HomeMy WebLinkAbout22-Parks & Recreation
ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Dept: Parks, Recreation &
Community Services Dept.
Subject: RESOLUTION RATIFYING THE
SUBMITTAL OF A GRANT APPLICATION TO
ADMINISTER A PROGRAM CONTINUATION
GRANT FROM THE CORPORATION FOR
NATIONAL AND COMMUNITY SERVICE
(CNCS) IN THE AMOUNT OF $57,658 TO
CONTINUE THE ADMINISTRATION AND
OPERATION OF THE RETIRED AND SENIOR
VOLUNTEER PROGRAM (RSVP) FOR THE
PERIOD OCTOBER 1, 2005 THROUGH
SEPTEMBER 30, 2006.
MICC Meeting Date: August 15, 2005
From: Lemuel P. Randolph, Director
Date: July 21,2005
Synopsis of Previous Council Action:
9-7-04 - Resolution 2004-300 was approved ratifying the submittal of a grant application to
administer a Program Continuation Grant from the Corporation for National and Community
Service in the amount of $57,658 to continue the administration and operation of the Retired
and Senior Volunteer Program (RSVP) for the period October 1, 2004 through September 30,
2005.
The Mayor and Common Council has approved application and administration of Federal grants
for the administration of the Retired and Senior Volunteer Program since 1975. On September
20, 2004 - Mayor and Council approved Resolution 2004-300 authorizing the Department to
operate and administer the RSVP continuation grant.
Recommended Motion:
Adopt Resolution.
;~~#lit-
S~nat re ' '.
/"
Contact person: Aaliyah Harkley
Phone: 5231
Supporting data attached: Staff Report Reso & Contract Ward: All Wards
FUNDING REQUIREMENTS:
Amount: Grant Revenues of$57,658; cost to the
City $40,695 in match funds; $18,775 (in-kind)
services (in excess) and $1.025 trust acct.
Source: 123-504-XXXX - Federal Grant
(Acct. Description) 001-386-5193 - Grant Match
772-381-2409 - Trust Account
Finance:
Council Notes: ~~. :/JOO;--dg~
Agenda Item No.
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subiect:
Resolution ratifying the submittal of a grant application to administer a program continuation
grant from the Corporation for National and Community Service (CNCS) in the amount of
$57,658 to continue the administration and operation of the Retired and Senior Volunteer
Program (RSVP) for the period October 1, 2005 through September 30, 2006.
Backl!round:
This is year three of the three-year cycle for the RSVP continuation grant. RSVP is a federally
funded program that has been part of the Parks, Recreation and Community Services Department
for over 30 years.
The RSVP program, staffed with a Program Manager and the Coordinator of Volunteers,
provides work sites for over 400 volunteers that contribute 110,000 hours of service annually.
Examples of the type of work include mentoring and tutoring children at school and in after-
school programs in libraries, visiting the frail elderly, and transporting the homebound to doctor
appointments and to grocery stores. Volunteers also participate with local law enforcement as
Citizens on Patrol (COP) volunteers, distribute vital information, on telecommunication fraud
and elder abuse awareness as well as assisting in hospitals, nursing homes, and Senior Nutrition
Programs.
The RSVP volunteers do not receive pay, but can request up to $15 a month as reimbursement
for their transportation expenses.
This grant was due to CNCS on July 23,2005. This grant is an e-grant and the time frame allotted
to complete the application online is only one week; therefore we are requesting ratification of
this grant application.
Financial Impact:
The City provides $40,695 in matching funds for two full-time employees, a Program Manager
and a Coordinator of Volunteers. This match is funded with $39,670 through budget line item,
001-386-5193 and $1,025 through trust account 772-381-2409 (RSVP Donations). The balance
of salary, fringe benefits, as well as other program costs are paid by the grant.
Recommendation:
Adopt Resolution.
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RESOLUTION NO. t ((J) [P>Y
RESOLUTION RATIFYING THE SUBMITTAL OF A GRANT APPLICATION
TO ADMINISTER A PROGRAM CONTINUATION GRANT FROM THE
CORPORATION FOR NATIONAL AND COMMUNITY SERVICE (CNCS) IN THE
AMOUNT OF $57,658 TO CONTINUE THE ADMINISTRATION AND OPERATION
OF THE RETIRED AND SENIOR VOLUNTEER PROGRAM (RSVP) FOR THE
PERIOD OCTOBER 1, 2005 THROUGH SEPTEMBER 30,2006.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor and Common Council of the City of San Bernardino hereby
ratify the submittal of a grant application for a continuation grant in the amount of $57,658
from the Corporation for National and Community Service for the continuation of the Retired
and Senior Volunteer Program for the period October 1,2005 through September 30, 2006.
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1
RESOLUTION RATIFYING THE SUBMITTAL OF A GRANT APPLICATION
TO ADMINISTER A PROGRAM CONTINUATION GRANT FROM THE
CORPORATION FOR NATIONAL AND COMMUNITY SERVICE (CNCS) IN THE
AMOUNT OF $57,658 TO CONTINUE THE ADMINISTRATION AND OPERATION
OF THE RETIRED AND SENIOR VOLUNTEER PROGRAM (RSVP) FOR THE
PERIOD OCTOBER 1,2005 THROUGH SEPTEMBER 30,2006.
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
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and Common Council of the City of San Bernardino at a
meeting thereof. held on the _ day of
,2005, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LONGVILLE
McGINNIS
DERRY
KELLEY
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JOHNSON
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McCAMMACK
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City Clerk
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The foregoing resolution is hereby approved this
day of
,2005.
