 feet of IS-inch sanitary sewer line.
Jeffrey Road Reclaimed Water Pipeline and Trunk Sewer; Irvine, California
(Irvine Ranch Water District): Principal-In-Charge of providing engineering
services for the project that extended from Irvine Center Drive to Trabuco Road. The
trunk sewer and reclaimed water pipeline project encompassed approximately 9.000
feet of each pipeline, including crossing the Metro Link railroad tracks and the
Interstate 5 rights-of-way. The initial portion of the project required close
coordination with the city of Irvine' s Jeffrey Road Grade Separation Project.
Additionally, various water and sewer facilities associated with the grade separation
construction project were relocated. The scope of services included the preparation
of a preliminary design report: evaluating environmental concerns and identifying
necessary measures to mitigate impacts of the construction: performing necessary
geotechnical investigations; obtaining permits; and the preparation of construction
plans and tel:hnical specifications. This project included close coordination with
Caltrans. the city of Irvine. and The Irvine Co~~any.
Joint Regional Treatment Plant Effluent Pipeline; Laguna l\iguel, California
(Moulton Niguel Water District): Project Manager responsible for the design,
construction inspection. and staking for a 24-inch ductile iron secondary eft1uent
disposal pipeline at the A WMA Joint Regional Treatment Plant. The pipeline was
routed through a regional park and in close proximity to a dam. Various alignment
studies were performed to minimize the impact to the park guests, the dam, the trees,
and landscaping. Aerial photography was used to generate base maps. The project
required coordination with the S,tate of California Department of Harbors, Beaches"
and Parks.
Katella Smart Street, Domestic Water Main Relocation, Phase 2; Anaheim,
California (City of Anaheim, Public Utilities Department): Project Manager
responsible for preparing the preliminary design report and final design plans for
replacing approximately 2,100 linear feet of an existing 6-inch diameter asbestos
cement pipe (ACP) and 2,100 linear feet of a 12-inch diameter cast iron pipe with a
single 12-inch diameter ductile iron pipe. These domestic ~ater improvements were
a part of the overall infrastructure improvements to transform Katella A venue, which
is a central arterial access. into a "Smart Street." All existing laterals and services
were reconnected to the new 12-inch water main. This project included extensive
utility research and was bundled with additional street and storm drain
improvements.
P 1459 <) 8/29/05
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Jeffrey T. Dunn, P.E. - Project Manager
Education:
BS/1995/Ci\il Engineering/California Polytechnic Uni\'ersity,
Pomona
Regist ration:
Affiliations:
1998/Ci\il Engineer/California #58455
American Water Works Association
Orange County Water Association
Qualifications: Mr. Dunn has a wide variety of experience in water resource
planning and engineering involving domestic water, reclaimed water. and sewer
facilities, His planning experience includes more than 24 facility master-planning
projects, as well as computer network modeling and analysis, and preparation of
urban water management plans. His planning projects have included developments
as large as 35.000 acres and over 12,000 residential dwelling units. Ranging in size,
he has designed over 2,700 pipe networks and modeling projects for domestic,
reclaimed, and sewer systems. Other experience includes planning and design of
water, reclaimed water, and sewer pipelines; pump station analysis and design;
pressure-reducing stations: reservoir storage analysis; and construction support
services.
Baseline, Archibald, and Hellman Sewer Analysis; Rancho Cucamonga,
California (Cucamonga Valley Water District): Project Manager currently
responsible for a hydraulic sewer analysis for t~ree sewer improvement locations
based on the current sewer master plan. The project consists of now monitoring.
model analysis, development of future flows, and making recommendations as to
improvements required.
Kraemer Bouleyard Sewer Repairs; Placentia, California (City of Placentia):
Project Engineer responsible for preparing the plans for repair of ten- and twelve-
inch sewer mains in five locations. Mr. Dunn's tasks included research of utilities,
base map preparation. plan and profile of repair locations, repair details, and
construction notes.
Garden Grove Festival Sewer Capacity Analsysis; Garden Grove, California
(Gary Coursey & Associates): Project Engineer for performing a sewer capacity
study on the existing sewer system within the City of Garden Grove. City standards
and requirements were utilized. with reviews with the City staff. Flow monitoring
was performed which included a flo\v monitoring plan to be approved by the City. A
network model analysis was performed using the flow monitoring data to determine .
capacity of existing sewer to accommodate a new commercial development.
Utility Plan for Former Marine Corps Air Station, EI Toro; Orange County,
California (Irvine Ranch Water District): Project Manager responsible for the
preparation of a utility plan for the domestic water, reclaimed water, and sewer
collection facilities required to serve the proposed Orange County Great Park. The
Great Park Plan includes approximately 3,400 new homes, 2,9-million-square-feet of
PI.t59 10 8/29/05
T"e -<e<- CO'T'PW'...I T1<C
commercial and industrial space. central park. sports parks. golf courses. educational
facilities, transit-oriented district. and habitat preserw. Regional water and reclaimed
water hydraulic network analyses were performed, including extended-period
simulations to determine facility sizing. as well as storage and pumping
requirements. Project costs were pro\'ided and a funding plan was den:loped for the
formation of water and sewer improvement districts.
