The URL can be used to link to this page

Home My WebLink About10-City Administrator -,... . ., ... - - . .-.,.~.- '. CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTIorOR I SINAL From: Fred Wilson Subject: Resolution for FY 05/06 civic and promotion funding Little League Inc. Western Regional Tournament August 6-15, 2005 Dept: City Administrator Date: July 13, 2005 Meeting Date: Aupst 1, 2005 Synopsis of Previous Council Action: 7/19/04 Resolution 2004-242 adopted authorizing civic and promotion funding to Western Region Little League for 2004 Tournament. 7/7/04 Ways and Means recommended approval for FY 04/05 civic and promotion funding in the amount of $5,000 in direct funding and $37, 467 indirect funding plus a waiver of fees for their 2004 tournament. Recommended Motion: Adopt resolution. That direct funding in the amount of $5,000 from the FY05/06 civic and promotion fund be approved; that indirect funding in the amount of$39,415 be transferred from the FY.05/06 civic and promotion fund to vl!rious City departm~ta1 accounts as listed in the attached staff report; and that a waiver of fees and use of City personnel and equipment be authorized in the conduct of eir 2005 tournament season. Contact Person: Fred Wilson Phone: 5122 Supporting Data Attached--yes Ward FUNDING REQUIREMENTS: Amount: $ 5.000 direct! indirect $39.415 Source (Acct. No.) 001-091-5186 (Acct. Description) civic and promotion fund Finance Council Notes: ~ . . ,J/)O~" /,S- g AfJJ. 10 1/, / DS -,,,.- MUST 'IE SUBMITTED TO CITY ADMINISTRATOR'S OFFICE 60 DAYS PRIOR TO EVENT FOR WHICH FUNDING IS REOUESTED. NO EXCEPTIONS. NAME OF ORGANIZATION: Little Lealnle Baseball. Inc. REQUEST FOR CIVIC AND PROMOTION FUNDING PROPOSED CURRENT BUDGET (pART ll) B. EXPENDITURES: (Include all known direct expenses connect with event) EXPENSES AMOUNT TOTAL PersonneVSalaries Permits Fire Bus. Lie. ABC Other Insurance City of SB Attached (Yes No x ) Park Damage Bond Park Clean Up Deposit/Dama2e Bond Security S.B.P.D Private Security Other Advertising Radio Newspaper Banners Flyers Other Entertainment Music Sound System Other Promotional Items Trophies Plaques T-Shirts Other Sanitation Portable Restrooms - Public Services Special Events Banquet Facilities Parade Other - Parks, Recreation B. TOTAL PROPOSED EXPENDITURES ** (SEE ATTACHED) Summary: A. Total Revenues $ 136.200 D. Total Amount Requested \ B. Total Expenditures - 5 177 .900 $_55,000 C. Total Fee Waivers - $ 39.415 (from Part Ill) -=~~ .JM.~tIiI~S:J':...:'t\7i J~L-87-2885 82:38 PM Iftlcrllalloul tfeadqu""en 5~9 U5 ROUle 15 /IW!'. ~O. 80x 3485 WilIiam'I'Orl. r^ 177\'1 (5701320.1Q21 (570) 326.568R - (f.IXI Intcrnrl addrtl't:t: w",w.lilllrl.:t~II..0(~ Ce"lral Re,lou "802 E, I.illl. 1..a~lI. Drive hldlanapoll', IN 46235 (311) 891'6127 (317) 897.61~8. (fax! EUlern Region P.O. nox 2926 Briorol, CT 000 II (600) 585.H~0 (860) 585..r:;. - (f..) Southern Region P.O. 1I0x 13JI,6 51. 1'.I.r.bur~, 1'1. 33133 (72 7) 344.266 I (727) J44.266~ ' (,.".) southwelffern KeAlolI P.O. DOlli 20127 waco. rx 76702-0127 (254) 756.1816 (254)151.051~ . (filx) Wnrern Region 6701 Lilllt 1..i1K"I' 11rivr Son Utrnardlnll. l'A "2407 (909) 881,6444 (9(1<') 881.6135 . (fax) European R.glon l.itrlr Leagu,- 8alicl'all ^l. Mall'l i.i~i I 99.300 KU\I10. 1'01,11111 011-48.24.254.450,1 011.48.H-2S4.4511 (f~x) Canodla. Re.lolI L1rUe 1.l!jl~u~' nPJl~'h.'lI 325 Dalr M,'"". Ouo",a, ON. K I(i 1l11(, ranilLla \6131 7:11 3~(11 ~(1\~' 7;\\ l~:N . lfJ~l - --~.._~_..........