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Judith Valles, Mayor
City of San Bernardino
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I Approved as to
24 Form and legal content:
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JAMES F. PENMAN,
City Attorney
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BY7r'~~ i-
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PART I . FACE SHEET
I "PPLlCATION FOR FEDERAL ASSISTANCE
. 2a. DATE SUBMTIED TO CORPORA110N
FOR NAl10NAL AND Cat.MJNIl'Y
SERVICE (CNCS):
! 3. DATE RECEIVED BY STATE:
11. l'YPE OF SUBMSSION:
I Noo..constructioD
i STATE APPLICA110N IDENl1FIER:
06SR055522
15. APPLICAl10N INFORMo\110N
r-
: LEGAL NME: City ofSan Bemard~no
I
i DUNS NUr..IlER. 143695398
IADDRESS (give street address, cny, state and zip code):
300 North 0 Street
San Bernardino CA 92418 -0001
I' GRANT NU~ER:
, 04SRPCAooI
2b, APPLICAl10N 10:
14. DATE RECEIVED:
I
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TNAA'E AND CONTACT INFORMo\l1ON FOR PROJECT DIRECTOR OR OlHER
i PERSON TO BE CONTACTED ON Mo\TIERS INVOlVING lHlS APPLICAl10N (give
I area codes).
,
i NAA'E: Naocy Clattltcr
! TELEPHONE NUr..IlER: (909) 384-5414
I FAXNU~ER: (909)384-5160
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INTERNET E-M6.IL ADDRESS: c1attltcr@;.bctty.org
i
i 6. E'-4'LOYER IDENl1FICA110N NUr..IlER (EI~:
I
I 956000772
i
~
i 8. l'YPE OF APPLlCAl1ON:
I
i !INEW
! n REVISION
I ,~
i If Revision. enter appropriate letter(s) in bel(es):
I
! A. I ncrease Award
7. l'Y PE OF APPLICANT:
B. Decrease Award
C. Increase Duration
,7a. Local Govcmm:D.t ~ Municipal
~__~_! 7b. localGovemrmH,Municipal
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19. NAA'E OF FEDERAL AGENCY:
. Corporation for National and Community Service
~ CONl1NUAl1ON
,..------: ~
~i~
! D. Decrease Duration
I
ill. DESCRIPT1VE l1TLE OF APPLICANTS PROJECT:
I RSVP-San Bernardino
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i lOa. CATALOG OF FEDERAL DOI.'ESl1C ASSISTANCE NUr..IlER: 94.002
I lOb l1TLE' Retired and Sent'" Volunteer Program
! 12. AREAS AFFECTED BY PROJECT (Ust aries, Counties. States. etc):
covm San Bernardino County including tbe high desert iomNeedles to the Victor
Valley. (he San Bc:rdo. mos., and the valley iomRialto to Highland and Yucaipa.
:
! 13. PROPOSED PROJECT: START DATE: 10,01103
i 14. PERFORMo\NCE PERIOO: START DATE:
END DATE:
END DATE: 09,30,06
. 15. ESl1Mo\TED FUNDING:
'"
t a. FEDERAl
+
S 57.658.00
S 59,470.00
S 0.00
S 40.695.00
S 18.775.00
S 0.00
i
~_b APPLICANT
c. STATE
d. LOCAL
L~lHEB-
Dirtttor ofparks and Recreation Dept.
c. TELEPHONE NU~ER:
909-384-5030
d. DATE:
, a. l'YPED NAI/E OF AUlHORIZED REPRESENTAl1VE:
Leouel P. Randolph
b. l1TLE:
;
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Narratives
Strengthening Communities
Strengthening Com m unities
The City of San Bernardino's RSVP currently serves 50% of the San Bernardino County population
(potentially 704,314 of its 1,418,362 residents). The service area covers 8,067.32 square miles. Cities
served include: San Bernardino, Highland, Yucaipa, Redlands, Grand Terrace, Colton, Rialto, The
San Bernardino mountain areas and High Desert communities of Phelan, Hesperia, Victorville, Apple
Valley, Hinkley and Newberry Springs.
In the more metropolitan areas, needs appear to lean more toward issues of education, health and
nutrition, community and economic development and public safety, whereas the more rural and
isolated communities have needs more directly related to the human needs and community and
economic development areas. Information provided by the San Bernardino County Department of
Aging and Adult Services, administrative personnel of several area school districts and local law
enforcement agencies, suggest the needs of most communities within our service area are the same.
SERVICES WITH COLLABORATIVE AGENCIES:
RSVP will continue working with the County Health Department, Department of Mental Health and
the City's Center for Individual Development (CID) to provide public information and assistance
primarily within the senior populations of our service area. Current medical information and the
availability of services are shared with all of our project participants on a regular basis through the
distribution of our newsletter and pamphlets provided by the Community Hospital of San Bernardino.
We generally participate in at least one senior health and fitness fair annually and at other events that
present opportunities to handout information on the various aspects of service and to highlight the
community partnerships with which our program collaborates.
