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HomeMy WebLinkAboutR28-Economic Development Agency ECONOMIC DEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO ORIGINAL DATE: January II, 2006 SUBJECT: Professional Services Agreement - Shober Consulting, Inc. Relocation Plan and Relocation Services (Meadowbrook Neighborhood Restoration Area - Fourplex Acqnisitions) FROM: Maggie Pacheco Interim Executive Director ____~____________d_________________________________.__________________*___________________________________________+_______________________...________________d..__._---------------- SvnoDsis of Previous Commission/Council/Committee Action(s): On January 10, 2006, Redevelopment Committee Members Estrada and McGinnis unanimously voted to recommend that the Community Development Commission consider this action for approval. ------------_._----------------------+-------------------------------------------------------------<.------------------------------.---------------------------------....-------------------- Recommended Motion(s): (Communitv DeveloDment Commission) Resolution of the Community Development Commission of the City of San Bernardino approving and authorizing the Interim Executive Director of the Redevelopment Agency of the City of San Bernardino ("Agency") to execute a Professional Services Agreement by and between the Agency and Shober Consulting, Inc. for the preparation of a Relocation Plan and Relocation Services (Meadowbrook Neighborhood Restoration Area) Contact Person(s): Maggie Pacheco Phone: (909) 663-1044 Project Area(s) IVDA Ward(s): I" Supporting Data Attached: [{I Staff Report [{I Resolution(s) [{I Agreement(s)/Contract(s) [{I Map(s) D Letters FUNDING REQUIREMENTS Amount: $ 37,200 Source: Federal HOME Funds SIGNATURE: Budget Authority: 2005/2006 Budget ;/ Q C:::--..-. ~ arbara Lindseth, Admin. Services Director Commission/Council Notes: aotp. Of}{, - :'J P:\Agendas\Comm Dev Commission\CDC 2006\01-23-06 Shober Consulting-Meadowbrook SR.ooc COMMISSION MEETING AGENDA Meeting Date: 01/23/2006 Agenda Item Number: R-di ~'~<c"'::"~~~"':"';l:::;'~~~'I'!"'-' ~T'''' " ,< ~.~- <nT" ..-~~ ECONOMIC DEVELOPMENT AGENCY STAFF REPORT ....-------------------------_....-.------------------------------------------------------------_.-_.-.-------------------------------------------.----------------------------------_.----._----------------- PROFESSIONAL SERVICES AGREEMENT - SHOBER CONSULTING, INC. PREP ARA TION OF A RELOCATION PLAN AND RELOCATION SERVICES (MEADOWBROOK NEIGHBORHOOD RESTORATION AREA) Backl!round: On November 7, 2005, the Community Development Commission ("Commission") authorized Staff to send Offers to Purchase Letters to the Property Owners of 161, 151, and 167 East 2nd Street and 156 East King Street (four (4) fourplexes) in order to continue the restoration efforts under the 2003 and 2005 Development Agreement between the Agency and Meadowbrook Park Homes, Inc. The Meadowbrook Neighborhood Restoration Area is bounded by Sierra Way, Rialto Avenue, Waterman Avenue and 2nd Street in the Inland Valley Development Agency (IVDA) Redevelopment Project Area, Accordingly, the Agency now owns 161 East 2nd Street ("Site") and negotiations are currently underway with the other three (3) Property Owners. The acquired Site has four (4) tenants and the other three (3) properties are fully occupied. Current Issue: The Site and the other three (3) properties have sixteen (16) occupied units, and the Federal Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA) and the California Redevelopment Law ("CRL") requires that prior to displacement of any resident that a Relocation Plan be prepared in order to assess the relocation and housing needs of such displacees. Further, the URA and CRL states that the Agency shall provide relocation assistance and certain benefits to those residents that will be displaced because of the Agency's redevelopment activities, Therefore, in accordance with the Agency's procurement procedures, on November 22, 2005, Staff sent Request for Proposals ("RFP") to three (3) firms that specialize in relocation services. Three (3) firms have submitted a proposal as follows: Relocation Plan Relocation Services Total Shober Consulting, Inc, $2,000 $35,200 $37,200 Overland, Pacific & Cutler $4,500 $44,000 $48,500 