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ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lemuel P. Randolph, Director
Subject: RESOLUTION RATIFYING THE
SUBMIITAL OF A GRANT APPLICATION AND
AUTHORIZATION TO ADMINISTER A
PROGRAM CONTINUATION GRANT FROM
THE CORPORATION FOR NATIONAL AND
COMMUNITY SERVICE IN THE AMOUNT OF
$295,983 TO CONTINUE THE
ADMINISTRATION AND OPERATION OF THE
SENIOR COMPANION PROGRAM FOR THE
PERIOD JULY 1,2005 THROUGH JUNE 30, 2006.
Dept: Parks, Recreation &
Community Services Dept.
Date: April 18, 2005
M/CC Meeting Date: 6/6/05
Synopsis of Previous Council Action:
April 5, 2004 - Mayor and Common Council approved Resolution No. 2004-94
May 10, 2005 - Heard at Grants Ad Hoc Committee and recommended for approval.
Recommended Motion:
Adopt Resolution
?C4M-
Signature
Contact person: Aaliyah Harkley
Phone: 5231
Supporting data attached: statfrepnrt resn & annlic.atinn
Ward: All wlIrds
FUNDING REQUIREMENTS: Amount: $45,000 (city-match) and $295,983 (grant)
Source: General Fund 001~386-5193/ grant 123-509
(Al'ct n~scrirtinn) ~r~nt t.II<ltch ~nrl gr~nt
Finance:
Council Notes:
fy;. ~ DDS ~I Y f
Agenda Item No.
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution ratifying the submittal of a grant application and authorization to administer a
program continuation grant from the Corporation for National and Community Service in the
amount of $295,983 to continue the administration and operation of the Senior Companion
Program for the period July 1, 2005 through June 30, 2006.
Background:
The Senior Companion Program (SCP) is one in which low-income seniors serve as Companions
for frail, elderly and disabled persons to help them remain in their own homes, thus avoiding
expensive institutionalization. All senior companions must attend and graduate from a 40-hour
program orientation. The Senior Companions are volunteers who, because they are low-income,
receive an untaxed stipend of $2.65 per hour plus a small reimbursement for lunches and
transportation. This enables the low-income seniors to serve as volunteers, thereby keeping them
active and productive in their communities as well as assisting their clients to remain
independent as long as possible.
SCP is very cost-effective, especially since institutional costs average $45,000 a year per
resident. This program has been renewed annually since 1975 and currently averages 75
Companions, who provide over 300 clients with 78,300 hours of personal service each year.
Services include companionship, meal preparation, grocery shopping, and transportation to
medical appointments and pharmacies. The service area for this grant is San Bernardino, Victor
Valley and Morongo Basin.
The grant application was due and submitted on April 22, 2005. Ratifying this grant became
necessary because the Corporation for National & Community Service sent out the renewal
application on March 16,2005 which did not allow sufficient time for the City's grant processing
procedure.
Financial Impact:
If awarded, the grant amount will be $295,983. The City is required to provide matching funds
for full and part time employees and, if needed expenses for volunteers. The grant match is
funded as part of the Parks, Recreation and Community Services Department FY 05/06 regular
General Fund budget appropriation (approximately $45,000 is budgeted for the Senior
Companion Program). The "Excess Amount" line item in the attached budget represents the
City's in-kind cost, Title III funds from the County and trust account funds that are not required
for this grant application.
Recommendation:
Adopt Resolution.
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RESOLUTION NOt ((J) r1f
2
RESOLUTION RATIFYING THE SUBMITTAL OF A GRANT APPLlCA.TION
AND AUTHORIZATION TO ADMINISTER A PROGRAM CONTINUATION GRANT
FROM THE CORPORATION FOR NATIONAL AND COMMUNITY SERVICE IN
4 THE AMOUNT OF $295,983 TO CONTINUE THE ADMINISTRATION AND
I OPERATION OF THE SENIOR COMPANION PROGRAM FOR THE PERIOD JULY
5 1,2005 THROUGH JUNE 30, 2006.