Page 2
Narratives
SENIOR NUTRITION SERVICES:
RSVP works ,dth t.'le Dcp:utmen,'s Senior Nutrition Ser'.-ices. a Co,"!:!":; sponsored. fedcral grant
funded program. Currcntly. .1 majority of our voluntecrs arc in placements to help with the
facilitation oft~e nutrition p,c;::ram. The County has stated tllat ,dtll the c',cr increasing growth of
the senior population. it 13 esscntL::l for the pro~rams to be maintained ;;.nd expanded in San
Bernardino County. Not onl... ;1,02 t."1ey yital for nutritional reason.= but thc)' pb~' an e\'cn more
im portant :1spect in 5ociJEntic:::.
"olunteers at these !cC:lt:c::: 1~50 pradde the cxtra work force nce~ec! to help ,dth the Health
Department's immunizatiol: pro.:;rJ.ms that pro',ide free flu and pnCU:1lOnia shots on an annual basis.
The auxiliary ';olunta.:rs .:::t tl:e Comm unity Hospital of San Bern:lfd.;no and San Bernardino County
Hospital provide inforn1:ltion t!:rou;::hout tIle community at nrious times of the year for families with
young children ar,d proi'idc 10'\\"cost or free immunizations. Our \'o~unteers sen'ing on the west-side
of San Bernardino at tb: 16t.':. St. Scver.tn-Day Ad',cntist Church pro\"ide assistance for people
tIlroughout the community. The:; also scn'e as b.1ek up to the Comm.:nity Hospital's Disaster
Program by makin;:; qu;lt.:; -d:icl: tllCY hJ:;c stock piled if blanket.s n:"" cut ;:It tl:c hospital.
INrOR~L\TION &. REFERI'_\L SERYICES
TIle Cour:~; proj.:ct.3 ~ s!:.J:? i;.::r.::.~c in t~c senior popu!J.tion as the bJ.b~i- boon1crs reach 60. ,\-ith the
oyer 7;') a~c ;:rcup bet:;:: t1:c f.::::.:.st gr~~..:in~ J.~C g:o~p. St..1tist!c.5 .3~1J"": L'1J.: bCL\\'ccn the year 2010-
~OJO 5el~i~rs ".';ill a:':O:.l::t f..;:o :.:~~ cr l:c:~~cr of the ()"..c:~TI pcpulJ.tL:l:. 'TIl:':; n::.:r:.:; not only \vill RS'."P
be chJ.llcn;:c.1 ~..j f:::~ :~:~.;:-..:.::t:~::: -,';;:;!~l:t~~= J.~i;:1:~1':1:~3. cut .11.5C t~ :::~.:.t ~!1~ :i.:ia;.: requests fron: o:.:.r
Ci..:rrcntly cst:.bHs:..cd :..::t:::~.:. :..: ~!:cir 11':CC. for vol~r;.tccr5 in~r::'5C':;.
III order tc ~~~~l~: :-,--::" :::~:'c:"':~::~ ~c::~~:. p,~;;t:!J.~~.:~:ts ::cc~ f;: .:.:..::..:~:.:::c .lr:.1 :.:n~iccs. RS\t' \\'od~s
~."
Narratives
'.';itl:. ~hi: .itaff".:;f Senior Inforrr.ation and A:;si.;~.:mce at the Department of .\ging and "\dult Services,
S.:m ncrnardino :.dul~ Sd1001. IIighlar.d Senior C.:::ntcr. and the Ci~v of San ncmardbo';; Scnior and
Com 111 uni~' Center;;, Volunteers arc trained to work with staff to provid.:: di',erse, qualitr services and
prcyid~ infonIlanon fo; s.:nlcrs.
S.~i nER~:.\RDI~O .\Dt"LT SCHOOL SERVICES:
,.tc hav~ strclibthcncd \)~r paru"1crshlp y,.ith San r:~rnarjlil\J J.\du~t S~hGol st.lff. Our volunteers assi3t
and r, ~il:'a>' "C'"'I' - -. u'- C"" ..., >-'r l:'-r' -,- - - .._~~1 ." r--rcati'on" ~ ~C'LI'\'l'>:~' D-part,.,.. 'nt of ~ "'U'lg
... !u..... J.l.. l.\,.. ~ u. vi,) l VUJ.t..I\.i.L,,"- ,u.,"- u....."".....::>> ht,....u u..,)....'" t.. uJ. u. u(.;.;). l",.; Uul".. 4~
inf0[uiatiui1 ar.a.d obscrvuti0i1 uf partiLipant.; hJ.v~ st.cv;n tl~at pa~J\:i~iLtii1g 1i1 111ClitJ.11y stimulating
and or physical acti\-i~ic:; can imprO\"e th.: quality of1ifc and 101i,g.::,-ity of our 5cni,jr population.
n~CiiUSC of ~c seniurs' pa~J~ipc1ti\)n hI. uuI' pr0gran15, in1pruVCIilcnt L; S~v-"y-ii ill th\::lr d~nlcClnor and
appearance. and there i;; marked impro-.-cmcnt in 5odalization skills.
