HomeMy WebLinkAbout09-City Administrator
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL Ac9g~GINAL
From: Fred Wilson, City Administrator
Subject: Resolutions authorizing the
submission of the application to the
California Infrastructure and Economic
Development Bank for financing of
pavement reconstruction and rehabilitation
and declaring the City's official intent to
reimburse certain expenditures from
proceeds of obligation.
Dept: City Administrator's Office
Date: August 17, 2005
Meeting Date: 9/06/05
Synopsis of Previous Council Action:
8/15/05
Mayor and Common Council adopted a resolution approving the FY 2005-
06/2009-10 Capital Improvement Program.
9/15/03
Mayor and Common Council adopted a resolution authorizing the submission of a
financing application to the California Infrastructure and Economic Development
Bank for financing of the Verdemont Fire Station.
Recommended motion:
I.) Authorize Resolutions; and
2.) Authorize the Director of Finance to Amend the FY 05-06 CIP/Infrastructure Loan Bank
Fund budget to reflect the additional costs not originally budgeted for contingencies and
preliminary work in the amount of$941,700 (240-379-5504-xxxx) and the rresp nding loan
proceeds of $941,700 (240-000-6453-0000) that will cover these costs.
Si
Contact person: Teri Baker
Phone:
5122
Supporting data attached: Staff Report, resolutions, blank loan Ward: All
appllcadon.
FUNDING REQUIREMENTS: Amount: 45,000 in 05/06 (one interest only payment);
and approximately $1,050,000 annually, thereafter, for ten years.
Source: (Acct. No.) In FY05/06. I 29-367-5504-xxxx ($25.000)
and 126-369-5504-xxxx ($20,000)
(Acct. Description) I /2 Cent Sales Tax and Gas Tax
Finance:
Council Notes: f(e:;:,c;:2 O()S - ;Jq.;;t ;;2{J(7S - c2c}
s-
Agenda Item No. 3
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subiect:
Resolutions authorizing the submission of the application to the California Infrastructure and
Economic Development Bank for financing of pavement reconstruction and rehabilitation and
declaring the City's official intent to reimburse certain expenditures from proceeds of obligation.
Backl!round:
The State of California Infrastructure and Economic Development Bank (IBank) provides low
rate infrastructure loans for terms up to twenty-five years. Jurisdictions are eligible to apply for
funding up to $20 million annually from the IBank. To date, three loans have been attained by
our jurisdiction from the IBank. The Water Department received a $10 million loan, the
City/EDA received a $2 million loan for the HUB Project (Harriman Place), and more recently,
the City received a $2.5 million loan for financing of the Verdemont Fire Station.
During budget deliberations for FY 2005/06 and discussions concerning the CIP, the Mayor and
Council discussed the idea of using an IBank loan as a way to fund needed street improvement
projects throughout the city. According to estimates provided by the City Engineer, an
investment of $75 million is needed to bring all the city's streets into an acceptable condition. A
list of pavement rehabilitation projects approved through the CIP that are related to this loan is
attached (Attachment A).
A preliminary loan application requesting $10 million for this project was submitted to the IBank
in late June. On August 19, 2005, the City was invited to submit a final application for IBank
Board for approval. Although approval of the preliminary application is not a guarantee that the
final loan will be approved, IBank staff indicated that as long as there are no major changes from
the preliminary application, the loan would likely be approved by the Board.
As with the other IBank loans, the loans are secured by a lease arrangement between the City and
the IBank. The facilities to be leased under this arrangement must provide "essential services"
and must be valued at least as much as the loan amount. The valuation of these facilities must
be determined by an independent third party. It is estimated that it will take five Fire Stations to
equal the total value of the loan. A commercial real estate broker is currently assessing the value
of these stations and will provide Letters of Valuation to be included with the application.
Additionally, preliminary title reports and environmental surveys for the Fire Stations must be
provided to the IBank. Staff is working concurrently on the loan application and the asset
valuation process.
In order to submit the final loan application, Mayor and Council must approve the attached
resolutions. The first resolution authorizes the submission of the application, and the second
resolution allows the City to incur certain preliminary costs (such as the costs to value the Fire
Stations and design work) prior to loan approval. A copy of the application is attached
(Attachment B). The application was due to the IBank on September 151; therefore, the
resolutions will be forwarded to the IBank upon approval by Mayor and Council. IBank staff
has indicated that as long as the application is in order, it is likely the IBank Governing Board
will review it in late September. Once approved, pavement rehabilitation projects may begin
immediately. A resolution approving the loan contract and accompanying documentation will be
presented to Mayor and Council at a future meeting.
Fiscal Impact:
The current rate for a 10-year loan is 2.53%; however, the exact rate is set during the month the
loan is actually approved by the Board. The loan will be repaid in semi-annual payments.
Interest only payments are due in February and principal and interest payments are due in August
of each year.
Total annual payments will be approximately $1,050,000 once the loan is fully drawn down. In
FY05/06, $45,000 ($25,000 in 1/2 Cent Sales Tax: 129-367-5504-xxxx and $20,000 in Gas Tax
126-369-5504-xxxx) was budgeted for the first interest only payment. It is anticipated that
future annual debt service payments ($1,050,000) will be paid through a combination of 1/2 Cent
Sales Tax and Gas Tax.
Recommendation:
1.) Authorize Resolutions; and
2.) Authorize the Director of Finance to Amend the FY 05-06 CIP/Infrastructure Loan Bank
Fund budget to reflect the additional costs not originally budgeted for contingencies and
preliminary work in the amount of$941,700 (240-379-5504-xxxx) and the corresponding loan
proceeds of $941,700 (240-000-6453-0000) that will cover these costs.
1
~~L911
RESOLUTION NO.
2 A RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
3 SUBMISSION OF THE APPLICATION TO THE CALIFORNIA
INFRASTRUCTURE AND ECONOMIC DEVELOPMENT BANK FOR FINANCING
4 OF PAVEMENT RECONSTRUCTION AND REHABILITATION AND
APPROVING CERTAIN OTHER MATTERS IN CONNECTION THEREWITH
5
6
WHEREAS, the California Infrastructure and Economic Development Bank ("1-
7 Bank") administers a financing program to assist local governments with the financing of
8 Public Development Facilities as described in Section 63000 et seq. of the California
9 Government Code (the "Act"); and,
10
11
12
13
WHEREAS, the I-Bank has instituted an application process for financing under its
Infrastructure State Revolving Fund Program ("ISRF Program"); and,
WHEREAS, the City of San Bernardino ("Applicant") desires to submit an
14 application ("Financing Application") to the 1- Bank from the ISRF Program for the
15 financing of Pavement Rehabilitation ("Project") in an amount not to exceed $10,000,000;
16 and,
17
Wn1f.D~ &.li: thp At't l"Pqu;res thp Applicant to t'prtl'fy bv re"'olutl'on t'prta;n find;nnc
. ..................~4 ........, .... _ ............a._.. ....... ...... ......... ....- J U --... ........ .&......... .......0....