Vista Del Verde Village III, Master Water/Sewer Plan; Yorba Linda, California
(Y orba Linda Water District): Project Engineer responsible for the preparation of
the Water and Sewer Facilities Master Plan document. Tasks included coordination
with the Yorha Linda Water District to determine design and development
requirements. Other tasks included writing of the report document, preparing
exhibits, and hydraulic model analyses of the Water and Sewer Systems Master
Plans.
Vista Del Verde Village IV, Master Water/Sewer Plan; Yorba Linda, California
(Yorba Linda Water District): Project Manager responsible for the preparation of
the Water and Sewer Facilities Master Plan document. Responsibilitie<; included
coordination with the District as well as the Metropolitan Water District. Other tasks
included writing the report document. preparing exhibits, and hydraulic model
analyses of the Water and Sewer Systems Master Plans.
Sub-Area !\Iaster Plan, Planning Areas I & 2; In-ine, California (lryine Ranch
Water District): Project Manager responsible for the preparation of a Sub-Area
Master Plan for domestic water. wastewater, n6il-lJotable water. and telemetry
systems to serve approximately 4.600 dwelling units in Planning Areas] and 2
within the city of Irvine's sphere of influence. A regional sewer study was performed
for two of the District's large-trunk sewer systems. Domestic and reclaimed water
network analyses were performed. as well as a Zone 3 and 5 Storage Zone analyses.
The hydraulic analyses included extended-period simulations where pumping
capacities and water-age characteristics were investigated.
Sub Area !\laster Plan, Planning Area 6; Irvine, California (In'ine Ranch
Water District): Project Manager responsible for the preparation of a Sub-Area
Master Plan for domestic water, sewer, and non-potable water to serve
approximately 4.500 dwelling units within Planning Area 6 of the city of Irvine's
sphere of intluence. The SAMP included a storage analysis for the domestic and
reclaimed water systems to determine proposed reservoir sizes and locations.
Additional tasks for the SAMP included preparing probable opinion of estimated
construction costs for the proposed water and sewer systems separated by IRWD and
developer-funded facilities.
Sub-Area Master Plan, Planning Areas 5B, SA, 9A, and Spectrum 8; Inine,
California (Irvine Ranch W,ater District): Project Engineer for the preparation of a
Sub-Area Master Plan for domestic water. wastewater. non-potable water, and
telemetry systems to serve approximately 12,350 units in Planning Areas 58, 8A. 9,
9A, and Spectrum 8 of the city of Irvine's sphere of influence. A regional sewer
PI459 II 8/29/05
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study \\'as performed of the existing trunk sewer systems to determine capacity for
the new sewer 110\\ s, The regional sewer study included nearly 707c of the entire
district. GIS data \\as utilized to de\'elop land uses information and se\\er tributary
areas,
Springbrook Estates OfT-Site Sewer Study; Riverside, California (Springbrook
Im'estments, LP): Project Manager for off-site sewer engineering services,
Springbrook Estates induded the development of 184 acres in the Highgro\'e
Community of Riverside, as well as off-site sewer from the project along Spring
Street to Iowa A venue, then south to PalmyTita A venue where it joins the City of
Riverside's existing sewer system.
Tonner Hills Water and Sewer Facilities Plan; Brea, California (Nuevo Energy
Company): Project Engineer responsible for the Water and Sewer Master Facility
Plan for the Tonner Hills development, a master-planned community of
approximately 823 acres owned by Nuevo Energy Company. Water and sewer
service was provided by the City of Brea. The project consisted of the addition of
two reservoir tanks and pump stations to the City's water distribution system. Close
coordination was required with the City's Distribution Master Plan document. The
sewer collection included one lift station and force main along with the gravity
sewers that connect to the existing collection system.
Vista Del Verde Village III, Bastanchury Sewer Pipeline; Yorba Linda,
California (Yorba Linda Water District): pfI;)ject Engineer responsible for the
preparation of the preliminary design report and'constmction documents for
approximately 800 feet of ten-inch gravity PYC sc\ver. The sewer profile design
required the ability to go under an existing 60-inch diameter storm drain facility and
36-inch water transmission main. Coordination was necessary with other consultants
to determine tie-in points to a new 60-inch diameter manhole located in the middle
of an intersection.
In'ine BoulevanllLambert Road Sewer Capital Facilities; Irvine, California
(Irvine Ranch Water District).: Project Manager responsible for preparing the
preliminary design report and final design of the sewer pipelines in Irvine Boulevard
and Lambert Road within the city of Irvine. The project included the design of 2,751
linear feet of 12-inch pye sewer pipe and 3,646 linear feet of IS-inch PYC sewer
pipe. Due to the nature of traffic on Irvine Boulevard. the alignments were carefully
studied to not only avoid other utilities. but to consider traffic control during
construction and maintain the most number of travel lanes open as possible. The
project involved coordination with several other consultants to ensure all design
requirements and pipe clearances were met.
