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OR1G1NAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Garrett W. Zimmon, Chief of Police
Subject: Resolution of the City of San
Bernardino authorizing the police department
to submit a COPS 2005 Technology Grant
application and administer the awarded grant
funds in accordance with the grant
expenditure plan.
Dept: Police Department
Date: May 5, 2005
Synopsis of Previous Council Action
5-10-2005
Grants Ad Hoc Committee approved the Request for Council Action for the COPS
2005 Technology Grant to be submitted to the full Council.
7 -6-2004
Resolution #2004-225 accepting the COPS 2004 Technology Grant and authorizing
the expenditure of grant funds in accordance to the grant expenditure plan.
Recommended Motion:
Adopt resolution.
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MICHAEL BIILDT, ASSSITANT CHIEF OF POLICE
Contact person:
Captain Steve Klettenberg
Phone: 384-5606
Supporting data attached: Yes
Ward: All
FUNDING REQUIREMENTS:
Amount: $493,322 (Grant funds)
Source: Cops 2005 Technology Grant
Account #123-788-xxxx
Council Notes:
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Finance
Agenda Item NO.~
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CITY OF SAN BERNAR.QINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution of the City of San Bernardino authorizing the police deparbnent to submit a COPS
2005 Technology Grant application and administer the awarded grant funds in accordance with
the grant expenditure plan.
BACKGROUND
The San Bernardino Police Deparbnent is the recipient of $493,322 in federal funding
"eannarked" for police technology for the San Bernardino Police Deparbnent from the COPS
2005 Technology Grant program. This funding was secured through the support and assistance
of Congressman Jerry Lewis. There is no cash match for this funding. The grant application
deadline is May 31,2005.
In May 2004, the deparbnent implemented an upgrade to the Tiburon Computer Aided Dispatch!
Records Management System (CAD/RMS) designed to move deparbnent automation systems
onto software platforms that operate on Windows XP operating systems. Additionally 140
Mobile Data Computers (MDC's) (123 Police + 17 Fire) were replaced. 116 MDC's were
purchased using lease/purchase financing that was included in the FY 04/05 budget for
Information Services. The remaining 24 MDC's were purchased with COPS 2004 Technology
Grant funds.
COPS 2005 Technology Grant funds will be used for the acquisition of the following technology
for the police deparbnent.
· Phase IT of the MDC replacement program.
· Converting and e quipping a replacement SWAT truck that will be purchased with F Y
2005 Homeland Security Grant Funds.
· Software for police officers to address community problems using the SARA approach.
. Ten electronic citation devices.
. Two color laser printers.
. Two document imaging scanners.
. Seven replacement Motorola XTS 5000 portable radios.
Phase IT of the MDC replacement project will provide the following enhancements:
· Six additional MDC's for police motorcycles.
· 35 MDC extenders that will allow officers to access their MDC's when they are away
from their police units.
· Ten 802.1IB wireless MDC network extensipn sites strategically located throughout the
city to allow officers to access law enforcement databases, All Point Bulletins, booking
mugshots and police reports without leaving their assigned district. Officers will have
additional free patrol time to meet community groups and address community identified
problems.
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FINANCIAL IMPACT
There will be no impact on the City's General Fund. The Police Department will be using a total
of $493,322 in awarded COPS 2005 Technology Grant funds to purchase equipment and
technology related items listed in the grant expenditure plan.
RECOMMENDATION
Adopt resolution.
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RESOLUTION NO. ro IPY
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
POLICE DEPARTMENT TO SUBMIT A COPS 2005 TECHNOLOGY GRANT
APPLICATION AND ADMINISTER THE AWARDED GRANT FUNDS IN
ACCORDANCE WITH THE GRANT EXPENDITURE PLAN.
SECTION 1.
The Mayor and Common Council of the City of San Bernardino
hereby authorize the Police Department to submit a COPS 2005 Technology Grant and expend
the $493,322 in awarded grant funds as outlined in the attached Expenditure Plan submitted by
the Chief of Police (Exhibit "A").
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
POLICE DEPARTMENT TO SUBMIT A COPS 2005 TECHNOLOGY GRANT
APPLICATION AND ADMINISTER THE AWARDED GRANT FUNDS IN
ACCORDANCE WITH THE GRANT EXPENDITURE PLAN.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held on
the
day of
, 2005, by the following vote, to wit:
8
9 Council Members
Aves
Abstain
Navs
Absent
ESTRADA
LONGVILLE
McGINNIS
DERRY
KELLEY
JOHNSON
McCAMMACK
City Clerk
The foregoing resolution is hereby approved this _ day of
,2005.