Paragon Partners $4,600 $44,800 $49,400 All the firms have vast experience in Relocation Plan preparation and Relocation Services. After reviewing each proposal for thoroughness, Shober Consulting, Inc. ("Consultant") was chosen because of cost and expertise. Representatives of the Consultant have worked with the Agency in past relocation projects and have performed quality services for the Agency. The Consultant has drafted the Relocation Plan and is presently providing relocation services for the Agency for its downtown project in the Central City North Redevelopment Project Area. P'\Agendas\Comm Dev Commission\CDC 2006\01-23-06 Shober Consulting-Meadowbrook SR.doc COMMISSION MEETING AGENDA Meeting Date: 01/23/2006 Agenda Item Number: _1I1i1\"''''''''V''''~'''"'if'' "".,- ~ - .. ~.. -..._..~ -..,,-- /.,....~.',.-,-~- Economic Development Agency Staff Report Shober Consulting, Inc.-Meadowbrook Relocation Page 2 Although the Relocation Plan and Relocation Services cover the Site and three (3) other properties under negotiations, if the three (3) properties are not acquired, the Consultants' Scope of Services will only cover the Site and relocation services for the four (4) tenants at a cost of not to exceed $2,325, per tenant, for a total of$9,300, In order to prepare and deliver the Relocation Plan to the Agency, the Consultant will need approximately eighty (80) days in which to interview the sixteen (16) displacees, assess their needs, deliver a draft Relocation Plan for public review, and deliver the final version of the Relocation Plan for approval. However, a shorter time may be required to complete the Relocation Plan and Relocation Services if we are unsuccessful in acquiring the remaining three (3) properties. In which case, the Relocation Plan and Relocation Services will be prepared for the Agency's property. Consequently, while the Consultant is working with the displacees, Staff, in the interim, will be responsible for ensuring the proper management and maintenance of the complex and collect rents from all tenants. As the residents find suitable housing and units are vacated, steps will be taken to secure the vacated units until the complex is completely vacant and demolished. All relocation activities are expected to be completed within two hundred sixty (260) days from the approval date of the Professional Services Agreement ("Agreement"). Therefore, the term of the Agreement is twelve (12) months from the date of approval. Environmental Impact: The proposed Professional Services Contract is exempt from the National Environmental Policy Act (NEPA) under 24 CFR 58,34(a)(I) and California Environmental Quality Act (CEQA), pursuant to S 15306, Class 6. Fiscal Impact: The professional services costs in the amount not to exceed $37,200 will be funded from the Agency's Federal HOME Funds. RECOMMENDATION: That the Community Development Commission adopt the attached Resolution. ?~ Maggie Pacheco, Interim Executive Director P \Agendas\Comm Dev Commisskln\CDC 2006\OI~2J..()6 Shober Consulting.Meadowbrook SR.doc COMMISSION MEETING AGENDA Meeting Date: 01/23/2006 Agenda Item Number: ~"'TI':""i"':=:!:"",'""~"""T> '''~', - -'"<"7"17r-~-~"mm" _"<P'_i_,_,,_~__n .... ",,---- -'~",""-"" RESOLUTION NO. 2 RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO APPROVING AND AUTHORIZING THE INTERIM EXECUTIVE DIRECTOR OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO ("AGENCY") TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT BY AND BETWEEN THE AGENCY AND SHOBER CONSULTING, INC. FOR THE PREPARATION OF A RELOCATION PLAN AND RELOCATION SERVICES (MEADOWBROOK NEIGHBORHOOD RESTORATION AREA) 3 4 5 6 7 8 WHEREAS, on November 7, 2005, the Community Development Commission 9 ("Commission") authorized the Redevelopment Agency of the City of San Bernardino ("Age~cy") to acquire four (4) properties located at: 151,161, and 167 East 2nd Street, and 156 10 II East King Street within the Meadowbrook Neighborhood Restoration Area of the Inland Valley 12 Development Agency (IVDA) Redevelopment Project Area ("Project Area"); and WHEREAS, all four (4) properties has a combiried sixteen (16) fully occupied 13 14 residential units of which the residents will need to be permanently relocated to allow for the 15 restoration of the Project Area; and 16 WHEREAS, the Federal