sr:~IOrr TP,,"~iSrOrrTATIO~ SERVICES:
!ransportativl1 si::r,,-iccs do not SC1-,,-t; an r~nlvtc area..;. ~k:rvic~5 arc ~xtr~nicly inadequate in the high
j,:scrt c1fid u'1vi.intah"1 C0ii.j,i11uu.iti~~ ulld du not al;rav.; ii.j,c~t the llC"::d.; vf ";':[J.101"'; vi" ii'"J.\~.iyiduals \\-ith
d1.;abnitic.5. TheY ",Ie ~cil~rJ.lly hi~~i co.;~ and i'C(iuirC ':::4 hOur rlvtice. TIlL;.i.5 Ci (vntiililln,g high priority
n.:.:d. rrsvr ;"olunt.:t:r5 ai'': curreli.tl;- participatini': in IIiglllar.d S.:ni,jr Ccn~cr's Transportation
.~i';~ailCC rluF;rclil1 (T...\rj hi.it fill Gnly a. .sula.ll pvr-J011 of tht3 area '.; need.. ~',,1'rLhvu.t ~l~ transportation
ult\:rr1uti.,,~C. ,,;clllur.; ai'~ a.t tIlt; iiiC:i'C;- of priva~t::. 11i~t. Cu.;t iLdh-idi.io.I~ vi' ~ii..;ir1l.:~w III vi\1~r to go to the
du..:tuf. ~c~ ~rvcci"i\:.; aii~ lil~dl\:li1c vi' ii.l';~ to a.~c\:i.A~C i.;0~ajvii.. r:.~"i w,,-i11 cvii.tilii.i~ it.;; ciidca",;ors \'w~ith
In~~i~aiid ::::~ni\:ii' C~iitCi' ~v iii.\:i'~a..;\: t1iC iii,iiiit':i \if u:,-ui~J.t,~c G!'l-w'cr.; tv iiicct :1...: liC~.i; vf aii ~.".er'"
:....__....._:__.... _l:__..... t:_&
UJ\..J.\..4'::>>U1Fo \..U\..J.J.L. ,u.:)I,..
I:':C8~r~E T4'l.4~ r-~Er'.'un""\TIa~: 4\S~r~,,~:cr::
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Narratives
Considering that county statistics show 72% of the elderly residents over the age of 65 live at or below
the poverty level, tax consulting and preparation are provided by RSVP volunteers at both Perris Hill
and 5th Street Senior Services Centers. These volunteers serve for three months a year and see
hundreds of people who could not afford to have their taxes done or do not understand certain
nuances of tax law that relate directly to seniors. The 'clients' trust the volunteers who are their peers
in relation to age.
PUBLIC SAFElY SERVICES:
Public Safety remains this RSVP's key focus. In a county known for its high crime rate, challenges are
being tackled by our Citizen Patrols (COPs) and California Highway Patrol (CHP) volunteers. We are
continuing to work with law enforcement agencies to train their staff and volunteers as Fraud
Fighters. Fraud Fighters then work internally in the community to educate others about
telecommunication fraud, especially against seniors.
As a normal part of their volunteering duties, the CO Ps and CHPs address other issues including
education on the proper use of child safety seats, fmger printing children for identification purposes,
vacation watch and disaster preparation. RSVP volunteers are making a significant impact on all
issues of public safety within our service area. This includes the area of elder abuse as well. We
continue to work closely with the Victim/Witness Program, the DA's office and DAAS and their staff
at Adult Protective Services as well as AARP and are looking for funding options to hold another
comm unity training for the senior volunteers.
Recruitment and Development
Recruitment and Development
Recruitment and training will be determined and developed around specific targeted efforts to meet
the national service priorities with consideration of each community's area of need; increasing the
Page 5
Narratives
quality of volunteer experience by inclusion in the selection of projects and planning and guaranteeing
levels of promotion and responsibilities. Opportunities to serve as Team Leaders and trainers will be
developed to oversee and assist in the effort to increase station participation and in the recruitment
and training of new volunteers.
A curriculum and timeline for training of all levels of project participants is also being developed from
information acquired from CNCS, local sponsor, other community partners or collaborations and/or
from any online researched, technical materials and effective practices at the National Service
Resource Center (NSRC) website and related links.
Consideration for modifications to training curriculum will be based on results of session attendees'
training evaluation surveys which will also be used as a data collection tool for overall program
evaluation.
Program Management
Program Management
We will continue to utilize the Volunteer Works database for updating records and files on an ongoing
basis to ensure the most current information is available for reporting at any time. Join Senior
Service Now (JASON) is currently being used for online recruiting and staff are planning to expand
the available listings.
A monthly station request for data, information & update form will be a required report for site
supervisors to include with the timesheet submissions or check verification signed sheets. This tool will
be used to notify RSVP staff for changes to station, staff and their volunteers. as well as any specific
needs or requests they may have for the RSVP office. The form will also be used for data collection
relevant to national service priorities for outcome reporting and verification.
Page 6
Narratives
An annual project assessment survey will be sent to all volunteers. This information will allow RSVP
to analyze overall satisfaction of participation and service and allows for their comments and
suggestions while retaining their anonymity.
We will continue to seek volunteer and station collaboration and participation for fundraising
endeavors to increase financial resources that will be used to cover related expenses for training,
recoRnition and outside evaluation costs as required. We will also seek other in-kind contributions or
sharing options that can be cooperatively exchanged for mutual benefits with other partners and
community collaborations.
OrganaationalCapachy
Organizational Capacity
The City of San Bernardino's RSVP project has been under the sponsorship of the Parks. Recreation
and Community Services (PR&CS) Department for over 30 years. Lemuel Randolph, Director of
PR&CS, continues to support and provide positive leadership to our project. Support and leadership
and supervision is also provided by Aaliyah Harkley, Senior Recreation Supervisor. She acts as our
RSVP staffs immediate supervisor.