Judith Valles, Mayor
City of San Bernardino
Approved as to form and legal content:
James F. Penman, City Attorney
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BY: "h-.-. 7,~~
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EYHIBIT A
COPS 2005 Technology Grant
,Grant Expenditure Narrative
Mobile Data Computers for Police Motorcycles
Phase II of the Mobile Data Computer (MDC) project will begin to place MDC's in
police motorcycles. MDC's will improve the efficiency of motor officers by
providing voiceless communications to/from police dispatch as well as access to
automated law enforcement databases. The following items combine to form
one functioning Police Motorcycle Mobile Data Computing device for a total of
$12,554:
.
Miscellaneous MDC Wiring Kit
Panasonic Laptop Computer
Docking Station
Motorola VRM850 Radio Modem
MDC Hardware Installation
$ 74
$7,060
$1,200
$2,920
$1,300
$75,324
.
.
.
.
Total Project Cost
Replacement SWAT Truck Conversion
With FY 2005 Homeland Security Grant funds the police department is providing
a new 2005 Freightliner MT55 chassis with a 218 inch wheel base and a 22 foot
step van body to serve as the foundation vehicle for the new SWAT truck. To
function in the field with our existing 39 foot Bluebird command post bus,
Mattman Specialty Vehicles of San Diego, California, will provide conversion
construction services to tailor the chassis and vehicle body so that it can serve as
a Police SWAT vehicle.
Total Conversion Cost
$125,000
HNT Throw Phone and Control Console
The San Bernardino Police Department Hostage Negotiation Team (HNT) has a
5 year old emergency negotiations "throw phone" system that is used 12-18 '
times per year at crisis situations throughout the city. The team has a 25 year
old back-up telephone that regularly fails and has become very difficult to repair.
The team needs to have a secondary/back-up telephone available at all events.
Failure of the primary telephone at anytime during a crisis negotiation incident
could result in the death of an innocent person, suspect, 0 r 0 fficer. This new
phone will become the primary communications device. The existing primary
telephone will become the new back-up device and the aging back-up telephone
will be retired.
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Total Item Cost
Panasonic MDWD MDC Extenders
$6,500
The Police Department uses Mobile Data Computers (MDC) in every black-and-
white patrol sedan for a variety of communications, dispatch, and enforcement
tasks. The Police Department wishes to prepare for the release of the San
Bernardino County Sheriff's Department's "In-Field" fingerprint project. To collect
in-field fingerprints for suspect identification, a removal device is needed so that
collection and review can be done away from the patrol car.
This purchase will place approximately 35 devices in the hands of patrol officers.
Officers will be able to access communications, dispatch, registration. and
wanted person information up to 300 feet away from their patrol car. They will be
able to collect in-field fingerprint data and transmit it to the Sheriff's Department
for in-field identification. This enforcement tool will greatly enhance our patrol
officers' ability to apprehend dangerous subjects to attempt to deceive officers by
providing false identities.
T otalltem Cost
$92,750
Motorola XTS 5000 Portable Radios
Uniformed patrol officers are using portable hand-held radios that have been out
of production for over 10 years, The lack of parts availability means that over 50
portable radios have been placed out of service because they can not be
repaired. These seven replacement portable radios will replace seven Motorola
STX 821 portable radios that are already out of service.
The remaining broken out-of-service radios will still need to be replaced. The
Police Department is working on a replacement program that will fit into their
budget.
T otalltem Cost
$24,458
802.11 b Wireless MDC Remote Network
The Police Department has equipped all black-and-white patrol sedans with
802.11 B wireless networking equipment to connect to the Police Station network.
This access will enable officers to upload reports and download a variety of
different time sensitive patrol bulletins from their vehicle.
The purchase of equipment for ten remote network sites will enable the Police
Department to provide this same type of wireless networking access from all five
of the department's district offices and a group of selected City owned facilities at
strategic locations around the city.
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Wireless access will save time driving to and from patrol beats in the field and will
provide much more timely access to patrol bulletins like daily "Stolen Vehicle Hot
Sheets" and "All Points Bulletins."
T otalltem Cost
$100,000
COPPS.()nline SARA Software
This software package will'enable the Police Department to store data on open
and completed "Community Policing Projects" in a centralized database that all
officers _ can access on a citywide basis. Officers from the five district offices can
see all of the open and completed projects in their districts and can cross
reference projects with similar community based projects in other districts.
Today there is no central storage database that can house this kind of valuable
service information. Enabling officers to see the status of other projects and
track solutions used by others to solve community-policing issues will greatly
enhance the problem solution process in the Patrol Division.
Total Item Cost
$3,500
Color Laser Printers
The Police Department headquarters is over 80,000 s quare feet ins ize. Two
existing three-year old color laser printers support all of the color printing needs
of the organization. One of the two existing color laser printers has suffered a
variety of long outages because of major component failures.