3
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
7 i CITY OF SAN BERNARDINO AS FOLLOWS:
8 SECTION 1. The Mayor and Common Council of the City of San Bernardino hereby ratify the
9: submittal of a grant application to apply for and administer a continu~tion grant in the amount
10 I of $295,983 from the Corporation for National and Community Service for the continuation of
11
the Senior Companion Program for the period July 1,2005 through June 30, 2006, a copy of
12
which is attached hereto marked Exhibit "An and incorporated herein by reference as fully as
1 :).
though set forth at length.
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1
RESOLUTION RATIFYING THE SUBMITTAL OF A GRANT APPLICA TIO~
AND AUTHORIZATION TO ADMINISTER A PROGRAM CONTINUATION GRANT
FROM THE CORPORATION FOR NATIONAL AND COMMUNITY SERVICE IN
THE AMOUNT OF $295,983 TO CONTINl1E THE ADMINISTRATION AND
OPERATION OF THE SENIOR COMPANION PROGRAM FOR THE PERIOD JULY
1,2005 THROUGH JUNE 30, 2006.
2
3
4
5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
meeting thereof, held
on the
day of
, 2005, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LONGVILLE
MCGIl'<'NIS
DERRY
KELLEY
JOHNSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
day of
2005.
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
JAMES F. PENMAN,
City Attorney.
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Narratives
Strengthening Communities
Volunteer stations and senior service opportunities that address specific community needs are
developed after completion of area visitations and reviewing of information being provided through an
intense effort to collaborate with the community and area agencies on aging. Programming for
impact statements will be used to establish timelines for review and determine continued needs for
volunteer placement. The Senior Companion Program (SCP) Manager and/or Community Service
Program Specialist will visit stations quarterly. Site supervisors will be required to complete and
provide a written annual evaluation to the SCP staff. Volunteers will be encouraged to evaluate the
program and give input to the SCP staff at all times. Volunteers are also required to participate in
surveys or evaluations directly related to their volunteer service; thus ensuring that the highest quality
experience is provided for the senior volunteer, as well as establishing opportunities for the volunteer
to reflect on their service and the changes and benefits directly related to it.
SCP enhances the capacity of other organizations and institutions within the community and
integrates senior service into the activitiei of other service programs in the following ways:
1. Referrals for Companion service are accepted from the Visiting Nurses Association, thus allowing
their staff to serve more clients in their homes.
2. In-Home Supportive Service (IHSS) referrals not only increase the amount of socialization and
support for clients, but allows the IHSS workers to perform their domestic duties while Companions
grocery-shop, fix a light meal, read or write for the clients.
3. Working closely with the Alzheimers Association and Inland Caregiver Resource Center enhances
the clients' social interaction with their peers and gives the family caregivers some well-deserved
respite, while allowing these agencies to handle the severe dementia cases.
4. Hospital Home Care programs, whose services give short-term assistance to discharged patients
receive on-going follow-up reports from SCPo Also, the patients receive long term care from their
Companions as needed.
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Narratives
o 5. The Adult Protective Service agency utilizes Senior Companions to give support, love, and trust to
abused clients, thus assuring them of their worth and right to security.
These and other agencies also learn about and take advantage of SCP services by serving on the
advisory council, assisting with pre and in-service training for the Companions and becoming
involved in the evaluation process. Other cooperating entities include Senior Legal Service, San
Bernardino County Adult School, Adult day care centers, mental health programs, multi-purpose
centers and area agencies on aging.
Recruitment and Development
Program information and applications will be distributed to local senior information and assistance
agencies, community service and volunteer organizations and senior centers for promotion of the
program and to increase public awareness of the need for senior volunteer participants. Local
newspapers will be utilized to run feature articles and recruitment advertisements. Press releases
o featuring volunteers on assignment or providing unique and special circumstance services will also be
distributed. Recognition of volunteers will be requested of the agencies served. Volunteers will be
invited to attend the program's annual recognition event.
Relevant and specific information will be provided to the senior volunteers in the form of a mandatory
40 hour pre-service training that will be conducted annually for all new volunteers. Monthly in-
service training will be held for all volunteers and staff. Training and technical assistance and support
will be requested of and shared with all partners to promote and create a strong network in the
community and within the program.