18
prior to a Project being selected for financing by the I-Bank; and,
19
20
WHEREAS, the ISRF Program requires funding sources, other than the I-Bank
financing, be identified and approved prior to Project financing approval by the I-Bank
21
22 Board.
23 III
24 III
25 III
26 III
27
28
No, q A
TB: mh[IBANK .RES] fJ/6/tJ5
1
A RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
2 SUBMISSION OF THE APPLICATION TO THE CALIFORNIA
INFRASTRUCTURE AND ECONOMIC DEVELOPMENT BANK FOR FINANCING
3 OF PAVEMENT RECONSTRUCTION AND REHABILITATION AND
4 APPROVING CERTAIN OTHER MATTERS IN CONNECTION THEREWITH
5 NOW, THEREFORE, THE CITY OF SAN BERNARDINO DOES RESOLVE AS
6 FOLLOWS:
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
Section 1. The City of San Bernardino hereby approves the filing of an ISRF
Program Financing Application with the I-Bank for the Project; and in connection
therewith certifies:
a.
that the Project is consistent with the General Plan of both the City of the City
of San Bernardino and the County of San Bernardino;
b.
the proposed financing is appropriate for the Project;
c.
the Project facilitates effective and efficient use of existing and future public
resources so as to promote both economic development and conservation of
natural resources.
d. the Project develops and enhances public infrastructure in a manner that will
attract, create, and sustain long-term employment opportunities; and
e.
the Project is consistent with the I-Bank's Criteria, Priorities and Guidelines
for the ISRF Program.
III
III
III
III
III
III
TB: mh[IBANK .RES]
2
1
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
2 SUBMISSION OF THE APPLICATION TO THE CALIFORNIA
NFRASTRUCTURE AND ECONOMIC DEVELOPMENT BANK FOR FINANCING
3 OF PAVEMENT RECONSTRUCTION AND REHABILITATION AND
4 PPROVING CERTAIN OTHER MATTERS IN CONNECTION THEREWITH
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
Section 2. That the Applicant has available and commits not to exceed
$5,100,000 to the Project.
Section 3. The Mayor or designee, is hereby authorized and directed to act on
behalf of the City of San Bernardino in all matters pertaining to this application.
Section 4. If the application is approved, the City Administrator is authorized
to enter into and sign the financing documents and any amendments thereto with the
I-Bank for the purposes of this financing.
Section 5. This resolution shall become effective immediately upon adoption.
III
III
III
III
III
III
III
III
III
III
III
III
III
TB: mh[IBANK .RES]
3
1 A RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
2 SUBMISSION OF THE APPLICATION TO THE CALIFORNIA
INFRASTRUCTURE AND ECONOMIC DEVELOPMENT BANK FOR FINANCING
3 OF PAVEMENT RECONSTRUCTION AND REHABILITATION AND
APPROVING CERTAIN OTHER MATTERS IN CONNECTION THEREWITH
4
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
5
6 and Common Council of the City of San Bernardino at a
7
8
9
meeting thereof, held on
the _ day of
, 2005, by the following vote, to wit:
ABSTAIN
ABSENT
Council Members:
NAYS
AYES
ESTRADA
The foregoing resolution is hereby approved this
20 2005.
21
day of
22
23
Approved as to
24 Form and legal content:
25
26
27
28
Judith Valles, Mayor
City of San Bernardino
JAMES F. PENMAN,
City Attorney
By////~JI#
TB: mh[IBANK .RES]
4
Attachment "A"
CITY OF SAN BERNARDINO
2005/06-2009/10 CAPITAL IMPROVEMENTS PROGRAM
1f2-Cent
State Gas Tax
PROJECT Sales Tax Prop. 42 TOTAL
Infrastructure Fund
Fund
SS-A Bridge & Railing Repair at Varlolus Location. (Annual) ( e SO,DOl , e 50,00
55-B Construct Acce.slblllty Improvements at Various locations e 400,OOC ( 400,00
SS-C Street and Safety Improvements at Various Locations e 150,DOC ( 150,00
SS-D Pavement ReJuvinatlon at Various Locations (Annual) e C 75,00< 0 75,000
SS-E Miscellaneous Infrastructur. Repairs e 50,000 50,000
SS-F Bus Stop Concrete Pads (Annual) e 50,OOC 60,00
55-G School of the Month Program (Annual) , 50,OOe e 50,OO(
SS-H Guardrail Repair at Various Locations (Annual) 50,00< ( ( 50,00<
55" Residential Street Repairs at Various Locations (Annual) e 25,DOl C 25,OOe
e e
5504..01 Campus Pkwy Construction 75,DOl e e e 75,OOe
5504-14 40th Street Widening from Acre lane to Electric Ave 0 100,000 e e 0 100,000
5504-17 Del Rosa Drive Widening (Design Only) 25,00< e e C 25,OOC
5504-19 University Pkwy 11-215 Frwy Combined PSR. Project Report & Frwy Loop 150,DOl e e C 150,OOC
5504-34 3rd Street and 2nd Street Intersection Improvements & Entrance to Parking Lot e 150,OOe C 150,OOe
5504-37 2nd Street Median & Street Rehab 0 e 130,OOe C 130,OOC
5504-44 3rd Street Pavement Rehab 0 200,00< e e C 200,OOC
5504.55 Santa Fe Depot Area Planning e e 16,DOl e 16,OOe
5504-57 Old Towne San Bernardino Infrastructure Improvements e ( SO,DOl e 50,OOe
5504-64 Pavement Rehab for 2 lanes: 24-inch Gas line Project , 246,30< e 245,30<
5504-95 Irvington Ave - Street Improvements from Escena 5t to Olive Ave e e 25,00 25,DOl
5504-98 Lena Rd Extension from Mill 5t to Orange Show Rd e 10,OOe 10,00
5504-107 Love Lane Pavement Rehab from Pepper Dr to Orange St 0 e 7,00 7,00
5504-108 Orange 51 Pavement Rehab from Love Lane to Highland Ave ( e 8,00 C 8,00
5504-121 3rd Street Pavement Rehab from Sterling Ave to Victoria Ave 160,00< C C 160,00
5504-124 Gilbert St Pavement Rehab from Watennan Ave to Twin Creek Channel 200,OOe 0 0 200,000
5504-132 34th Street Pavement Rehab from Ml View Ave to Leroy 51. e 0 0 0
5504-138 Sierra Way Pavement Rehab from 2nd Street to 5th Street C C 0
5504-141 Ml View Ave Road Extension Across Santa Ana River e , 100,OOe e 100,OOe
5504-142 Cajon Blvd Rehab I Construction from Ml Vernon Ave to California 5t ( 200,00 e e ( 200,00<
5504-143 Garden Or Pavement Rehab from Pacific St North C 110,00 e e e 110,OOC
5504-145 Watennan Ave Pavement Rehab from 5th Street to 9th Street e 52,2OC e e e 52,20e
5504-147 Victoria 51. Pavement Rehab from Tippecanoe Ave to Richardson SI. e , , C
5504-148 30th Street Pavement Rehab from MEM Street to Valencia Ave 195,OOC e ( 195,00
5504-149 Park dale Dr Pavement Rehab from Parka Ide Or to Wate""an Ave e 72,OOC ( 72,00
C
5505-04 Broadmoor Blvd I 30th 5t I Wale""an Ave Safety Sidewalk. ADA & Wall e C 25,00 0 25,00
