HomeMy WebLinkAbout37-Public Services
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ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Ken Fischer, Director
Subject: A resolution authorizing an
increase to an Annual Purchase Order
to POMA Distributing Company, Inc. for
automotive, heavy truck and heavy
equipment lubricants.
Dept: Public Services
Date May 24, 2005
Meeting Date: June 20, 2005
2000-201 adopted July 10, 2000 Annual PO $30,000
2001-216 adopted July 9, 2001 - Annual PO $40,000
2003-133 adopted June 16,2003 Annual PO $40,000 - with four single year
renewal options.
Recommended Motion:
Contact person Don Johnson, Fleet Mgr. Phone: 5220
Supporting data attached:
Ward:
All
FUNDING REQUIREMENTS:
Amount: $50,000
Source: 635-341-5113
Lubricants
Finance:
co~ Notes:
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Agenda Item No. 37
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
A resolution authorizing an increase to an Annual Purchase Order, to POMA
Distributing Company, Inc. for automotive, heavy truck and heavy equipment lubricants.
Background:
POMA Distributing Company Inc. is the vendor supplying automotive, heavy truck and
heavy equipment lubricants to the City of San Bernardino, Fleet Division. On June 16,
2003 the Mayor and Council approved Resolution 2003-133, authorizing $40,000 for an
annual purchase order, with four single year,renewal options, to POMA Distributing
Company, which had submitted the lowest price on Bid No. F-Q4-07.
Due to higher fuel prices resulting in increased transportation costs for delivery, and
projected price increases for petroleum products. The Public Services Department,
Fleet Division staff is requesting an increase of $10,000 to the purchase order, for a
total amount not to exceed $50,000. POMA has been furnishing equipment lubricants
to the City of San Bernardino satisfactorily for over nine years. Fleet is requesting
authorization to exercise the second year renewal option for this purchase order.
Financial Impact:
Funds for this request are contained in the Public Services Department, Fleet Division
Fiscal Year 2005/2006 Budget, Lubricant Account No. 635-341-5113 in the amount of
$50,000.
Recommendation:
Adopt resolution.
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE OF AN ANNUAL PURCHASE
ORDER TO POMA DISTRIBUTING COMPANY, INC., FOR AUTOMOTIVE, HEAVY
TRUCK AND HEAVY EQUIPMENT LUBRICANTS.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
7 SECTION 1. That POMA Distributing Company, Inc. provides lubricants for
8 automotive, heavy truck and heavy equipment. Pursuant to this determination, thf'
Purchasing Manager is hereby authorized to issue an increase to the Annual Purchase
Order, to POMA Distributing Company, Inc., in an amount not to exceed $50,000
beginning in FY 2005-2006.
SECTION 2. The Purchase Order shall reference this Resolution No. 2005-
and shall read, "Automobile, truck, and heavy equipment lubricants, P.O.
not to exceed $50,000", and shall incorporate the terms and conditions of the Contract.
SECTION 4. The authorization to execute the above referenced Purchase
Order is rescinded if not issued within sixty (60) days of the passage of this resolution.
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June 13, 2005
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE OF AN ANNUAL PURCHASE
ORDER TO POMA DISTRIBUTING COMPANY, INC., FOR AUTOMOTIVE, HEAVY
TRUCK AND HEAVY EQUIPMENT LUBRICANTS.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
day of
, 2005, by the
following vote, to wit:
Council Members:
AYES
NAYS ABSTAIN ABSENT
ESTRADA
LONGVILLE
MCGINNIS
DERRY
KELLEY
JOHNSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
,2005.
day of
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
25
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JAMES F. PENMAN.
City Attorney
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June 13. 2005
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
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RESOLUTION AGENDA ITEM TRACKING FORM
. 0/ }V/VS: ~ '/
Meetmg Date (Date Ado~): Item #
Vote: Ayes '-L Nays
Change to motion to amend original documents D
NulVVoidAfter: . ~O days/~
Resolution #
::hJ tJ !;' - /1 b
Abstain
Absent
Companion Resolutions
Resolution # On Attachments: D
Note on Resolution of attachment stored separately: D
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PUBLISH D POST D RECORDW/COUNTY D
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Date Sent to Mayor: (Q. >>03 /""
Date of Mayor's Signature: b, n ,().) ./
Date of Clerk/CDC Signature: b . "Y7 I 0<;'
By:
Reso. Log Updated:
Seal Impressed:
r
Date Memo/Letter Sent for Signature:
151 Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Not Returned: D
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Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (64!.}, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
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Updated Traffic Folders (3985, 8234, 655, 92-389):
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Yes No By
Yes No /"' By=
Yes NoL By_
No L ~__
No~By_
Yes
Yes
-, Copies Distributed to:
~ Animal Control D EDA D Information Services D
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~ City Administrator D Facilities D / Parks & Recreation D
City Attorney ~ Finance ~ Police Department ~/
Code Compliance D Fire Department D Public Services
Development Services D Human Resources D Water Department D
Others:
Notes:
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Ready to File: L
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Da;] ,Ii 1,.(1 (
Revised 12/18/03