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ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Garrett W. Zimmon, Chief of Police
Subject: Resolution of the City of San
Bernardino ratifying the submittal of a grant
application and authorizing the police
department to administer the FY 2005
Juvenile Accountability Block Grant GABG)
funds in accordance with the grant
expenditure plan.
Dept: Police Department
Date: June 8, 2005
Synopsis of Previous Council Action
Recommended Motion:
Adopt resolution.
Contact person:
Captain Steve Klettenberg
Phone: 384-5606
Supporting data attached: Yes
Ward: All
FUNDING REQUIREMENTS:
Amount: $12,062 Total
$10,856 OABGGlantfunds)
$1,206 (Asset Fotfeiture)
Soun:e: Juvenile Accountability Block GIant
Asset Forfeiture
Finance
Council Notes:
Agenda Item NO.-19.-
07/05/05
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution of the City of San Bernardino ratifying the submittal of a grant application and
authorizing the police department to administer the FY 2005 Juvenile Accountability Block
Grant (JABG) funds in accordance with the grant expenditure plan.
BACKGROUND
The Juvenile Accountability Block Grant (JABG) was formerly known as the Juvenile
Accountability Incentive Block Grant (JAIBG) program. The goal of the JAIBG grant was to
promote greater accountability of juveniles in the justice system. For several years the police
department used JAIBG grant funds to cover the cost of one of the five IMPACT teams, each
comprised of a police officer and probation officer. In FY 2004/05, funding was reduced by
almost fifty percent (50%) and the administration of the grant funding was transferred to the
California Department of Corrections. The Department of Corrections redefined the program
purpose areas to focus on juvenile detention facilities, accountability-based sanctions, funding
for prosecutors, juvenile drug and gun courts, and training for court and probation staff. In FY
2004/05 the police department elected to waive the direct award and provide the allocated JABG
funds to the County of San Bernardino since the IMP ACT program did not meet this criteria.
The City of San Bernardino's JABG allocation for FY 2005/06 is $10,856. There is a mandatory
ten percent cash match of $1 ,206 that will be derived from asset forfeiture funds.
In FY 2005/06, the Department of Corrections expanded the program purpose areas to include
establishing and maintaining a system of juvenile records designed to promote public safety.
The department will utilize these grant funds to develop a web-based, interactive software
program that will consolidate data from several existing databases to electronically produce case
filing documents required for Juvenile Court.
FINANCIAL IMPACT
There will be no impact on the City's General Fund. The Police Department will be using
$10,856 in JABG grant funds and $1,206 from asset forfeiture (10% cash match) for a total
project amount of$12,062 to perform grant goals and objectives.
RECOMMENDATION
Adopt resolution.
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RESOLUTION NO.
COPV
RESOLUTION OF THE CITY OF SAN BERNARDINO RATIFYING THE
SUBMITTAL OF A GRANT APPLICATION AND AUTHORIZING THE POLICE
DEPARTMENT TO ADMINISTER THE FY 2005 JUVENILE ACCOUNTABILITY
BLOCK GRANT (JABG) FUNDS IN ACCORDANCE WITH THE GRANT
EXPENDITURE PLAN.
SECTION] :
WHEREAS the City of San Bernardino City Council desires to undertake a
certain project designated Automated Juvenile Arrest Processing Program (AJAPP)Jo be
funded in part from funds made available through the Juvenile Accountability Block Grant
Program administered by the Board of Corrections (hereafter referred to as BOC).
SECTION 2:
NOW, THEREFORE, BE IT RESOLVED that the Mayor Judith ValIes
of the City of San Bernardinojs authorized, on its behalf, to submit the attached proposal to
BOC and is authorized to sign and approve on behalf of City of San Bernardino City Council
the attached Grant A ward Agreement including any extensions or amendments thereof.
SECTION 3:
BE IT FURTHER RESOLVED that the applicant agrees to provide all
matching funds required for said project (including any amendment thereof) under the Program
and the funding terms and conditions of BOC and that the match will be appropriated as
required.
SECTION 4:
IT IS AGREED that any liability arising out of the performance of this
Grant Award Agreement, including civil court actions for damages, shalI be the responsibility
of the grant recipient and the authorizing agency. The State of California and BOC disclaim
responsibility for any such liability.
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RESOLUTION OF THE CITY OF SAN BERNARDINO RATIFYING. THE
SUBMITTAL OF A GRANT APPLICATION AND AUTHORIZING THE POLICE
DEPARTMENT TO ADMINISTER THE FY 2005 JUVENILE ACCOUNTABILITY
BLOCK GRANT (JABG) FUNDS IN ACCORDANCE WITH :rHE GRANT
EXPENDITURE PLAN.
SECTION 5:
BE IT FURTHER RESOLVED that grant funds received hereunder shalI
not be used to supplant expenditures controlIed by this body.