5505-05 Del Rosa Ave Enhancement I Beautification Improvements C 150,00 150,000
5505-12 Valencia Ave Pavement Rehab from 30th Street to 40th Street 350,00 e 0 0 350,000
5505-17 Alabama St Bridge at City Creek South of 3rd Street (Design Only) e 100,OOC e e 0 100,000
5505-24 Street Light Poles & Electric Systems Replacement e 40,OOe , 0 40,000
0 e
5506-01 4th Street Cui-De-Sac at Mt. Vernon Ave e 160,00< e e 160,OOe
5506-02 4th Street 15th Street V-Intersection e 125,00 , , e 125,OOe
5506-03 Traffic Calming on 4th Street at Tla Juana 5t & Cabrera AVe e 69,00' 0 e 59,OOe
5506-04 Landscaping on 4th Street btwn MI. Vernon Ave & 5th Street e 50,OOC e 50,OOC
5506-05 Mill St Pavement Rehab from Mt. Vernon Ave to Bordwell Ave 25,OOe 0 C 25,00
5506-ll6 I Mill ~l t"avement Rehab from Hancno Ave to l-'epper Ave 11 Trom ..t,..:;tt to ML 285,OOe 0 0 285,00
5506-01 2nd Street Pavement Rehab Ml Vernon Ave to 1-215 Freeway lS0,OOe C 160,DOl
5506-10 I Base Line St fla~ement Kehab tram Ml vernon Ave to MenOlan 5. Tram waterman 295,00 C 0 0 0 295,00
5506-13 "EM Street Pavement Rehab from 2nd Street to 5th Street e 0 SO,OOO 100,000 0 150,OOe
5506-14 Electric Ave Pavement Rehab from Parkdale Ave to 40th Street 155,00< C 0 0 0 155,ooe
CONTINUED ON NEXT PAGE
812912005 3.Q4PM
CITY OF SAN BERNARDINO
2004/05-2008/09 CAPITAL IMPROVEMENTS PROGRAM
STREETS AND STREET LIGHTING
1J2.Cent
PROJECT State Gas Tax
Sales Tax Prop. 42 TOTAL
Infrastructure Fund Fund
5506.16 Golden Ave Pavement Rehab from Highland Ave to Lynwood Dr 230,00( e ( ( e 230,00(
5506-19 Del Rosa Ave Pavement Rehab from Highland Ave to Pumalo 5t 90,00( e ( e 90,00(
5506-21 "H" Street Pavement Rehab from 6th Street to 9th Strtlet 210,llOC C C 210,OOe
5506-23 Hospitality Lane Pavement Rehab from Wat.nnan Ave to "En Stre.t e e 380,00 0 380,000
5506-24 Harry Shepperd Or - Instill Concrete Pavement g Mattei Truck Driveway e e 0 e
5506-27 Muscupiabe Dr Pavement Rehab from Highland Ave to 27th Street 200,lloc 0 200,00
5506-29 Northpark Blvd Pavement Rehab from "F" Str..t to Electric Ave 220,00( 0 220,00(
5506-30 Pine Avenue Pavement Rehab from Irvlngton Ave to Ohio Ave 115,00< ( 115,00
5506-32 University Pkwy Pavement Rehab from 1-215 Northbound Ramps to Varsity Ave 205.00 ( e e 205,00
SS06-35 Kendall Dr Sidewalk Inltallatlon btwn Cambridge Ave & Pine Ave ( ( 7,OOe e 7,00
5506-36 9th Street Pavement Rehab from Waterman Ave to Tippecanoe Ave 150,00( e e C 150,ll()<
5506-37 4th Street Pavement Reconstruction from ML Vemon Ave to 5th Street 693,50( ( ( -( 693,50
SS06-38 5th Street Pavement Rehab from Waterman Ave to Tippecanoe Ave ( 330,20C C 330,200
5506-39 Pennsylvania Ave Pavement Rehab from Ba.e Line 5t to 16th Street 70,00 e e ( e 70,00
5506-40 2nd Street Pavement Rehab from 1-215 Freeway to "E" Street 180,00( e ( ( e 180,00e
SS06-43 Rialto Avenue Pavement Rehab from 1-215 to "F" Street 260,8OC C ( e 260,8OC
5S06-45 5th Street Pavement Reeonstructlon from Shirley Ave to Victoria Ave 844,60 ( ( e 844.800
SS06-46 27th Street Pavement Rehab from Cedar St to Golden Ave 76,800 0 ( C 76,800
SS06-47 Date Place Pavement Reconstruction from Del Roaa Dr to City limits 124,00( 124,00
S506.....8 lOG" Street Pavement Reconstruction from Baseline St to Highland Ave 534,30( ( 534,30(
5506-49 30th Street Pavement Reconatructlon from "G" Street to "H" Street 102,00( ( 102,00<
S506-50 Sierra Way Pavement Rehab from 40th Street to Waterman Ave 263,OOC e ( 263,00(
SS06-52 "H" Street Pavement Rehab from Baae Line St to 16th Street '60,10C ( ( 160,100
SS06.53 16th Street Pavement Rehab from "E" Street to lOG" Street 87,00( C ( 87,00(
SS06-54 16th Street Pavement Rehab from Mt Vernon Ave to Perris 5t 138,90( e C 0 138,90C
S506-55 40th Street Pavement Rehab from Waterman Ave to Valencia Ave 136,10( ( e e 136,10C
S506-56 Sterling Avenue Pavement Rehab from Highland Aveto Date PI 268,60e ( e C 268,60e
SS06-57 Mill SI PavemenrRehab from Arrowhead Ave 10 Waterman Ave 212,50( e 0 0 212,50
SS06-sa Davidson Avepa'..emor.t Rehab from Highland Ave to 27th Slreet 67,50 e C e 67,500
SS06-59 Serrano Rd Pavement Rehab from Highland Ave to 27th Streel 67,W 67,50
5S06-60 26th Streel Pavement Rehab from Serrano Rd to "I" Street 71,50 ( ( ( C 71,50e
S506-61 281h Street Pavement Rehab from Lincoln Or to "I" Street 19,50 ( ( C 19,500
5506-62 "I" Street Pavement Rehab from 27th Street to Colima Rd 70,W ( ( C 70,50C
SS06-63 Heritage Ln Pavement Rehab from Foxcroft Wy to Weir Rd 40,ooe ( ( C 40,00e
5506-64 Harwick Or Pavement Rehab from Weir Rd to Hunts Ln 9O,00( ( C 9O,00(
5506-65 Eucalyptus Ave Pavement Rehab from Mill St to Rialto Ave 50,00( C e 50,OOC
5506-66 Pine Ave Pavement Rehab from Kendall Or to Irvington Ave 96,00( e C 96,00(
5506-67 Circle Or Pavement Rehab from Edgehlll Rd to N. "G" Str.et 43,20( e 0 e 43,20
5506-69 Orange St Pavement Rehab from Highland Ave to Lynwood Or 132,OOC e 132,00
5506-70 "0" Street Pavement Rehab from Highland Ave to Route 30 145,20( e 0 0 145,20
SS06-71 eroy ;)t, LugOlWe and Sepu veaa Ave t"avement I ehab from 30th Street to 192,00< 0 0 0 192,000
5506-72 State Infrastructure Loan Repayment 25,00( 20,00( ( C 45,000
5506-73 Waterman Ave Pavement Rehab from Orange Show Rd to 3rd St. 400,00( ( ( C 400,OOe
5506-74 17th Street Pavement Rehab from Massachusetts Ave to Mt. Vernon Ave 64,80 ( ( e 84,800
5506-75 16th Street Pavement Rehab from Western Ave to Medical Center Dr 96,00< ( ( ( 96,000
5506-76 Meridian Avenue Pavement Rehab from 9th Street to Etiwanda Ave 57,60 ( ( C 57,60C
5506-77 ML Vernon Avenue Pavement Rehabilitation from 16th Street to Highland Avenue 192,000 e 0 ( 192,00(
5506-78 MuscuplaDe UrlV8lMaSSacnusen& Avenue t"avement r<ehablfibltion from tlase Line 180,00e C 180,llo(
5506-79 9th Street Pavement Rehabilitation from Flores Street to "L" Street 345,60( e 0 C 345,60C
G804-07 City Yard Pavement 25,00( 25.000
Total 9,058,301 3,010,501 1,182,200 860,000 e 14,l11,OOe
812912005 3001PM
(b~~r
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO DECLARING THE CITY OF SAN BERNARDINO'S
3 OFFICIAL INTENT TO REIMBURSE CERTAIN EXPENDITURES FROM
PROCEEDS OF OBLIGATION FROM THE CALIFORNIA INFRASTRUCTURE
4 AND ECONOMIC DEVELOPMENT BANK
1
RESOLUTION NO.
