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Home My WebLink About32-Public Services OR1GlNAL CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Ken Fischer, Director Subject: A resolution authorizing an increase to the annual purchase order 206342 to Consolidated Fabrication Corp. and issue a purchase order to Wastequip for the purchase of commercial/residential front-load and roll-off refuse bins utilized by the Public Services Refuse Division with the combined purchase orders not to exceed $185,000 Dept: Public Services Date July 26, 2005 Meeting Date: September 6, 2005 Synopsis of Previous Council Action Resolution 2001-298 September 17, 2001 Execution of Purchase Order with two single year renewal options. Resolution 2004-54 February 18, 2004 Increase PO to $312,170.00 Recommended Motion: Adopt Resolution. x{il~ ' Signature Contact person: Ken Fischer. Director Phone: 5140 Supporting data attached: Yes Ward: All FUNDING REQUIREMENTS: Amount: $185,000.00 Source: Refuse Fund 527-413-5704 $100,000.00 Commercial Bins 527-413-5112 $85,000 Finance: Council Notes: ~ /) -.:3 ~. ,A 005 - II 'f/fIjbs- Agenda Item No. 3 "- CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subject: A resolution authorizing an increase in a purchase order to Consolidated Fabrication Corporation and issue a purchase order to Wastequip for the purchase of commercial/residential front-load and roll-off refuse bins utilized by the Public Services Refuse Division for a combined total of the two purchase orders not to exceed $185,000.00. Background: The Public Services Refuse Division provides front-load and roll-off bin refuse service to commercial and residential customers throughout the City. Services include providing 3, 4, and 6 cubic yard open box service for trash, commingled recyclable material and green waste material. The roll-off bins are sized from 1 O-cubic yards to 40 cubic yards and are serviced using a roll-off refuse truck. The FY 2005-2006 budget has funds to replace worn out bins and purchase additional bins for our growing commercial sector. Due to this increasing demand for commercial front-load bins and roll-off bin services within the City; the division is requesting an increase of $160,100.00 for the purchase of refuse bins for a total amount of $185,000.00. The $185,000.00 will be split in two purchase orders for Consolidated Fabrication and Wastequip. This will enable the Refuse Division to decrease the amount of business that is turned away as well as replace damaged or worn out bins. There are very few bin manufacturers; none that are local. We were able to locate three vendors and requested pricing instead of going out to formal bid in an effort to expedite receipt of containers in anticipation of the upcoming Route 66 event. Consolidated and Wastequip offer the best pricing and are able to provide any type of bin we require. We have highlighted the bin types we would purchase from each vendor, as detailed below: ITEM DESCRIPTION UNIT COST Consolidated VENDOR QUOTE Wastequip Cubic Container 2 Cubic Yard Refuse Bin 3 Cubic Yard Refuse Bin 4 Cubic Yard Refuse Bin 6 Cubic Yard Refuse Bin 10 Cubic Yard Roll Off Container 20 Cubic Yard Roll Off Container 30 Cubic Yard Roll Off Container 40 Cubic Yard Roll Off Container $ 405.00 $ 437.00 $ 497.00 $ 639.00 $2658.00 $3118.00 $3424.00 $4048.00 $ 349.00 $ 407.00 $ 470.00 $ 596.00 $2709.00 $3224.00 $3872.00 $4377.00 N/A $ 550.90 $ 633.96 $ 878.12 $3300.00 $3640.00 $4495.00 $5490.00 Staff anticipates purchasing up to 6 roll-off containers immediately and the balance of new bins upon completion of an assessment of our bin inventory. Financial Impact: Funding for this expenditure is included in the FY 05-06 budget from accounts 527-413-5112 ($85,000.00) and 527-413-5704 ($100,000.00) Commercial Bins. Recommendation: Adopt resolution. Jul 28 05 10:20a S.B. ReFuse 909 384-5547 p. 1 JUL. 26.2005 4; 49?V - eoAS' (b.s,/,Ji"'~ NO.9 2 9 P. 2 '. .."".~ p~-5.sflp'g.9.n ;1 ."' l>_~m II " " I r- 001 2 Cubic Yard Refuse Bin " ,. .'