HomeMy WebLinkAbout36-Public Services
,.
..
ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Dept: Public Services
Subject: Resolution authorizing the
increase of combined Annual Purchase
Orders, to Fleet Pride and McCray
Enterprises for heavy duty vehicle brake
and gear work, including purchase of
. various related parts.
From: Ken Fischer, Director
Date May 26, 2005
Meeting Date: June 20, 2005
Synopsis of Previous Council Action
Resolution 98-107 May 4,1998
99-73 April 19, 1999
2000-202 July 10, 2000
2001-200 June 16, 2001
2004-222 July 6, 2004 combined annual PO two single renewals
Recommended Motion:
Adopt resolution
Contact person Don Johnson, Fleet Manager
Phone: 5220
Supporting data attached:
Ward: All
FUNDING REQUIREMENTS:
Amount: $95,000
Source:
$35,000
635-341-5173
Outside Vehicle Maintenance
$60,000
635-341-5111
Materials and Supplies
Finance:
C~i1 Notes: s"-
. ';).IPP~-17 '
"I '-DJOb
Agenda Item No. ~
._'..0.... '.
...
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
A resolution authorizing the increase bf combined Annual Purchase Orders, to Fleet
Pride and McCray Enterprises for heavy-duty vehicle brake and gear work, including
purchase of various related parts.
BACKGROUND
On July 6, 2004 the Mayor and Common Council approved Resolution 2004-222
authorizing $82,000 for combined annual purchase orders with two single year renewal
options, to Fleet Pride and McCray Enterprises.
Fleet Pride of Ontario, and McCray Enterprises of San Bernardino are the vendors that
supply heavy-duty brake and gear work, and various related parts to the City's Fleet of
heavy-duty trucks and equipment. Due to projected increases in .fabricated metal
products (brake shoes), and Foundry forge shop products (brake drums). The Public
Services Department, Fleet Division staff is requesting an increase of $13,000 to the
combined annual purchase orders, for a total amount not to exceed $95,000. Fleet is
requesting authorization to exercise the first year renewal option for these combined
purchase orders.
FINANCIAL IMPACT
Funding for these purchase orders are contained in the Public Services Department,
Fleet Division Fiscal Year 2005/2006 Budget Account No. 635-341-5173, Outside Vehicle
Maintenance account and Account No. 635-341-5111, Materials and Supplies.
RECOMMENDATION
Adopt resolution.
~;:=~vp-;:,,-,":,''''"~
o
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
o
o
1;
""""~
RESOLUTION NO. t <<J) rY
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE INCREASE OF COMBINED ANNUAL
PURCHASE ORDERS, TO FLEET PRIDE AND MCCRAY ENTERPRISES FOR
HEAVY DUTY VEHICLE BRAKE AND GEAR WORK, INCLUDING PURCHASE OF
VARIOUS RELATED PARTS.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Fleet Pride and McCray Enterprises provide heavy-duty
vehicle brake and gear work and other related services for the heavy equipment fleet.
Pursuant to this determination, the Purchasing Manager is hereby authorized to issue
an increase to the Annual Purchase Orders, to Fleet Pride and McCray Enterprises for
a combined total amount not to exceed $95,000 beginning in FY 2005-2006.
SECTION 2. The Purchase Order shall reference this Resolution No.2005-_
and shall read, "P.O. No.
, for heavy-duty brake and gear work, not
to exceed a combined total of $95,000" and shall incorporate the terms and conditions
of the Contract.
SECTION 3. The authorization to execute the above referenced Purchase Order is
rescinded if not issued within sixty (60) days of the passage of this resolution.
1/1
1/1
1/1
11/
June 13,2005
N&. ~~
lo{U)lo~
- ..""'~-"OI~,._
o
o
o
17
18
19
20
21
22
23
24
25
26
27
28
"
.__._'"...c.~.:~"-':,,.~.~
1
2
3
4
5
6
7
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE INCREASE OF COMBINED ANNUAL
PURCHASE ORDERS, TO FLEET PRIDE AND MCCRAY ENTERPRISES FOR
HEAVY DUTY VEHICLE BRAKE AND GEAR WORK, INCLUDING PURCHASE OF
VARIOUS RELATED PARTS.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the I
Mayor and Common Council of the City of San Bernardino at a
day of
, 2005. by the
meeting thereof. held on the
8 following vote, to wit:
9
10
11
12
13
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LONGVILLE
MCGINNIS
14 DERRY
15 KELLEY
16 JOHNSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
,2005.
day of
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
JAMES F. PENMAN,
City Attorney
fl.
: I
By: \J.4.,~_ ---:)
''j
/
{~3.2005
u
.'-~~-
.
~
-l.
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Mooting D." (Date AU1' h- d Ii ,() < 110m #
Vote: Ayes Nays
Change to motion to amend original documents 0
3&
Abstain
Companion Resolutions
NulllVoid After: ~V days /
Resolution # On Attachments: 0
./'
~/ I~-, ()<
Resolution #
Jvo~ -11~
Absent
Note on Resolution of attachment stored separately: 0
t;;
PUBLISH 0 POST 0 RECORD W/COUNTY 0
-----
Date Sent to Mayor: ~ ' p-' ()) ./.
Date of Mayor's Signature: 6' /7' 06 ~
Date of Clerk/CDC Signature: b / ~ 1'19'~
I
".1
"
Date MemolLetter Sent for Signature:
I sl Reminder Letter Sent:
~/
Date Returned:
2nd Reminder Letter Sent:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders,(6413, 6429, 6433,10584,10585, 12634):
Updated CDC Personnel Folders (55{1):
Updated Traffic Folders (3985, 8234, 655, 92-389):
d
Copies Distributed to:
Animal Control 0 EDA %
City Administrator ~ Facilities
City Attorney Finance
Code Compliance 0 Fire Department 0
Development Services 0 Human Resources 0
Others:
~
..
ir
~
By:
L-y.
Reso. Log Updated:
Seal Impressed:
Not Returned: 0
Yes
Yes
Yes
Yes
Yes
No~By_
No --?"By _
No~By _
No B /
~-
_By_
Information Services
Parks & Recreation
Police Department
Public Services
o
o
V
Water Department 0
Notes:
/
Ready to File: ./'
/'
Date: 71/1, tJt..
Revised 12/18/03