5
6
WHEREAS, the City of San Bernardino (the "Public Agency") intends to construct
and improve various city streets (the "Project");
7
8
WHEREAS, the Public Agency expects to pay certain expenditures (the
9 "Reimbursement Expenditures") in connection with the Project prior to incurring
10 indebtedness for the purpose of financing costs associated with the Project on a long-term
11 basis;
12
WHEREAS, the Public Agency reasonably expects that a financing arrangement
13
("Obligation") in an amount not expected to exceed $10,000,000 (ten million dollars) will be
14
15 entered into and that certain of the proceeds of such Obligation will be used to reimburse the
16 Reimbursement Expenditures; and
17
18
19
correct.
20
21
NOW, THEREFORE, the City of San Bernardino declares:
Section 1. It finds and determines that the foregoing recitals are true and
Section 2. This declaration is made solely for purposes of establishing
22 compliance with the requirements of Section 1.150-2 of the Treasury Regulations. This
23 declaration does not bind the Public Agency to make any expenditure, incur any
24
indebtedness, or proceed with the Project.
25
26
Section 3. The Public Agency hereby declares its official intent to use
27 proceeds of the Obligation to reimburse itselffor Reimbursement Expenditures.
28 TB:mh[IBANKREIMB.RES]
1
ND. qB
q /(~Jo5'
1
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
2 OF SAN BERNARDINO DECLARING THE CITY OF SAN BERNARDINO'S
3 OFFICIAL INTENT TO REIMBURSE CERTAIN EXPENDITURES FROM
PROCEEDS OF OBLIGATION FROM THE CALIFORNIA INFRASTRUCTURE
4 AND ECONOMIC DEVELOPMENT BANK.
5
Section 4. All of the Reimbursement Expenditures were made no earlier than
6
60 days prior to the date of this Declaration. The Public Agency will allocate proceeds of the
7
8
Obligation to pay Reimbursement Expenditures within eighteen (18) months of the later of
9 the date the original expenditure is paid or the date the Project is placed in service or
10 abandoned, but in no event more than three (3) years after the original expenditure is paid.
11
Section 5. This declaration shall take effect from and after its adoption.
1
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
2 OF SAN BERNARDINO DECLARING THE CITY OF SAN BERNARDINO'S
OFFICIAL INTENT TO REIMBURSE CERTAIN EXPENDITURES FROM
3 PROCEEDS OF OBLIGATION FROM THE CALIFORNIA INFRASTRUCTURE
4 AND ECONOMIC DEVELOPMENT BANK.
5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
6 Common Council of the City of San Bernardino at a
meeting thereof, held on the
, 2005, by the following vote, to wit:
AYES
NAYS
ABSTAIN ABSENT
19
20
Rachel Clark, City Clerk
21 The foregoing resolution is hereby approved this
day of
,2005.
22
23
Judith Valles, Mayor
24 Approved as to Form and legal content:
JAMES F. PENMAN,
25 City Attorney
26 By.//~~~Ar/d
27 /"
TB:mh[IBANKREIMB.RES]
3
28
ATTACHMENT A
,
t~'
"~
I BANK
CALIFORNIA INFRASTRUCTURE AND
ECONOMIC DEVELOPMENT BANK
INFRASTRUCTURE STATE REVOLVING FUND PROGRAM
General Fund Lease
Financing Application
'fi 0.9
c;/~ ;/05
Revised 812005
California Infrastructure and Economic Development Bank (I-Bank)
Infrastructure State Revolving Fund (ISRF) Program
GENERAL FUND LEASE FINANCING APPLlCA TION
PART I. APPLICANT INFORMATION
1. Legal Name of Applicant:
City of San Bernardino
2. Type of Applicant:
Il::I City
D County
D Other Public Agency, specify:
D Joint Powers Authority
D Special District
3. Mailing Address of Applicant:
300 North D Street
San Bernardino, CA
92418
4. Contact Information:
Prima Contact:
Name of Contact:
F red Wilson
Address (if different):
same
Title:
Cit Administrator
Telephone:
909 384-5122
Fax:
909384-5138
E-mail:
wilson fr sbcit .or
Alternative Contact:
Name of Contact: Title:
Teri Baker Sr. Administrative Analyst
Address (if different): Telephone:
same 909384-5122
Fax:
909384-5138
E-mail:
baker te/li)sbcitY.orq
\ i.
City of San Bernardino
Financing Application Number: /B-05-0193
Page 2
5. Consultants and/or Advisors Affiliated with the Project:
(e.g.. financial advisors legal counsel. consulting engineers. appraisers. etc.)
Name:
Mark Lancaster
Address:
Development Services Department
300 N D Street
San Bernardino. CA 92418
Name:
Xavier Leon
Address:
Public Services Department
300 N D Street
San Bernardino, CA 92418
Title:
De u Director/Street Su erintendent
Telephone:
909 384-5020
Fax:
909 384-5059
E-mail:
leon xa sbcit .or
Name: Title:
Barbara Pachon Director of Finance
Address: Telephone:
Finance Department 909 384-5242
300 N D Street Fax:
San Bernardino, CA 92418 909 384-5043
E-mail:
Dachon ba@sbcitv.ora
Name:
James Penman
Address:
City Attorney's Office
300 N D Street
San Bernardino. CA 92418
, PART II. FINANCING INFORMATION
1. Requested Financing Amount:
$10,000,000
2. Financing Term Requested: 10 Years
PART III. PROJECT INFORMATION
1. Name of Project:
\ \
Pavement Reconstruction and Rehabiliation
City of San Bernardino
Financing Application Number: IB-05-0193
Page 3
2. Location/Address of Project:
Various streets throughout the city as decribed in the
Capital Improvement Program and depicted on project
map. (Exhibit 2a - Approved CIP Projects. Exhibit 2b -
Summary of Funding Sources, and Exhibit 2c - Project
area map).
3. Project Category (select all applicable categories):
IZI City Streets
D County Highways
D Defense Conversion
D Drainage, Water Supply & Flood Control
D Educational Facilities
D Environmental Mitigation Measures
D Military Infrastructure
D Parks and Recreational Facilities
D Power and Communications
D Port Facilities
D Public Safety Facilities
D Public Transit
D Sewage Collection and Treatment
D Solid Waste Collection and Disposal
D State Highways
D Water Treatment and Distribution
4. Detailed description of the Project and why the Project is necessary at this time:
[References can be made to a detailed project description contained in either an environmental report or capijal improvement
plan or study.]