--:......._~- -...=- P.01 **Total Proposed Expenditures Little League Baseball@Incorporated 2005 Budget Western Regional Tournament Little League Baseball, Inc Budget 2005 Revenue Concession/Soullenlr Sales 112,000 Collection & Ticket Sales 17,000 Program Sales 2,200 Total Projected Revenue 131,200 Expendltu.... Salaries & Benefits (Directors, Part Time, etc) 41,500 Utilities 13,000 Equip Rental/Field Maintenance 18,500 Feeding/Housing-Participants 31,000 Uniforms/Equipment 3.200 Concesalons/Sourvenirs 61,500 Miscellaneous Supplies 9,200 Total Projected Expenditu.... 177,100 Net Lott for Tournament. (48,700) Prepared by "''''S. Sing., rrell.ure,. L.iIt" LIl.gull S."bIl.. Incorporeled July T. 2005 ----_0_ ., NAME OF ORGANIZATION: Little Leal!Ue Inc. REQUEST FOR CIVIC AND PROMOTION FUNDING (pART Ill) REQUEST FOR FEE WAIVERS (List all City services for which you are requesting fee waivers) C. Fee Waivers Amount Police 32,000 Security Traffic Control Fire Site Instlections Crowd Control Facilities Sound System Civic Center Use Permit Public Services 5,656 Refuse Bins Street Sweeping Development Services Planninll TUP Buildinll Other (Explain) Parks, Rec 1,759 Total Amount of Fee Waivers (In-Kind Services) 39,415 For Office Use Only: Departmental Costs In: Police Fire Public Services Public Works Development Services Facilities Previous Year's Accounting Reviewed: Admin: Finance ~~''''1;ii:''_''~'_~_'lV-''''~-' O_""""""'~_""_"_'. ---______ '. "--'.; C.l LIITLE LEAGUE BASEBALL@INCORPORATED 1.(:' c;;:. W,,"m Rogionol 8 ~..,-j ::::-) ....;. Headquarters July 8, 2005 Honorable Mayor Judith Valles Mayor and Common Council City of San Bernardino 300 North "D" Street San Bernardino, CA 92418 Dear Mayor Valles: The 2005 Little League Baseball Western Regional Toumarnent is scheduled for Saturday, August 6, 2005 through Tuesday, August 15,2005. Twelve Championship teams from the 11 states of the Little League Western Region will begin arriving onThursday, August 4, 2005. In past years, we have greatly appreciated the financial support from the San Bernardino City Council. The financial support will again help defray the cost of the toumarnent. I am respectfully requesting a grant of $5,000.00 for our 2005 event. These funds will be used to offset costs associated with transporting teams to and from the airport in rented buses, feeding approximately 600 guests, opening ceremonies and meals for teams and volunteers for the 11 day event. Each year more that 200 players, managers and coaches come to San Bernardino to compete for the opportunity to advance to the Little League Baseball W orId Series in Williamsport, PA. We will again be sending two representatives from the Western Region. Both championship games will be televised live on ESPN2 from AI Houghton Stadium here at the Western Regional Headquarters. The Northwest Division Championship will be televised on August 15th and the West Division Championship will be televised live on August 14th. We again anticipate between 50 and 60 thousand visitors from throughout the eleven Western Region States. Their return is testimony to the warm family welcome they receive from the City of San Bernardino. We sincerely thank the City Council for the outstanding support we have received in the past and hope that you will look favorably on this request. We ask that you again honor us with your presence at some of the activities listed on the enclosed schedule. Sincerely, ~:rstenslager Western Regional Director encl: 6 cc: Fred Wilson, City Adminstrator 6707 Little League Drive' San Bernardino, California 92407' 909-887-6444 . FAX 909-887-6135 - (ii". r.. ",", j:-':' " , . I l r. III .....Y U"" TD i , tt 1i't ii :t tt. :i :1 . u,~ S. TRI;ASURY DEPARTMENT INTERNAl. REVENUE SERVICE ClUITAICT OIRI!CTOR ~. 