Uniform Relocation Assistance and Real Property Acquisition 17 Policy Act of 1970 ("URA") and the California Redevelopment Law ("CRL") requires that 18 prior to displacement of any resident, a Relocation Plan be prepared to assess the relocation and 19 housing needs of each resident and to quantify relocation benefits; and WHEREAS, the firm of SliOber Consulting~nc. ("Consultant") has numerous years of 20 21 experience and expertise in all areas of relocation services and relocation plan preparation in 22 accordance with the Federal Uniform Relocation and Real Property Acquisition Policies and the 23 State of California Housing and Community Development Guidelines (California Code of 24 Regulations, Title 25); and 25 -1- P:\Agendas\Resolution.\Resolutionl\2006\OI.23-06 Shober Consulline-Meadowbrook Reloealion COc. Reso.doc ,- ,-,,"C_,_ ... '~':'::"I"'~r'T'}~"t-rt" 1 -"'--'c~~TTFlrm m v'--' " Tn,. , 'mT__~' ""',,- ,,-,,---- WHEREAS, the Agency wishes to engage the services of the Consultant to carry out the 2 Agency's relocation responsibilities for the Meadowbrook Neighborhood Restoration Area in 3 the Project Area pursuant to the terms in the Professional Services Agreement ("Agreement") 4 attached hereto and incorporated by herein reference, 5 WHEREAS, the Professional Services Agreement IS exempt from the Nationa 6 Environmental Policy Act (NEPA) under 24 CFR 58.34(a)(l) and California Environmenta 7 Quality Act (CEQA), pursuant to S 15306, Class 6, 8 NOW, THEREFORE, THE COMMUNITY DEVELOPMENT COMMISSION OF 9 THE CITY OF SAN BERNARDINO DOES HEREBY RESOLVE, DETERMINE AND 10 ORDER, AS FOLLOWS: II Section 1. The Commission hereby approves the Agreement attached hereto an 12 incorporated herein by reference and the Interim Executive Director of the Agency is hereb 13 authorized to execute the Agreement on behalf of the Agency in substantially the form attache 14 hereto, together with such changes therein as may be approved by the Interim Executive Directo 15 and Agency Counsel. The Interim Executive Director or such other designated representative 0 16 the Agency is further authorized to do any and all things and take any and all actions as may b 17 deemed necessary or advisable to effectuate the purposes of the Agreement, including makin 18 non-substantive modifications to the Agreement. 19 Section 2. The Community Development Commission hereby finds that the __20 Agreement is exempt from the California Environmental Quality Act (CEQA), 21 Section 3. 22 III 23 III 24 III 25 III III The Resolution shall become effective immediately upon its adoption. -2- P:\Agendas\Resolutions\Resolution.\2006\Ol.13-06 Shober Consultinl"'Me.dowbrook Reloution COC. RelO.doc '~~'W'.'.,' "~_.~ ,..-. --- 2 RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO APPROVING AND AUTHORIZING THE INTERIM EXECUTIVE DIRECTOR OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO ("AGENCY") TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT BY AND BETWEEN THE AGENCY AND SHOBER CONSULTING, INC. FOR THE PREPARATION OF A RELOCATION PLAN AND RELOCATION SERVICES (MEADOWBROOK NEIGHBORHOOD RESTORATION AREA) 3 4 5 6 I HERE~Y CERTIFY that the foregoing Resolution was duly adopted by the 7 Community Development Commission of the City of San Bernardino at a 8 meeting thereof, held on the day of , 2006, by the following vote to wit: 9 Commission Members: Abstain Absent Navs Aves 10 II ESTRADA LONGVILLE MCGINNIS DERRY KELLEY JOHNSON MC CAMMACK 12 13 14 15 16 17 18 Secretary 19 , The foregoing resolution is hereby approved this 20 day of ,2006, 21 22 Judith Valles, Chairperson Community Development Commission of the City of San Bernardino 23 24 Approved as to form and Legal Content: 25 By: -3- P:\Agendas\ResolulioDI\Rt:solutioRIUOO6\01-13-06 Shober CODsultiol-Mudowbrook ReloC8tion CDC. ReIO.dDC ~vj." "o,",O,,,,~,,",,~,,,.". .