The project manager, Nancy Clatfelter. with over eleven years experience. and the coordinator of
volunteers. Teresa Dobbs with over six years with both RSVP & SCPo have established an extensive
network of people to provide assistance with assessing comm unity needs and sharing/providing
training and technical assistance. Goals and objectives are provided to the department by the RSVP
Manager and Coordinator of Volunteers on a regular basis and/or as part of the annual performance
appraisal process.
Page 7
Narratives
Bud~et reviews are done by the Parks Administration Staff and the City's Finance Department. The
Finance Department distributes quarterly financial status reports. which are reviewed by the project
director. The Finance Department also handles the financial status reportin~ in the electronic
reportin~ pro~rams.
PR&CS Department administrators encoura~e attendance at seminars and trainin~ venues that
support the staff and pro~ram.
The RSVP Advisory Council usually conducts an annual assessment of the proiect and staff.
Other
N/A
PNS Amendment (if applicable)
N/A
Page 8
Work Plan/Performance Measures
Total Number of Unduplicated Volunteers: 400
r"\ .
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,.,-,",
....,r_
~J.~_,~
Community Need
Non-PFI
Part 2: Action Plan
Service Activity
RSVP volunteers will assist at various sites such as libraries, museum, hospitals, thrift stores, and
health care facilities in a variety of assignments to meet the agencies' specific needs. They will serve
as Task Force volunteers to help the RSVP and its community partners with special event needs and
projects like bulk mailings.
Anticipated Input
20 Task Force Volunteers will provide 100 hours/per year service each = 2000 hours.
4 thrift store volunteers will assist with 1 site.
22 line dancers will perform a minimum of 2 performances/month at various locations.
2 volunteers will serve 5 hours /month (each) at one of the 2 library sites.
5 volunteers will help with tax preparation.
Part 3: Outcomes
Anticipated Accomplishments/Outputs
Period of quarterly 2005-2006
Accomplishment:
Performance
Measure:
Summary
78 RSVP volunteers will provide 15.000 hours of service per year serving with 14 sites and various
community partners' projects.
Anticipated Intermediate Impact/Outcome
Summary
Seniors serving as RSVP volunteers will feel useful, be able to chose how and where they want to
Period of I % I /05 -9/30/06
Accomplishment:
Performance
Measure:
serve. They will be more active and know they are important to their communities by the
recognition they receive from the community, sites, staff, legislators and clients served.
Page 9
Work Plan/Performance Measures
This will be evident by their completion of the annual volunteer survey reports conducted by the staff
of RSVP in conjunction will agencies' staff/site supervisor distribution and submissions.
Period of 5-06,9-06
Accomplishment:
P8l'fonnanc:e
Me..ure:
Anticipated End Impact/Outcome
Summary
Seniors will continue to be the communities' most vital resources. They will meet needs that address
national priority requirements and feel they are making a difference because they receive recignition
from the sites, RSVP staff and local legislators.
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Community Need
Low-income and other seniors need low-cost meals to help them remain living independently in our
communitiies. San Bdno. County census figures confirm an increasing elder population over the
next few years with up to 1096 increase possible by 2010. Seniors, who are now living longer, will be
forced to address additional independent living issues.
Part 2: Action Plan
Service Activity
Senior volunteers will serve as hosts, food service workers and activities aides at these sites: 5th St.,
Perris Hill, Highland Sr.Ctr., Yucaipa Sr. Ctr., Redlands Nutrition, Home of Neighborly Service,
Hinkley Sr. Ctr. and Newberry Springs Sr. Ctr.
Anticipated Input
100 RSVP Volunteers will provide 6000 hours of service quarterly to congregate meal sites
throughout the service area. Senior Nutrition Programs under the City of San Bernardino Parks,
Rec. & Community Svs. Dept. are: 5th Street Senior Center, Perris Hill and Highland Senior Center.
County projects sites are at Home of Neighborly Service,Yucaipa, Redlands, Hinkley and Newberry
Springs Senior Centers. Nutrition programs will cover the expenses for training, and provide
'imbursement or offer at no cost: certification and TB tests as required and any other
related/required items such as background checks or figerprinting needs when/if needed. RSVP will
Page 10
Work Plan/Performance Measures
work with Jeri Calles at the 5th st. facility to establish a curriculum and training schedule. Periodic
in-services will be conducted to provide volunteers with latest information and site specific items of
interest to provide the daily meal participants with a broad scope of information and activities to
encourage attendees to stay after lunch or come early on another day to check out programs they
might enjoy. This opportunity to increase daily participation of the meal program will beefit the sites
in that they can ask for more money to run program. It also offers participation opportunities for
the isolated/homebound clients being targeted for the volunteers' intervention and encouragement to
alleviate the loneliness they may be experiencing and also offer them the availability of a more
balanced, nutritious meal on a daily basis than something may eat at home or elsewhere.
INDICATOR: Percentage of at risk seniors attending/partaking of a meal increased. Percent of
those targeted participating in another activity and or staying after the meal (or socializing before the
meal) is increased.
TARG ET: 5% increase overall in the number of seniors receiving a nutritious meal each quarter. 596
of those new daily participants in the meal program will seek other information from the volunteers,
participate in an activity or socialize in some manner prior to or after the meal they had.
How measured? Daily logs, participant sign in sheets, questionaires from new clients.
Part 3: Outcomes
Anticipated Accomplishments/Outputs
Period of QUARlERL Y
Accomplishment:
Performance r;J
Measure: ~
Summary
RSVP volunteers will help provide 300 meals per day to the site participants. They will provide
information on agency/site activities/programs to help promote socialization. As mandated court
reporters for elder abuse/neglect, the volunteers will keep a watchful eye and open ear on the senior
clientele and when appropriate present information to insure healthy, safe, independent living for all
the seniors.