P 1459 12 8/29 '05
'~. <<<' Co<T'.-..1 n<c
Adelina Pirijanyan. EIT - Assistant Engineer
Education:
BS/2003/Ci\il Engin~ering
Registration: 2002/EITI16736
Qualifications: 7\ls. Pirijanyan. prior to graduating and receiving her Bachelor
of Science d~gree in Civil Engineering. had interned in the water resources industry
for a few years and gained valuabl~ e~perience. Since ~arning her degree. she has
worked as an assistant engineer on projects such as wastewater treatment plants, a
portable aeration plan. GIS sewer line update for City of Santa Monic:.!, Trunk Sewer
Mapping for Orange County Sanitation District. master planning. computer network
modeling. domestic water pipeline design. gravity sewer, force main design. and
reclaimed water pipeline design. Her pipeline design projects have included plan and
profiles for pipe diameters up to 24-inch~s. Her software experience includes
mONET, H20MAP SEWER, GIS ARC INFO, and AutoCAD.
Trunk Sewer Mapping; Orange County,California (Orange County Sanitation
District): Associate Engineer assisting the project engineer and team members with
the preparation of an electronic map of Orang~ County Sanitation District's (OC50)
sewer system, Trunk Sewer Mapping: Project included mapping of OCSD owned
and maintained sewers. data collection of sewer information, compiling data into a
database and connecting th~ database to the map of th~ sewers. The final product was
a GIS map of the OCSO sewer system. Hard copies L)f the~e mar~ were aho created.
similar to the Thomas guide.
Moorpark Wastewater Treatment Plant 5.0 l\IGD Expansion; Ventura County,
CA (City of Moorpark): Aide Project Engineer with design of l\1oorpark E~pansion
of Wastewater Treatment Plant
OCSD WDR CMOIVI 02-04 Compliance Portable Aeration Plan; Orange
Counth CA (Orange County Sanitation District): Prepare a GIS map of the
bodies of water in Orange County. The map contained bodies of water data (area.
depth, location, size, etc...) to be used in creating an Aeration Plan for the Orange '.
County Sanitation District, to meet water quality standards set by Regional Water
Quality Control Board.
OCSD WDR CMOM 02-04 Compliance, Tustin Area Spill Control (Orange
County' Sanitation District): Research Sanitary Sewer Overflow/Capacity,
Management, Operation and Maintenance (SSO/CMOM) regulations.
GIS Sewer Data Update; Santa Monica, CA (City of Santa Monica): City of
Santa Monica's Sewer system was prniously created in GIS; however their data set
had errors and new line work needed to be added. Updated their GIS data and
mapped the additional sewer lines. The project included running multiple queries to
identify missing links and errors using Arc Info and Microsoft Database.
Water and Sewer System Master Plan; Banning, California (City of Banning):
Associate Engineer responsible for the hydraulic and sewer analyses, model
P1459 13 8/29/05
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calibration. planning :md report preparati0n f~)r the Water and Se\\er System i\last~r
Plan.
Headlands Domestic Water and Sewer Hydraulic Analysis; Dana Point,
California (City of Dana Point): Associate Engineer responsible for the hydraulic
and sewer analyses, model calibration, planning and report preparation for the water
system master plan.
Sewer Area Study for Golden Valle)' Ranch; Santa Clarita, California (City of
Santa Clarita):
Associate Engineer responsible for the sewer analyses. model calibration. planning
and report preparation for the Sewer System Master Plan,
URP 12 and 13 Hydraulic Analysis; Irvine, California (City of Irvine ):
Associate Engineer responsible for the hydraulic analyses, model calibration,
planning and report preparation for the Water System Master Plan.
PI459 14 8/29'05
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SUBCONSUL T ANT PROFILE
Downstream Seryices Inc. is full service company providing efficient and consistent
inspection. installation. maintenance. and repair of all wet utilities since 1996.
Downstream Services is an industry leader in handling. storage. and deliyery of
digital information. Downstream Services utilizes the latest technology available to
the wastewater industry. Adyanced technologies enable Downstream to gather and
deliver high quality digital inspection data far our clients. and to required
specifications.
Downstream provides the following services:
. Flow Monitoring
. CCTV Sewer Inspection and Cleaning
. Storm Drain Maintenance
. Storm Drain Repair and Slip Lining
. Storm Water Filter Sales and Service
. Municipal Repairs and Emergency Response
. LJndergraund LJtility Installation
Downstream maintains full time facilities for maintaining. servicing. repairing
equipment. and fabricating required components. Most repairs are conducted in
house resulting in minimal equipment down time.
. Downstream Services understands that eyery sewer is unique. We take into
Kcount flow hydraulics, silt level. accessibility, and surcharge. Downstream
uses the best meter for each individual application. Our inventory of meters
include Sigma, ISCO, and FJowDar technology.
. Downstream also has a full fleet of CCTV and Cleaning trucks that may be used
to facilitate flow monitoring projects by cleaning lines prior to install if needed
We place a sediment retention tool in the upstream manhole to prevent
sedimentation of submerged sensors to ensure continuous uninterrupted data.