0. 801(. 12U. rtilLAI)I!1. "HIA.r". 1'101 PHI-z0..68..o J lUlUar:r .11, 1%8 J1b Rd' ; \.... . Little 1.0&1'10 Bueball, Inc.rpora.tad P.O. Box ll27 Wil1iam.s~rt:., Pa.J 17701 ,.ua,.au . cnaritabl. aDd. Educatioll4 i ; t ADO..... INqUlIIl... . ,.~ ACTV"". .,TH DlaTlUCT D.II'CTO.. tW ,IITIAN41. IIIVEHUI P"~'lld.lph:1a , OAW H..... AI- QUlltlA ACCOUHTING ,.IIIOD '1tIUII. S_optembor .30 OsntlemoD1 NO On lhlt ~ls 01 'fOllr slalld pUlpate. and Ill. underslandlnQ Ihol YOUI' oporollanl wllJ canllnw a. ey!(lQneed 10 dOlO or will con/arm 10 IhOle propo.ed In your ruUnq applfalllan, we hove concluded lhol you ar. U1!IlP' "011I rlderol Ineamo lox alan or(JOnlznUon cI.lerlbect In .ecllan SOlecM.]) 01 Ihe lnlernallie"enue Code. Any ehanQe. In o.-mlloll Il'OtIIlhOl' dellCtlbed, or In your c:harqct,r or purposes, musl be reporled lrMMtdIOI.ly 10 your DI=IlrIc:t Director lor cDIlIIlderallon 0/ Uwlr IUecl upon your Ultmpl :lIalu:s, You Inllal ol:so reporl any clll'lllge In your /lClme or addless. You or. nol required 10 1II. rederallllC'ome lax r.IUlns 10 10IlC.J as you rata In an I.ampl .Iall.ls, uil~ leIS you ar. subj.C't to lhe lOX on UJVe/olod bualnulI Income Imposed by .actlon 51 I 01 the Cede, In which Ivenl 'fOu ara requIred Ie 1111 form 99O.T. Our dOlermlnaUon oa 10 yoW' IlabUlly lor 11I11llJ the onnu:lllnlormoUon roturll, form 990-.\, fa leI 1<<,111 above. Thai return, If NClIlIred, mllSl be III,d on or !leC<<1 Ibe 151h day 01 Ihe Clflb lnonlb 011.1' the cleae o{ 'fDllr onnualaccoullUng ptdcxl Indica led above. Cenlrlbullons I1lflde 10 you ore dedUc:1lbllt by donors fW provided in ..ellan 170 ol Ih. Cod.. eO. quell IS . Ill)Oclel, devlae., Iransler. or gills 10 or lor your 118' OM deductible lor Federal ..101. and 'lilt IQX purpose~ under the prevllllonll olseellon 20S5, 2106 and 2522 01 lhe Code. I 'fou ClI'O /lot liable lor Ihe laxes Impoudllllde' Ih. FedelQl InslltGl1Ce Contributions Ad (Ioclol ncurlly IOus) 11II1... you IIle 0 waiver 01 o..mptlcn clIrllliC'lllll n. provided In such act. You arll nol lIoble for Ihe 101 Imposed under the F'ederal Un1lfnploymenl Tall ACI, Inqulrlea about Ih. WQlwr 01 exemplJon C1trlHlCQle lor lIoclollleurlly lalle. should beaddre.aed 10 Ihla aUlce. Q. .lIould any queallonl concernlnQ e.clse, employment or olher redoroIICf.... . ihls Is Q del.rmlnallon 11I1ler. Thu letter aupar::loda, N&t1oDal Ot.t:tco Lotter d.&tecl Deeembor 7~ 19S1 uauad to your predecessor corporation. Vary lruly yolita, .. J! '- /.4~"'-:-"'-~ .:;!.v.L~~"...., ;," I SOYlDOIU' I. lI'r1adllUln Clslrlcl Olroc:lor . .-""_..- '-~- "~:::~:;:~~6~.:.""-c.'