HomeMy WebLinkAbout28-Public Services
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OR1GINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Ken Fischer, Director
Subject: Resolution authorizing the
execution of a purchase order to Filter
Supply Company for the purchase and
installation ofeighteen (18) Diesel
Particulate Filters to be utilized by the
Refuse Division.
Dept: Public Services
Date: May 28, 2005
Meeting Date: July 18, 2005
Synopsis of Previous Council Action
Sept. 7,2004
Sept. 14,2004
Oct. 4,2004
Reso 2004-281
Ad-Hoc Committee Mtg.
Reso 2004-320
Filter systems for 8 Refuse trucks
Recommendation for Council approval
for 18 additional filter systems.
Approved ratification of grant application
Recommended Motion:
Adopt Resolution
Contact person Don Johnson, Fleet Manager
Phone:
5220
Supporting data attached:
Ward:
All
FUNDING REQUIREMENTS:
Source:
$144,215.64
123-749-5173
Amount:
Diesel Exhaust Retrofit Program
Reimbursed 100% by MSRC
Finance:
C~Cil Notes:
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Agenda Item No. U
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
A resolution authorizing the execution ofa purchase order to Filter Supply Co. for
eighteen (18) Diesel Particulate Filters to be installed on (18) refuse trucks, per the
California Air Resources Board (CARB) regulations.
Background:
Fleet staff have identified a South Coast Air Quality Management District, Mobile
Source Air Pollution Reduction Committee (MSRC) program that will allow the City Of
San Bernardino participation in the MSRC Diesel Exhaust After -Treatment Retrofit
Program. This MSRC program offers to fund 100% of the cost of purchasing and
installation of California Air Resources Board (CARB) - verified diesel filter, up to a
maximum of $8,500 per vehicle. On October 4, 2004 the Mayor and Common Council
approved Resolution 2004-320 ratifying submittal of the grant application to the MSRC.
On February 22,2005 Fleet was notified that the MSRC had approved our proposal and
subsequent award of $150,000 for the purchase and installation of (18) additional filters,
(see attachment 1). The Finance Department has assigned account # 123-749-5173 to
the Diesel Exhaust Retrofit Program, this grant offers a 100% reimbursement to the City
for this purchase.
On September 7,2004 the Mayor and Common Council approved Resolution 2004-281
authorizing a purchase order to Filter Supply Company of Corona, for furnishing and
installation of particulate traps on eight (8) Refuse trucks to meet the 10% quota of the
City's fleet of 1988 to 2002 engine models. These additional eighteen units will be
"above and beyond" the CARB requirement, and are of the same "Best available control
technology" (BACT) to meet the requirements of the Diesel engines currently in use.
Filter Supply Company submitted the lowest quote in 2004, and has held the price for
the City for this purchase to $8,011.98 per unit, (see attachment 2).
Financial Impact:
Funds for this request are available in Account No. 123-749-5173, Diesel Exhaust
Retrofit Program. These funds will be reimbursed 100% by the MSRC grant upon
completion of the project.
Recommendation:
Adopt resolution.
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M5RC
Mobile Source Air Pollution
Reduction Review Committee
February 22, 2005
Don Johnson
Fleet Manager
City of San Bernardino
182 S. Sierra Way
San Bernardino CA 92408
Subject:
MSRC Proposal #P A2005-02-7
Funding for Diesel Exhaust Retrofit Program
Dear Mr. Johnson:
The South Coast Air Quality Management District Governing Board approved funding
for your project on February 4,2005. Congratulations on the success of your MSRC
proposal and subsequent award offunds in the am?unt of $ 150,000.
Since the FY 2004-05 Diesel Exhaust Aftertreatrnent Program was oversubscribed on the
first day that applications were accepted, your award is the $150,000 maximum allowed
per entity under the funding criteria established by the MSRC for this program. You may
apply the award monies to fund seventeen devices fully, or you may opt to retrofit more
vehicles at a lower per-vehicle cost to the MSRC. Please communicate your preferred
approach in writing by March 15, 2005 in order to facilitate development of a proposed
contract.
Please be advised that your organization must provide documentation designating
appropriate signatory authority on behalf of the agency, corporation, partnership, LLC,
etc., and attest that said signature is empowered to contract on behalf of contractor in
both an operational and financial capacity and to legally bind contractor.
If you have any questions regarding this award of funds or the process that will take
place, please contact me at (909) 396-3269.
I look forward to working with you.