\ \
City of San Bernardino
Financing Application Number. IB-05-0193
Page 4
Description of the Project: The City is proposing to reconstruct 3.4 miles of pavement
and rehabilitate 25.5 miles of pavement in various locations throughout the city. In
addition to the $10 million in projects proposed under this I-Bank loan, Gas Tax and 1/2
Cent Sales Tax dollars will be also be used fund pavement projects. A total of
$1,411,000 in pavement reconstruction and rehabilitation projects was approved by the
Mayor and Common Council in the 2005/06 Capital Improvement Program.
Pavement Reconstruction projects are street sections that need the pavement and base
removed and rebuilt. The sub-grade gets re-compacted and new base material (rock) is
placed (about 5" to 6" in depth), compacted and then new asphalt is placed (between 4"
and 6") over the new base material to provide a newly reconstructed road. The sub-grade
is the native soil that the road is built upon. In some cases where the native soil is
unusable, sub-base material will be brought in to be placed over the native soil. The
thickness of the existing roadway is determined by taking core samples (cylindrical
samples of the existing road). Once that is completed, the traffic index for the road is
known (traffic index is the amount of daily traffic including the percentage of trucks on a
given roadway), then the thickness of the new section that will be constructed is
determined. For example, if the existing road is only 6" thick, then the road will probably
be reconstructed with a full 6" of asphalt on the native soil without the use of any base
material. If a road has a high volume of vehicles and a high percentage of trucks, then
the section will likely be 6" of asphalt on top of 6" of rock. A road that has lower volume
and less truck traffic will be thinner (down to the 4" of asphalt on top of 5" of rock). The
thickness as described above is general and will vary for each street that is proposed for
reconstruction.
Pavement Rehabilitation projects consist of milling (also referred to as grinding) 1-1/2" of
pavement from the existing street, sealing any cracks greater than 1/8" and replacing
(overlaying) with new asphalt pavement. Once 1-1/2" of existing surfacing is removed, it
is replaced with 1-1/2" of new material.
Project Necessity: As decribed in Part V #4, many of the City's streets were paved over
50 years ago. Throughout the years, maintenance on many streets was deferred in the
face of fiscal crises that have confronted local governments ever since Proposition 13.
As a result, many streets are deteriorated past the point where routine maintenance can
restore them to acceptable condition. Additionally, rapid deterioration of many streets
occurred over the past year due in part to the winter storms of 2004/05.
Potholes, irregular pavement, and poor "ride" quality make routine travel through the
community rough and uncomfortable, and can even cause damage to vehicles. The City
has seen a dramatic rise in the number of liability claims related to vehicles damaged by
encounters with large potholes and ruts in pavement.
5. Project Sources And Uses of Funds Chart:
'.\
City of San Bernardino
Financing Application Number: IB-05-0193
Page 5
Attach itemized cost estimates, bids, and/or construction contracts.
[See sample format for the chart. Label and attach as Exhibit 1. Label cost estimates, bid,
and/or construction contracts as Exhibit 1a, 1b, 1c, etc.]
6. Provide evidence of commitment(s) for other Project funding sources, such as resolutions,
commitment letters, grant/financing agreements, etc.
[Label and attach as Exhibit 2-if multiple documents, label 2a, 2b, 2c, etc.].
7. Is land acquisition necessary for the Project?
[8J No 0 Yes-If yes, provide a description of the land acquired or to be acquired (who
owns, when purchased or to be purchased, cost, etc.), and list the funding
source for the land:
8. Will the Applicant use any of its employees to construct or perform work for the Project?
o No [8J Yes-If yes, explain:
City field personel (14-18 employees) will be used for the following components of the
projects:
1) All traffic control and work-zone barricading.
~) All street sweeping, raking, shoveling, rolling, inspection, supervision, notifications, and
management.
9. Project Timeline-include specific Project milestones including, but not limited to, the
preliminary engineering report, all required permits, design, environmental review,
engineering, land/right-of-way acquisition, preparation of bid documents, awarding of
construction contract, construction start date, construction completion date, and date the
project will become operational.
[Label and attach as Exhibit 3.]
10. Provide a listing and status of all permits required to complete the Project, including
environmental, construction and operating permits:
Anticipated
Permit Issuer Status Permit
Date
None foreseen
\ "
City of San Bernardino
Financing Application Number: IB-05-0193
Page 6
11. CEQA Compliance Information.
Describe each Project component that will require a separate CEQA review, and complete
the following chart.
[Label and attach as Exhibit 4-if multiple documents, label 4a, 4b, 4c, etc.]
Level Of Required Recorded Environmental
Project Component(ll Environmental Status Of CEQA NOD Review
Compliance Documents
Clearance Submitted(21 Submittedl3)
~ Notice of Exemption o Not Started/In Progress
Exemot from CEOA oer o Negative Declaration Expected date: DYes DYes
Section 15302 o Environmental Impact o No o No
Report (EIR) o Adopted/Approved
o Unknown
Q Notice of Exemption o Not Started/ln Progress
o Negative Declaration Expected date: DYes DYes
o Environmental Impact o No o No
Report (EIR) o Adopted/Approved
o Unknown
g Notice of Exemption o Not Started/In Progress
o Negative Declaration
o Environmental Impact Expected date: DYes DYes
o No o No
Report (EIR) o Adopted/Approved
o Unknown
o Notice of Exemption o Not Startedlln Progress
o Negative Declaration
D Environmental Impact Expected date: DYes DYes
o No D No
Report (EIR) D Adopted/Approved
D Unknown
Q Notice of Exemption D Not Startedlln Progress
o Negative Declaration Expected date: DYes DYes
o Environmental Impact o No D No
Report (EIR) D Adopted/Approved
D Unknown
1. Submit a separate chart If more than four Project components.
2 Provide a date stamped copy of the Notice of Determination filed with the local County Clerk's office.
3. Provide a copy of the environmental review documentation. including any mttigation measures.
12. Tax exempt Financing. The Preliminary Application contained the following question:
Will any entity, other than the Applicant or another state or local governmental entity, use or directly benefit from
any portion of the Project other than as a member of the general public?
(For this purpose, "use" includes owning, leasing, managing, operating, acquiring the output of, obtaining a priomy right or
other special arrangement with respect to. or otherwise deriving a direct economic benefit from the Project. Priority rights
or special rates and charges anticipated for a particular user or group of users should also be explained.)
Select the answer that applies and provide the updated information (if applicable):
~ The information submitted in the Preliminary Application and the Supplemental Private
Activity Questionnaire (if applicable) remains accurate and has not changed.
o The information submitted in the Preliminary Application and the Supplemental Private
Activity Questionnaire (if applicable) for this Project has changed as follows:
City of San Bernardino
Financing Application Number: 18-05-0193
Page 7
13. Business Relocation. The Preliminary Application contained the following question:
Will the proposed Project facilitate the relocation of a private sector business from one area of the State to
another? If yes, explain.
Select the answer that applies and provide the updated information (if applicable):
[8J The information submitted in the Preliminary Application remains accurate and has not
changed.
o The information submitted in the Preliminary Application has changed as follows:
PART IV. LEGAL INFORMATION
1. Resolutions. Provide a copy of the resolution adopted by the governing body of the
Applicant authorizing the submittal of the application, and, if applicable, the availability and
commitment of Applicant funds to the proposed Project. Provide a copy of an adopted
reimbursement resolution regarding Project preliminary costs, if applicable..