~"::T~~~-L ". . . -- ..J~ -.OJ/.' .. ~, ,t, ' WESTERN REGION !OOS LITTLE LEAGUE BASEBALL TOURNAMENT San Bernardino, California westregion@littleleague.org 1)<,';'1' , . .. Sat., 8/6/05 Sun., 817/05 Mon., 8/8/05 Tue., 819/05 Wed., 8/10/05 Thurs., 8/11/05 Arizona So. California Hawaii Utah Game 1 (W) IGame 9 (W) Game 17(NW) Game 21(W) 9:30 a.m. 9.30 a.m. 9.30 a.m. 9.30 a.m. Utah Utah Montana Wyoming No. California IGame 3 (W) 3.00 p.m. Wyoming Idaho I Game 7 (NW) I 5.00 p.m. Montana So. California IGame 15 (W) I 5.00 p.m. Arizona No. California IGame 20 (W) I 8.00 p.m. So. California ESPN2 Will televise both Championship Games Top four (4) records in Pool Play from each Pool will advance to single elimination Semi-Flnal round. Approved Tie Breaker Method Will Apply. West Fri., 8/12/05 Semi-Final Games Seed 2 IGame W-1 5:00 p.m. Seed 3 Seed 1 IGame W-2 8.00 p.m. Seed 4 Northwest West Northwest Sat., 8/13/05 Semi-Final Games Sun.8/1412005 Mon. 8/1512005 Championship Championship Game Game Winner W-1 Winner NW-1 EJEJ Winner W-2 Winner NW-2 Seed 1 I I Game NW-2 8.00 p.m. Seed 4 2005SCHEDULE.XLS _=,. .-"e~~. "' " Tentative Schedule 2005 Western Regional Tournament (subject to change) Revised 06/16/05 Lake 66er's Elsinore Fri Sat Sun Mon Tue Wed Thur 5-A~ 6-Aug 7 -Aug 8-Aug 9-Aug 10-Aua 11-Aua 9:30 AM 9:30AM 9:30 AM 9:30 AM GOlF 9:30 AM W-1 NW-2 W-5 NW-7 TOURN W-11 . 9:30 AM Team 12:15 PM 12:15PM 12:15 PM 12:15PM NW-9 12:15PM Pictures NW-1 W-4 NW-5 W-7 12:15PM W-12 W-9 4PM 3PM 5PM 5PM 5PM 5PM Sixty W-2 NW-3 . NW-6 W-8 5PM NW-11 Sixers 6PM NW-10 Night opening (all teams) 8PM 8PM 8PM 8PM 8PM 8PM NW-4 W-6 NW-8 W-10 NW-12 W-3 Fn Sat Sun Mon 12-Aug 13-Aug 14-Aug 15-Aug 8:30AM ALUMNI 10AM 66ers BREAK DA Scooby Coo 11AM BRUNCH & WR Tommy lasorda LUNCHEON SEMI FINALS 2PM 3PM CHALLENGER NW-1 5PM 6PM 7PM 6PM W-1 CLOSING CHAMP CHAMP 8PM 8PM W NW W-2 NW-2 ESPN2 ESPN2 04regecb.xIs 11103 ~~ ~-- -"'~',-~ ,~,~., --,- ~ - 2005 WESTERN REGIONAL TOURNAMENT SCHEDULE OF SPECIAL EVENTS Friday, August 5th Saturday, August 6th sixty Sixers Game Night Opening Ceremonies - 6:00 pm Sixty Sixers Hosts Wednesday, August 10th Lake Elsinore Hosts Golf Tournament Saturday, August 13th Alumni Breakfast - 8:30 am Western Region Luncheon - II :00 am Closing Ceremonies - 6:00 pm Sunday, August 14th DA Brunch - II :00 am West Championship - 7:00 pm Monday, August 15th Sixty Sixers Scooby Doo Tommy Lasorda Northwest Championship - 6:00 pm '. o o 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 o "-'..."N"""","-,,.~'< . ... 1 2 3 4 5 RESOLUTION NO. t ()) fP'f RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE CITY OF SAN BERNARDINO AND WESTERN REGIONAL LITTLE LEAGUE BASEBALL, INC., FOR FINANCIAL ASSISTANCE FROM THE FY 05/06 CIVIC AND PROMOTION FUND. 6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That the Mayor of the City of San Bernardino is hereby authorized and directed to execute on behalf of said City an Agreement with San Bernardino Little League Baseball, Inc., for FY 05/06 Civic and Promotion funding, a copy of which is attached hereto, marked Exhibit "A" and incorporated herein by reference as fully as though set forth at length. SECTION 2. That authorization to execute the above referenced Agreement is rescinded if the parties to the Agreement fail to execute it within sixty (60) days of the adoption of this Resolution. III III III III III III III III III III III . . o CD o 1 2 3 4 5 6 7 8 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAl'I BERNARDINO AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE CITY OF SAN BERNARDINO AND WESTERN REGIONAL LITTLE LEAGUE BASEBALL, INC., FOR FINANCIAL ASSISTANCE FROM THE FY 05/06 CIVIC AND PROMOTION FUND. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of , 2005, by the following vote, to wit: 9 Council Members: AYES ABSTAIN ABSENT NAYS 10 11 12 13 14 15 16 ESTRADA LONGVILLE MCGINNIS DERRY KELLEY JOHNSON 17 MCCAMMACK 18 19 20 21 22 23 24 City Clerk The foregoing resolution is hereby approved this ,2005. day of Judith Valles. Mayor City of San Bernardino Approved as to Form and legal content: 25 26 27 28 JAMES F. PENMAN, City Attorney ^ . I ., By: 'k1""~ f. ./' (f.~ () '. o o o 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 AGREEMENT Civic and Promotion Funding This AGREEMENT is entered into between the CITY OF SAN BERNARDINO, a municipal corporation, referred to as "City" and LITTLE LEAGUE BASEBALL, INC., WESTERN REGIONAL HEADQUARTERS, a non-profit 501 ( c ) ( 3 ) organization, referred to as "Organization." The parties agree to as follows: 1. Recitals. A. Organization has requested financial assistance from City for the Fiscal year 2005/06, in order to assist in defraying the expenses connected with the conduct of events related to a baseball tournament on August 6-15, 2005 , as outlined in the Request for Funding Assistance and letter to the City, dated July 08,2005, copies of which are attached hereto marked Exhibit "A". The terms of the request are incorporated herein by reference and shall govern the uses of the funds provided herein. The financial assistance provided for in this Agreement is made on a one-time basis, and receipt of said funds shall not imply a continuing obligation of the City beyond the terms of this Agreement. B. The expenditure is for a valid municipal public purpose, to wit: for the conduct of events related to their annual Little League baseball tournament. 2. Payment. Upon presentation of a claim to the City Finance Director, City shall pay to Little League Baseball, Inc., Western Regional Headquarters, on behalf of Organization from the civic and promotion budget for the 2005/06 fiscal year, the total sum of FIVE THOUSAND DOLLARS ($5,000). '. o o o . "0'< - """ .,.>"~= 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND LITTLE LEAGUE BASEBALL, INC., WESTERN REGIONAL HEADQUARTERS, FOR FY05106 CIVIC AND PROMOTION FUND ASSISTANCE. 3. Use of Funds. The funds paid on behalf of organization shall be used solely for the pwposes set forth in Paragraph I above. No deviation from these provisions shall be made without the express approval of the City of San Bernardino. Any unexpended funds shall be returned to the City by Organization. 4. Accountability. Financial records shall be maintained in accordance with generally accepted accounting principles by Organization for this event in such manner as to permit City to easily trace the expenditure of the funds. All books and records of Organization for this event are to be kept open for inspection at any time during the business day by the City or its officers or agents. Failure to submit the financial records in accordance with this section will result in the Organization reimbursing the City in the full amount received by Organization. At the conclusion of the program, Organization or its designee shall present the City Administrator or his designee copies of all receipts for expenditures connected with said program in the total amount of FIVE THOUSAND DOLLARS ($5,000). 5. Hold Harmless. Organization covenants and agrees to defend, (if requested by City), indemnify, and hold harmless the City, its departments, agencies, boards, commissions, elected officials, officers, attorneys, employees and agents from all liabilities and charges, expenses (including counsel fees), suits, or losses, however occurring, or damages arising or growing out of the use or receipt of the funds paid hereunder and all operations under this Agreement. Payments hereunder are made with the understanding that the City is not involved in the performance of services or other 2 .. o 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 o .