Page 1 1
Work Plan/Performance Measures
INDICATOR: Percentage of new daily participants in site activities or requests for information.
Indicator.
# of participants
Target: 5%
How Measured: Sign-in sheet
Description:
Totals are compiled by the site supervisors and compared to previous Plus and Mnus Reports. Figures are given to RSVP
at the end of March and September.
Anticipated Intermediate Impact/Outcome
Period of annually- 2004, 2005,
Accomplishment: 2006
Performance iXJ
Measure: ~
Summary
Congregate meal sites will provide 35% of the daily nutritional needs of their senior participants with
the assistance of senior volunteers. Isolation of seniors living alone decreases due to the
encouragement of the senior aides/volunteers.
Indicator.
9fCentage of overall attendance \'0111 improv e over the year.
farget: 10%
How Measured: Activity log
Description:
Sign in sheets \'0111 provided for all activities, participants to sign in. Quarterly figures from the sites \'0111 be provided by the
site supervisors and used to create a graph for the semi-annual reporting.
Period of quarter 2, 2006, qtr 4,
Accomplishment: 2006
Anticipated End Impact/Outcome
Performance iX
Measure: ~
Summary
Seniors surveyd will say they are less lonely, have an overall increase in well-being since increasing
their participation and social activities. And, although not noticibly effecting the health of those
having a meal served at the facility on a regular basis (2-3 times per week), they believe they eat
healthier more nutritious meals at the sites, than they would on their own or at home.
. Indicator:
Percentage of controlled target group "'"0 \'0111 show increase in their feelings of well-being.
T'Irget: 50%
_N Measured: Recipient satisfaction survey
. Page 12
Work Plan/Performance Measures
Description:
Surveys are provided by RSVP to the nutrition sites to be completed on a voluntary basis by the participants. The
completed surveys are collected and retumed to RSVP for tabulation and comparison to previous survey totals.
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Community Need
Local law enforcement agencies indicate that both uniformed and non-uniformed employees are
struggling to meet their daily work load. This is especially true since the events of 9/11 have
triggered an estimated (40 %)increase in inquireies from citizens concerned about their safety.
Senior volunteers can help ensure a higher level of customer service and enable uniformed officers to
spend more time in direct service to area residents, improving response time and abating citizen fear
of criminal activity.
Part 2: Action Plan
Service Activity
Volunteers will handle non-criminal matters in support oflocallaw enforcement agencies, including
reception, citizen patrols, crime watch, non-criminal property control, clerical support and data
entry. Volunteers may represent the agencies at selected community events.
Anticipated Input
100 RSVP Volunteers will support the Victorville and San Bdno. PD and 3
CHP stations and 9 county sheriff station by donating 2000 hours quarterly. Mileage
reimbursement is estimated to be $1,000 per month. Training, back ground checks, fingerprinting,
uniforms or badges will be provided by the agency or volunteers may be asked to cover some costs in
the instance of uniforms.
Part 3: Outcomes
Anticipated Accomplishments/Outputs
Summary
00 senior volunteers will donate 8,000 annually to local law enforcement agencies. To free-up more
Period of bi-annua12004,2005,
Accomplishment: 2006
Performance
Measure:
Page 13
Work Plan/Performance Measures
of officer's time to perform service related tasks and improve upon response times and to generate
increased comm unity visibility of law enforcement staff in the field.
INDICATOR; Percentage of time made available for officers to address crime issues will increase.
TARGET: 10% improvement in response times and available hours officers would be able to serve
out in the community.
DATA COLLECTION TOOL(S): Under developement with law enforcement officials at PO, Sheriff
and Highway Patrol
Anticipated Intermediate Impact/Outcome
Summary
The community will see a noticible increase in the officers presence throughout the community;
Period of Hi-annually
Accomplishment:
Performance .
Measure:
whether in the act of response or doing general crime prevention patroling. This will provide a sense
Jf security to the citizenry in regards to the overall safety of their towns/cities.
INDICATOR: Percentage of faster reported response times.
TARG ET: 10% favorable improvement of response times.
How measured?
PFI addendum reports by site supervisors (as part of the MOU requirements).
Period of annually Performance
Anticipated End Impact/Outcome Accomplishment: Measure:
Summary
Law enforcement officials will report emrgency services will be improved due to the senior
volunteers.
NDICATOR: Percentage of freed-up time to officers.
TARGET: 20% annual overall time made available for officers to address crime/field work increases.
Page 14
Work Plan/Performance Measures
How measured?
To be developed with individual agencies participating. (CHP, Sheriff and PDs). One final tool will be
agreed on to use with all.
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Community Need
San Bernardino County APS staff have indicated a need to increase awareness of elder abuse and
how to report it as well as who to report it to, especially in areas where our project has not distributed
information before. The census of 2000 indicates that much of our service area will have a
substantial rise in senior population by the year 2010. More seniors will or could become victims of
abuse if they do not know how to address this kind of issue/situation.
Part 2: Action Plan
ervlce Activity
Senior volunteers will provide Elder Abuse Awareness seminars to the church groups, senior venues,
and other community organizations such as Kiwanis. They will distribute literature in other public
venues such as brochures in malls, retirement centers, senior housing, etc.