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RESOLUTION OF THE CITY OF SAN BERNARDINO RATIFYING THE
SUBMITTAL OF A GRANT APPLICATION AND AUTHORIZING THE POLICE
DEPARTMENT TO ADMINISTER THE FY 2005 JUVENILE ACCOUNTABILITY
BLOCK GRANT (JABG) FUNDS IN ACCORDANCE WITH THE GRANT
EXPENDITURE PLAN.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held on
, 2005, by the following vote, to wit:
day of
the
Abstain
Absent
Navs
Ayes
Council Members
ESTRADA
LONGYILLE
McGINNIS
DERRY
KELLEY
JOHNSON
McCAMMACK
City Clerk
,2005.
The foregoing resolution is hereby approved this _ day of
Judith Yalles, Mayor
City of San Bernardino
Approved as to form and legal content:
James . Penman, City Attorney
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San Bernardino Police Department
FY 2005 Juvenile Accountability Block Grant
Line Item Budget
ACCOUNT OBJECT & TITLE PROPOSED
5704 Automated Juvenile Arrest Processing Program (AJAPP)
software program $12,062
TOTAL CAPITAL OUTLAY $12,062
GRANT TOTAL $12,062
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San Bernardino Police Department
FY 2005 Juvenile Accountabilit)' Block Grant
Expenditure Plan Narrative
Automated Juvenile Arrest Processing Program (AJAPP) Software
ICS- ConsultantS in Ontario, CA will custom write a web-based, interactive software program
that will consolidate data from several existing databases to electronically produce case filing
documents required for Juvenile Court
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State of California
Board of Corrections
Juvenile Accountability Block Grants
JABG 2005
REQUEST FOR APPLICATION
PACKET
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Arnold Schwarzenegger, Governor
Issued April 2005
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APPLICATION
TABLE OF CONTENTS
GRANT APPLlCATION*
SECTION I APPLICANT INFORMATION
SECTION II PROJECT INFORMATION
SECTION III TIMETABLE
SECTION IV SUSTAINABILlTY
SECTION V BUDGET
.PPENDICES (MANDATORY) AND INFORMATION*
APPENDIX A ADDITIONAL PROJECT CONTACT INFORMATION
APPENDIX B ADVISORY BOARD MEMBERSHIP
APPENDIX C TOTAL FUNDING CALCULATION WORKSHEET
APPENDIX 0 LOCAL GOVERNING BOARD RESOLUTION
APPENDIX E WAIVER OF DIRECT SUBGRANT AWARD
APPENDIX F CEQA COMPLIANCE MEMO
APPENDIX G DATA DEFINITIONS
*
A complete JABG application includes all sections of the Grant Application and
Appendices (unless specifically noted as not applicable or optional).
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Enterarise Zone Challenae
DYES o NO JABG
DMC . Title II
DYES o NO Title V
YEAR Ul LJ2 []3
! SECTION I: APPLICANT INFORMATION
A. APPLICANT AGENCY
AGENCY NAME TELEPHONE NUMBER FEDERAL EMPLOYER IDENTIFICATION NUMBER
(FEIN)
San Bernardino City (909) 384-5742 956000772
STREET ADDRESS CITY STATE ZIP CODE
710 N. "0" Street San Bernardino CA 92402
MAILING ADDRESS CITY STATE ZIP CODE
PO Box 1559 San Bernardino CA 92402
-1559
B. PROJECT TITLE
Automated Juvenile Arrest Processing Program (AJAPP)
c. BRIEF DESCRIPTION OF PROJECT
Project will automate and consolidate various functions of the juvenile arrest filing process performed by the
San Bernardino Police Department. This will result in the expedious filing of juvenile cases for procescution
and free up time for detectives to complete more throrough follow-up investigations of crimes committed by
CJ juveniles.
D. AMOUNT OF FUNDS REQUESTED E. PROGRAM PURPOSE AREA(S)
$10,856 9
F. ENTERPRISE ZONE
IF THE PROJECT IS SERVING RESIDENTS IN AN ENTERPRISE ZONE, LIST NAME OF ZONE AND ZONE CONTACT
o N/A
G. IMPLEMENTING AGENCY
AGENCY NAME
San Bernardino Police Department
NAME AND TITLE OF PROJECT DIRECTOR TELEPHONE NUMBER
Steven Klettenberg Police Captain (909) 384-5606
STREET ADDRESS FAX NUMBER
PO Box 1559 (909) 388-4950
CITY STATE ZIP CODE E-MAIL ADDRESS
San Bernardino CA 92402-1559 klettenberg_ st@sbcity.org
H. FINANCIAL OFFICER
NAME AND TITLE TELEPHONE NUMBER
Barbara Pachon Director of Finance (909) 384-5242
STREET ADDRESS FM NUMBER
300 N, "0" Street (909) 384-5043
CITY STATE ZIP CODE E-MAIL ADDRESS
San Bernardino CA 92402 pachon_ba@sbcity.org
~i I. APPLICANT'S AGREEMENT
'By submitting this application, the applicant assures that:
a. matching funds, as required, have been appropriated or will be appropriated after grant award but before contract;
b. the grant and match funds do not supplant (replace) funds otherwise dedicated or appropriated for identified project activities; and
c. the agency will abide by the statutes and guidelines goveming the funding.
