HomeMy WebLinkAbout22-Information Services
--.;;( ". .- c,>~c,".,.
"C'il """.".co, -~
-' -,..-. .. , ~.._,- ~~, ' ""'1'" '" .
,,,..,,,..~,~--
. t
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Date: MAY 24, 2005
Subject:
RESOLUTION OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE
RENEWAL OF THE EXISTING
MAINTENANCE CONTRACT FOR
THE POLICE DOCUMENT IMAGING
SYSTEM WITH FILENET
CORPORATION OF IRVINE, CA
From: TOM MAREK,
ACTING I.S. DIRECTOR
Dept: ADMINIINFORMATlON
SERVICES DIVISION
MlCC Meetiag Date: June 20, 2005
Synopsis of Previous Council Aetion: O'RTGjNA L
Feb. 19,2002 - Resolution #2002-53 - Approved the purchase of the FileNet document imaging
system.
Recommended Motion:
Adopt resolution.
~/~~~
-
Signature
Contact penon:
To'" Ma.-elc
Phone: .
:\R~ ~Q"7
Supporting data attaehed: Staff R'lPOrt
Ward:
FUNDING REQUIREMENTS: Amount:
S 30,668.00
Souree: (Acct. No.) 679-251-5172
(4-('("t n~c:mption) U,inte"lIlnre Contrlct'
Finanee:
Couneil Notes:
--{y. ~OOS--/~J
Agenda Item No.
J.~
CDI~(os-
~L~ :-4,-, ''1-:';';:~f'l''':~''';C\~-'='''=='''''"'}~-:'~''!I.'7.''r''''''''":'''''''''~~~'''''~"".'
"""",'~","~'~'~'--
"-"","-,"..-.~,,.~~~~-q,v . .~.c....~_,,_;_,,",'_W-_~ ~-~- .
o. ~'''''''''~'''-'''"'?7:~<''''';_c'' 7'--
-~-
'.
.
CITY OF SAN ..RNAIIDINO - ""DT FOR COUNCIL ACTION
Staff Report
Subject:
Resolution of the City of San Bernardino authorizing the renewal of the existing maintenance
contract for Police Document Imaging System with FileNet Corporation of Irvine, California.
Background:
The Police Department uses a FileNET document imaging system to manage all of the
enforcement documents created by officers and detectives. The system also manages certain
types of administrative documents. Over 1 million pages of material are placed into the system
annually.
FileNET Corporation is the manufacturer of the base software that the system is built upon. This
annual maintenance contract provides essential software upgrade, software patches (repairs), and
24/7 telephone support services for our department. This system must be maintained with
current software so that critical crime reports, arrest reports and other law enforcement
documents can be available to police personnel around-the-clock.
Financial Impact:
The annual cost for Document Imaging Software maintenance for fiscal year 2005/2006 is
$30,668.00. The amount for fiscal year 2004/2005 was $25,092.00 for an increase of $5,576.00.
Recommendation:
Adopt resolution.
.......'f".. '''.'' ."".' '. ~".' ., ,,'" ~ . ~" '" , '
, .
o
o
o
e'
,,-
1
2
3
4
5
6
7
8
RESOLUTION NO. -1C (Q) [p y
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
RENEWAL OF THE EXISTING MAINTENANCE CONTRACT FOR THE POLICE
DOCUMENT IMAGING SYSTEM WITH FILENET CORPORATION OF IRVINE,
CALIFORNIA
BE IT RESOLVED:
SECTION 1. That FileNet Corporation is a sole source provider of maintenance
services for the Document Imaging System software used by the San Bernardino Police
Department.
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25 III
26
27
28
SECTION 2. That the Mayor and Common Council authorize the Purchasing
Manager to issue a purchase order for $30,668.00 to FileNet Corporation, of
Irvine, California for maintenance services. The Purchase Order shall reference the number of
this resolution and shall incorporate the terms and conditions of the existing maintenance
contract, which is on file in the City Clerk's Office. The Purchase Order shall read, "Annual
contract FY 200512006 for software maintenance services. Not to exceed $30,668.00."
11/
11/
III
III
III
III
11/
III
III
III
. .
o
o
o
.",' -
.'.."....:..-
-~
.
- .__.-~_.-
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
RENEWAL OF THE EXISTING MAINTENANCE CONTRACT FOR THE POLICE
DOCUMENT IMAGING SYSTEM WITH FILENET CORPORATION OF IRVINE,
CALIFORNIA
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common COWlCil of the City of San Bernardino at a
meeting thereof: held on
, 2005, by the following vote, to wit:
the_ day of
Council Members
Am
Nays
Abstain
Absent
ESTRADA
LONGVILLE
McGINNIS
DERRY
KELLEY
JOHNSON
McCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
day of . 2005.
Judith Valles. Mayor
City of San Bernardino
Approved as to form and legal content:
James F. Penman. City Attorney
,;
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
..,../'
Meeting Date (Date Adopted): b" ) 11- f)) Item #
Vote: Ayes 1 Nays
Change to motion to amend original documents 0
~d-
Abstain
Companion Resolutions
Resolution #
t1B1J~ -Ita I
Absent
NulVVoid After: days /
Resolution # On Attachments: 0 Note on Resolution of attachment stored separately: 0
PUBLISH 0
By:
POST 0
~
Date Sent to Mayor:
Date of Mayor's Signature:
Date of Clerk/CDC Signature:
I
~~:
Date Memo/Letter Sent for Signature:
151 Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
/-';.
Updated CDC Personnel Folders (55~1):
Updated Traffic Folders (3985, 8234, 655, 92-389):
~.~,;..;
~
~
Copies Distributed to:
Animal Control 0 EDA 0
City Administrator ~/ Facilities ~//
City Attorney Finance
Code Compliance 0 Fire Department 0
Development Services 0 Human Resources 0
Others:
Reso. Log Updated: ~/
Seal Impressed: c1'
Not Returned: 0
Yes
Yes
Yes
Yes
Yes
/'
No By_
No"--- By_
No~ By_
No~y
NO_~
Information Services
Parks & Recreation
Police Department
Public Services
Water Department
~/
o
o
o
o
Notes:
<II/liP <,.
Date:
Ready to File:
Revised 12/18/03