~' 002' 3 Cubic Yard Refuse Bin 003 4 Cubic Yard Refuse Bin 004 5 Cubic Yard Refuse Bin 005 10 Cubic Yare Roll OffContaincr 006 20 Cubic Yard Roll Off Container 007 30 Cubic Yard Roll Off Container 008 40 Cubic Yard Roll Off Container 009 Delivery to 182 S. Sierra Way, San Sernardino, CA 92408 'L ' 010 Sales Tax 1....75 ,I % . Are ther~ any otber additional or incidentall~osts which will be r:q~ by your firm in order to meet the requirements of the Technical Specifications? Yes I ~) . (circle one). rfyou answered "Yes", please provide detail ofJld additional costs: . . ; ~ ~ Please lndicate any """~n" ofthe T"Iu,l Sp.cifi"",o", which "","ot be mot by youd;''''. J!I, ~ . ~ ,rr II Cost Per Y.!:!!t ~..If05~OO $ 4,?7.00 s 417,00 $ 03Q, 00 s Jin 58.00 s ~II~ ,00 sJ!iYl. ro $_ 1: O'f~. 00 $ JlJJtixJ/ LoJr~ il /\ Have you included in your bid all inforrn4~iona1 items and ~orms as request~yA No (circle one). If you answered "No", please:lexplain: ~;;-r.:'''~~''-'..;':~~~';'':''':l"J.:!..';'L.'''~''''''-'''''''''---~';;;''''~._...-...-- ',..-. ,-, .... I II AUf; 18 05 01:26p . NU<< !~ US 11:31. S.B. ReFuse CUB r C CO'NTA I MER SOS 384-5547 10101504.0460 p.l ~. 1 FAX (818) 504;0-160' CUBIC CONTAINER MFG ---~-- ~ . I FAX TRANSMITTAL I TO: Wanda Stell DATE: 08/18/05 COMPANY: _Qitv of San Rerna,..,ni]lHl FAX: 909/384-$547 PHONE: 909/384-5.333 FROM: .......E.amela Brant NUMBER OF PAGES: (Including this cOlier sheet) Front Loader Containers. pPr Auv'~t ?Onl ~r~c~ i y"'rd F,.."nr r n",r1..r $'l5n 90-..~__"_. --_4 Y~l'ri ..EuIl:l.t-~S633.96 ea 6 }'a..L"d l:JutrlDback Fr~:mt Loader SP,7R I?P.~ PriC~Lll..re FOB San Bernardino Finn ""'C-Rubject t,"l.- S~'"-:_~ jjj~~4<J77 I --____<l-P-p1 i {'ahl p , J --.-------- If you. have question regarding the above] Information. . . . I r~~n IR1 R\ ~04~22 . Bug 17 05 03:22p . ~UC 17 05 ll:55a Rue 16 05 03:39p S.B. ReFuse CUBIC CONTAINER S.D. Ref"use BID SPEC: C"h~r Cnnt~i~PT Mfg. IN'SPRCTl:Olil ~ne City of San Bernardino at its owr,.discretion may require. the suc:c:es.ful bidder, at his 0'0/11 expense. to t:ransport to San Bernardino for inspection by City personnel a manufactured refw;e :bin of the type the bidder pt"oposes to sell to the ~ity. DE!. TVP.U All bins shall be delivered by !:he Venc:lo.t" to the City Yard, located at 182 South Sierra Way. Vender snaIl contact Yard Offic~ at ('0') 3B4- 5327 at least one business d3y prior to delivery, 12 .~)-9'7 DATE L;t.!!d Solid Waste Manager ILkJ/97 DATE PriCES 10 yd 20 yd 30 yd 40 yd l8x2 H.D. 18x4 H.D. 18x6 1/2 H. 22x6 1/2 H. 909 384-5547 18181504-0460 90S 38"-5547 hge $ of .; as specified .. $3.300.00 e3ch $3,640.00 each $4,495.00 each $;,490.00 each Prices are FOB deliv red and are Subject to applicable Sales ax 1".6 p.1 p.s (lug 18 05 Jl:12a S.B. Refuse e8/13!2~05 89:43 626Z795~48 SOS 384-5547 10. 1 'JASTEQUIP PAGE eJ2/eZ Wastequip Los Angeles 9657 E. Rnsh SlJ'eet South El Monte, CA 9 t 133 note I I Atgust IS, 2005 City of 8311 Bernardino Attention: Wand Stell Public Services Dept. - Refuse Division 234 S. Mt View Ave San Bemar:dino, Ca 92408 II 1~09-384-5353 I~09-384-5547 Office: Fax: Dear Wanda, You recen,tly requested pricing informa.tion from our company. Here is OUI fote: ~l81.1titv DeSC,ri ion of item Price unit, aPrice t 2 d 349.00 I 1"--- 31d=~ 497.00 .. --~__ 1 4 d______________._ 470.00 i~__ .-L- .~d___. .1.596,0_0.__ :,. ....i.!'reight & TaUi Dot iB(!ludEid_ r= . T otaIl T~ Grand total i l 0( live Qaie, Thank you for giving us the opportunity to bid for your business. As alwaySj it's a pleasure doing business with you. We look forward to completing this order to your satisfa1: iOIJ. Sincerel}',' John Schuchard General Manager A 17 05 03:22p S.B. Refuse u'.",. J.