. A complete manhole inspection is conducted for eYery site. Deliverables of this
inspection will include digital video clips, still photo's and brief condition
assessment of the manhole.
PI4W 15 8/29/05
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Key Personnel
Toe K." c<>"'pen....1 T1<C
Wilma Roberts offers 25 year, of experience in construction and general engineering. In a
variety of management positions and as principal and co founder of Downstream Services
inc. Mrs. Roberts is responsible for day to day operation and executive administrative duties.
Victor Roberts is the founding principal and Vice President of Downstream Services Inc.
Victor is responsible for overseeing day to day operations including financial and asset
management. He posses extensive knowledge of the laws and regulations governing general
engineering, contracting. and the treatment and disposal of hazardous materials.
Jake Jacobson as Principal in Charge offers II years of experience in the environmental
industry. Mr. Jacobson holds the responsibilities of Business/Project development. ensuring
adequate assets are available, including trucks, equipment. and personnel. Jake will also
monitor, project cost, and overall progress.
Richard Delgadillo as Project Manager brings 21 years of experience in the wastewater
industry. Richard has managed WW collection systems, and W\\TP Maintenance
operations as a municipal employee. Richard has also worked as a project manager in the
private sector managing flow monitoring and condition assessment projects in Southern
California, Las Vegas, Reno, Phoenix, and Hawaii. His responsibilities include busmess
development, project management, and technical training.
Dave Johnson is the Field Superintendent and project coordinator. HIS responsibilities
Illclude CCTV inspection crew management. field data recording, chain of cu,tody
sampling, reporting of spills, protection of property;-and general employee training. He also
maintains certification in HAZWOPER. confined space entry, I st aid. and CPR.
Downstream Services has never had an injury due to confined space entry with Dave as
Safety Coordinator.
Maggie l\linnamon as Manager of Information Systems will oversee data administration
and quality control. Ms. Minnamon possesses extensive experience in electronics, and
computer systems. Ms. Minnamon will facilitate the processing and refmement of by field
personnel as quality control manager. Her responsibilities include data processing, delivery
preparation, development and mainlenance of database, and data warehousing.
P14S9 16 8/29,05
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".e "e" C:O~pen"B I T1<C
,",
COMPANY PROFILE
Established in 1983. The Keith Companies (TKO provides integrated planning.
engineering. and design services for private and public sector projects. TKC is proud
to provide comprehensive consulting services to an array of clients and strives to
respond to client expectations by pro\'iding them with paramount service today and
into the future.
With approximately 850 professionals. TKC operates from 17 divisions throughout
Arizona. California. :vlichigan. Nevada. Oregon. Texas. and lltah. The compan)
offers specialized services in the following disciplines:
· Civil Engineering
· Land Planning
· Surveying & Mapping
· Site Acquisition
· Water Resources
.
Environmental Services
Cultural Resources
Construction Management
Electrical Engineering
Mechanical Engineering
Fire Protection
.
.
.
.
.
· Chemical/Process Engineering
. Instrumentation/Control Systems Integration
. Power Plant Commissioning and Startup Services
. Power Plant Operations, Training. and Plant Documentation Services
· Power Plant Manpower Services
TKCs clients benefit from the synergy created from the multi.disciplinary team
approach that combines particular talents and experience to achieve client goals. The
firms technical excellence. creativity, and unparalleled client responsiveness spans
across all disciplines. Behind the successes of every TKC project stands dedicated
relationships between our staff and client and agency representatives. Exceptional
service is TKCs trademark. The firm is committed to the philosophy that to provide
the best planning, engineering, and design services requires an intimate
understanding of the processes and continual and personal communication. From
electronic data collection anct" GPS technology to automated design through
scheduling and project close.out, TKC uses modern technology and resources to
deliver a product with minimal costs in a timely manner.
f'1.t59 17 8/29,05
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T..-,f!' Ke,U> Co~pen..e n<c
TKC bdie\es in setting and continually meeting the highest possible standards when
it comes to the stanility which clients require. the~l' include individual relationships
and technical proficiency. The firm is known for its meticulous selection of
personnel. and dedicates itself to finding qualified people and creating an
environment in which they can thrive. By developing professionals who combine
specialized skills with broad-based knowledge as well as management skills. the
TKC staff is able to manage projects through teamwork to achieve the most
beneficial results for its clients, TKC professionals are your most valuable resource
for providing creati\'e. cost-sensitive solutions in an ever-changing environment.
P14'\9 III 8/29105
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REFERENCES
Inine Ranch Water District Wide Resenoir Storage Analysis
//Tine Ranch Water Districr
Michael Hoo/ilwn, P.E.
J 5600 Sand CanYOIl Are.