Program Management
As of this year, there are 200,000 senior citizens in San Bernardino County. By 2020, Deparbnent of
Aging & Adult Serivces predict that number will reach 600,000. Senior housing complexes and
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nursing (healthcare) facilities are numerous and varied in our area. The SCP Manager and
Community Service Program Specialist continue to manage the stations in accordance with specified
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Narratives
guidelines, making regular site visits, lis required and frequently making routine check-in calls to
ensure station and volunteer satisfaction. In many instances potential volunteer stations are also a
venue for volunteer recruitment. Program presentations depict opportunities for diverse senior
volunteering, as well as promote the services available. Applications are provided to prospective
volunteers at the 5th Street Senior Services Center and also mailed to anyone requesting one directly
from our office. Interviews are conducted prior to the annual 40 hour intensive training provided to
those who meet the eligibility requirements. Participation in the training gives us a chance to further
evaluate the appropriateness of each potential volunteer.
Monthly in-services are provided utilizing a variety of resources including Advisory Council input and
Community and Senior Resources such as Social Security and the Visiting Nurses Association.
Recognition of the volunteers is held annually. Site supervisors, sponsors, Advisory Council members
and local dignitaries join together and sing the praises of the continued accomplishments of program
staff and volunteers. This annual celebration includes a luncheon and gifts for the participants.
The Advisory Council members continue to provide assistance with annual program assessment of
stations, clients and/or volunteers.
Both the Manager and Community Service Program Specialist make numerous presentations each
year. They are made at service club meetings such as Kiwanis and to other civic groups such as the
Chamber of Commerce. Senior information and health fairs are held at malls throughout the County,
as well as other locations, and you will always find SCP staff in attendance. Ap~arances on local
television and radio spots are ways the program is increasing public awareness about how senior
volunteers are addressing priority community needs.
This SCP is fortunate to be under the same sponsorship as the Retired and Senior Volunteer Program
(RSVP). The RSVP staff continues to assist and work with us on a daily basis in a true team effort to
ensure the success and progress of both programs. Referrals are made between other RSVP's and
SCP's in the LaVerne and Claremont programs. Networking and information sharing is conducted
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Narratives
o between the Corporation for National and Community Service (CNCS) programs in the Riverside
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area.
A committee consisting of knowledgeable members of the advisory council has been formed to address
expanded funding opportunities both through local businesses and by increased philanthropic
knowledge acquired on the Internet. These funding opportunities will be approached individually as
they becom.e known and are deemed appropriate. Other avenues for funding will also be vigorously
pursued.
Program performance and quality will be assured by the review of reports and recommendations by
the advisory council. Evaluation of progress, goals, and objectives are outlined in the program grant
application. Programming for impact statements to support the community needs wiII be completed
as required. Identification of community needs will be determined by information provided by the
County Department of Aging and Adult Services (DAAS) and statistics requested from station
supervisors.
Organizational Capacity
The applicant and program's shared mission is twofold:
1. To provide opportunities to low-income seniors to remain active in their communities by providing
valuable personal service to their peers, thus giving them a sense of worthiness and enhancing their
self-esteem.
2. To serve seniors and at-risk adults to maintain or improve choice, independence, and quality of
living.
I n a survey of personal care participants conducted by the Department of Aging and Adult Services, 57
percent were 75+,13 percent were minority and 72 percent were functionally impaired. Forty-five of
the minorities served were low-income. These are the populations SCP targets.
Our sponsor continues to provide the support as required by the grant and encourages our endeavors
to improve and increase our capacity to provide service at all levels. The City of San Bernardino
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Narratives
o Parks, Recreation and Community Service Department fully sponsors the SCP, which allows the
program the additional benefit of technical support for financial records and management, computers,
public service announcements, interviews with staff and volunteers, volunteer recruitment and in-
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kind contributions for special events and recognitions. Every year local businesses continue to
contribute gifts and money toward the Volunteers' Recognition event. With the continued support of
the Corporation for National Service, our low-income volunteers benefit from the financial
reimbursement and enjoy the emotional and physical rewards from having a reason to get out of bed
each day, having someone need them, and most of all, that wonderful feeling'of sharing and love they
establish by being a part of the Senior Companion Program. Seeing a need for support staff, the City
Council, several years ago fully funded a Coordinator of Volunteers to assist the SCP Manager with
volunteer supervision and clerical duties. This has greatly enhanced the program's efficiency and
allows more time for the Manager to participate in the aging network activities, as well as pursuing
additional funds.