JABG Application 4-05-05
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Beginning in the space below item B, describe the proposed project. Address all topics listed in
items A and B. Complete sections C & D in the format given.
A. PROBLEM IDENTIFICATION/ANALYSIS
1. State the need this project is designed to address, with an intended result of greater
juvenile accountability.
2. Support the need by statistical (local-based) data/information.
3. Clearly define target population as to number, characteristics, and geographic area.
4. Indicate why existing community resources are not adequate to meet the need.
B. PROJECT DESCRIPTION AND IMPLEMENTATION
1. Describe the project, including all collaborative partners, and explain how the project is
linked to the identified need.
2. Cite the model program to be used or the promising research upon which the program is
based.
3. Identify the referral sources, expected number of referrals, and the manner in which those
referrals are likely to occur.
4. Describe staffing, including classification and number of staff required to achieve the
proposed outcomes, and include information about hours of operation, program
schedules, and any barriers the project may face in getting clients to participate (e.g.,
transportation).
5. Include evidence of the applicant's success in administering collaborative community-
based projects, particularly grant-funded projects, both in terms of program recognition
and contract compliance (e.g., no audit disallowances or litigation).
PROBLEM IDENTIFICATION/ANALYSIS
Currently, detectives of the San Bernardino Police Department must hand prepare a variety of
case filing documents for each juvenile arrest. This time consuming process limits the amount of
time that detectives can spend investigating crimes committed by juvenile offenders.
In 2004, The San Bernardino Police Department made over 500 fileable juvenile arrests. Each
of these arrests required processing before they were submitted to the San Bernardino County
District Attorney's Office for prosecution.
The City of San Bernardino encompasses almost 60 square miles and has an esitmated
population of 194,000 residents. San Bernardino is located in southern California approximately
60 miles east of Los Angeles.
The City of San Bernardino, like most cities and counties in California, has been facing tough
economic times. Over the past five years, the City has faced budget deficits which has caused
services to be reduced and positions to be eliminated. We are preparing the FY 2005/06 budget
at this time with a projected budget deficit of $2 million. Each department, including the police
department has been asked to reduce expenditures. Simply put, the City does not have funding
available for this project.
PROJECT DESCRIPTION AND IMPLEMENTATION
The Automated Juvenile Arrest Processing Program (AJAPP) will consolidate various functions
of the juvenile arrest filing process performed by detectives of the San Bernardino Police
Department. JABG funding will be used to purchase a custom designed, web based interactive
program that will consolidate data from several existing sources to electronically produce the
necessary case filing documents. This will generate time savings of approximately 20-25
minutes for each juvenile arrestee. ICS Consulting in Ontario, CA will be designing the AJAPP
software program. The AJAPP software is based on a similar Automated Report Writing
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software program currently is use by our department that has successfully reduced the amount
of time required to complete follow-up crime, traffic and arrests reports.
The San Bernardino Police Department has 50 detectives assigned to investigate property and
person crimes. Each detective is responsible for processing all arrest filings, including juvenile
arrests. Each detective will be utilizing the AJAPP software.
Over the past ten years the San Bernardino Police Department has a proven track record of
successfully implementing grant-funded programs as well as administering community-based
projects. Each program has been implemented within agreed upon timelines and designated
grant funding. There have been no instances of audit disallowances or litigation.
C. COORDINATED ENFORCEMENT PLAN
Federal OJJDP Performance Measures are used to assess system change. These
performance measures, which consist of output measures, short-term outcome measures
and intermediate-term outcome measures, can be found in the JABG Performance Indicator
Packet
(bttp:/Iwww.bdcorr.ca.aov/iidp/Juvenile Accountability Block Grantliaba performance indic
ators.doc). At a minimum, the applicant must select one output measure, one short-term
outcome measure and one intermediate outcome measure for each applicable purpose area.
The format below is repeated four (4) times for reporting of multiple program purpose areas.
FIRST PROGRAM PURPOSE AREA
Program Purpose Area #: 9
Program Title: Automated Juvenile Arrest Processing Program (AJAPP)
Federal Funds Allocated to This Purpose Area: $10,856
OJJDP-Developed Performance Indicators:
Output Measure(s): #9.2
Data Collection MethodslTools (methods for gathering statistics for the assessment of
the project; examples -- student grades, referrals to the principal for fighting, survey of
parents, police arrest records, and family well-being survey): Juvenile arrest case
filings will be tracked using existing Records Management System software. Detective
supervisors will review each juvenile case filing packet to ensure the AJAPP generate
forms are completted aucfcrately and are included.
Data Collection FrequencylSchedule (when and how often data will be collected;
examples -- at entry into project and at end of school year, weekly during the project, at
one-year follow up): Supervisor review will occur daily. Juvenile arrest filings will be
tracked quarterly.
Short-term Outcome Measure(s): # 9.4 & 9.5
Data Collection MethodslTools: Course sign-in sheets, training cirriculum.