Anticipated Input
Volunteers will be recruited from each station to participate in assessing the needs for their area;
work with DAAS, AARP and the RSVP staff; recruit other volunteers as needed. 25 volunteers will
work with 3 senior volunteer leaders to coordinate 3 stations.
Part 3: Outcomes
Anticipated Accomplishments/Outputs
Summary
Seniors will provide life saving information to at risk seniors in the community, decreasing the
Period of quarterly
Accomplishment:
Perfonnance
Measure:
number of potential/anticipated elder abuse cases.
INDICATORS: number of people who live in isolation who now have information on how to spot,
report and identify various kinds of elder abuse.
Page 15
Work Plan/Performance Measures
TARGET: 10% increase over infonnation area/people already served.
Measured? Based on calculations of handouts distributed and attendance sheets for this year -vs-
last.
Anticipated Intermediate Impact/Outcome
Period of 2005-2006
Accomplishment:
Performance
Measure:
Summary
Through this educational awakening of the public, RSVP anticipates the number of reports to
increase, however the actual cases of abuse to decrease, due to this proactive approach of the
community.
INDICATOR: Percentage of people actually receiving infonnation (attending seminars, receiving
handouts, asking for infonnation from team leaders, etc.)
TARGET: 50% over those reported by our RSVP in 2002-2003.
How measured?
attendance records, daily check lists, logs, etc. and used -vs- last years figures.
Anticipated End Impact/Outcome
Summary
Seniors at risk due to isolation and homebound situations and their families or caregivers will now
Period of annually
Accomplishment:
Performance
Measure:
have infonnation and be able to be secure in the knowledge that they can now live safer and remain
independent without the risk or worry of abuse. If needed they have the tools to identify elder abuses
and know who and how to report it.
INDICATOR:Percentage of persons at risk who now have infonnation relevent to handling elder
abuse issues is higher.
TARG ET: 50% over last years reported data.
Measured? Attendance logs, pamphlets distributed -vs- figures from last year.
Page 16
Required Documents
Document Name
Status
Already on File at CNCS
Already on File at CNCS
Already on File at CNCS
Already on File at CNCS
Already on File at CNCS
Not Applicable
Not Applicable
Already on File at CNCS
Already on File at CNCS
Already on File at CNCS
Already on File at CNCS
Already on File at CNCS
Aggregate Dollar AllDunts ofimding
Articles ofIncorporation
Board ofDirectors
CP A Certification
COllInJnity Advisory Group narres and addresses
List ofthe narres of any Funding Organizations/Sources
Negotiated Indirect Cost Agreerrent
Organizational Chart
Project Director's Job Description
Roster ofVolunteer Stations
Staterrent of date oflast AI33 audit
Staterrent of whether applicant is subject to A 133 audit
Page 17
RPT_BGT_424
July 21, 20054:03 PM
RSVP-San Bernardino
City of San Bernardino
Total
Budget Date.:
TotalAmt CNCS Share Granl8e Share Exce.. Amount
64,407 38,029 24,571 1,807
16,104 0 16,104 0
0 0 0 0
0 0 0 0
0 0 0 0
$16,104 $0 $16,104 $0
725 605 0 120
1,537 1,382 20 135
$2,262 $1,987 $20 $255
450 300 0 150
8,765 650 0 8,115
$91,988 $40,966 $40,695 $10,327
lieation 10: 06SR055522
Section I. Volunteer Support Expenses
A. A-oject Personnel Expenses
B, Personnel Fmge Benefits
FICA
Heafth nsurance
Retirement
LWe nsurance
Total
C. A-oject Staff Travel
Local Travel
Long Ostance Travel
D. Equipment
E Supplies
F. Contractual and Consuftant Services
l Other VokJnleer Support Costs
J. ndirect Costs
Section I, Subtotal
Section II. Volunteer Expenses
A, Other VokJnteer Costs
Meals
UnWorrn;
nsurance
Recognition
V okJnteer Travel
Section II, Subtotal
Budget Totals
Funding Percentage.
1,500 0 0 1,500
0 0 0 0
937 937 0 0
3,066 1,841 0 1,225
19.637 13,914 0 5,723
Tolal $25,140 $16,692 $0 $8,448
$25,140 $16,692 $0 $8,448
.---
$117,128 $57,658 $40,695 $18,775
58.6% 41.4%
Form 424A
fvtxlified SF-424A (4/88 and 12/97)
Page 1
Budget Narrative tor U6SKU555U
ragt: 1 Ul .)