The principal staff accountable for the program is Betty Deal, who has managed this program for 19
years. She also came to us with five years of SCP experience in Las Vegas, Nevada. Betty has gained
a most impressive leadership position, not only in the program's service areas, but also in state and
nationwide programs. Many times the state office staff has referred questions from other SCP
Directors and sponsors to Betty. She has presented workshops and seminars at regional and national
conferences. By exhibiting excellent managerial and supervisory skills, Betty has received an increase
in the number of federally funded volunteers, as well as securing two sponsor-paid staff.
Betty's leadership style and "team" approach has developed a very loyal, hard-working staff. The
entire program, both staff and volunteers, focuses on "we" and "our program" and everyone is like
family, with lots of warmth and hugs.
Other
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None
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Work Plan/Performance Measures
Orvice Category: Adult Day Care
Total # Stations: 7
Total # Volunteers: 30
Total # Clients: 120
Community Need 0
The Community Adult Day Care Center (CADCC) of San Bernardino has identified a 75% increase
risk of isolation, depression and decline in functional abilities in the frail elderly and disabled adults in
the community. The nursing staff documented these conditions in 75% of the clients initially
enrolled in the CADCC.
Part 2: Action Plan
Service Activity
Friendly visiting, reminiscing, encourgement to particiapate in activities, reading, writing &
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assistance with getting to the activity room. Companion will also have lunch with clients.
Anticipated Input 0
Thirty Senior Companions will provide 600 hours of service weekly to clients attending the CADCC
o and 9 convalescent health centers. These services will include involvement in specific activities such
as, arts and crafts, assisting at mealtime, taking walks, promoting self-esteem and assisting with
academic work activities.
Part 3: Outcomes
Anticipated Accomplishments/Outputs
Summary
Clients will receive friendly visiting, encouragement to interact and assistance with activities.
Period of 6/06
Accomplishment:
Performance 'xl
Measure: ~
INDICATORS: Number of clients served.
TARG ETS: 120 clients served.
HOW MEASURED: Site Supervisor's observation checklist.
Period of 6/06
Anticipated Intermediate Impact/Outcome Accomplishment:
Summary
Clients will demonstrate improvement in social skills and increased self-esteem.
Performance 'xl
Measure: ~
o Clients will spend more time interacting with peers, Companions and staff.
INDICATORS: Percent of clients served.
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Work Plan/Performance Measures
Orvice Category: Adult Day Care
Total # Stations: 7
Total # Volunteers: 30
TARG ET: 90% of clients will demonstrate an increase in the amount of time they interact and
socialize with peers, Companions and staff.
HOW MEASURED: Site Supervisor's pre-post evaluations.
Indicator:
Number of clients served
Target:
120#
How Measured: Volunteer Record/Log
Description:
Site Superv isor's observ ation checklist
Anticipated End Impact/Outcome
Period of 6/06
Accomplishment:
Perform.nee r.;]
Me.u...: ~
Summary
Clients experience an increase in self-esteem and social skills.
o INDICATOR: Percent of clients demonstrating an increase in self-esteem and social skills.
TARG ET: 90% of clients demonstrating an increase in self-esteem and social skills.
HOW MEASURED: Site Supervisor's pre-post evaluation.
Indicator:
Percent of clients serv ed
Target: 90 %
How Measured: Pre/Post test
Description:
Service Category: Conpanionship/Outreach
Total # Stations: 7 Total # Volunteers: 28
Total # Clients: 112
~~~ 0
Seven local agencies providing services to frail, isolated or homebound seniors in our service area
report that many seniors are at risk of premature institutionalization if they do not receive personal
o in-home support. In a survey of personal care participants conducted by the Dept. of Aging & Adult
services, 57% were 75+, 13% were minority & 72% were functionally impaired. Of the minorities
Page 9
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Work Plan/Performance Measures
Qervice Category: COlIl'anionship/Outreach
Total # Stations: 7
Total # Volunteers: 28
served, 45% were low-income. These are the populations SCP will target.
Part 2: Action Plan
~~~~ D
Companions will offer their clients companionship, activities of daily living, medical reminders, and
will observe and report physical or mental changes to the caregivers and/or supervisors, as
appropriate. They will give referral information to caregivers seeking additional services.