(lLt:llO:l I;/::t!:l 525279544 a 90~1 384--5547 p.2 WASTEQUIP PAGE (}2/fJ'2 Wastequip Los Angeles 9657 E. Rush Street Soutb EI Monte, CA 91733 I Quote A.ugust 17, 2005 City of San Bernadino Attn; Wlll1da Stell Public Services Dept. - Refuse Division 234R Mt. View Ave. SlU1 Bernardino, CA 92408 9:fflce: 909-384-5353 F\lX: 909-3&4-5547 i Dear Wanda, You recently requested pricing infonnation from our company. ! tere is Our ~Llote: , . Price er unit Price 2,709.00 125.00 --r; -- j' 3,224.0C> 125.00 [3J72.00 . L.l~5.00 I ---- j4.3noo---t,r,: -. ---~~--~: Frei ht & Tlll_t; notintlud~d-----+-----------i-- - ------L 11 Total I' Tax Grand total ----~---- Delive;-dllic ------- Thank YOll for giving us the oppoltUnny to bid for your business_ As always. t's a plcllSlln: doing buslne$s with you. We look forwarc! to completil'.g this order to YOill' salisfllClton. I -----.. Sincerely, John Schuchard G.:neral Manager 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 rc~fPY RESOLUTION NO. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING AN INCREASE TO ANNUAL PURCHASE ORDER NO. 206342 TO CONSOLIDATED FABRICATION CORP. AND ISSUANCE OF A PURCHASE ORDER TO WASTEQUIP FOR THE PURCHASE OF COMMERCIAURESIDENTIAL FRONT-LOAD AND ROLL-OFF REFUSE BINS UTILIZED BY THE PUBLIC SERVICES REFUSE DIVISION. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That Consolidated Fabricators Corporation and Wastequip supply residential and commercial front-load and roll-off refuse bins; pursuant to this determination the Purchasing Manager is hereby authorized to issue a purchase order to Wastequip and increase the purchase order to Consolidated Fabricators Corporation for a combined total of the two purchase orders of $185,000.00. SECTION 2. The Purchase Order shall reference this Resolution No. 2005- _ and shall read, "P.O. No. 206342, Consolidated Fabricators Corporation and P.O. No Wastequip", not to exceed $185,000.00 combined total and shall ..... II incorporate the terms and conditions of this resolution. 18 19 20 Order is rescinded if not issued within sixty (60) days of the passage of this resolution. SECTION 3. The authorization to execute the above referenced Purchase 21 22 2311111 24 25 26 I I I I I I I I I I I I I I I I I I I I 27 I I I I I 28 11/0. 3~ q/&/{)S August 29. 2005 1 2 3 4 5 6 7 8 9 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING AN INCREASE TO ANNUAL PURCHASE ORDER NO. 206342 TO CONSOLIDATED FABRICATION CORP. AND ISSUANCE OF A PURCHASE ORDER TO WASTEQUIP FOR THE PURCHASE OF COMMERCIAURESIDENTIAL FRONT-LOAD AND ROLL-OFF REFUSE BINS UTILIZED BY THE PUBLIC SERVICES REFUSE DIVISION. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of , 2005, by the following vote, to wit: 10 Council Members: Ayes Nays Abstain Absent 11 12 13 14 15 16 ESTRADA LONGVILLE MCGINNIS DERRY KELLEY 17 JOHNSON 18 MCCAMMACK 19 20 Rachel G. Clark, City Clerk 21 22 23 24 25 26 27 28 The foregoing resolution is hereby approved this day of ,2005. Judith Valles, Mayor City of San Bernardino Approved as to Form and Legal content: JAMES F. PENMAN, ~~ty4~7~~~ August 29. 200S 2 ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): (l- lc" - (--; S Item # Vote: Ayes 1- '7 Nays Change to motion to amend original documents D 3,;)- Resolution # Abstain dC-OS -- ::/( Absent Companion Resolutions NullNoid After: days / Resolution # On Attachments: D Note on Resolution of attachment stored separately: D PUBLISH D POST D RECORD W/COUNTY D By: c } '"'\C:~ Date Sent to Mayor: ! -' .- C :.:> ./ Date of Mayor's Signature: t}- gf (J) /' Date ofClerk/CDC Signature: err g( 0 \ Reso. Log Updated: )8r- Seal Impressed: ~ Reso. # on Staff Report ro Date Memo/Letter Sent for Signature: I st Reminder Letter Sent: Date Returned: 2nd Reminder Letter Sent: Not Returned: D Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92-389): Yes No By_ Yes No By_ Yes No By_ Yes No By Yes No By_ Copies Distributed to: Animal Control D City Administrator D City Attorney d Code Compliance D Development Services D Others: EDA V Information Services D Facilities Parks & Recreation D Finance Police Department D Fire Department D Public Services ~(,:>) Human Resources D Water Department D Notes: I I d "I / Rea ytoFle:_ /' Date:Q/17'0) Revised 12/18/03