Data Collection Frequency/Schedule: First quarter as training is provided.
Intermediate-term Outcome Measure: # 9.3
Data Collection MethodslTools: Existing juvenile arrest documents.
Data Collection Frequency/Schedule: Before AJAPP implementation, after training
is completed and at end of grant cycle.
Goal(s):
1. Purchase a custom designed, web based interative AJAPP software program that
automates and consolidates data from several sources to electroincally produce juvenile
arrest filing documents.
2. Train all detectives and clerical perosnnel on the use and operation of the AJAPP software
program.
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3. Reduce redundancy of data entry to produce time savings that detectives can spend on
investigating crimes committed by juvenile offenders.
Activities (methods for providing the program, and specific processes or events undertaken;
examples - after school mentoring, homework assistance, sports and exercise, healthy
snack, and positive reinforcement for non-aggressive behavior):
Case filing preparation for juvenile arrests.
Resources (program inputs, and elements or ingredients that constitute the program;
examples - three FTEs, after school facility and playground, college student volunteers,
foundation funding, and at-risk sixth grade students):
. AJAPP software designed by ICS Conslutants in Ontario. CA.
SECOND PROGRAM PURPOSE AREA
Program Purpose Area #:
Program Title:
Federal Funds Allocated to This Purpose Area:
OJJDP-Developed Performance Indicators:
Output Measure(s): #
Data Collection MethodslTools (methods for gathering statistics for the assessment of
the project; examples -- student grades, referrals to the principal for fighting, survey of
parents, police arrest records, and family well-being survey):
Data Collection FrequencylSchedule (when and how often data will be collected;
examples -- at entry into project and at end of school year, weekly during the project, at
one-year follow up):
Short-term Outcome Measure(s): #
Data Collection MethodslTools:
Data Collection Frequency/Schedule:
Intermediate-term Outcome Measure: #
Data Collection MethodslTools:
Data Collection Frequency/Schedule:
Goal(s):
Activities (methods for providing the program, and specific processes or events undertaken;
examples - after school mentoring, homework assistance, sports and exercise, healthy
snack, and positive reinforcement for non-aggressive behavior):
Resources (program inputs, and elements or ingredients that constitute the program;
examples - three FTEs, after school facility and playground, college student volunteers,
foundation funding, and at-risk sixth grade students):
THIRD PROGRAM PURPOSE AREA
Program Purpose Area #:
Program Title:
Federal Funds Allocated to This Purpose Area:
OJJDP-Developed Performance Indicators:
Output Measure(s): #
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Data Collection Methods/Tools (methods for gathering statistics for the assessmf:!nt of
the project; examples -- student grades, referrals to the principal for fighting, survey of
parents, police arrest records, and family well-being survey):
Data Collection Frequency/Schedule (when and how often data will be collected;
examples -- at entry into project and at end of school year, weekly during the project, at
one-year follow up):
Short-term Outcome Measure(s): #
Data Collection Methods/Tools:
Data Collection Frequency/Schedule:
Intermediate-term Outcome Measure: #
Data Collection Methods/Tools:
Data Collection Frequency/Schedule:
Goal(s):
Activities (methods for providing the program, and specific processes or events undertaken;
examples - after schoo/ mentoring, homework assistance. sports and exercise, healthy
snack, and positive reinforcement for non-aggressive behavior):
Resources (program inputs, and elements or ingredients that constitute the program;
examples - three FTEs, after school facility and playground, college student volunteers,
foundation funding, and at-risk sixth grade students):
FOURTH PROGRAM PURPOSE AREA
Program Purpose Area #:
Program Title:
Federal Funds Allocated to This Purpose Area:
OJJDP-Developed Performance Indicators:
Output Measure(s): #
Data Collection Methods/Tools (methods for gathering statistics for the assessment of
the project; examples -- student grades, referrals to the principal for fighting, survey of
parents, police arrest records, and family well-being survey):
Data Collection Frequency/Schedule (when and how often data will be collected;
examples -- at entry into project and at end of school year, weekly during the project, at
one-year follow up):
Short-term Outcome Measure(s): #
Data Collection Methods/Tools:
Data Collection Frequency/Schedule:
Intermediate-term Outcome Measure: #
Data Collection Methods/Tools:
Data Collection Frequency/Schedule:
Goal(s):
Activities (methods for providing the program, and specific processes or events undertaken;
examples - after school mentoring, homework assistance, sports and exercise, healthy
o snack, and positive reinforcement for non-aggressive behavior):
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Resources (program inputs, and elements or ingredients that constitute the program;
examples - three FTEs, after school facility and playground, college student volunteers,
foundation funding, and at-risk sixth grade students):
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D. CALIFORNIA PERFORMANCE MEASURES (CPM)
The federal performance indicators are narrow in focus and often lack the ability to fully
validate the accomplishments and demonstrated effectiveness of project activities. Grantees
are therefore asked to identify those measurements, outcomes, and indicators that you
believe will best demonstrate your proposed project's effectiveness.