Anticipated Input 0
Twenty-eight Senior Companions will spend 20 hours per week with 4 to 5 clients each, visiting
them once or twice a week based on their needs. All Companions receive 40 hours of pre-service
training and 4 hours monthly in-service training. Many of the volunteer stations also provide on-site
training and include the Com panions in their regular staff in -service training.
eart 3: Outcomes
Anticipated Accomplishments/Outputs
Summary
These 28 Senior Com panions will serve approximately 112 clients per week, assisting 7 volunteer
Period of 6/06
Accomplishment:
Perfonn~nce fil
Measure: ~
stations in the care of their clients, for a total of 29,232 hours annually.
More homebound, frail seniors will remain independent and in their own homes for at least a year
after being assigned a Senior Companion. Currently the cost for one year in a skilled nursing facility
is $45,000 to $50,000. One Senior Companion costs less than $5,000 annually and they will serve
. . - .
at least 4 clients each, resulting in tremendous savings to the taxpayers as well as improving the
quality of life for their clients by allowing them to remain in their own homes instead of moving into
expensive institutional care.
Anticipated Intermediate Impact/Outcome
Period of 6/06
Accomplishment:
Perfonnance fil
Measure: ~
Summary
o Clients will demonstrate an increase in self-esteem, will receive proper nutrition and medications,
and will feel happier and more independent in their own homes with the friendship of the
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Work Plan/Performance Measures
Qervice Category: Corrpanionship/Outreach
Total # Stations: 7 Total # Volunteers: 28
Companions.
Anticipated End Impact/Outcome
Period of 6/06
Accomplishment:
Performance fil
Measure: ~
Summary
Ninety percent of clients receiving in-home Companion services will remain in their own homes at
least a year longer than those not assigned to a Companion. Clients will demonstrate increased
happiness and satisfaction of remaining in their own homes.
Service Category: Respite
Total # Stations: 3
Total # Volunteers: 8
Total # Clients: 32
Community Need D
Several local health & social service agencies have identified respite services for caregivers as one of
the most pressing community needs. Requests to agencies for caregiver respite services are rapidly
o increasing, causing waiting lists for these services. Demographic projections indicate that demand
will continue to increase in the future. SCP will expand respite services available by placing Senior
Companions to serve frail adults, who also have a caregiver needing respite service.
Part 2: Action Plan
Service Activity
Senior Com panions will provide direct services to individuals served by caregivers, allowing
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caregivers weekly respite. Companions will offer their clients companionship, activities of daily
living, medical reminders, and will observe and report physical or mental changes to the caregivers
and/or supervisors as appropriate. They will give information to caregivers seeking additional
services.
Anticipated Input D
Eight Companions will be placed with three volunteer stations. Each will serve 20 hours per week
with 4 clients each.
Gart 3: Outcomes
Anticipated Accomplishments/Outputs
Period of 6/06
Accomplishment:
Performance r.;]
Measure: l!J
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Work Plan/Performance Measures
Oervice Category: Respite
Total # Stations: 3
Total # Volunteers: 8
Summary
Caregivers will receive respite services.
INDICATORS: Number of clients served; number of caregivers helped.
TARGETS: Thirty-two clients served; 32 caregivers helped.
HOW MEASURED: Respite care monthly timesheets.
Anticipated Intermediate Impact/Outcome
Period of 6/06
Accomplishment:
Performance r.;]
Mea.ure: i!J
Summary
INTERMEDIATE OUTCOME: Caregivers experience an increase in free time.
INDICATOR: Number of hours of free time for caregivers.
TARG ET: Thirty-two caregivers will report an increase in free time of at lease four hours per week.
HOW MEASURED: Caregiver pre-post survey.
o indicator:
. Percent of hours of free time for caregivers.
Target: 32#
How Measured: Survey
Description:
Caregiver pre-post surv ey .
Anticipated End Impact/Outcome
Period of 6/06
Accomplishment:
Performance fiI
Measure; ~
Summary
Caregivers experience an increase in life satisfaction.
INDICATOR: Number of caregivers reporting an increase in life satification.
TARGET: Thirty-two caregivers reporting an increase in life satification.
HOW MEASURED: Caregiver pre-post survey and advisory council evaluation.
Indicator:
Number of caregivers reporting an increase in life satisfaction.