Budget Narrative: RSVP-San Bernardino for City of San Bernardino
Section I. Volunteer Support Expenses
A. Project Personnel Expenses
PositionfTitle -Qty -Annual Salary -% Time CNCS Share Grantee Total Amount Excess
Share Amount
RSVP Director: - 1 person( s) at 33947 each x 100 % usage 28.469 5.478 33.947 0
Coordinator of Volunteers: - 1 person(s) at 28653 each x 100% 9.560 19.093 28.653 0
usage
Accounting Technician 5% of time: - 1 person(s) at 1807 each x 0 0 1.807 1.807
100 % usage
CATEGORY Totals 38.029 24.571 64.407 1.807
B. Personnel Fringe Benefits
Item -Description CNCS Share Grantee Total Amount Excess
Share Amount
FICA: 2.597 % of salaries 0 16.104 16.104 0
Retirement: 0 0 0 0
Life Insurance: 0 0 0 0
Health Insurance: 0 0 0 0
CATEGORY Totals 0 16.104 16.104 0
C. Project Staff Travel
Local Travel
Purpose -Calculation CNCS Share Grantee Total Amount Excess
Share Amount
Director and Coord. site visits.travel175 miles x .34.5: 605 0 725 120
175x.34.5x12 months
CATEGORY Totals 605 0 725 120
Long Distance Travel
Purpose -Destination -Trans. Amount -Meals! Lodging -Other CNCS Share Grantee Total Amount Excess
Travel Share Amount
attend NSSC conferences: meals. lodging. transportation- Meals 1.382 20 1.537 135
o LodginglTrans 0 Other 1.537
ni""'\l ^..n 1_ _, l'\..J.cL"_n._o~ ...I.JLOf\ 0_
l/"'l'7rlflfl'1
Budget Narrative for 06SR055522
ri:1gc k VI .J
I
CATEGORY Totals I
1,3821
20 I
1,5371
135 I
D. Equipment
I Grantee Excess
Item/Purpose -Qty -Unrt Cost CNCS Share Share Total Amount Amount
CATEGORY Totals 0 0 0 0
E. Supplies
Item/ Purpose .Calculation CNCS Share Grantee Total Amount Excess
Share Amount
desktop and other supplies such as paper, pens, clips, etc.: 300 0 450 150
$112.50 per quarterly usage: $112.50 per quarterly usage
CATEGORY Totals 300 0 450 150
F. Contractual and Consultant Services
Purpose -Calculation CNCS Share Grantee Total Amount Excess
Share Amount
CATEGORY Totals 0 0 0 0
I. Other Volunteer Support Costs
Item CNCS Share Grantee Total Amount Excess
Share Amount
: postage: regular and bulk mailing: 0 0 800 800
e : 43,75 x 12 plus out of area 8.33 x 12: 0 0 625 625
printing: newsletters. 550 copies x 4 pages x .053 x 5 editions: 385 0 583 198
Volunteer timesheets - 630 x 12 x .035 , forms and flyers copying 265 0 415 150
- 357 x 12 x .035:
-space is provided by sponsor at the Parks Dept. Annex. It is
calculated at 8% of the total space...custodial, maintenance, 0 0 6,342 6,342
security and utilities are included:
CATEGORY Totals 650 0 8,765 8,115
J. Indirect Costs
Calculation -Rate Type -Claimed -Cost Basis -Rate CNCS Share Grantee Total Amount Excess
Share Amount
CATEGORY Totals 0 0 0 0
nuaget NaITaUve ror VO~l\.VJJJLL
. ...",V _ _. _
SECTION Totals I
40.966 I
40,6951
91,9881
10.3271
Section II. Volunteer Expenses
A. Other Volunteer Costs
Item -Description CNCS Share Grantee Total Amount Excess
Share Amount
Meals: 100 vols x 12 x $1.25 0 0 1,500 1.500
Unifonns: 0 0 0 0
Insurance: 279 vols x $.40 liability. 173 x $2.75 exces auto 937 0 937 0
Recognition: 300 vols x $10.22 per person 1.841 0 3.066 1.225
Volunteer Travel: 72 miles/mox$.25x75 vols x 12 mos...8vols by
bus x 9 days x 12 mos x$.5O...access van 4 vols x 9 days x 12 13,914 0 19,637 5.723
mos x $1.40
CATEGORY Totals 16,692 0 25.140 8.448
SECTION Totals 16.692 0 25,140 8.448
BUDGET Totals I 57.6581 40.695 117.128 18.775
Source of Funds
I Section Description
Section I. Volunteer Support Expenses
Accounting Tech, supplies. printing costs for copies. telephone. postage
Section II. Volunteer Expenses and space are provided in part as an in-kind contribution from the City of
San Bernardino and the Parks Dept.. Fund raising efforts and other
donations from volunteer sites and community partners arelwill be done to
offset the difference.
. ,
...L. _n_~...J__o_~"'__I\~Ll\AO_L_1n..J.t'"J.'"'_(\....OC..J....U::O(lD.
1 ,..,.., ,,,nn1
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
o C ,/
Meeting Date (Date Ad'1fd): 0/ lJ" 0 ) Item # :;J.)- Resolution # ;JtJ tJ 5" /' (~ & d----
Vote: Ayes I Nays Abstain Absent
,
Change to motion to amend original documents D Companion Resolutions
NulI/Void After: days /
Resolution # On Attachments: D Note on Resolution of attachment stored separately: D
PUBLISH D POST D RECORDW/COUNTY D
/
Date Sent to Mayor: ~ I \ ,\, (> S /
Date of Mayor's Signature: ~I 11, \;) ~_,
Date ofClerk/CDC Signature: D/j~, 0(,
By:
Reso. Log Updated: ri
Seal Impressed: ~
Reso. # on Staff Report ~
Date Memo/Letter Sent for Signature:
1 sl Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Not Returned: D
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes //
Yes
NOT By_
No By_
NoL By_
No~.By_
No~. By_
Yes
Yes
Yes
Copies Distributed to:
Animal Control
City Administrator
City Attorney
Code Compliance
Development Services
Others:
D
~
D
D
EDA D Information Services V
Facilities ~ Parks & Recreation
Finance Police Department D
Fire Department D Public Services D
Human Resources D Water Department D
Notes:
;
/
Ready to File\/
Date:
- /'
g''-rJ ' (j S
Revised 12/18/03