-- - -F .., SHOBER CONSULTING, INC. PROFESSIONAL SERVICES AGREEMENT Relocation Plan and Relocation Services (Meadowbrook Neighborhood Restoration Area Inland Valley Development Agency Redevelopment Project Area) This PROFESSIONAL SERVICES AGREEMENT (the "Agreement") is made and entered into as of January 23,2006, by and between the REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO (the "Agency"), a public body, corporate and politic and SHOBER CONSULTING, INC., a California corporation (the "Consultant"). RECITALS WHEREAS, on November 7, 2005, the Community Development Commission ("Commission") authorized the Agency to acquire four (4) properties located at: 151,161, and 167 East 2nd Street and 156 East King Street within the Meadowbrook Neighborhood Restoration Area of the Inland Valley Development Agency (NDA) Redevelopment Project Area ("Project Area"); and WHEREAS, the Agency acquired the 161 East 2nd Street with four (4) tenants ("Site") and is negotiating the acquisition of the other three (3) properties containing twelve (12) fully occupied residential units ("Other Properties") of which the residents will need to be permanently relocated to allow for the restoration of the Project Area; and WHEREAS, the Federal Uniform Relocation Assistance and Real Property Acquisition Policy Act of 1970 ("URA") and the California Redevelopment Law ("CRL") requires that prior to displacement of any resident, a Relocation Plan be prepared in order to assess the relocation and housing needs of each resident and to quantify relocation benefits in accordance with Federal and State Law; and WHEREAS, the Consultant has numerous years of experience and expertise in all areas of relocation services and relocation plan preparation in accordance with the Federal Uniform Relocation and Real Property Acquisition Policies and the State of California Housing and Community Development Guidelines (California Code of Regulations, Title 25) and the Agency wishes to engage the services of the Consultant to carry out the Agency's relocation responsibilities pursuant to the terms of this Agreement. NOW, THEREFORE, in consideration of mutual covenants set forth herein and the mutual benefits to be derived therefrom, the parties agree to enter in the Agreement as follows: 1. TERM. This Agreement shall commence as of the day and year first above and shall remain in full force and effect for a period of twelve (12) months (See Exhibit "A" for further time frames to perform the Scope of Services). 2. CONSULTANT RESPONSIBILITIES. The Consultant shall perform each element of the work, described in the Scope of Services attached hereto as Exhibit "A" and within the times specified herein and the Scope of Services. Consultant commits the principal personnel listed below to the Scope of Services for the duration of this Agreement: Consultant: Bob Shober 1 P'lApndulAaonda An""""-.\ApmI"Amond 2006\OJ,2J.06 Sbober Ccmsultina ~-Moodowbrook Rc_icmdoc; ~~"""'''^'''''''''''''''''C' " -,---- -"'-""""" -- '..m'~~~ ~ -,,,,,.,,, 'w-' ''"''~''=''''''''''~'_'__^''_~ 3. AGENCY RESPONSIBILITIES. The Agency shall provide the Consultant with any documentation, records, reports, statistics or other data or information pertinent to the Scope of Services, which are reasonably available to the Agency, and necessary to complete assignments. 4. CONFIDENTIALITY OF REPORTS. The Consultant shall keep confidential all reports, information and data received, prepared or assembled pursuant to performance hereunder. Such information shall not be made available to any person, news release, firm, corporation, or entity without prior written consent of the Agency's Interim Executive Director or designee. 5. COMPENSATION. The maximum compensation for all Consultant's services, including Consultant's costs, expenses and travel time or travel expenses, shall not exceed Thirty Seven Thousand Two Hundred Dollars ($37,200). This amount includes Two Thousand Dollars ($2,000) for the preparation and delivery of the Relocation Plan for the Site and the Other Properties and Thirty Five Thousand Two Hundred Dollars ($35,200) for Relocation Services for the sixteen tenants. However, if the Other Properties are not acquired, the Scope of Service will only cover the Site and relocation services for the Site tenants at a cost of not to exceed $2,325, per tenant, for a total of$9,300. During the Term of this Agreement, the Agency shall pay the Consultant on a monthly basis upon receipt of an itemized invoice from Consultant. Said compensation shall be considered full and complete reimbursement for all of the Consultant's costs associated with the services provided hereunder. 