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C1TY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Resolution of the City of San Bernardino approving
the destruction of certain records no longer required
to be maintained by the San Bernardino City
Attorney's Office--specifically, one box described as
"Misc. Documents-City Attorney's Office." Box #31
From: JAMES F. PENMAN Subject:
City Attorney
OR\GiNAl
Dept: CITY ATTORNEY
Date: January 11,2006
MCC Date: January 23, 2006
Synopsis of Previous Council action:
On May 2, 2005, at the request of the City Attorney, the Council tabled a Resolution to destroy documents.
On May 16, 2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On June 6, 2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On June 20, 2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On July 5, 2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On July 18, 2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On August I, 2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On August 15, 2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On September 6, 2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On September 19, 2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On October 3, 2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On October 17, 2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On November 7, 2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On November 21, 2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On December 19,2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On January 9,2006, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
Recommended motion:
That said Resolution be adopted
h.... 7-. (~/h-_
Signature
Contact person: James F. Penman
Supporting data attached: Staff Reoort
FUNDING REQUIREMENTS: Amount:
Phone:
Ward:
5255
Source:
Finance:
Council Notes: ~ ~ ;) Dl)b -I Y
[Records18.rca.wpd]
Agenda Item No. 'I
II I~/O(,
STAFF REPORT
Council Meeting Date: January 23. 2006
TO:
FROM:
DATE:
AGENDA ITEM:
Mayor and Common Council
James F. Penman, City Attorney
January 11, 2006
Resolution of the City of San Bernardino Approving the
Destruction of Certain Records No Longer Required to be
Maintained by the San Bernardino City Attorney's Office
Government Code ~34090 permits the destruction of City records under the control
of the head of a City department "with the approval of the legislative body by resolution and
the written consent of the city attorney." City records, documents, instruments, books or
paper under the department head's charge may be so destroyed after the same are no
longer required.
Certain records, including those which are less than two years old, may not be
destroyed. The records, documents, instruments, books or papers no longer required to
be maintained are more than two years old and are permitted to be destroyed pursuant to
Government Code ~34090.
It is requested that the Mayor and Common Council approve the floor motion and
that the Resolution of the City of San Bernardino approving the destruction of certain
records no longer required to be maintained by the San Bernardino City Attorney's Office
be adopted.
[RecordsI8.SR.wpd]
I
RESOLUTION NO.
CC~~1f
2 RESOLUTION OF THE MAYOR AND COMMnN COUNCIL OF THE CITY OF
SAN BERNARDINO APPROVING THE DESTRUCTION OF CERTAIN RECORDS NO
3 LONGER REQUIRED TO BE MAINTAINED BY THE SAN BERNARDINO CITY
ATTORNEY'S OFFICE.
4
5
WHEREAS, the San Bernardino City Attorney has submitted a request for authority to
6 destroy certain records no longer required to be maintained by the City Attorney's Office; and,
7
WHEREAS, said request is in accordance with the procedures and requirements of
8 Government Code 934090;
9
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
10 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
II
SECTION 1. In accordance with the provisions of Government Code 934090, the City
12 records, consisting of one box described as "Misc. Documents-City Attorney's Office", Box No. 31 ",
13 see attached Exhibit "A", may be destroyed upon adoption of this Resolution.
14 III
]5 III
16 III
17 III
18 III
19 III
20 III
21 III
22 III
23 III
24 III
25 III
26 III
27 III
28 III
[RecordsI8.Res] January II, 2006
I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO APPROVING THE DESTRUCTION OF CERTAIN RECORDS NO
2 LONGER REQUIRED TO BE MAINTAINED BY THE SAN BERNARDINO CITY
ATTORNEY'S OFFICE.
3
4
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held on the
5
_ day of
6
COUNCIL MEMBERS:
7
ESTRADA
8
LONGVILLE
9
McGINNIS
10
DERRY
II
KELLEY
12
JOHNSON
13
McCAMMACK
14
15
, 2005, by the following vote, to wit:
AYES
NAYS
ABSTAIN ABSENT
16
17
18
19
20
21
22
City Clerk
The foregoing Resolution is hereby approved this _ day of
,2005.
Judith Valles, Mayor
City of San Bernardino
23 Approved as to form
and legal content:
The City Attorney hereby consents to the
destruction of the records described in this
Resolution.
24
JAMES F. PENMAN,
25 City Attorney
26
27 By:
28
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January 11,2006
[RecordsI8.Res]
EXHIBIT" A"
GL Reports - 08/93-05100
Copies of Payroll Sheets - 01/99-05102
Former Secretaries' Time SheetslActivity Logs:
April Pricher - 01/00-0610 I
Deborah Moore - 04/99-05/99; 07/00; 10/00-01/01
[Exhibit.Rec IS.Res. wpdJ
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): \ ' ')'7 < ok> Item # -3
Vote: Ayes 1 Nays
Resolution #
JCDb -1'1
Abstain
Absent
Change to motion to amend original documents D
Null/Void After: days I
Resolution # On Attachments: D
PUBLISH D
POST D
Companion Resolutions
Note on Resolution of attachment stored separately: D
RECORD W/COUNTY D
By:
Date Sent to Mayor: -' I) ~,~ lp
Date of Mayor's Signature: 1<,<;::' ~ ~
Date of ClerklCDC Signature: \ ('7S. 'D h
,
Date Memo/Letter Sent for Signature:
I" Reminder Letter Sent:
Reso. Log Updated: ~
Seal Impressed: ~ /"
Reso. # on Staff Report c;:r'
Date Returned:
2nd Reminder Letter Sent:
Not Returned: D
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985,8234,655,92-389):
Copies Distributed to:
Animal Control
City Administrator
City Attorney
Code Compliance
Development Services
Others:
D
~
D
D
Yes
Yes
/.
No By __
No~ By~_
NO~BY
~-
No_Y_
No~By_
Yes
Yes
Yes
EDA D Information Services D
Facilities D Parks & Recreation D
Finance D Police Department D
Fire Department D Public Services D
Human Resources D Water Department D
Notes:
/
Ready to File: V
Revised 12/18/03
\"A,00
Date: l r I?