A rapid increase in access to statewide mugshot databases has generated a
tremendous need for more reliable color printing because detectives now can
generate electronic photo line-ups on most of their felony cases. Additionally, the
Police Department now produces a variety of strategic administrative and
budgetary documents that make use of color graphics, photographs, and color
charts.
The current printers can not keep up with the demand for timely high quality color
printing.
Total Item Cost
$4,390
Document Imagina Scanners
The Police Department owns a FileNET document imaging system. Currently, all
enforcement documents are scanned into the system. Current expansion
projects include enabling the Internal Affairs Unit to scan and store their
confidential investigative reports.
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o The Police Department desires to start scanning the large volume of payroll.
purchasing, and accounts payable documents that the Financial Unit processes.
Additionally, our Personnel & Training Unit desires to start scanning all
recruitment, background, hiring, and training information now maintained in file
cabinets. T he Police Department is equivalent to a 500 employee, 45 million
dollar a year corporation. Improving the ability to locate payroll. purchasing, and
accounts payable documents will enable the Police Department to better respond
to all of the different budgetary demands that are placed on the agency. These
two devices include all of the necessary software components and hardware
device~ needed to enable both units to begin scanning their documents.
T otalltem Cost
$11,400
Electronic Citation Devices
The Police Department started a pilot program in 2004 to test electronic citation
writing devices in the Traffic Bureau. The pilot started with two devices. Data
entry has become easier because staff can read the citations much easier. The
San Bernardino Superior Court reports that the electronic citations have also
eased many of the problems that they face with manual entry of our citation data.
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Currently the device vendor is developing a n electronic court upload program.
This will enable our court to automatically upload citation data cutting processing
time massively.
This enhancement project will provide each motorcycle enforcement officer with
an electronic citation device. Electronically processing the 6500 citations written
by motorcycle officers will cut hundreds of hours of processing time each year;
thereby, enabling Records staff and court personnel to focus more time on other
enforcemenUrecords issues.
Total Item Cost
$50,000
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COPS 2005 Technology Grant
Line Item Expenditure Plan
ACCOUNT OBJECT & TITLE
PROPOSED
"5111 Misc. MDC parts and wiring
TOTAL MAINTENANCE & OPERATION
$
$
444
444
5505 MDC installation by County Comm. - 6 @ $1,300 $ 7,800
5505 Converting/equipping a replacement SWAT van 125.000
TOTAL CONTRACTUAL SERVICES $132,800
5703 Motorola XTS 5000 hand ie-talkie portable radios - 7 @
$3,494 ea. $ 24,458
5703 HNT throw phone and primary control console 6,500
5704 MDCs for Police Motor units - 6 @ $7,060 ea. 42,360
5704 Motorcycle VRM850 modems - 6 @ $2,920 ea. 17,520
0 5704 MDC mounts - 6 @ $1,200 ea. 7,200
5704 802.11 B wireless MDC network extension sites -
10 @ $10,000 ea. 100,000
5704 Panasonic MDWD MDC extenders - 35 @ $2,650 92,750
5704 COPPS-Online SARA software 3,500
5704 Color laser printers - 2 @ $2,195 ea. 4,390
5704 Document imaging scanners - 2 @ $5,700 ea. 11 ,400
5704 Electronic citation devices - 10 @ $5,000 ea. 50.000
TOTAL CAPITAL OUTLAY $360,078
TOTAL $493,322
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
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RESOLUTION AGENDA ITEM TRACKING FORM
Moeting Date (D.te A<\l>pted), ~ Item'
Vote: Ayes \q Nays
Change to motion to amend original documents 0
'3 '-t Resolution # do 05"'- { :;-b
Abstain Absent 4F:J
Companion Resolutions
NullNoid After: days /
Resolution # On Attachments: 0 Note on Resolution of attachment stored separately: 0
PUBLISH 0
POST 0
RECORD W/COUNTY 0
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Date Sent to Mayor:
Date of Mayor's Signature:
Date of Clerk/CDC Signature:
I
:;1
Date MemolLetter Sent for Signature:
15t Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
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Copies Distributed to:
Animal Control
City Administrator
City Attorney
Code Compliance
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EDA
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Facilities
Finance
Fire Department
Others:
Notes:
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Ready to File: ~ Date: ~,)- .,.....- Tl 5-----
Revised 12/18/03
By:
Reso. Log Updated: 0
Seal Impressed: 0
Reso. # on Staff Report 0
Not Returned: 0
Yes No By_
Yes No By_
Yes No By_
Yes No By_
Yes No By_
Information Services ~
Parks & Recreation 0
Police Department 6.3.~
Public Services ~. 0
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Water Department 0