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a.) Outcome (short, intermediate, or longer-term changes anticipated in participants'
lives and/or in organization or community conditions; examples - increase in grades
(GPA) at end of school year, increase in pro-social behaviors. decrease in aggressive
behavior, and decrease in recidivism: Delivery, installation and testing of AJAPP
software with-in stated timeline and costs.
Data Collection MethodslTools: Information Services Division employees will
monitor progress of software vendor, field test software program upon delivery and
coordinate resilution of performance deficiencies.
Data Collection Frequency/Schedule: Bi-weekly until delivery. Daily after
delivery until acceptance and payment is made.
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b.) Indicator (Detail examples that can be seen, heard, or read that demonstrate
outcomes are being met. These are directly related to the outcome, help to define it,
and are measurable during the project period. Examples - at least 30 of the 40 youth
will have an increase in grades (GPA) at the mid-semester marking period. at least
30 of the 40 youth will show an increase in pro-social verbal skills, and no project
youth will be in a fight during the week): Proper function of software will serve as the
indicator that CPM #1 is completed.
Data Collection MethodslTools: Acceptance testing of software.
Data Collection Frequency/Schedule: Daily upon delivery until accepted.
c.) Output (unit of service or product units, including how many, how often, and over
what duration; examples - three-hour program everyday after school for 40 at-risk
students. one-hour homework assistance. one-hour sports and exercise, and one-
hour snack and reading): Software has demonstrated all rerquired design
fu nctionality.
Data Collection MethodslTools: Field testing by Information Services and
detectives.
Data Collection Frequency/Schedule: Daily over the grant cycle.
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a.) Outcome (short, intermediate, or longer-term changes anticipated in participants'
lives and/or in organization or community conditions; examples -; increase in grades
(GPA) at end of school year, increase in pro-social behaviors, decrease in aggressive
behavior. and decrease in recidivism:
Data Collection MethodslTools:
Data Collection Frequency/Schedule:
b.) Indicator (Detail examples that can be seen, heard, or read that demonstrate
outcomes are being met. These are directly related to the outcome, help to define it,
and are measurable during the project period. Examples - at least 30 of the 40 youth
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will have an increas,e in grades (GPA) at the mid-semester marking period, at least
30 of the 40 youth will show an increase in pro-social verbal skills, and no project
youth will be in a fight during the week):
Data Collection MethodslTools:
Data Collection Frequency/Schedule:
c.) Output (unit of service or product units, including how many, how often, and over
what duration; examples - three-hour program everyday after school for 40 at-risk
students, one-hour homework assistance, one-hour sports and exercise, and one-
hour snack and reading):
Data Collection MethodslTools:
Data Collection Frequency/Schedule:
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a.) Outcome (short, intermediate, or longer-term changes anticipated in participants'
lives and/or in organization or community conditions; examples - increase in grades
(GPA) at end of school year, increase in pro-social behaviors, decrease in aggressive
behavior, and decrease in recidivism:
Data Collection MethodslTools:
Data Collection Frequency/Schedule:
b.) Indicator (Detail examples that can be seen, heard, or read that demonstrate
outcomes are being met. These are directly related to the outcome, help to define it,
and are measurable during the project period. Examples - at least 30 of the 40 youth
will have an increase in grades (GPA) at the mid-semester marking period, at least
30 of the 40 youth will show an increase in pro-social verbal skills, and no project
youth will be in a fight during the week):
Data Collection MethodslTools:
Data Collection Frequency/Sch~dule:
c.) Output (unit of service or product units, including how many, how often, and over
what duration; examples - three-hour program everyday after school for 40 at-risk
students, one-hour homework assistance, one-hour sports and exercise, and one-
hour snack and reading):
Data Collection Methodsrrools:
Data Collection Frequency/Schedule:
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List specific major activities and milestones for the 12-month period, including the months during
whict,l these activities will take place.
Perparation and issuance of Purchase Order to
ICS Consulting for development of AJAPP
software program.
Software development by vendor
On site testing of AJAPP software
Training of detectives
Trial use by detectives
Full scale use of JAPP software
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July 2005
August 2005
September 2005
October 2005
October-November 2005
November 2005 through June 2006
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Describe activities that will be undertaken to continue the project, if it proves effective. beyond
the grant period. Provide examples of past instances where grant programs were continued.
Once in place. the AJAPP software will be support by the City's existing Information
Services staff.
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The proposed budget (i.e., amount of requested funds plus required match) must be reasonable
and appropriate given the project's nature and scope. Budget line items must relate to expenses
needed to complete the project. The tables for items A & B do not automatically calculate
so please make sure figures are accurate.
A. FUNDING TOTALS
Complete required fields in the table below.
.\ ". Ii,'
1. GRANT FUNDS REQUESTED $10.856
2. LOCAL MATCH $1,206
GRAND TOTAL $1,206
B. PROJECT LINE ITEM TOTALS
Complete required fields in the table for this item, using the descriptions for each line item
detailed in item C.