Irrint'. CA 926/8
(949) 453-5553
A water storage analysis was performed ior IRWD's potahle and non-potable water
systems to update their current Water Resources Master Plan. The project consisted
of incorporating and utilizing IRWD's GIS data, which included demands and water
iacility information. Pressure zone service areas were identified and used to develop
storage service areas. CSGS data was utilized to develop the pressure zone service
areas. For each water system, the demands were calculated and totaled by storage
areas out to Year 2025, in five year increments. Surpluses and shortfalls were
analyzed to determine recommendations for new storage or operational adjustments.
Cpdated tables and exhibits were created for use in preparing a revised Chapter 5 of
the Water Resources Master Plan Update.
Jeffrey Road Reclaimed 'Vater Pipeline and Trunk Sewer
ltTille Ranch Water District
SIeve Malloy. P.E.
J 5600 Sand Canyon Are.
Irville, CA 926/8
(949) 453-5570
Engineering services were provided for a 30-inch diameter trunk sewer and a 30-inch
diameter reclaimed water transmission main project that extends from Irvine Center
Drive to Trabuco Road. The project encompasses approximately 9,000 feet of each
pipeline. including crossing the Metro Link railroad tracks and the Interstate 5 rights-
of-way. The District divided this project into two construction packages. The first_
package will be constructed with the City of Irvine's Jeffrey Road Grade Separation
Project. In addition to the two pipelines. responsible for the design of the relocations
of various water and sewer facilities associated with the grade separation
construction project. The second construction package included the remainder of the
pipelines and required routing the two pipelines through Caltrans' rights-of-way with
a portion being open cut and the remainder utilizing a bore-and-jack under Interstate
5. The scope of services included the preparation of a preliminary design report;
evaluating environmental concerns and identifying necessary measures to mitigate
impacts of the construction; obtaining permits; and the preparation of construction
plans and technical specifications. Close coordination was required with Caltrans
and the City of Irvine.
Irvine Center Drh'e Water and Sewer Relocations
Irvine Ranch Water District
P1459 19 8/29/0'>
Iii
!I,l;~"....d i~" l'l,'\;\:~ \ 1\11 i :':.,:":I~t'::~~':-: 't.!\!.t:....
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\ .~!:,.,:'. ~(\\,: ; !':, ; ,P, ' ,T,j., !!'. \ .1:~"lrl,_.i~... . - ..',
AI DYson. PE.
15600 Sa/1(1 Ci/Il\D/l Are.
lrri/l!" CA 92618
(949) 453-5595
Prepared preliminary design report and final design. and provided construction
support services for the relocation of 1.800 linear feet of a IS-inch diameter sewer
trunk line and 1,400 linear feet of an 18-inch diameter water transmission pipeline in
the City of Irvine. Existing pipelines remained in service while new pipelines were
constructed. Projects were coordinated to coincide with street widening plans.
Roadway remained open to traffic during all phases of construction.
Northern Sphere Area Construction Management Program
Irvine Ral!ch Water District
Billy A. Stell'art
15600 Sal!d Canyon A I'e.
Irvine. CA 92618
(949) 453-5610
TKC's Tettemer division is currently serving as the Construction Program Manager
for five District designed construction projects and six ICDC development projects
situated within The Irvine Company's Northern Sphere Area. Duties include review
of shop drawings; coordination between the District. ICDC and affected agencies:
attending weekly and monthly progress meetings; respond to "Requests for
Information" (RFls); review daily reports. challgeorders and progress payment
estimates; coordinate survey and testing subconsultants: preparation of tinal a'i-built
plans; and other tasks as directed by the District.
East Orange Utilities Study; Orange County, California
Local Agency Formation Commission (LAFCO)
Kim Koeppel!
12 Civic Center Pla:.a. Rm. 235
Sail/a Ana, CA 92701
(714) 834-2556
ICDC owns a large area of property that is located within the City of Orange's sphere
of influence. The portion of this property east of State Route 241. the Foothill
Transportation Corridor. has been divided into two planning areas. called East
Orange Area I and East Orange Lake Village. The majority of East Orange Area I is
currently within the boundaries of Irvine Ranch Water District (lRWD). A small
portion of East Orange Area I and all of the proposed East Orange Lake Village are
currently within the boundaries of Santiago County Water District (SCWD). IRWD
and SCWD have both expressed a willingness and desire to provide municipal water
and wastewater services to at least portions of the same development areas. It is
LAFCO's responsibility to determine the best service provider to these new
development areas. To assist the Orange County LAFCO in determining the most
PI..\59 :!o 8'2905
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FI'T\'...,dl, lrl-\:~il..'\; i:I:::.~L t,''''','
T"'e Ke'~ COrT"lpenoee n<'C
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. :'''': .J.::'" ,
approprii.!te prm'ider, Teltemer Wi.!' retaineu W objecti\ely re\'iew the probable
engineering and financial implications of the \i.!ril)lIs service prO\'ider options,
Buck Gully, Linda Isle, and Carnation Pump Station Rehabilitation
City of Nell'Port Beach
Michael 1. Sillacori. P.E.