Target: 32#_
Oow Measured: Survey
Description:
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Work Plan/Performance Measures
Oervice Category: Respite
Total # Stations: 3
Total # Volunteers: 8
Caregiver pre-post survey and advisory council evaluation.
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Budget Narrative: SCP of San Bernardino for City of San Bernardino
o Section I. Volunteer Support Expenses
A. Project Personnel Expenses
PositionITitle -Qty -Annual Salary -% Time CNCS Share Grantee Total Amount Excess
Share Amount
SCP Manager: - 1 person(s) at 45000 each x 100 % usage 40.000 5,000 45,000 0
.. ..
Account Technition: - 1 person(s) at 35000 each x 20 % usage 0 0 7.000 7.000
Coordinator of Volunteers: - 1 person(s) at 23040 each x 75 % 14.300 2.980 17 .280 0
usage
.. Community Service Program Specialist: - 1 person(s) at 24960 2,960 22,000 24,960 0
each x 100 % usage
CATEGORY Totals 57.260 29,980 94.240 7,000
B. Personnel Fringe Benefits
o
Item -Oescription CNCS Share Grantee Total Amount Excess
Share Amount
FICA: 0 0 0 0
Retirement: 10.439 3.553 13,992 0
Life Insurance: 0 0 0 0
Health Insurance: 0 0 0 0
CATEGORY Totals 10,439 3.553 13,992 0
C. Project Staff Travel
Local Travel
Purpose -Calculation CNCS Share Grantee Total Amount Excess
Share Amount
Other: 1 x 0 0 0 0 0
Site visits and meetings: 4.938 @ .405/mi 0 0 2.000 2.000
CATEGORY Totals 0 0 2.000 2.000
Long Distance Travel
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Purpose -Oestination -Meals! Lodging -Trans. Amount -Other CNCS Share Grantee Total Amount Excess
Travel Share Amount
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Training: NSSC Conference- Meals 0 LodginglTrans 0 Other 2.000 0 2,000 0
2.000
CATEGORY Totals 2.000 0 2.000 0
D. Equipment
ItemlPurpose -Oty -Unit Cosl CNCS Share Grantee Total Amount Excess
Share Amount
CA TEGORY Totals 0 0 0 0
E. Supplies
Item! Purpose -Calculation CNCS Share Grantee Total Amount Excess
Share Amount
Computer: 0 1.200 1,200 0
General office such as paper. pens. c1ips.etc.: $100.00 per 0 400 400 0
quarterly usage
CATEGORY Totals 0 1.600 1.600 0
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F. Contractual and Consultant Services
Purpose -Calculation CNCS Share Grantee Total Amount Excess
Share Amount
-
software contract: annual fee 0 0 0 0
CATEGORY Totals 0 0 0 0
I. Other Volunteer Support Costs
Item CNCS Share Grantee Total Amount Excess
Share Amount
postage: 300 200 500 0
- -
printing and photocopying: 500 0 500 0
telephone $58.33 x 12 months: 444 256 700 0
space 8% of $36.500 custodial servIce and $31.000 utilities: 0 0 5.400 5.400
CATEGORY Totals 1,244 456 7,100 5.400
J. Indirect Costs
o
Calculation -Claimed -Rate Type -Cost Basis -Rate CNCS Share Grantee Total Amount Excess
Share Amount
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CATEGORY Totals 0 0 0 0
SECTION Totlls 70.943 35.589 120.932 14.400
Section II. Volunteer Expenses
A.Stipends
Item - # -Annual Stipend CNCS Share Grantee Total Amount Excess
Share Amount
Non-Stipended: - 0 x 0 0 0 0 0
Corporation Funded: - 66 x 2766.6 182.596 0 182.596 0
Non-Corporation Funded: - 2 x 2766 0 0 5.532 5.532
CATEGORY Totals 182.596 0 188.128 5.532
B. Other Volunteer Costs
Item -Description CNCS Share Grantee Total Amount Excess
Share Amount
Meals: 54 x 208 days x $1.75 17.004 0 19.656 2.652
Uniforms: 0 0 0 0
Insurance: excess auto $242.00. liability $65.00. accident $93.00 0 400 400 0
Recognition: 66 x $50 0 2,000 3.300 1.300
Volunteer Travel: 66 Vols. x 2351 mileslyear) x .34 per mile 25.440 7.000 52.760 20.320
Physical Examinations: 0 0 0 0
CATEGORY TolIls 42.444 9.400 76.116 24.272
SECTION TolIls 225.040 9.400 264.244 29.804
BUDGET Totals 295.983 44.989 385.176 44.204
Source of Funds
Section Description
Section I. Volunteer Support Expenses
Section II. Volunteer Expenses
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o NATIONAL&
COMMUNITY
SERVICEr.uJ:
March 16,2005
Mr. Lemuel Randolph, Dir, Parks & Rec.