[See sample application and reimbursement resolutions. Label and attach as Exhibit 5. If
multiple resolutions, label as 5a, 5b, 5c, etc.]
2. Describe the composition of the Applicant's governing body, including the number of
positions, term, and selection/appointment process:
Established by Charter, the City of San Bernardino operates under a "Strong Mayor form
of government. The Mayor is elected by the voters at large. Each of the seven members
of Council is elect by the voters within their respective wards. The Mayor and
Concilmembers serve four-year terms. Through the delegation of the Mayor, the City
Administrator provides overall management and supervision of all City Departments. The
City of San Bernardino also has an elected City Attorney, City Treasurer, and City Clerk.
3. Describe any pending or anticipated litigation and/or contractual disputes that may
negatively impact the financing repayment source, or the ability of the Applicant to enter into
or repay the I-Bank financing:
None.
4. Describe any past, present, or potential issues or controversies (including litigation) that are
associated with the Project:
None.
1.\
5. Describe any past, present, or potential issues or controversies (including litigation) that are
City of San Bernardino
Financing Application Number: IB-05-0193
Page 8
associated with the asset(s) to the lease (if different than the Project):
None.
PART V. PROJECT RANKING INFORMATION
1. Job Creation/Retention.
A. List and describe the businesses or industries that will create full-time equivalent jobs
within three (3) years of Project completion. If the Project will retain existing full-time
equivalent jobs, provide the names of businesses that will retain jobs, and describe why
these jobs would be lost if the Project is not completed. Provide addresses and a site
map showing the Project and the location of the identified businesses.
[Label and attach as Exhibit 6.]
B. Provide written confirmation from the business entity(ies) that will create/retain the above
described jobs including the number of jobs, classification of jobs, and whether each job
is to be created or retained.
[Label and attach as 6a, 6b, 6c, etc.]
AND/OR
Provide a feasibility study indicating the probable full-time equivalent jobs to be created
within three (3) years of Project completion as a result of the proposed Project.
[Label and attach as Exhibit 7.]
2. If any of the businesses or industries listed above are "Economic Base Employers," describe
how each business meets the definition of an "Economic Base Employer." Also include the
number of full-time equivalent jobs to be created or retainecj by each "Economic Base
Employer."
In/a
3. If the Project will create or retain jobs as documented above, provide written documentation
that demonstrates that the Applicant has an established relationship with local employment
and training resources (e.g., One Stop Career Center, Pilot Regional Collaborative under
the Regional Workforce Preparation and Economic Development Act, Workforce Investment
Board, the Employment Development Department) to link local job seekers with employment
opportunities created/retained as a result of the proposed Project.
[Label and attach as Exhibit 8. If multiple documents, label as 8a, 8b, 8c, etc.]
4. Explain how the Project will contribute to an improved quality of life, attractiveness and/or
long-term economic competitiveness for the community.
'. Irhis Project will contribute to improved quality of life, attractiveness of the community, and I
City of San Bernardino
Financing Application Number: IB-05-0193
Page 9
ur long-term economic competitiveness in the following ways:
mproving Quality of Life:
an Bernardino is an older city, and many of the City's streets were paved over 50 years
go. Throughout the years, maintenance on many streets was deferred in the face of fiscal
rises that have confronted local governments ever since Proposition 13. As a result,
any streets are deteriorated past the point where routine maintenance can restore them
o acceptable condition.
In surveys conducted for the City by the Institute for Applied Research at California State
niversity San Bernardino, community residents have repeatedly ranked poor street
onditions as their #1 concern. Perhaps suprisingly, this concern has ranked even above
he issues of crime, drugs, and gang activity as the most important problem facing local
eaders. Potholes, irregular pavement, and poor "ride" quality make routine travel through
he community rough and uncomfortable, and can even cause damage to vehicles. In fact,
he City has seen a dramatic rise in the number of liability claims related to vehicles
amaged by encounters with large potholes and ruts in pavement.
s many commentators on quaility of life issues have noted, good street condition, along
ith other indicators of community upkeep such as tree trimming, street sweeping, and
ttractive parks, instill a sense of community pride in residents that inspires private property
wners to similarly keep up their homes and businesses. Good street condition is an
mportant part of that "broken window" theory of community preservation and crime
revention.
y bringing a large number of the City's streets back into an acceptable condition, the
roject will greatly improve quality of life in the community.
mproving Attractiveness of the Community:
ust as the Project will improve quality of life for the City's residents, businesses, and
isitors, it will also approve the community's appearance.
ecause of the age of many of the City's streets, most are not the smooth, clean-looking
lack asphalt that most would picture on an attractive street. Most streets are virtual
atchwork quilts of potholes, asphalt patches, and temporary repairs that have been made
hrough the years. These deteriorated streets are also difficult to keep painted with clean
ane lines and other traffic markings, so traffic striping is often in similarly poor condition.
uring this Project, these deteriorated and poorly-maintained streets will be ground down
nd overlayed with a fresh new blanket of asphalt, then painted with brand new traffic
arkings. These new streets will be attractive and a source of pride to the neighborhoods
nd business districts they serve. The improvement in community appearance is hard to
verstate, as anyone living or working on one of these streets would be quick to testify.
mproving Long-Term Economic Competitiveness:
ccording to a 2003 report by the Public Policy Institute of California, California ranks 48th
n the nation in terms of road condition. Despite the efforts of local leaders and California
olicymakers, maintenance expenditures have not kept pace with road usage and the
rowth in the number of vehicle miles traveled. As a result, on many roads maintenance is
ot the answer; complete rehabilitation of the pavement, as is proposed by this Project, is
ecessa to brin the roadwa back into acce table condition.
, \
City of San Bernardino
Financing Application Number: /B-05-0193
Page 10
his is especially important in San Bernardino, where like much of the Inland Empire, the
ity's economy has become more and more dependent on the regional goods movement
ndustry. As the home of a major BNSF Railway intermodal facility, as well as a number of
arge wherehousing and distribution operations at the former Norton Air Force Base, San
ernardino is the center of what has been characterized as an "inland port". Goods are
oved by truck and rail to the City's wherehouse and distribution centers, where they are
hen repackaged for hauling throughout the nation. This industry has become of one of the
eading generators of new jobs in the City and the region.
owever, this transportation and logistics industry growth places a strain on the City's
treet infrastructure. In order for this industry to remain viable and competitve, it is critical
hat the City's streets be in the best of condition to tolerate the wear and tear of this truck
raffic.
treet condition is also part of the quality of life package that helps boost the City's
ttractiveness to new companies looking to locate here. Corporate leaders are looking to
ettle their employees and families in attractive, well-maintained communities. When they
rive the City's current streets, their extremely worn condition does not project the type of
ommunity image that is so important to economic development. Because the Project will
1I0w the City to improve such a large number of streets throughout the community, it will
o long way toward helping the City project the positive image that will help economic
rowth continue.
5. Describe how the Project is part of community revitalization, and economic development
plan or strategy, or other community planning document.
[Submit a copy of the plan(s)-Label and attach as Exhibit 9. If multiple documents, label as
9a, 9b, 9c, etc.]
Improvement of the conditions of the City's streets has been identified as a top priority of
ity residents, and is incorporated into the goals adopted by the Mayor and Council.
s noted earlier, eliminating potholes and improving street conditions has been repeatedly
amed as the most important challenge that City residents want to see addressed by City
overnment. In addition, the City's Comprehensive Economic Development Strategy notes
hat "much of the (street) infrastructure is ageing or needs to be upgraded to accommodate
uture traffic loads" that are anticipated as a result of economic growth and the resulting
ru ck traffi c.
