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ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Glenn Baude
Subject: RESOLUTION OF THE CITY
OF SAN BERNARDINO
AUTHORIZING PURCHASE ORDERS
WITH SCOTT TRACTOR SERVICE,
LARRY JACINTO FARMING, AND
INLAND EMPIRE PROPERTY
SERVICE IN THE AGGREGATE FOR
A MAXIMUM OF $130,000 TO
PERFORM WEED ABATEMENT FOR
FISCAL YEAR 2005/06.
Dept: Code Compliance
Date: June 20, 2005
MICC Meeting Date: 6/20105
Synopsis of Previous Council Action:
June 4, 2001 Council awarded contract and annual purchase order for 200112002.
December 16, 2002 Council extended the purchase order for one year for 2002/2003.
June 7,2003 Council extended the purchase order for one year 200312004
September 7, 2004 Council extended the purchase order for on year 200412005
Recommended Motion:
Adopt Resolution
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Signature
Contact person: r,IAnn RAllnA
Phone ~~_~~fW1
Supporting data attached:
yes
Ward All
FUNDING REQUIREMENTS: Amount: $130,000
Source: (Acct. No.) 001..fJ74-5506
(Acct De,c-.ription) Weed Abatement
Finance:
Council Notes: ~.;). o()S -/57
Agenda Item No.
13
CDI.u>loS
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CITY OP UN ........NO - UQUIlft PO. COUNCIL ACTION
SUff Report
SUBJECT:
Resolution authorizing the purchasing manager to enter into an agreement with Larry Jacinto
Farming, Inland Empire Property Service, and Scott Tractor Service in the aggregate for a
maximum of$130,000 to perform weed abatement services for fiscal year 2005/2006. The
original bid specifications for 2004/2005 included an option to extend the purchase order for
three additional years at no increase in price.
BACKG~OUND:
The 2005-2006 budget provides for weed abatement on vacant lots throughout the City. There
will be two (2) annual weed abatement cycles for 2005-2006, spring and fall. Approximately
3,000 parcels are abated annually.
Staifis asking that an annual purchase order, not to exceed $130,000, be approved for weed
abatement services for the 2005/2006 fiscal year. For fire safety purposes the time frame to get
weed abatements done is short, so a minimum of two weed abatement contractors are necessary.
Last year, Finance didl a negotiated contract price and offered that to all three contracts. All three
contractors responded and accepted the negotiated bid of $62.00 per acre for discing and mowing
and $35 per half-hour for handwork. These bids include hauling and disposal. As previously
stated, the bid specifications included an option for two one-year extensions at no increase in
prices. We are asking that Council exercise the option for the first of those two years.
FINANCIAL IMPACT:
The cost to the City for weed abatement services is budgeted at $130,000 for FY05-06. As part
of the abatement and cost recovery process owners are billed for the work done on their
properties. If the bill is not paid, the amount owing is placed as a lien on the property taxes and
eventually the City should be reimbursed for costs incurred.
RECOMMENDATION:
Adopt resolution.
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RESOLUTION NO.
~OfY
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING
PURCHASE ORDERS WITH SCOTT TRACTOR SERVICE, LARRY JACINTO
FARMING, AND INLAND EMPIRE PROPERTY SERVICE FOR A MAXIMUM
OF $130,000 IN THE AGGREGATE TO PERFORM WEED ABATEMENT
SERVICES FOR FISCAL YEAR 2005/2006.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Purchasing Manager is hereby authorized and
directed to execute, on behalf of said City, annual purchase orders to Scott
Tractor Service, Lany Jacinto Farming and I~land Empire Property Service
for weed abatement services in the aggregate maximum amount not-to-
exceed $130,000. The bid specifications include an option to extend the
purchase order for two years at no increase in price. The purchase order
shall reference the number of this resolution and shall incorporate the terms
and conditions of the existing abatement services contract, which is on me in
the City Clerk's Office. The Purchase Order shall read, "Annual contract
Fiscal Year 2005/2006 for weed abatement services. Not to exceed
$130,000."
SECTION 2. The authorization to execute the above referenced
purchase order is rescinded if the parties fail to execute it within sixty (60)
days of the passage of this resolution.
III
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"~_.'.'~_A.-r--.,. -.-
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING
PURCHASE ORDERS WITH SCOTT TRACTOR SERVICE, LARRY JACINTO
FARMING, AND INLAND EMPIRE PROPERTY SERVICE IN THE AGGREGATE
FOR A MAXIMUM OF $130,000 TO PERFORM WEED ABATEMENT
SERVICES FOR FISCAL YEAR 2005/2006.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by
the Mayor and Common Council of the City of San Bernardino at a regular
meeting thereof, held on the June 20, 2005, by the following vote, to-wit:
Council Members:
AYES
ABSTAIN ABSENT
NAYS
ESTRADA
LONGVILLE
MC GINNIS
DERRY
KELLEY
JOHNSON
MC CAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
,2005.
day of
Judith Valles, Mayor
City of San Bernardino
Approved as to form and
legal content:
James F. Penman,
City Attorney
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BY: (~1~ -:;. ,~~~
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
MeetingDate(DateAdo~d): b"~O"O( Item#
Vote: Ayes I I Nays
Change to motion to amend original documents 0
{?7
Resolution #
~{)()S -{57
Abstain
Companion Resolutions
Absent
Null/VoidAfter: ~D days/ 8//'j,~
Resolution # On Attachments: 0 Note on Resolution of attachment stored separately: 0
PUBLISH 0
POST 0
RECORD W/COUNTY 0
By:
.
Date Sent to Mayor: ---b" )y" ~~ .-
Date of Mayor's Signature: b, ~ ,of ./'
Date of Clerk/CDC Signature: {y}~ I 0 \"
Reso. Log Updated: ~
Seal Impressed: ~
Date Memo/Letter Sent for Signature:
151 Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Not Returned: 0
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Request for Council Action & Staff Report Attached: Yes No By_
Updated Prior Resolutions (Other Than Below): Yes No By_
Updated CITY Personnel Folders<(641,?, 6429, 6433, 10584, 10585, 12634): Yes No By_
Updated CDC Personnel Folders (5557): Yes No By_
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Updated Traffic Folders (3985, 8234, 655, 92-389): Yes No By_
Information Services 0
Parks & Recreation 0
Police Department 0
Public Services 0
Water Department 0