City of San Bernardino Community Services Department
547 North Sierra Way
San Bernardino, CA 92410
Re: Continuation Application Grant: 03SCPCA005
Dear Mr. Randolph:
It is time to begin the continuation process for the SCP project sponsored by your agency.
Information to begin this process is included in this letter.
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Effective with the Quarter 4 Fiscal Year 2005 renewals, grantees will be utilizing eGrants Phase II
to complete their online applications. eGrants Phase II is a high priority system enhancement which
redesigned "classic" eGranls into more user-friendly and intuitive system for grantees of the Corporation
for National and Community Service.
As you'll recall, the NOFAs in eGrants have been renamed to reflect the federal fiscal quarter in which
the grant starts, rather than the specific month as was previously done. The NOFAs for Senior Corps
grants with start dates between July 1 and September 30, 2005 are now available in eGrants.
Applications must be submitted to the state office by April Z2, 2005.
It is critical that projects select the appropriate NOFA for their project. Since your application will be
Year 3 of a three- year cycle, you will need to complete a continuation grantee Application for
Federal Assistance (form SF-424) and should select the following NOFA: SCP 2005 Quarter 4 (Year
2 or 3 of multi-year grant).
Guidance for preparation of the project work plan, including Performance Measures, other impact
based project activities, and non-impact activities is enclosed. Please review the information carefully
and make any needed adjustments to the existing work plan.
Wben preparing your budget, please budget a minimum of S1.500 to support the attendance of the
project director at the annual Corporation sponsored Senior Corps training conference. Funds may
be budgeted to support attendance of a second person as well.
o
Your new grant year funding infonnation and Project Progress Report (PPR) submission
requirements arc shown in the chart at the bottom of this letter. Please note that all projects are now
required to submit PPRs and FSRs on a semi-annual (every 6 months) basis.
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Information and instructions for using eGranls can be found on the Senior Corps web site
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Should you have any questions, please contact me at 310-235-7708 or email me at adailey@cns.gov.
Sincerely,
Amy Dai/ry
Amy Dailey
State Program SpeciaIist
cc: Betty Deal, SCP Project Director
Tom Boggs, Project Administrator
FUNDING INFORMATION
Sponsor: City of San Bernardino Community Srvs.
Base Federal Funding Amount: $295,983
Bu~t Period: 07/01/05-6/30/06
Quarter 1: 07/01/05-09/30/05
Quarter 2: 10/01/05-12/31/05
Quarter 3: 01/01/06-03/31/06
Quarter 4: 04/01/06-06/30/06
Budgeted Number of Volunteers 66 Federal ,'sys, please confirm non-federal with
funders.
Project Progress Reports and Financial Status Semi-annual reports due 30 days after the end of
Reports due via eGrants: the second and fourth quarters of your project's
grant year.
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Deal_Be
o From: Dailey, Amy [ADAILEY@cns.gov]
Sent: Wednesday, March 16, 200511:33AM
To: DeaLBe
Cc: Hartdey-Aa; Randolph_Le
Subject: SCP Renewal Information
Importance: High
Hi Betty,
Attached you will find the renewal notification for the SCP program sponsored by your agency.
Please share this information with your Sponsor staff, as appropriate.
You will soon receive information inviting you to participate in a conference call to previeweGrants Phase II on
> Friday, March 18, 2005.
If you have any questions regarding the transition, please do not hesitate to contact me at any time during your
renewal.
Thank you again for your outstanding contributions to service in California.
Amy Dailey
O State Program Spedalist
>.. Corporation for National & Community Service
11150 W. Olympic Blvd.
Suite 670
Los Angeles, CA 90064
310.235.7708
310.235.7422 fax
www.nationalservice.org
o
5/2/2005