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ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From:
Larry R. Pitzer, Fire Chief
Subject: Resolution authorizing the San Bernardino City Fire
Department to enter into an interagency
instructional services agreement with Rancho
Santiago Community College District to provide
fire personnel training.
Dept:
Fire
Date:
August 23, 2005
MC/C Meeting Date:
September 6, 2005
Synopsis of Previous Council Action:
RECOMMENDATION:
1. Adopt resolution
2. Authorize the addition of one (1) part-time Administrative Clerk II position.
3. Direct the Human Resources Department to update Resolution 6413, Section Ten, to reflect this action.
4. Authorize the Finance Director to incorporate the revenues and expenditures associated with this program
into the FY 2005-2006 Fire Department Budget, in accordance with this staff report and attachments.
Contact Person:
Larrv R. Pitzer
d -1 r~
~~:;:;
Phone: (909) 384-5286
Supporting data attached: Staff Report, Resolution. and Agreement
Ward: City Wide
FUNDING REQUIREMENTS:
Amount:
$691.60
Source:
(AcctNo.) 001-202-5133
(Acct. Description) Education & Training
Finance:
Agenda Item No.
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STAFF REPORT
Subiect:
Resolution authorizing the San Bernardino City Fire Department to enter into an interagency
instructional services agreement with Rancho Santiago Community College District to provide
fire personnel training.
Back2round:
The Fire Department is proposing to enter into a cost sharing/reimbursement agreement with
Rancho Santiago Community College District (RSCCD). Under this proposed agreement, the
Fire Department and RSCCD will share reimbursement funds from the State for time spent
receiving on the job training (attachment A). The reimbursement funds come from the Full Time
Equivalence of Students revenue from the State educational system. The State reimburses
RSCCD for every hour that fire personnel participate in the identified curriculum. RSCCD will
in turn share the funds with the fire department.
The City of San Bernardino is not located within the college's district boundaries and lies within
the San Bernardino Community College District (SBCCD). SBCCD does not offer a program
such as this to the Fire Department. Therefore, they have given permission for RSCCD to offer
the program within the SBCCD boundaries in accordance to Title 5, Sec. 55230-55232 of the
Government Code.
RSCCD has developed a curriculum that consists of comprehensive modules, which include fire-
related educational training. The program curriculum covers virtually all of the training topics
required for fire personnel, including areas of instruction in fire and EMS operations, fire
prevention, hazardous materials, emergency medical dispatching, leadership, career
development, and technical rescue.
To qualify for reimbursable hours, each class must be led by a qualified instructor that is
approved by the college. To meet this requirement the Fire Department will have all chief
officers, company officers, and all other employees that will be conducting training submit an
instructor application package to the college. This package includes a brief resume, tuberculosis
test, a "live scan" fingerprint report, and education transcripts. This is a standard procedure for
all part-time college instructors.
Authorizing the Fire Department to enter into this agreement with RSCCD will necessitate the
addition of one (1) part-time Administrative Clerk II position to assist in the management of the
program. The position will support the Fire Department Training Division and the Emergency
Medical Service Division. At mid-year, if, the projected revenue is received the position will
transition into a full-time Administrative Clerk II position. The addition of the full-time
Administrative Clerk II will allow the city to expand the program to include outside agencies.
Expanding the Fire Department's program would increase the number of hours that qualify for
reimbursement, thereby increasing the revenue generated. The opportunity that may present the
greatest possibility for increasing qualifying hours is for the Fire Department's Training Division
to begin offering classes to other public safety agencies. Fire may charge a fee to outside
students for attending the class to cover department administrative costs The Fire Department
estimates that this may eventually generate an additional $15,000 to $20,000 in annual revenue.
The term of this agreement is for five years, from August 15, 2005 through August 15, 2010.
Both parties may extend this agreement for additional years or may amend this agreement by
mutual written consent.
Financial Impact:
Fire will submit a report containing all of the training hours completed by each enrolled student
and will be reimbursed bi-annually. RSCCD will review the records prior to reimbursement to
determine the accuracy of the submittals, at which time Fire will be reimbursed $2.50 per hour
for the validated training hours.
Based on the amount of training hours currently provided to City Fire employees, it is estimated
that the Fire Department will receive $48,200 a year in reimbursement from RSCCD. Fire is
requesting that a part-time Administrative Clerk II position be funded with the reimbursement
from RSCCD cost sharing/reimbursement agreement. The position estimated cost is $10,000
(average workweek of 20 hours) from October 1, 2005 through June 30, 2006 for salary and
benefits.