'. \
he Mayor and Council has addressed these concerns as part of its periodic goal-setting
etreat. The need to invest in street infrastructure improvements has been incorporated
nto the overall goal to increase beautification efforts and eliminate blighted conditions that
xist in some parts of the community. .
ne of the outcomes of that goal-setting process was the acquisition of a Pavement
anagement System to better help the City prioritize and maintain its streets. As was
xpected, the Pavement Management System has confirmed the inadequate maintenance
hat has been done in past years, and the need to reconstruct and rehabilitate many streets
ue to the deterioration of existin avement. The s stem has estimated a total cost in
City of San Bernardino
Financing Application Number: IB-05-0193
Page 11
excess of $75 million to catch-up all streets to a reasonable condition. This Project will
help the City make a considerable progress toward that goal.
6. The I-Bank will utilize unemployment, poverty, median family income or change in
employment information for the City or County in which the Project is located, as
appropriate. If the proposed Project will impact an area smaller than an incorporated City or
the County, provide the following:
A. Identify the area impacted by the Project ("Project Benefit Area"). The specified area
can be a census designated place, census tract(s), census block group(s), or other
defined area.
B. Provide a map showing the Project Benefit Area.
[Label and attach as Exhibit 10.]
C. Explain how the Project impacts or benefits the Project Benefit Area.
7. Land Use.
A. Indicate whether the Project is located in:
~Urban Area
DRural Area
B. Indicate the land use priority met by the Project:
o Third
(Renew and maintain existing urban areas, both cities and suburbs (or existing
developed rural areas.)
(Develop vacant and under-utilized land within existing urban or suburban areas
(or within existing developed rural areas) and presently served by streets, water,
sewer and other public services. Open space, historic buildings, recreational
opportunities and the distinct identities of neighborhoods should be preserved.)
(When urban development is necessary outside existing urban and suburban
areas (or existing developed rural areas), use land that is immediately adjacent.
Noncontiguous development would be appropriate when needed to accommodate
open space, greenbelts, agricu~ural preservation or new town community
development.)
~ First
o Second
C. Provide an explanation of how the Project meets the selected land use priority
selected above, including a discussion of the area, the amount and type of
development, existing infrastructure (streets, water, sewer and other public services)
of the Project site and the land immediately surrounding the Project.
'. \
s described in Part III, #4, The City is proposing to reconstruct 3.4 miles of pavement and
ehabilitate 25.5 miles of avement in various locations throu hout the cit. In addition to the
City of San Bernardino
Financing Application Number: IB-05-0193
Page 12
10 million in projects proposed under this I-Bank loan, Gas Tax and 1/2 Cent Sales Tax dollars
ill be also be used fund pavement projects. A total of $1,411,000 in pavement reconstruction
nd rehabilitation projects was approved by the Mayor and Common Council in the 2005/06
apitallmprovement Project.
s described in Part V #4, many of the City's streets were paved over 50 years ago.
hroughout the years, maintenance on many streets was deferred in the face of fiscal crises
hat have confronted local governments. As a result, many streets are deteriorated past the
oint where routine maintenance can restore them to acceptable condition. Additionally, rapid
eterioration of many streets occurred over the past year due in part to the winter storms of
004/05.
8. Provide an explanation of how the proposed Project will support or promote the protection
and/or improvement of the environment:
By dramatically improving road conditions in the City, the Project will promote the
protection and even improvement of the environment in a number of ways.
First, poor road condition negatively impacts fuel economy, leading to increased air
pollution. According to the Automobile Club of Southern California, the average
Californian spends almost $400 a year in extra vehicle operating and repair costs
because of poor road conditions, the fourth highest in the nation. As road rideability
improves, vehicles are more fuel-efficient, resulting in reduced fuel usage and reduced
vehicle emissions.
Secondly, poor road condititions directly impact stormwater quality in a negative way.
On a street with potholes and ruts, stormwater can penetrate the surface to absorb oil
and other pollutants that are in the asphalt itself and on the street. These pollutants are
then carried through the storm drain system and into the ocean. Chucks and pebbles
of asphalt, which contain oil and chemicals, are also swept into the storm drain. By
restoring the condition of many streets, this Project will help improve stormwater quality
and reduce the levels of pollutants that ultimately reach our oceans.
Finally, a smooth street surface results in a more quiet ride for vehicles, which helps
minimize the impact of noise on sensitive receptors. The rumble of trucks and cars
riding over the rough street will be largely eliminated by this Project, resulting in
reduced noise pollution in many neighborhoods.
9. Leverage.
I-Bank shall utilize the Project Sources and Uses of Funds Chart submitted as Exhibit 1 to
calculate the leverage for the Project.
If the Project described in the Application is part of, or will contribute to, other public and/or
private sector investment not listed in the Sources and Uses of Funds Chart submitted as
, \ Exhibit 1, provide an itemized listing of the additional investment sources and the amount of
City of San Bernardino
Financing Application Number: IB-05-0193
Page 13
funding that can reasonably be considered leveraged by the I-Bank financed Project. Attach
appropriate documentation for each item listed.
[label and attach as Exhibit 11-if multiple documents, label as 11 a, 11 b, 11c, etc.]
PART VI. LEASE INFORMATION
1. Is the Project to be financed the subject of the lease?
DYes
[8:1 No-describe the facility to be leased (address, year built, square footage, type of
construction, etc.):
Fire Stations will be leased for the purposes of this loan. An independent appraiser
has been hired by the City to provide the estimated value of the stations. It is
estimated that the each station will be valued at approximately $2 million; however,
until the appraiser completes his analysis the City does not know how many of its
nine available Fire Stations will be needed to secure this loan. The stations that are
available for the purposes of this loan and are currently being valued are described
as follows:
Station Address Year Built Sq. Footage Type of Construction
#2 1201 9th Street 1965 4446 Concrete Block
#3 2121 Medical Center 1976 4318 Wood Frame/Stucco
#4 2641 N "En St 1965 6525 Concrete Block
#5 1640 Kendall 1976 4318 Wood Frame/Stucco
#6 1920 N Del Rosa 1976 4318 Wood Frame/Stucco
#7 282 W 40th St 1953 4500 Wood Frame/Stucco
#8 3998 E Highland 1985 4332 Concrete Block
#9 202 N Meridian 1960 3558 Concrete Block
#11 450 Vanderbilt 1988 6300 Concrete Block
2. Explain what essential services the leased facility provides to the community:
The Fire stations provide emergency response to fire and medical aid situations. The city
has twelve Fire Stations, including the Verdemont Fire Station that was completed in
June of this year and funded through the IBank.
3. Provide a Preliminary Title Report on the proposed leased facility or facilities.
[Label and attach as Exhibit 12.]
4. Complete a Comprehensive Environmental Survey for each separate proposed leased
\ \ facility.
[See survey form provided with this application. label and attach as Exhibit 13-if multiple
City of San Bernardino
Financing Application Number: IB-05-0193
Page 14
documents, label as 13a, 13b, 13c, etc.]
5. If the leased facility is not the Project to be financed, provide documentation of the current
fair market value of the proposed leased facility or facilities (e.g., an appraisal of the leased
property performed by an independent appraiser, or insurance information to document the
value of the improvements along with land valuation documentation obtained from an
independent professional).