6. USE OF FUNDS. The funds paid to the Consultant shall be used solely for the purpose as set forth in this Agreement and in accordance with the Scope of Services. The Consultant shall remain in compliance with all state, federal and local laws prior to the receipt of any reimbursement hereunder. 7. NONDISCRIMINATION: MONITORING AND REPORTING WORK PERFORMANCE. The Consultant shall not discriminate because of race, color, national origin, creed, religion, sex, marital status, or physical handicap. At the request oftheIfiterim Executivebirector, or designee, the Consultant shall provide reports, graphics, or other work products. Failure to provide such work products may prevent payment of the Consultant's requests for compensation, and may justify the temporary withholding as provided herein. The Agency reserves the right to waive such breach, without prejudice to any other of its rights hereunder, upon a finding by the Interim Executive Director or designee that such failure was due to extraordinary circumstances and that such breach has been timely cured without prejudice to the Agency. 2 PIAondarIAoeoda Anoclonenl.\Aaml.-AmOlld 2006\01-23-06 Shober CooIukina Aaroamenl-Mcadowbroolt Reloc..ioo,doc; - ,,-'- ' .... .c, ,_,~" '<"'~_~"W. ~, "",=.,.. '" ...., . '.. -....., .r--.'."""']5'!'<~ 8. CONFLICT OF INTEREST. The Consultant shall maintain a code or standard of conduct. Consultant shall neither solicit nor accept gratuities, favors, or anything of monetary value for work completed under the Scope of Services. To the extent permissible by state laws, rules and regulations, the standards adopted by the Consultant shall provide for penalties, sanctions, or other disciplinary actions to be applied for violations of such standards by the Consultant. 9. INDEPENDENT CONTRACTOR. The Consultant shall perform each element of the work set forth in the Scope of Services as an independent contractor and shall not be considered an employee of the Agency. This Agreement is by and between the Consultant and the Agency, and is not intended, and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture, or association, between the Agency and the Consultant. 10. SUCCESSOR AND ASSIGNMENT. The services as contained herein are to be rendered by the Consultant whose name appears as first written above and said Consultant shall not assign nor transfer any interest in this Agreement without the prior written consent of the Agency. 11. INDEMNIFICATION. Consultant agrees to indemnify, defend and save harmless the Agency and the City of San Bernardino ("City"), its agents, officers and employees from and against all liability, expense, including defense costs and legal fees, and claims for damages of any nature whatsoever, including, but not limited to, bodily injury, death, personal injury or property damage arising from or connected with the Consultant's operations, or its services hereunder, including workers' compensation suit, liability or expense, arising from or connected with the services performed by or on behalf of the Consultant pursuant to this Agreement. The costs, salary, and expenses of the Agency's legal counsel in enforcing this Agreement on behalf of the Agency shall be considered as "legal fees" for the purpose of this Section. 12. INSURANCE. The Consultant shall maintain insurance policies issued by an insurance company or companies authorized to do business in the State of California and that maintain during the term of the policy a "General Policyholder's Rating" of at least A(v), as set forth in the then most current edition of "Best's Insurance Guide," as follows: Automobile Insurance. The Consultant and each of its subcontractors shall maintain comprehensive automobile liability insurance of not less than One Million Dollars ($1,000,000) combined single limit per occurrence for all vehicles leased or owned by the Consultant or its subcontractors and used in completing the work required under this Agreement. Comorehensive General Liabilitv and Automobile Insurance. The Consultant shall maintain comprehensive general liability and automobile liability insurance with a combined single limit of not less than One Million Dollars ($1,000,000) per occurrence. 