3300 Newport Blvd.
Newport Beach, CA 92658
(949) 6./.4.3342
TKC's Teltemer division was responsible for the design of a buried 400 gpm duplex
pump sewer lift station to replace an existing 50 year old Buck Gully station in the
city of Newport Beach. The project incluues the demolition of the existing station.
installation of a new below grade dry well and partial wet well structure. roof slab
over existing wet well. and retaining wall. upgrades to electrical controb and
SCADA system. site drainage and grading. and other associated improvements. For
the Linda Isle and Carnation pump stations. the improvements included new
electrical and instrumentation facilities housed in above grade architecturally
aesthetic enclosures. new access hatches. force main bypass facilities, and associated
hardscape improvements.
'.
PI~59 21 8/29/05
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BUDGET
City of San Bernardino
Various Sewer Line Locations Pipe Capacity Evaluations and
Proposed Mall-Hours Budget
TKC Man-Hours
ASjbt
PrinciplC:--ln- Prnjecl En~inC'ert TOla1 T A
Task DesCriOlion Charge ~1anager CADD Staff ~tan-Hour5
I Data Collecl1on and Rc\ie" 8 1 ~ 20
-
~ Flow Testing I K -~-~ 17
c--- ---- .----~------- ~ ~ -- ---- ~---- - - ----- -~- - ------------ - -~
-~ H.Y~draul i~.\~I~.,i, ~ If, 6il 78
- -- - - -. -. ---
4 Prepare Reporl .1--__4__ 24 -'~ 60
---~--- - --- ---------- ----------- -- --- ---. .- ,.-----
5 Meelings f, 6 l~
Total 13 62 112 187
P 1451) 22 8/29/05
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INSURANCE
Clienll: <191
KFITHCOMP
I DA"I~1
1Z1Z1104
I THIS CERTIFK:A TE IS ISSUED AS A tIA neR OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE ODES NOT AliENO. EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW,
ACDRD~
CERTIFICATE OF LIABILITY INSURANCE
N:OOUCIE"
D..I.y, R,nton & Anociatn
P. O. Box 10550
Santa Ana. CA 12711.Q550
71. .27-6110
INSURERS AFFORDING COVERAGE
INSuRE"... Hartford Fire Ins. Co.
iNSURER' Americln Automobite Ins. CO.
....URER c XL Speciatty Insuranc, Co.
INsuAERO
INSURER IE
lNSulllED
The K.ith Companies, Inc.
db. K.ith Engin..ring, IncJ Irvine
11 Technology Driv.
I....in.. CA 12111-2)3.4
COVERAGES
TIoIE POLICIES Of INSURANCE LISTED BELOW H.Ave BEEN ISSUEr:: TO THE INSuRED N......ED ABOVE FOR THE POLICY' PEROO lNOte-TED NOTWITHSTANDING
ANY REQUIREMENT TER" OR COHDITlOH OF AN'( CONfRACT OR OTHER DOCuMENT WITH RESPECT TO wt-'ICH nus CERTtFIC~TE .....y BE ISSuED OR
......Y' PERTAIN THE IN$UAANCE AfFORDED BY THE POliCIES DESCRIBEO HEREIN IS SUBJECT TO ALL THE TER~S EXCLUSIONS AND CONOlilONS OF SUCH
POLICIES "GGAEGAtt. LIMITS SHOWN......y H.AVE BEEN REDUCeD BY PAID CLAiMS
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X CONTRACTUAL INCLUDED
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EACI1OCCURRE"<<:E 51.000,000
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General Liability policy ...clud.. claims arising out of the performanca of prof.s.ion.'
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CERTIFICATE HOLDER
IilJDmoNAL"SUflI.D:"SUlItEIIU~fl
FOR PROPOSAL USE ONLY
CANCELLATION
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.ACORD ZS..$ 1711711 nf 1
_117397
Gl ACORD CORPORATION 1911
Pl-W.I 2.\ 8 29 05
_ Tettemer & Associates
~CGr~su t. "-J ",'~g n~ers
ATTACHMENT "e"
August 29, 2005
P.N.: 1459.00.011-100
Mr. Byron Montalvo, P.E.
Senior Civil Engineer
Deveolpment Services Department
300 North "D" Street
San Bernardino, CA 92418-000 I
Subject: Proposal to Provide Civil Engineering Services for Sewer Line Pipe
Capacity Evaluations and Recommended Upgrades and
Improvements to Several Sewer Lines Situated at Various Locations
within the City of San Bernardino
Dear Mr. Montalvo:
Attached for your review is The Keith Companies, Inc. proposed fee and our hourly
rate sheet for the subject project. Our proposal is a firm offer good for 90 days. As
required in the Request for Proposals, this cost data has been included in this
separately sealed envelope.
Thank you for considering The Keith Companies for this exciting project. Should
you have any questions please do not hesitate to contact me at (949) 923-6264.
Sincerely,
The Keith Companies, Inc.
~)~
Robert S. Reid, P.E.
President - Tettemer Division
Enclosures
c: Robert Ohlund, TKC (w/encl.)
Jeff Dunn, TKC (w/encl.)