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LINE ITEM GRANT CASH . IN-KIND TOTAL
FUNDS MATCH .MATCH"
1. Salaries and :,ok? .',\
Benefits $0 $0 .~<'~O $0
2. Services and $0 $0 ! $0 $0
gu lies
3. Professional $10,856 $1,206 $12,062
Services
4. CBO Contracts $0 $0 $0 $0
5. Indirect Costs $0 $0 $0
6. Fixed gr:.~'f"
Assets/E ui ment $0 $0 $0 $0
7. Other $0 $0 $0
GRAND TOTAL $10,856 $1,206 ,.$0 $12,062
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OC.
BUDGET LINE ITEM DETAILS: Provide sufficient detail Oustification and explanation) in each category to
show the relationship between the funds requested and the proposed project. Explain any unusual expenses
in the category where they occur.
1. SALARIES AND BENEFITS: Number of staff, classification, salary and benefits.
N/A
2. SERVICES AND SUPPLIES: Includes leases, rent, utilities, travel and training.
N/A
3. PROFESSIONAL SERVICES: Includes evaluator, consultant services, therapists, and other
professionals as required.
AJAPP software program development by ICS Consultants in Ontario, CA $12,062
ICS Consultants will develop a custom designed, web based, interactive software program entitle
Automated Juvenile Arrest Processing Program (AJAPP) that automates and consolidates
verious functions of the juvenile arrest filing process.
o
4. COMMUNITY-BASED ORGANIZATIONS: Name of organization and a detail of services to be
provided.
N/A
5. INDIRECT COSTS: Indicate percentage and how calculated. This total may not exceed 5% of
the grant funds requested.
N/A
6. FIXED ASSETS/EQUIPMENT: Office equipment, vehicles, other equipment necessary to
perform project activities.
N/A
7. OTHER:
N/A
D. BUDGET NARRATIVE: In the space provided, describe how the budget is reasonable and
appropriate given the project's nature, scope and geographic area. Describe how the project's
proposed budget supports the stated goals and activities of the project. .
The projected cost of the AJAPP software is reasonable and appropriate to develop the required
O. software that automates and consolidates various functions of the juvenile arrest filing process.
Delivery, installation, testing, training, usage and tracking of the AJAPP software will achieve all
stated goals and activities of the project.
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APPENDIX A
ADDITIONAL PROJECT CONTACT INFORMATION
Applicant: San Bernardino City
Implementing Agency (if applicable): San Bernardino Police Department
Project Title: Automated Juvenile Arrest Processing Program (AJAPP)
Provide the name, title, address, telephone number, and e-mail address for the project contact persons named
below. Persons listed here may differ, if appropriate, from those listed in Section I of the application.
1. The person having day-to-day' responsibility for the project:
Name: Michael Eckley
Title: Public Safety Systems Manager
Address: PO Box 1559, San Bernardino, CA 92402-1559
Telephone Number: (909) 384-5947 Fax Number: (909) 388-4913
E-Mail Address: eckleLmi@sbcity.org
2. The person responsible for the data collection and reporting:
Name: Michael Eckley
Title: Public Safety Systems Manager
Address: PO Box 1559, San Bernardino, CA 92402-1559
Telephone Number: (909) 384-5947 Fax Number: (909) 388-4913
E-Mail Address: eckleLmi@sbcity.org
3. The chair of the governing body of the implementing agency: (Provide address and telephone
number other than that of the implementing agency)
Name: Garrett W. Zimmon
Title: Chief of Police
Address: PO Box 1559, San Bernardino, CA 92402-1559
Telephone Number: (909) 384-5604 Fax Number: (909) 388-4950
E-Mail Address: zimmon_ga@sbcity.org
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APPENDIX B
ADVISORY BOARD MEMBERSHIP
IMPLEMENTING AGENCY:
San Bernardino Police Department
Provide the name, title, organization, address, and telephone number for each of the nine member
categories below. An appropriate designee must be listed, representing each agency category.
POLICE:
Name: Steven Klettenberg
Title: Captain
Organization: San Bernardino Police Department
Address: 710 N. "0" Street, San Bernardino, CA
92402
Phone: (909) 384-5606
PROSECUTOR:
Name: Jane Allen
Title: Chief, Bureau of Administration
Organization: San Bernardino County District
Attorney's Office
Address: 316 N. Mountain View Ave, San
Bernardino, CA 92415
Phone: (909) 387-8308
JUVENILE COURT:
Name: Tom Berger
Title: Court Systems Analyst II
Organization: San Bernardino County Superior
Court
Address: 900 E. Gilbert St, Bldg. 11, Suite D, San
Bernardino, CA 92415
Phone: (909) 386-0768
SOCIAL SERVICE ORGANIZATION:
Name: Russell Fritz
Title: Major
Organization: Salvation Army
Address: 746 W. 5th Street, San Bernardino, CA
92410
Phone: (909) 888-1336
NONPROFIT. RELIGIOUS. OR COMMUNITY
GROUP:
SHERIFF:
Name: Dave Rozonsky
Title: IS Director
Organization: San Bernardino County Sheriffs
Department
Address: 655 E. Third Street, San Bernardino, CA
92415
Phone: (909) 387-3479
PROBATION:
Name: Don Williams
Title: Probation Supervisor
Organization: San Bernardino County Probation
Dept
Address: 150 West 5th St, San Bernardino, CA.