~=~> 1 AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND LITTLE LEAGUE BASEBALL, INC., WESTERN REGIONAL HEADQUARTERS, FOR FYOSI06 CNIC AND PROMOTION FUND ASSISTANCE. activities of Organization. The costs, salary and expenses of the City Attorney and members of his office in enforcing this Agreement on behalf of the City shall be considered as "counsel fees" for the purposes of this paragraph. 6. Insurance. While not restricting or limiting the foregoing, during the term of this Agreement, Organization shall maintain in effect policies of comprehensive public, general and automobile liability insurance, in the amount of$I,OOO,OOO, per occurrence combined single limit, naming the City of San Bernardino, its departments, agencies, boards, commissions, elected officials, officers, attorneys, employees, and agents as additionally insured. A certificate of insurance evidencing such coverage shall be provided to the Mayor or her designee, with the added notation that the insurance policy shall not be terminated or materially altered without 10 days prior written notice to the City. 7. Termination. 18 19 20 21 City shall have the right to terminate this Agreement and any funding remaining unpaid hereunder at its sole discretion by mailing a ten-day written notice to Organization and this Agreement shall terminate ten days after the mailing of such notice. In the event this Agreement is terminated for reasons of improper use of funds or use of funds for any 22 23 . purpose other than those authorized, any unexpended portion of the funds provided by City shall 24 be returned to City, and the Organization shall reimburse to City any funds expended which were 25 used for any purpose other than those authorized under this Agreement, as set forth in Exhibit 26 "A". 27 o 28 3 o o o '. _.,'~, ' " ,.",""',,,,,.,.,~".~~ AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND LITTLE LEAGUE BASEBALL, INC., WESTERN REGIONAL HEADQUARTERS, FOR FYOSI06 CIVIC AND PROMOTION FUND ASSISTANCE. I 2 3 4 8. Authorization to Execute. Organization hereby covenants that it has taken all actions necessary to 5 take the adherence to the obligations imposed by this Agreement a binding obligation of the 6 Organization. 7 8 9 9. Notices. All notices herein required shall be in writing and delivered in person or 10 sent by certified mail, postage prepaid, addressed as follows: 23 24 25 26 27 28 11 12 13 14 15 16 17 18 11111 19 I II II 20 I II II 21 II II I 22 11111 11111 I/!I! 11111 11111 As to City: As to Organization: City of San Bernardino LITTLE LEAGUE BASEBALL, INC. WESTERN REGIONAL HEADQUARTERS 300 N. D. Street 6707 Little League Drive San Bernardino, CA 924 18 San Bernardino, CA 92407 Attn: City Administrator Attn: James Gerstenslager, Executive Director 4 . . o o o ~ .~_. ~ ~~"-, ,.,", - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND LITTLE LEAGUE BASEBALL, INC., WESTERN REGIONAL HEADQUARTERS, FOR FYOSI06 CIVIC AND PROMOTION FUND ASSISTANCE. 