3 P'lAIendu\Aaalda An",,_.IAInR.,Amond 2006\O1-2l-06 Shober Coosllltioa Aar=aI-Meadowbrook ReloCation,doc; --.;;n'lii < ,,"'.., "~"",",~,,",,,.. ." rr ..' " "_"_",'O"~"~"W_"~~~'''_' " "O"NW-"'~'",'-" "lr'H~""""-''''''"' ''''-''~~CC"",~""",,,,<,,,,,,,,,,c:c'1~~''''i'' ,,_ Worker's ComDensation Insurance. The Consultant and each of its subcontractors shall maintain worker's compensation coverage in accordance with California workers' compensation laws for all workers under the Consultant's and/or subcontractor's employment perfonning work under this Agreement. Concurrent with the execution of this Agreement and prior to the commencement of any work by the Consultant, the Consultant shall deliver to the Agency certificates evidencing the existence of the insurance coverage required herein, which coverage shall remain in full force and effect continuously throughout the tenn of this Agreement. Each policy ofinsurance that Consultant purchases in satisfaction of the insurance requirements of this Agreement shall name the Agency, its officials, officers, employees, attorneys, representatives and agents as additional insured and shall provide that the policy may not be cancelled, tenninated or modified, except upon thirty (30) days prior written notice to the Agency. 13. COMPLIANCE WITH LAWS. The parties agree to be bound by applicable federal, state, and local laws, regulations, and directiv!=s as they pertain to the perfonnance of this Agreement. 14. SEVERABILITY. In the event that any provision herein contained is held to be invalid, void or illegal by any court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall in no way affect, impair, or invalidate any other provision contained herein. If any such provision shall be deemed invalid due to its scope of breadth, such provision shall be deemed valid to the extent of the scope or breadth pennitted by law. 15. INTERPRETATION. No provision of this Agreement is to be interpreted for or against either party because that party or that party's legal representative drafted such provision, but this Agreement is to be construed as if it were drafted by both parties hereto. 16. ENTIRE AGREEMENT. This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the retention of the Consultant by Agency and contains all the covenants and agreements between the parties with respect to such retention. 17. WAIVER. No breach of any provision hereof can be waived unless in writing. Waiver of anyone breach of any provision shall not be deemed to be a waiver of any other breach of the same of any other provision hereof. 18. CONTRACT EVALUATION AND REVIEW. The ongoing assessment and monitoring of this Agreement is the responsibility of the Interim Executive Director or designee. 4 P'\Apndu\Aplda An-.\Aoml..Amond 2006\0 1-23,06 Sho.... Conoullina Aanemont-Mcadowm"" Ilolo<alion,doc '_"~" ~ ..,^'~' ". _ u . _u,~_'..__".. _~u..__~~_>_". ~"""'.'~~T'~~" '-T'~'"''''~':~::~~''''''' u """" 19. TERMINATION. This Agreement may be terminated for the convenience of either party by giving written notice of at least thirty (30) days, 20. NOTICE. Notices herein shall be presented in person or by certified or registered United States mail, as follows: To Consultant: Shober Consulting, Inc, Attention: Bob Shober 520 South Sepulveda Boulevard, Suite 204 Los Angeles, California 90049 (310) 476-5433 To Agency: Redevelopment Agency of the City of San Bernardino Attention: Interim Executive Director 201 North "E" Street, Suite 301 San Bernardino, California 92401 (909) 663-1044 Nothing in this paragraph shall be construed to prevent the giving of notice by personal service, 21. ENTIRE AGREEMENT. This Agreement with Exhibit "A" constitutes the entire understanding and agreement of the parties. /II /II /II /II 1/1 /II /II /II /II 1/1 III P'\Agendas\Agenda Attachments\Agrmts-Amend 2006\01-23-06 Shober Consulting Agreement-Meadowbrook Relocalion,doc 5 ..... '.'""."-,, ..~. ''',=''._" " ...,._~-..,... -~,,_.- ,," ~~~T"~~"'-"V""'~'"'T"='.~" ~~7,~,,~,TI'~""S'''''''''\'~'',''!\L ..._ IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first written above. AGENCY Redevelopment Agency of the City of San Bernardino a public body, corporate and politic Date: Maggie Pacheco, Interim Executive Director Approved as to fonn and legal content: BY'~~ CONSULTANT Shober Consulting, Inc., a California corporation Date: 6 P:lA&endulA&ooda Anac_.\Aam1I.-Amend 2006\01-23.06 Shober eons_kina Aareomon'-Moadowbrook RcIocationdoc _.....,.".-,.-,,~ ."" "" . .~' -"--"-~-'---'~i__^~" , ... r~"--~~'''T-<~''~'-'_c-- ,=~ ,-". -~ ,. ----".