'1panres
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Tettemer & Associates _ Tettemer & Associates
FEE SCHEDULE -April 1 , 2005 through March 3 CO" S J ". e n 9 , nee r 5
Compensation for work performed on a time and materials basis will be computed as follows;
MANAGEMENT Hourlv Rate
President....................................................................................................................... ............................... $185.00
Vice President II .......... ............ ...... ..... ................ .............. .............. ..... ..... ......... ........ ..... ....... .................... ..... 180.00
Vice President I..............................................................................................................................................175.00
Director III..... ................... ........ ...... ............ ....... ................. .......... .......... ......................... ........................... ..... 170.00
Director II...... ...... ..................... ................... ......... ..... ........................... ............................ ..... ................. .........165.00
Director I............ ...... .................. ............... .......................... .............. ......... ........................... ......... ........ .........160.00
Sr. Project Manager ............ ................................ ........................................ ......................... ................... .......155.00
Supervisor II, Project Manager .......................................................................................................................150.00
Supervisor I ...... ............ .............. .......... ........ ............ ............. ........ ................................ ........... ...... ........ ........145.00
Assistant Project Manager.................... ..... ................... ........ ........ ...................................... ..... ........ ...... ........130.00
CIVIL ENGINEERING AND MAPPING SERVICES
Sr. Project Surveyor .............. ............. ........ ..... ................. ............ .................. ........ .................. ........ ........... .$150.00
Sr. Project Engineer................ ...... ............. ...................... ........... .......... ........ .................. ......... ......... ..... ........145.00
Project Su rveyor............................................................................................................................ ................ .142.00
Sr. Project Designer .... .............. ............... ........ ........ ................ ...... ...... ..... ............. .................. ................... ...140.00
Project Engineer, Processing Manager ..........................................................................................................135.00
Sr. Survey Analyst............ ......... ........... .................... ......... ....... ........ ........................... ..... ........ ................. .....132.00
Project Designer.............. ......... ............... ......... ........ ........... ..... ................................................ .............. ........130.00
Sr. Design Engineer.. .................... ..................... ........... ........ .............. ...... ...... ............. ............ .............. ...... ..125.00
Survey Analyst.. .............. ......... ........... ..................... ........................ ........ ....... ........... .............. ........ ........ ......122.00
Sr. Designer ............ ............. ............... ............................... ......... .......... ......... .......... ................ .............. ........ 120.00
Design Engineer. Designer ............................................................................................................................110.00
Design Technician..... .............. ......................... ............. .......... ......... ...... ........ ............................ ............... .....1 05.00
Assistant Engineer. Sr. Technician. Research/Processing Coordinator 11......................................................100.00
Jr. Survey Analyst ... ... .................. ..... ...... ............ ..... ..... ......... ............. ...... .......... ........ ............ .... ...... ........... ... .96.00
Tech nician. Jr. Eng ineer................................................................................................................................... 95 .00
Project Coordinator, Research/Processing Coordinator I................ ...... .............. ..... ...... ........ ......... ...... .......... .90 .00
Jr. Technician ...... ........... ..... .... ....... ......... ... ........... ..... ... .... .......... ........ ..................... ... .... ............... ... ........ ...... .80.00
Engineer/Survey Aide, Office Work........ .......... ............ ...... ..... ......... ........................ .......... ........ ......................75.00
FIELD SURVEY
Field Coordinator.. .......... ........ ........ ..... ...... ... ... ...... ... .... ................ ..... .... '" ...... ... ............... ...... .... ............ ......$130 .00
Survey Technician........................ ...... ............. .... ..... ..... .............. ........ .......... .................. ......... .... ......... .......... .96 .00
Three Person Crew.... .......... ........ ....... .... ... ...... ... ............. .............. ..... ........................ ........... ............. ...... .....245.00
Two Person Crew........ ........ ........ ......... ... .... ..... .......... ... ..... .... ........ ........ ... ....... .,. ...... ..... ..... .............. ..... ...... ..205.00
One Person Crew... ..... ........ ...... ............... ............. ................. ........................ ............... ............ .............. ..... ..150.00
PLANNING SERVICES
Principal Planner .............................. $135.00
Sr. Planner ......................................... 125.00
Project Planner................................... 115.00
Planner............................................... 105.00
Assistant Planner, Graphic Designer.... 90.00
Planning Technician ............................. 80.00
CULTURAL RESOURCES
Project Mgr/Cultural Resources..............................$130.00
Archaeologist/Paleontologist ....................................114.00
Field/lab Supervisor.... ....... ........ ........... ...... .............100.00
Field/lab Technician III ..............................................83.00
Field/lab Technician II ...............................................78.00
Field/lab Technician I ................................................68.00
SPECIAL SERVICES
Consultation Re: Litigation............... ....................... ................ ......... '........ ........................................... ................. $375.00
MISCELLANEOUS FEES
The following services are billed at our cost plus 15%:
. Subcontracted services.
Map check fees or filing fees advanced by us.
. Transportation. meals and lodging for overnight travel and incidental travel expenses.
Commercial delivery services, including Federal Express, Express Mail, and Messenger Services.