[Label and attach as Exhibit 14.]
PART VII. FINANCIAL INFORMATION
1. Provide complete copies of the most recent three (3) fiscal year-end audited financial
statements for the Applicant, including all notes and disclosures.
[Label and attach as Exhibit 15a, 15b, and 15c.]
2. Provide the current year's adopted budget.
[Label and attach as Exhibit 16.]
3. Are there any events that have occurred since the date of the last financial statement that
could materially affect revenues or overall financial condition of the General Fund?
l8J No
o Yes-explain:
City of San Bernardino
Financing Application Number: IB-05-0193
Page 15
4. Provide a list of all financing obligations incurred after the date of the most recent financial
statement (debts, notes, or capital leases) with maturities longer than one year and secured
by a pledge of payment from the General Fund. Attach two copies of the financing
document (e.g., official statement along with any underlying loan agreements, lease
agreements, or indentures, etc.).
[Label and attach as Exhibit 17-if multiple documents, label as 17a, 17b, 17c, etc.J
Outstanding Maximum Annual
Name of Debt Date of Balance Debt
Debt (as of Service/Lease
05/01/2005) Payment
Master Equipment Lease/Purchase 10/01/2004 $1,756,244 $210,724
Agreement with Koch Financial
Corporation in the amount of $2,038,941
$ $
$ $
$ $
5. Provide a description of any off-balance-sheet debt obligations, including capital leases and
other unconditional contractual obligations:
None
6. Has the Applicant defaulted on any debt or other obligation including, but not limited to,
bonds, leases of any kind, or loans?
r8J No
D Yes-Specify the date(s) and circumstances:
7. Describe the current capital improvement plan and expected plan for future debt issuance:
As contained in the attached Capital Improvement Program.
8. Does the Applicant have an Interfund Transfer Policy?
r8J No
D Yes-Provide a written copy of the policy.
[Label and attach as Exhibit 18.J
PART VIII. OTHER INFORMATION
City of San Bernardino
Financing Application Number: IB-05-0193
Page 16
1. Describe the Applicant's administrative and management ability to construct and operate the
Project, including similar or larger projects:
The City's Engineer (Development Services Department) and Street Superintendent
(Public Services Department) will manage this project. The City Engineer is a Registered
Civil Engineer in the State of California and has 18 years of experience with pavement
rehabilitation and reconstruction projects. Over the last 4 years, he has been in
management with the State of California and most recently with the City of San
Bernardino managing and administering Capital Improvement projects from inception to
completion.
For the past 2 1/2 years, the Development Services Department and the Public
Services Department have jointly performed the street rehabilitation component of the
City's Capital Improvement Project. This joint effort consists of combining
design/engineering services with operations. It has resulted in the successful completion
of over sixty-five separate street projects, and the completion of all previous carryover
projects. These projects were completed during years when horrific natural disasters,
such as the foothill fires in 2003 and the subsequent rain storms of the past year
occured.
Staffing levels in management and administration are more than adequate in both
departments to ensure that the proposed projects are completed in a timely manner. In
addition to the City Engineer, he has a staff of seven engineers. Both departments have
budget analysts and other senior and administrative personnel to augment their
management staff. In addtion to the Street Superintendent, he has a qualified staff of six
full time field supervisors, sixty full-time field personnel, and office staff.
\ \.
City of San Bernardino
Financing Application Number: IB-05-0193
Page 17
PART IX. AUTHORIZATION
I acknowledge that:
. All information submitted to the California Infrastructure and Economic Development
Bank is true and correct at the time of submission, and such information does not
contain any untrue or misleading statement of a material fact, or omit to state any
material fact necessary that would make the statements contained herein misleading.
. The information included with this Application is consistent with the Preliminary
Application dated June 21. 2005 in all substantive areas, except as otherwise noted
herein.
. I agree to promptly provide the I-Bank any material change to the information
contained herein.
PRINT NAME AND TITLE
DATE
Fred Wilson, City Administrator
9/01/2005
Attachments:
Application Checklist
Sample Sources and Uses of Funds Chart
Sample Application Resolution
Sample Reimbursement Resolution
Comprehensive Environmental Survey
\,
City of San Bernardino
Financing Application Number: IB-05-0193
Page 18
General Fund Lease
APPLICATION CHECKLIST
INCLUDED APPLICATION CONTENT
YES NO
rxI 0 Application-Sianed and Dated
[8J 0 Exhibit 1-Sources and Uses of Funds Chart
IAttach ~emized cost estimates, bids, andlor construdion contrads as Exhibits 1a, 1b, 1c, etc.l
[8J 0 Exhibit 2-Documentation of Other Proiect Funding Sources
[8J 0 Exhibit 3-Proiect Timeline
fl [:l<J Exhibit 4-CEQA Documentation
Il rxI Exhibit 5-Adooted Resolutions-Application and Reimbursement
0 [8J Exhibit 6-Business Location Maps/Letters from Businesses
0 [8J Exhibit 7-Feasibilitv Studv(ies) for Job Creation/Retention
0 [8J Exhibit 8-Evidence of Local EmplovmentlTraining Resources Utilization
[8J 0 Exhibit 9-Community Revitalization, Economic Strategy or Other
Community Plans
0 [8J Exhibit 1 Q-Mao of Proiect Benefit Area
0 [8J Exhibit 11-Documentation of Public/Private Leveraged Investment
0 rxI Exhibit 12-Preliminarv Title Report
0 [8J Exhibit 13-Comorehensive Environmental Survev( s)
0 [8J Exhibit 14-Facilitv Valuation Documentation
[8J 0 Exhibit 15- Three (3f Years Audited Financial Statements
[8J 0 Exhibit 16-Current Year Adopted Budget
[8J 0 Exhibit 17 -Other Financing Obligation Documentation
0 [8J Exhibit 18-lnterfund Transfer Policv/Reimbursement Aareement
\',
City of San Bernardino
Financing Application Number: IB-05-0193
Page 19
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): Ct -if' - (6 Item # q
Vote: Ayes / - 1 Nays
A -:::- :2005-' ;2qd-
Resolution # j) ;:.. P ()() C) ~';;;0 3
Abstain Absent
Change to motion to amend original documents D
Companion Resolutions
Null/Void After: days /
Resolution # On Attachments: D Note on Resolution of attachment stored separately: D
PUBLISH D
RECORD W/COUNTY D
POST D
Date Sent to Mayor: q - '7 - 05
Date of Mayor's Signature: ~, g, O~ ....-
Date ofClerk/CDC Signature: J]" q,.. b~
Date Memo/Letter Sent for Signature:
15t Reminder Letter Sent:
Date Returned:
Znd Reminder Letter Sent:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
Animal Control
City Administrator
City Attorney
Code Compliance
Development Services
Others:
D/
l?'ftj,zlj/
~
D
D
EDA
D
.~
D
D
Facilities
Finance
Fire Department
Human Resources
By:
Reso. Log Updated: ~
Seal Impressed: ~.
Reso. # on Staff Report ~
Not Returned: D
Yel/
No By_
No"""""'---By
No./'/ I3Y=
No~'By_
No~'By_
Yes
Yes
Yes
Yes
Information Services
Parks & Recreation
Police Department
Public Services
Water Department
D
D
D
D
D
Notes:
',~
~/
Ready to File: V
----
Date: q --I L(/ oS
,
Revised 1Z/18/03