="y-..'-'=.-'.-". ~ . _.-,..."",,,,~_ IN WITNESS WHEREOF, the parties hereto have caused this Agreementto be executed the day and year first written above. AGENCY Redevelopment Agency of the City of San Bernardino a public body, corporate and politic Date: Maggie Pacheco, Interim Executive Director Approved as to form and legal content: By. A~/(}/L) CONSULTANT Shober Consulting, Inc., a California corporation Date: 6 P.\AacndulAacoda An_,IAarmI.-Amood ZOO6\OI-Zl-06 Shober COllIullilla _-Meadowbrook IUlo<aIion.doc; ""H , , -"~"~''''T'~ "'''''c ''''''''''''-~r.' '-~"'''''''''''~''''i'w~ W",~"r-'-'''-=v''CC'"-,,,,- ""-",,:':!C""},;'l"';'~~ , IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first written above. AGENCY Redevelopment Agency of the City of San Bernardino a public body, corporate and politic Date: Maggie Pacheco, Interim Executive Director Approved as to fonn and legal content: CONSULTANT Shober Consulting, Inc., a California corporation Date: 6 P,IApldu\Aa- A1'_,\ApmI.,Amond ZOO6\O),Z3,06 S_ ConsuJIill/lAareemm"Mcadowbrook Re_iondoc ~~"~ "'_~'_''''"~"C'"~', ,,,'m," '-- ,-,. ",>e ..>em....' ...,..~,....'rf . ."'['.'. """~"~",,''>:-';:''''''~c,e:::;;_.~ EXHIBIT "A" SCOPE OF SERVICES 1. Preparation of Relocation Plan for Residents residine: at: 151 East 2nd Street ("Site"). 161. and 167 East 2nd Street and 156 East Kine: Street ("Other Properties") At the direction of the Agency Staff, the Consultant will prepare a Relocation Plan for either only the Site or the Site and the Other Properties in conformance with all requirements of the Federal Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 ("URA") and the State of California Housing and Community Development Guidelines (California Code of Regulations, Title 25). The Plan will identifY possible replacement resources and help to determine the costs related to relocating the residences displaced by the Agency. The Plan may identifY potential challenges and issues associated with the displacements and solutions will be developed to minimize the adverse impacts of displacements. The active steps in the Relocation Plan preparation process include but are not limited to: 1. Interview either 4 or all 16 affected residents to determine relocation needs. The interview queries household information such as the number, ages and gender of all occupants, income of the household, distance to employment and utilized neighborhood services, special needs of the household, etc. 2. Research the marketplace for available replacement locations and/or establish rent schedules and compile all costs related to such relocation activities; and compile available housing replacement sites, and calculate relocation and moving expense costs. 3. Draft Relocation Plan for presentation to Agency Staff and upon approval by Agency Staff, make the Plan available for public inspection, make any needed revisions derived from the public inspection period, and prepare the final Relocation Plan for approval by the Agency. The Consultant shall complete and deliver the draft Relocation Plan no later than sixty (60) days from the date of this Agreement, and final version of the Relocation Plan to the Agency within eighty (80) days from the date this Agreement is approved. 2. Relocation Assistance Proe:ram Implementation The Consultant will follow the Uniform Relocation and Real Property Acquisition Policies and the State of California Housing and Community Development Guidelines (California Code of Regulations, Title 25) to implement a controlled relocation assistance program consistent with law and with the City's goals. The Consultant shall conduct the following activities necessary for the effective relocation of residential occupants: 1 PIAj......\Aplda Anad1menuIAjpmlS-Amend 2006\01.23,06 Shober Consuhin& "-'-Meadowbrook Relocalion,doc ~~~",'"'C""'- -~7r-"".""'-'~-W-""j'C~--' ,~_..,~",..r "'j7""--~~~-"T--' .." , .. '" - ' -'.;-~~<;'~:.~ :J 1. Conduct personal, on-site interviews of all tenants to ascertain relocation housing needs and special requirements; inform displaced persons of available relocation assistance services and benefits, and explain relocation process and prepare relocation benefit letter, if necessary. 