It is also requested that $10,000 of the additional reimbursement not utilized to fund the
Administrative Clerk II position be used to support other training needs (i.e. train-the-trainer
classes, materials for training props, provide base line fitness evaluations, and books and training
curriculums). A budget amendment increasing Fire Department revenues by $48,200 and the
Fire Department expenditure budget by $20,000 ($10,000 for part-time salaries 001-202-5014
and $10,000 for training 001-202-5133) will be needed.
Fire is also required to pay $2.60 per employee/student enrolled in the program. The total cost
to enter into this agreement with RSCCD for fire educational courses is $345.80 every two years.
The total projected cost is $691.60 for the term of the agreement. Funds for this request are
available in the FY 2005-2006 Fire Department Budget in account number 001-202-5133
(Training & Education).
Recommendation:
1. Adopt resolution
2. Authorize the addition of one (1) part-time Administrative Clerk II position.
3. Direct the Human Resources Department to update Resolution 6413, Section Ten, to reflect
this action.
4. Authorize the Finance Director to amend the FY 2005-2006 Adopted Budget and increase
General Fund revenues by $48,200 and the Fire Department expenditure budget by $20,000
as outlined in the staff report.
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RESOLUTION NO.
C(o)f'tf
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINIO AUTHORIZING THE SAN BERNARDINO CITY FIRE DEPARTMENT
TO ENTER INTO AN INTERAGENCY INSTRUCTIONAL SERVICES AGREEMENT
WITH RANCHO SANTIAGO COMMUNITY COLLEGE DISTRICT TO PROVIDE FIRE
PERSONNEL TRAINING.
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AS FOLLOWS:
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SECTION 1. The Rancho Santiago Community College District and the San Bernardino City
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Fire Department wish to enter into an agreement to provide fire personnel training.
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SECTION 2. The Mayor or her designee is hereby authorized and directed to execute said
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agreement, a copy of which is attached as Attachment "A".
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SECTION 3. Said agreement shall be for the period of August 15, 2005 through August 15,
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2010.
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SECTION 4. The authorization to execute the above referenced agreement is rescinded if it is
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not executed within sixty (60) days of the passage ofthis resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINIO AUTHORIZING THE SAN BERNARDINO CITY FIRE DEPARTMENT
TO ENTER INTO AN INTERAGENCY INSTRUCTIONAL SERVICES AGREEMENT
WITH RANCHO SANTIAGO COMMUNITY COLLEGE DISTRICT TO PROVIDE FIRE
PERSONNEL TRAINING.
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I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
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meeting thereof, held on the
Common Council of the City of San Bernardino at a
day of
, 2005, by the following vote, to wit:
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ABSTAIN ABSENT
NAYS
Council Members:
AYES
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ESTRADA
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LONGVILLE
MCGINNIS
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DERRY
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KELLEY
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JOHNSON
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MCCAMMACK
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Rachel G. Clark, City Clerk
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The foregoing resolution is hereby approved this
day of
,2005.
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Judith Valles, Mayor
City of San Bernardino
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Approved as to form
and legal content:
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James F. Penman
City Attorney
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BY:~/-?~PcN
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Attachment "A"
STANDARD INTER-AGENCY INSTRUCTIONAL SERVICES AGREEMENT
THIS AGREEMENT is entered into this 15th day of August 2005,
by and between the Rancho Santiago Community College District, 2323 North Broadway,
Santa Ana, California 92706 ("District") and the City of San Bernardino, ("Agency").
RECITALS
WHEREAS, under Government Code Section 53060 and Education Code Section
78021, Rancho Santiago Community College District desires to contract with the Agency as an
independent contractor to the District; and
WHEREAS, Agency has the personnel, expertise and equipment to provide the special
services required herein, and
WHEREAS, the public interest, convenience and general welfare will be served by this
contract;
NOW THEREFORE, Agency and District agree to the following:
PROVISIONS OF THE AGREEMENT
A. AGENCY'S RESPONSIBILITIES:
1. Services. Agency's responsibility shall be to diligently furnish to the
District the services as set forth in Attachment A, hereby incorporated into this
Agreement by this reference.
2. Student Attendance Records. Records of student attendance and
achievement will be maintained by Agency. Records will be open for review at all times
by officials of the District and submitted on a schedule developed by the District.
B. DISTRICT'S RESPONSIBILITIES:
1. Job Market Study. Prior to when District established this vocational or
occupational training program, the District's governing board shall have conducted a job
Standard Agreement Rev. 10/04
market study of the labor market area and determined that the results justified the
proposed vocational education program. (Education Code Section 78015)
2. Educational Program. District is responsible for the educational program
that will be conducted on site.