Sincerely,
~~
Cynthia Ravenstein
MSRC Contracts Administrator
cravenstein@aqrnd.gov
21865 East Copley Drive, Diamond Bar, California 91765 . 909/396-2479 or 396-3043 . fax 909/396-3682
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QUOTATION I ESTIMATE
QUOTE NOtI
40823
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Name City of San Bernardino, George Newlin
Address 182 S. Sierra Way
City San Bernardino
Phone".., (909) 384-5220
Date
Order No.
Rep
FOB
3/1/2005
State CA ZIP 92408
Fax (909) 384-5013
Monica George
San Bernardino
Qty DESCRIPTION Unit Price TOTAL
18 DPF Muffler (Includes BP Monilor, BP Fittings & Tubing) , $ 7,110.89 $ 127,996.02
*(priclng based on Net 30 Term Payment)
Note: This device covers all equip 400 HP& below
18 DPF Installation, Labor per Vehicle $ 350.00 $ 6,300.00
(Includes parts required for Installation)
18 Sales tax for the County of San Bernardino (parts only) $ 551.09 $ 9,919.62
Lead Time on DPF Mufflers is 16-20 weeks following
receipt of Purchase Order.
Wananty: Donaldson Warranty applies in accordance
with the Callfomla Diesel Risk Reduction Program.
Applicable Tax & Freight Will Be Added to All Orders SubTotal $ 144,215.64
/ "" Data Logging Credit
Filter Supply Co. Div. of Airco Taxes State
2531 Anselmo Drive
Corona, CA. 12171 TOTAL $ 144,215.64
TEL: (111) 731-3710 I I
FAX: (111) 73701777
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QUOTE VAUD FOR 30 DA YS - Subject to Parts Availability
AI quota _ subject to t8mJs 01___ and eondIfons 01.... PrIce.nd.wIabIIty subject to
~ wIIhout notice.
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RESOLUTION NO.
to)~V
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER
TO FILTER SUPPLY COMPANY FOR THE PURCHASE AND INSTALLATION OF
EIGHTEEN DIESEL PARTICULATE FILTERS TO BE UTILIZED BY THE REFUSE
DIVISION.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Filter Supply Company furnishes the equipment and
installation of diesel particulate filter systems and submitted the lowest quote to
comply with the California Air Resources Board requirements for Diesel Refuse trucks.
Pursuant to this determination the Purchasing Manager is hereby authorized to issue a
purchase order to Filter Supply Company in the amount of $144,215.64.
SECTION 2. The Purchase Order shall reference this Resolution No.2005-_
o 14 and shall read, "Filter Supply Company - Purchase of eighteen diesel particulate filter
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systems" P.O. not to exceed $144,215.64 and shall incorporate the terms and
conditions of the purchase order.
SECTION 3. The authorization to execute the above referenced Purchase
Order is rescinded if not issued within sixty (60) days of the passage of this resolution.
III
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June 28, 2005
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER
TO FILTER SUPPLY COMPANY FOR THE PURCHASE AND INSTALLATION OF
EIGHTEEN DIESEL PARTICULATE FILTERS TO BE UTILIZED BY THE REFUSE
DIVISION.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
, 2005, by the
day of
meeting thereof, held on the
following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LONGVILLE
MCGINNIS
DERRY
KELLEY
JOHNSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
,2005.
day of
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
JAMES F. PENMAN, City Attorney
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By: U!ZJ>-_ 'y.. i~.' (~-1..-'\.~~_
,J
June 28. 2005
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
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Meeting Date (Date Adopted): 1 /1 f~ 0,,) Item # J 8
Vote: Ayes -4 Nays Abstain
Change to motion to amend original documents 0 Companion Resolutions
(w /
Null/Void After: days / q ~ Ih 10 )
Resolution # On Attachments: 0 Note on Resolution of attachment stored separately: 0
Resolution #
C)ooS' - 25d
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Absent
PUBLISH 0 POST 0 RECORD W/COUNTY 0
Date Sent to Mayor: 1 'I r ' () <:
Dote of Mayo'" Signature, 1- d1~~
Date of Clerk/CDC Signature: 1" _ _ _
By:
R=. LogUpdatod, ~
Seal Impressed: y
Date Memo/Letter Sent for Signature:
151 Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Not Returned: 0
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Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes No By_
Yes No By_
Yes No By_
Yes No By_
Yes No By_
Copies Distributed to:
Animal Control
City Administrator
City Attorney .
Code Compliance
Development Services
Others:
o
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EDA
0 Information Services 0
~ Parks & Recreation 0
Police Department ~
0 Public Services
0 Water Department 0
Facilities
Finance
Fire Department
Human Resources
67
Notes:
Ready to File: _ Date:
Revised 12/18/03