10. Entire Agreement. This Agreement and any documents or instruments attached hereto or referred to herein integrate all terms and conditions mentioned herein or incidental hereto, and supersede all negotiations and prior writing in respect to the subject matter hereof. In the event of conflict between the terms, conditions or provisions of this Agreement, and any such document or instrument, the terms and conditions of this Agreement shall prevail. In witness whereof, the parties hereto have executed this Agreement on the day and date first above shown. CITY OF SAN BERNARDINO By. Judith Valles, Mayor LITTLE LEAGUE BASEBALL, INC. WESTERN REGIONAL HEADQUARTERS By. James Gerstenslager, Executive Director ATTEST: By: City Clerk Approved as to form And legal content: James F. Penman City A~omey I By: /'...-.-."7 : . _~J.,... ..._........___. / i 5 Ii J << ~:'./''!/ .. ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): ~... (rOC:; Item # Vote: AyeS~ Nays Change to motion to amend original documents D to Resolution # ~oo~- ~58 Abstain Companion Resolutions Absent Null/Void After: days / Resolution # On Attachments: 0 Note on Resolution of attachment stored separately: D PUBLISH D POST D RECORD W/COUNTY D By: ~ il; Date Sent to Mayor: g , }...t'/J -{ J Date of Mayor's Signature: ~)~ 7 &) Date ofClerk/CDC Signature: ~( (J:( Reso. Log Updated: Seal Impressed: r Date Memo/Letter Sent for Signature: 151 Reminder Letter Sent: ~, l/Oro~ Date Returned: 2nd Reminder Letter Sent: Not Returned: D I I ~ Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413,6429,6433, 10584, 10585, 12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92-389): ,....---. Yes_ Yes Yes Yes Yes No By_ .,..---- No~By_ No ----r- By ~ NO~_ No_ By_ '," Copies Distributed to: i Animal Control ~ EDA D Information Services D ~ ~ City Administrator Facilities ~ Parks & Recreation D ~ City Attorney Finance Police Department D Code Compliance D Fire Department D Public Services D Development Services D Human Resources D Water Department D Others: Notes: ~ 10,0(./ .-/ Date: ~/'(710S Ready to File: _ Revised 12/18/03 .,~._~".,~. ,. . OrnCE OF THE CITY CLERK RACHEL G. Cuu, CoM.C. . CITY CLERK 300 North "0" Street · San Bernardino. CA 92418-0001 909.384.5002. Fax: 909.384.5158 www.sbcity.org August 10, 2005 Little League Baseball, Inc. Western Regional Headquarters Attn: James Gerstenslager 6707 Little League Drive San Bernardino, 'CA 92407 Dear Mr. Gerstenslager: At the Mayor and Common Council meeting of August I, 2005, the City of San Bernardino adopted Resolution 2005-258 - Resolution authorizing execution of an agreement with the City of San Bernardino and Western Regional Little League Baseball. Inc.. for financial assistance from the FY 05/06 Civic and Promotion Fund. Enclosed are one (I) original agreement and two (2) duplicate original agreements, executed by the Mayor, City Clerk ana City Attorney. Please signin the appropriate locations and return the original agreement and one (1) duplicate original agreement to the City Clerk's Office, Attn: Eileen Gomez, P.O. Box 1318, San Bernardino, CA 92402, as soon as possible. Please keep one (1) duplicate original agreement for your records. Please be advised that the resolution and agreement will be null and void if not executed within sixty (60) days or by Friday, September 30,2005. If you have any questions, please do not hesitate to contact ~e at (909)384-5002. Eileen Gomez Senior Secretary Enclosure Crn OF SAN BERNARDINO ADoPl1lD SiIAIu?D VALUES: Integrity · Accountability · Respect for Human Dignity. Honesty