92415
Phone: (909) 383-2722
SCHOOLS:
Name: John Patton
Title: Director of Technology
Organization: San Bernardino City Unified School
District
Address: 777 N. F Street, San Bernardino, CA
92410
Phone: (909) 381-1208
NONPROFIT. NONGOVERNMENTAL VICTIM
ADVOCACY ORGANIZATION:
Name: Christine Edgecombe
Title: President
Organization: Family Service Agency of San
Bernardino
Address: 1669 N. E Street, San Bernardino, CA
92405
Phone: (909) 886-6737
ADDITIONAL MEMBERS: (OPTIONAL)
Name: Ray. Turner Name:
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Title: Pastor
Organization: Temple Missionary Church
Address: 1583 W. Union St, San Bernardino, CA
92411
Phone: (909) 888-2038
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APPENDIX D
LOCAL GOVERNING BOARD RESOLUTION
Note: The resolution must include all of the elements contained in the sample. Unless
there is a compelling reason not to do so, BOC strongly suggests that the project
follow the exact format and language provided in the sample Resolution. This
will assure that the processing of the Application and the request for funds are
not seriously delayed because the language of the Resolution does not meet BOC
requirements.
(1 )
(2)
(3)
(4 )
(5)
(6)
0 (7)
(8)
(9)
(10)
o
Enter the full name of the board or council making the resolution.
Enter the title of the proposed project.
Enter the full title of the administrator or executive who is authorized to submit the
proposal.
Enter the full title of the organization that will submit the proposal.
Enter board or council, whichever is applicable.
Enter the same as item (1).
Enter the name of the City or County.
Enter the date of the meeting in which the resolution was adopted.
Enter the votes of the members in the appropriate category.
Enter the signature of the person signing on behalf of the board or council.
(11) Enter the date of the certification.
(12) Enter the typed name and title of the person making the certification.
(13) Enter the signature of the person attesting that this is a true copy of the resolution. This
must be a person other than the person who signed on behalf of the board or council
[see item (10)].
(14) Enter the date attested.
(15) Enter the typed name and title of the person attesting.
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APPENDIX D (Continued)
SAMPLE RESOLUTION
RESOLUTION OF THE GOVERNING BOARD
WHEREAS the (1) (applicant) desires to undertake a certain project designated
(2) (proiect title) to be funded in part from funds made available through the Juvenile
Accountability Block Grant Program administered by the Board of Corrections (hereafter referred to as
BOC).
NOW, THEREFORE, BE IT RESOLVED that the (3) (desianated official by title only) of the
(4) (county/city or oraanization) is authorized. on its behalf to submit the attached proposal to BOC
and is authorized to sign and approve on behalf of (5) (aovernina board) the attached Grant Award
Agreement including any extensions or amendments thereof.
BE IT FURTHER RESOLVED that the applicant agrees to provide all matching funds required
for said project (including any amendment thereof) under the Program and the funding terms and
conditions of BOC and that the match will be appropriated as required.
IT IS AGREED that any liability arising out of the performance of this Grant Award Agreement,
including civil court actions for damages, shall be the responsibility of the grant recipient and the
authorizing agency. The State of California and BOC disclaim responsibility for any such liability.
BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant
expenditures controlled by this body.
Passed, approved, and adopted by the (6) (aovernina board) of (7) (City/County) in a
meeting thereof held on (8) (date) by the following:
Vote: (9)
Ayes:
Noes:
Absent:
Signature: (10)
Date: (11)
Typed Name and Title: (12)
ATTEST: Signature: (13)
Typed Name and Title: (15)
Date: (14)
TARr. Annlication 4-05-05
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APPENDIX E
o WAIVER OF DIRECT SUBGRANT AWARD FROM UNIT OF LOCAL GOVERNMENT
I, , the (Name I Title) legally authorized administrative officer (City
Manager/Administrator or County Administrator) (Name of waiving unit of local government)
authorize the State of California, Board of Corrections to transfer award funds allocated under
the Juvenile Accountability Block Grant (JABG) 2005, in the amount of $ , to
(Name of receiving unit of local government).
Authorized Official's Signature
Authorized Official's Typed Name
o Authorized Official's Typed Title
Date Executed
Waiving Unit of Local Government Official Seal or Notary Stamp is required below:
o
JARG Annlication 4-05-05
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APPENDIX F
CECA COMPLIANCE MEMO
SAMPLE CEQA COMPLIANCE MEMO *
TO:
ApplicanUGrantee
FROM:
Local Planning Department (Lead Agency)
SUBJECT:
Project Title
Grant Award Number
The above mentioned applicant grant activities have been reviewed for compliance with the
requirements of the California Environmental Quality Act (CEQA).