3. Supervise and Control Instruction. The instruction to be claimed for
apportionment under this contract shall be under the immediate supervision and control
of a District employee (Title 5, Section 58058) who has met the minimum qualifications
for instruction in a vocational subject in a California community college.
4. Instructor Who Is Not a District Employee - District's Responsibilities.
Where Agency's instructor is not a paid employee of the District, the District shall have a
written agreement with each such instructor who is conducting instruction for which Full
Time Equivalency Students (FTES) are to be reported. The agreement shall state that the
District has the primary right to control and direct the instructional activities of Agency's
instructor.
5. Qualifications of Instructors. District shall list the minimum
qualifications for instructors teaching these courses. Such qualifications shaH be
consistent with requirements in other similar courses given within the District.
6. District's Control of and Direction for Instructors. District shall provide
instructors with an orientation, instructor's manual, course outlines, curriculum materials,
testing and grading procedures, and any of the other necessary materials and services that
it would provide to its hourly instructors on campuS.
7. Courses of Instruction. These are specified in Attachment A to this
Agreement. It is the District's responsibility to insure that the outlines of record for such
courses are approved by the District's curriculum committee as meeting Title 5 course
standards, and that the courses have been approved by the District's board of trustees.
Standard Agreement Rev. 10/04
SAC-05-034
2
8. Different Sections of Courses. District shall have procedures that insure
that faculty teaching different sections ofthe same course teach in a manner consistent
with the approved outline of record for that course. Such procedures apply to the faculty
and courses that are the subject of this contract, and the students shall be held to a
comparable level of rigor.
9. Enrollment. District will advise Agency of the enrollment period,
student enrollment fees, the number of class hours sufficient to meet the stated
performance objectives, policy regarding the supervision and evaluation of students, and
the procedure applicable to the withdrawal of students prior to completion of a course or
program.
10. Obtaining Approval of Degree and Certificate Programs Is District's
Responsibilitv. It is required that degree and certificate programs have been approved by
the State Chancellor's Office and coUrses that make up the programs must be part of the
approved programs, or District must have received delegated authority to separately
approve those courses locally.
II. Classes Held Outside of District. If the classes are to be located outside
the boundaries of the District, the District must comply with the requirements of Title 5,
Sections 55230-55232 concerning approval by adjoining high school or community
college districts and use of non-District facilities.
12. Funding Source. District shall certify that it does not receive full
compensation for the direct education costs of the course from any public or private
agency, individual, or group.
13. Certification. District is responsible for obtaining certification verifying
that the instruction activity to be conducted will not be fully funded by other sources.
(Title 5, Section 58051.5)
Standard Agreement Rev. 10/04
SAC-05-034
3
C. FEE
I. Ae:ency Fee and EXDenses. The fee to be paid by District for the services
and materials to be supplied hereunder is:
$2.50 per student contact hour.
2. Invoice. The Agency shall invoice the District quarterly, supplying
documentation acceptable to the District of student contact hours during the quarter.
D. TERMS AND CONDITIONS
I. Facilities. Agency and District agree that the course shall be held at
facilities that are clearly identified as being open to the general public. (Title 5, Section
58051.5)
2. Open Enrollment. District and Agency agree that enrollment in the
course must be open to any person who has been admitted to the college and has met any
applicable prerequisites. (Title 5, Sections 51006 and 59106) The District's policy on
open enrollment is published in the college catalogue and schedule of classes (Title 5,
Section 51006), along with a description of the course and information about whether the
course is offered for credit and is transferable. (Title 5, Section 55005)
3. SUDDort Services for Students. Both Agency and District shall insure
that ancillary and support services are provided for the students (e.g. Counseling and
Guidance, and Placement Assistance).
4. Agency's Indemnification. The Agency shall indemnify, defend and
save the District, its officers, agents and employees harmless from any and all claims and
losses accruing or resulting to any and all contractors, subcontractors, laborers and any
other persons, firms, or corporations furnishing or supplying work. services, materials or
supplies who may be injured or damaged by the Agency in the performance of this
Agreement, and from any and all claims and losses accruing or resulting to any person,
firm or corporation who may be injured or damaged by the Agency in the performance of
Standard Agreement Rev. 10/04
SAC-05-034
4
this Agreement. The Agency shall provide necessary worker's compensation insurance
for its employees at Agency's own cost and expense.
5. District's Indemnification. The District shall indemnify, defend and save
the Agency, its officers, agents and employees harmless from any and all claims and
losses accruing or resulting to any and all contractors, subcontractors, laborers and any
other persons, firms, or corporations furnishing or supplying work, services, materials or
supplies who may be injured or damaged by the performance of this Agreement, and
from any and all claims and losses accruing or resulting to any person, firm or
corporation who may be injured or damaged by the District in the performance of this
Agreement. The District shall provide necessary worker's compensation insurance for its
employees at District's own cost and expense.