Excessive long distance telephone calls. telegrams. and other costs directly applicable to the project.
Plotting and blueprint services and printing. (The client is encouraged to arrange for printing, other than prints or plots
on our blueprint machine and plotters. to be contracted directly with an outside blueprint company acceptable to us.)
MilEAGE............................................ .................................$ .405/mile or current allowable rate established by the IRS
NOTE: EEO obligations of Exec Order 11246 and 41 CFR Parts 60-1.4. 60-250.5 and ~are incorporated in non-exempt US
Government contracts/subcontracts. a l'
TKC Corpo Division Manager ~ r--
o 'aol~OIrnlSlllJ'doc\FEE SCHEOIJLU\II Tcnc.~Ol>> TClltpble.4ot
,
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date A~:: a / b / glJ Item #
Vote: Ayes Nays
Change to motion to amend original documents 0
/3
Resolution #
J {Job -- 31
Absent 1( r/
Abstain
Companion Resolutions
NullNoid After:
days/
Resolution # On Attachments: 0
Note on Resolution of attachment stored separately: 0
PUBLISH 0
POST 0
RECORD W/COVNTY 0
By:
Date Sent to Mayor:
Date of Mayor's Signature:
Date ofClerklCDC Signature:::I ~,. 06
?-710~,
J- gr ob
Reso. Log Updated: ~
Seal Impressed: (21' /"
Reso. # on Staff Report Q/'
Date Memo/Letter Sent for Signature:
1" Reminder Letter Sent:
Date Returned:
2'd Reminder Letter Sent:
Not Returned: 0
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes //
No~y_
No --y'!By _
No~ By_
No~_
NO~ By_
Yes
Yes
Yes
Yes
Others:
Copies Distributed to:
Animal Control
City Administrator
City Attorney
Code Compliance
EDA 0 Information Services 0
Facilities ~ Parks & Recreation 0
Finance Police Department 0
Fire Department 0 Public Services 0
0 Water Department 0
Notes:
I
/
Ready to File: J
Date: d") >-., t7.b
.
Revised 12/18103
OFFICE OF THE CITY CLERK
RACHEL G. CLARK, C.M.C. - CITV CLERK
300 North "D" Street. San Bernardino. CA 92418-0001
909.384.5002' Fax: 909.384.5158
www.sbcity.org
'"
February 10, 2006
Mr. Robert S. Reid, P.E., President
Stantec Consulting, Inc.
19 Technology Drive
Irvine, CA 92618-2334
Dear Mr. Reid:
At the Mayor and Common Council meeting of February 6, 2006, the City of San Bernardino
adopted Resolution 2006-31 - Resolution approving a services agreement for processional
services with Stantec Consulting, Inc. (STANTEC) to provide sewer line capacity evaluations,
including field flow tests and to make recommendations for upgrades and improvements of sewer
lines at various locations in the City of San Bernardino, SW04-2I. SW04-36. SW05-0I, SW05-
02. SW05-05, SW05-06 and SW05-07, (City funded projects). and repealing Resolution No.
2005-384.
Enclosed are one (1) original agreement and two (2) duplicate original agreements to be
executed. Please obtain signatures in the appropriate locations and return the original agreement
and one (I) duplicate original agreement to the City Clerk's Office, Attn: Eileen Gomez, P.O.
Box 1318, San Bernardino, CA 92402, as soon as possible. Please keep a fully executed
duplicate original for your records.
Please be advised that the resolution and agreement will be null and void if not executed
within sixty (60) days or by Thursday, March 30, 2006.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
Sincerely,
'-....~~/.//
(' ~/ / ) ..'
-- ~.:. h../ 17.~
Eileen Gomez
Senior Secretary
Enclosure
CITY OF SAN BERNARDINO
ADOPTED SHARED VALVES: Integrity' Accountability' Respect for Human Dignity' Honesty
stantec.com
~
Stantec
Transmittal
Stantec Consulting Inc.
19 Technology Drive
Irvine CA 92618-2334
Tel: (949) 923-6000 Fax: (949) 923-6121
Ms. Eileen Gomez
City of San Bernardino
City Clerk's Office
300 North 'D' Street
Second Floor
San Bernardino, CA 92418
Phone: (909) 384-5002
Date: February 21,2006
File: 2040412400.200.000
To:
Company:
Address:
Delivery: California Overnight
From:
D
D
D
o
Nancy E. Staal berg
For Your Information
For Your Approval
For Your Review
As Requested
Reference: Sewer Line Pipe Capacity Evaluations and Recommended
Upgrades and Improvements to Several Sewer Lines at
Various Locations within the City of San Bernardino
Pursuant to your request, enclosed are one (1) original agreement and one (1)
duplicate original agreement fully executed.
Thank you,
Attachment: Original Agreement (1)
Duplicate Original Agreement (1)
c: Robert Reid, Stantec (w/o encl.)
Jeff Dunn, Stantec (w/encl.)
Sherri Mullins, Stantec (w/original)
V:\PROJECTS\2040412400\200 corr\Trn_ Contracl_sb-0221 06.doc