1. Per the regulations, this project is exempted because this agency has determined that
the activity is covered by the general rule whereby CEQA applies only to projects with
the potential to cause a significant effect on the environment.
2. Per the CEQA Guidelines [California Administrative Code, Title 14, Division 6, Section
15061 (b) (3)] this agency certifies that there is no possibility that the proposed grant
activity may have a significant effect on the environment and that the project is therefore
not subject to CEQA. (Category 1.)
3. Use of this statement has been weighed carefully since any subsequent action by the
applicant can be litigated if the project is determined to have a significant impact.
4. The proposed project falls under the provisions for statutory or categorical exemptions
of the CEQA Guidelines (California Administrative Code, Title 14, Division 6, Sections
15260-15329). A Notice of Exemption has been filed with the county clerk of the county
or counties in which the project will be located. Such filing will result in a date stamped
on the notice. (Category 2.) (Check one below.)
a. This a gency has filed the Notice of Exemption with the county clerk
and the Office of Planning and Research State Clearinghouse.
b. The project applicant will file the Notice of Exemption with the county
clerk and the Office of Planning and Research State Clearinghouse.
5. It is determined that the project has no potential to significantly affect the environment.
A Negative Declaration has been prepared in accordance with CEOA Guidelines
(California Administrative Code, Title 14, Division 6, Section 15000, et. seq.). (Category
3.) Check one below.)
a. This agency has filed the Notice of Determination with the county clerk
and the Office of Planning and Research State Clearinghouse.
JABG Application 4-05-05
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APPENDIX F (Continued)
The general public and affected public agencies have had an opportunity
to review the proposed Notice of Determination, and their comments
considered.
b. The project applicant will file the Notice of Determination with the
county clerk and the Office of Planning and Research State
Clearinghouse.
6. The proposed project may significantly impact the environment, and an Environmental
Impact Report (EIR) has been prepared in accordance with the CEQA Guidelines.
(Category 4.) (Check one below.)
a. This agency has filed the Notice of Determination with the county clerk
and the Office of Planning and Research State Clearinghouse.
The general public and affected public agencies have had an opportunity
to review the proposed Notice of Determination, and their comments
responded to, and measures adopted to mitigate any environmental
impacts that have been determined to be significant, or justification
provided as to why mitigation of an impact is not feasible.
b. The project applicant will file the Notice of Determination with the
county clerk and the Office of Planning and Research State
Clearinghouse.
Responsible Official of Planning Department
(Lead Agency) - Typed Name and Title
Date
Responsible Official of Planning Department
(Lead Agency) - Signature
Date
*Use this format if one is not provided by the lead agency.
JABG Application 4-05-05
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APPENDIX G
DATA DEFINITIONS
Aggregation - The combination of multiple independent counts of information (e.g. a number of
counties) for analysis at a higher level (e.g. state). For instance, aggregation of local data allows states
to make summary statements about juvenile crime and justice. Grouping together the results of a
performance meas'ure for each program allows one to make a summary statement at the state level.
Anecdotal Data - Data based on descriptions of individual cases rather than on systematic research.
Intermediate-term outcome - The results that occur after the short-term outcomes.
Long-term outcome - The ultimate impact of the program.
Outcome measure - Data that are used to measure the achievement of goals and objectives.
Output Measure/Indicator - Data that are used to demonstrate the implementation of activities.
Includes products of activities and indicators of services provided. Also referred to as process
measures, performance measures, or performance indicators.
Quantitative data - Numeric information that may include items like personal income, amount of time,
or number of youths. Quantitative data are often collected by asking closed-ended questions.
Short-term outcome - These are the immediate results of the program.
.TARG Annlication 4-05-05
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
1 c oS
Meeting Date (Date Ad~d): I J " Item #
Vote: Ayes I Nays
Change to motion to amend original documents D
Iq
Resolution #
~/)o~.. ~3J--
Abstain
Companion Resolutions
Absent
Null/Void After: days /
Resolution # On Attachments: D Note on Resolution of attachment stored separately: D
bi
PUBLISH D POST D RECORDW/COUNTY D
Oat, Sontto Mayor. j I 6, ~ /
Date of Mayor's Signature: j I ~, ~ /"
/
Date of Clerk/CDC Signature: 1 ( b I V ~
By:
Reso. Log Updated:
Seal Impressed:
~
Date Memo/Letter Sent for Signature:
101 Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Not Returned: D
I
I
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Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders{64!,~, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (55?}):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes /
Yes
Yes
No_ By_
No/ By_
NoL- By_
No~. By_
NoLBY_
Yes
Yes
Copies Distributed to:
~ Animal Control D EDA D Information Services D
t ~ ~ ~/
t1 City Administrator Facilities Parks & Recreation
City Attorney Finance Police Department
Code Compliance D Fire Department D Public Services D
Development Services D Human Resources D Water Department D
Others:
Notes:
I
Ready to Fi1e~ /
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Revised 12/18/03