6. Period of Effectivitv. This Agreement shall be in effect for a period of
Five Years from the date entered into as set forth at the beginning of this Agreement.
Either party may cancel or terminate this Agreement without cause upon 30 days prior
written notice given by either party.
7. Termination For Cause. The District may terminate this Agreement and
be relieved of any consideration to Agency should Agency fail to perform the covenants
herein at the time and in the manner provided. In the event of such termination the
District may proceed with the work in any manner deemed proper by the District. The
cost to the District shall be deducted from any sum due the Agency under this
Agreement, and the balance, if any, shall be paid the Agency.
8. Personal Agreement. This Agreement is personal and shall not be
assigned by Agency either in whole or in part. Any such purported assignment voids this
Agreement.
9. Time Is of the Essence. Time is of the essence for each of the provisions
of this Agreement, and all the provisions of this Agreement shall extend to and be
Standard Agreement Rev. 10/04
SAC-05-034
5
binding upon and inure to the benefit of the heirs, executors, administrators, successors,
and assigns of the respective parties hereto.
10. No Alteration. No alteration or variation of the terms of this Agreement
shall be valid unless made in writing and signed by the parties hereto, and no oral
understanding or agreements not incorporated herein, and no alterations or variations of
the terms of this Agreement unless made in writing between the parties hereto, shall be
binding on any of the parties hereto.
IN WITNESS WHEREOF, the parties have executed this Agreement hereto on
the day and year first written above.
City of San Bernardino
RANCHO SANTIAGO c1)\
COMMUNI COLLEGE DISTRICT:
Date 6 ?-q,/-,.,~s-
Date
Name:
~~~~
Title: Vice Chancellor. BusinessIFiscal Services
By:
Title:
Approved as to Form
and Legal Content:
JAMES F. PENMAN,
City Attorney
By, 4/7~4>f/u?
Standard Agreement Rev. 10/04
SAC-05-034
6
OFFICE OF THE CITY CLERK
RACHEL G. CLARK, C.M.C. - CITY CLERK
300 North "D" Street. San Bernardino' CA 92418-0001
909.384.5002' Fax: 909.384.5158
www.sbcity.org
SM
September 15,2005
Chief Richard Bridges
Santa Ana College
1530 W. 1 ih Street
Santa Ana, CA 92706
Dear Chief Bridges:
Enclosed please find one fully executed copy of Resolution No. 2005-301, authorizing the San
Bernardino City Fire Department to enter into an Interagency Instructional Services Agreement
with Rancho Santiago Community College District to provide Fire personnel training.
If y'ou have any questions, please do not hesitate to call me at (909)384-5002.
SinCerelY,.. /. -, ..... r
// ,'l
4U~a
Eileen Gomez A.
Senior Secretary
Enclosure
Cc: Norma Camarena, Administrative Analyst
Fire Department
CITY OF SAN BERNARDINO
ADOPTED SHARED VALUES: Integrity' Accountability' Respect for Human Dignity' Honesty
. .
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): Cj - f.r . (J 5: Item # :J. 5
Vote: Ayes 1- '7 Nays
Change to motion to amend original documents 0
Abstain
Resolution # d {70S - 30/
Absent
Companion Resolutions
NulIIVoid After: days /
Resolution # On Attachments: 0 Note on Resolution of attachment stored separately: 0
PUBLISH 0
POST 0
RECORD W/COUNTY 0
By:
Date Sent to Mayor: Cj. '7- 05 /
Date of Mayor's Signature: q/ ~". 05" ,/
Date of Clerk/CDC Signature: 0;" f / oS
Reso. Log Updated: )a
Seal Impressed: ~ //
Reso. # on StaffReport.E:!'
Date MemolLetter Sent for Signature:
151 Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Not Returned: 0
Request for Council Action & Staff Report Attached: Yes No By_
Updated Prior Resolutions (Other Than Below): Yes No By_
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634): Yes No By_
.
Updated CDC Personnel Folders (5557): Yes No By____
Updated Traffic Folders (3985, 8234, 655, 92-389): Yes No By_
Copies Distributed to:
Animal Control 0 EDA 0 Information Services 0
City Administrator 0 Facilities ~ Parks & Recreation 0
City Attorney I}J Finance Police Department 0
Code Compliance 0 Fire Department ~ Public Services 0
Development Services 0 Human Resources 0 Water Department 0
Others:
Ready to File: _
Revised 12/18/03