2. Provide displacees with on-going advisory assistance to minimize their hardship, including referrals to and coordination with community service resources, public housing and other public services, as necessary. 3. Subject to the review and approval of the Agency Staff, prepare and distribute Informational Statements, Notices of Displacement, ninety (90) Day Notices to Vacate, and other notices, as may be required. 4. Provide written referrals to replacement housing and physically assist displacees in locating replacement housing, including transporting individuals to view replacement sites, if necessary. 5. Determine eligibility for and proposed amount of relocation benefits, including moving payments, and rental/down payment assistance. 6. Inspect replacement dwellings to determine if they meet "decent, safe, and sanitary" requirements. Monitor the move to replacement site, as necessary. 7. Prepare all applicable benefit claim forms, secure claimant's signatures on claim forms, and submit claim forms to Agency for processing and payment and deliver benefit checks and other appropriate payments to the claimants. 8. Maintain all necessary case documentation and provide Agency with periodic standard status reports. Within forty-five (45) days from completion of the Scope ofW ork, the Consultant shall deliver to the Agency all claimants files along with a matrix summarizing all names, addresses of relocates, including the replacement site address and final compensation paid by the Agency. Prepare replacement housing/down payment assistance entitlement reports for displaced households, as needed. The Consultant shall work to diligently complete the above relocation services within two hundred sixty (260) days from the Effective Date of the Agreement. The Interim Executive Director of the Agency or his or her designee may extend said time for completion of the Scope of Services for an additional period of ninety (90) days, should unique circumstances occur beyond the control of the Consultant. 2 P'1A&cndu1A&<nda A'""""""",,IAJmU-Amond 2006\D1-23-ll6 Shober Consultina ApemonI-__ R.io<alioo,doc: ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** Meeting Date (Date Adopted): \ I '}7' do Vote: Ayes 1, Nays Change to motion to ame d ongmal documents D RESOLUTION AGENDA ITEM TRACKING FORM Resolution # r!.iJc../ /JD()b - 3 Absent Item # ~ 7-8 Abstain Companion Resolutions Null/Void After: days / Resolution # On Attachments: D Note on Resolution of attachment stored separately: D PUBLISH D POST D RECORD W/COUNTY D By: Date Sent to Mayor: ~ I) L1" 0 (p Date of Mayor's Signature: {/f~ 0 (; I Date of ClerklCDC Signature: V y? {! /;7 Reso. Log Updated: 6': Seal Impressed: ~/ Reso. # on Staff Report -6 Date Memo/Letter Sent for Signature: l;t Reminder Letter Sent: Date Returned: 2"d Reminder Letter Sent: Not Returned: D Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92-389): Yes / NO/BY_ No.~y NoL By_ NO::-~' No Yes Yes Yes Yes Copies Distributed to: Animal Control D City Administrator D City Attorney D Code Compliance D Development Services D Others: EDA c( Information Services D Facilities D Parks & Recreation D Finance D Police Department D Fire Department D Public Services D Human Resources D Water Department D Notes: '""'. ",J Date: 1/71/eb Revised 12/18/03 City of San Bernardino ECONOMIC DEVELOPMENT AGENCY Redevelopment. Community Development. Housing. Business: Recruitment. Retention. Revitalization. Main Street, Inc. ~" January 27, 2006 Shober Consulting, Inc. Attention: Bob Shober 520 South Sepulveda Boulevard, Suite 204 Los Angeles, California 90049 Rc: Shober Consulting, Inc. - Professional Services Agreement Dear Me. Shober: Enclosed for your records is the fully executed Agreement as referenced above that was approved by the Community Development Commission of the City of San Bernardino on January 23, 2006 (Resolution CDC/2006-3). If I can be of further assistance to you, please do not hesitate to call me at (909) 663- 1044_ ~ eeiy, Wasana A. Chantha Secretary Enclosure: Shober Consulting, Inc. - Professional Services Agreement cc: Barbara Lindseth (with Original Executed Agreement) Eileen Gomez (with Originat Executed Agreement) 1 Musibau Arogundade (with Copy of Executed Agreement) . 201 North E Street, Suite 301 . San Bernardino. Cafilornia 92401-1507' (909) 663-1044 . Fax (909) 888-9413 www.sanbernardino-eda.org.