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Home My WebLink About33-Police Department p. '.. ....~....~~ ORlGINAL CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Garrett W. Zimmon, Chief of Police Subject: Resolution of the City of San Bernardino ratifying the submittal of a grant application and authorizing the police department to administer the allocated FY 2005 Homeland Security Grant funds in accordance with the grant expenditure plan. Dept: Police Department Date: May 5, 2005 Synopsis of Previous Council Action 5-10-2005 Grants Ad Hoc Committee approved the Request for Council Action for the FY 2005 Homeland Security Grant to be submitted to the full Council. Recommended Motion: Adopt resolution. ~1SiIl.J<" MICHAEL BIllDT, ASSSITANT CHIEF OF POLICE Contact person: Captain Steve Klettenberg Phone: 384-5606 Supporting data attached: Yes Ward: All FUNDING REQUIREMENTS: Amount: $171,506 (Grant funds) Source: FY 2005 Homeland Security Grant Account #123-789-xxxx Council Notes: ~ ~.~OOS-- Finance Agenda Item No.-31- S/ltJ/D5' -,-------- ..~~r~'_['l'l""~'~''''''''''7..".,....- CITY OF S~INO -REQUEST FOR COUNCIL ACTION STAFF REPORT SUBJECT Resolution of the City of San Bernardino ratifying the submittal of a grant application and authorizing the police department to administer the allocated FY 2005 Homeland Security Grant funds in accordance with the grant expenditure plan. BACKGROUND On October 18, 2004, President George W. Bush signed the Department of Homeland Security (DHS) Appropriations Act of 2005, providing $3 billion in vital funding needed to ensure the safety and security of our homeland. For the State of California, the Governor's Office of Emergency Services (OES) administers the six homeland security grant programs and distributes federal funding to the various regional operational areas on a per capita basis. The police department qualifies for funding under two programs, the Homeland Security Grant Program (HSGP) and the Law Enforcement Terrorism Prevention Program (LETPP). The guidelines for HSGP require that 20% be allocated to police, 20% to fire (item to Council on May 2, 2005), 20% to EMS and 40% discretionary, subject to the decision ofthe Homeland Security Grant Program Approval Authority (HSGP AA). LETPP funds are strictly for law enforcement. The police department's combined allocation for the two grant programs is $171,506 for FY 2005. Each agency receiving funds was required to file an electronic Budget Detail Worksheet detailing their proposed expenditures by March 31, 2005 to enable the operational area to file the grant application with OES by the April 12, 2005 deadline. The police department will use FY 2005 Homeland Security Grant funding to purchase a replacement Freightliner 38' diesel cab/cargo container vehicle to be converted for SWAT and homeland security deployments and 27 replacement Motorola XTS 5000 portable radios. These items are further described in Exhibit "A." COPS 2005 Technology Grant funds will be used to convert and equip the replacement SWAT vehicle. FINANCIAL IMPACT There will be no impact on the City's General Fund. The Police Department will be using a total of $171,506 in awarded FY 2005 Homeland Security Grant funds to purchase equipment and technology related items listed in the grant expenditure plan. RECOMMENDATION Adopt resolution. I~~: "'~=7>~~;~1",~~'tt-S~~~1;;"'-Il~'''I''"^-~ ~-""~-"""''''T~:$~~/i~~'~~-'''"'"--'-~ '."--~,",-'~ o 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 o 17 . 18 19 20 21 22 23 24 25 26 27 28 ,~ , "..~ - ~ RESOLUTION NO. t (J) IPY RESOLUTION OF THE CITY OF SAN BERNARDINO RATIFYING THE SUBMITTAL OF A GRANT APPLICATION AND AUTHORIZING THE POLICE DEPARTMENT TO ADMINISTER THE ALLOCATED FY 2005 HOMELAND SECURITY GRANT FUNDS IN ACCORDANCE WITH THE GRANT EXPENDITURE PLAN. SECTION 1: The Mayor and Common Council of the City of San Bernardino aulhorize the Police Department to obligate and expend the allocated FY 2005 Homeland Security Grant funds in the amount of $171,506 as outlined in the attached Expenditure Plan submitted by the Chief of Police (Exhibit "A"). III III ill III III III III III III Ylo.~ J. $//~/' o o 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 o '"-'eo-_"".:;:.'" ~. ~~ - - - -"~,_~_''''7_> -" , --,---,~-~~,,-~- - '.. 1 2 3 4 RESOLUTION OF THE CITY OF SAN BERNARDINO RATIFYING THE SUBl\fITT AL OF A GRANT APPLICATION AND AUTHORIZING THE POLICE DEPARTMENT TO ADMINISTER THE ALLOCATED FY 2005 HOMELAND SECURITY GRANT FUNDS IN ACCORDANCE WITH THE GRANT EXPENDITURE PLAN. 5 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of , 2005, by the following vote, to wit: Council Members Abstain Absent Navs Aves ESTRADA LONGYILLE McGINNIS DERRY KELLEY JOHNSON McCAMMACK City Clerk The foregoing resolution is hereby approved this _ day of ,2005. Judith Yalles, Mayor City of San Bernardino Approved as to form and legal content: James F. Penman, City Attorney o o o Tr . -. -- "iT -- ~- ._........._.~...". . . -.-.-"'.. ...... EXHIBIT A San Bernardino Police Department FY 2005 Homeland Security Grant Expenditure Plan Narrative Replacement Truck for SWAT and Homeland Security Operations The current SWAT van is a bread truck that was purchased in 1981 and converted by department personnel to store and transport tactical equipment necessary for SWAT deployments. The vehicle has exceeded its mechanical useful life and needs to be replaced. Additionally, over the last two decades the size of the SWAT team has increased from nine to 25 members and the scope of SW AT operations has necessitated the purchase of additional tactical equipment to protect officer safety and the city's liability. These changes have outstripped the ability of the current van to transport all members of the SWAT team and their gear to deployment locations. The aftermath of the 9-11 terrorist attacks has shifted the responsibility of homeland security to local government. Our SWAT team has been designated as the department's first responder to known or suspected terrorist events and has received training in responding to CBRNE (chemical, biological, radioactive, nuclear and explosive) events. The replacement SWAT vehicle will be a Freightliner 38' cab/cargo container that will be able to store and transport both traditional SWAT gear as well as CBRNE equipment. $77,178 in Homeland Security Grant funds will be used to purchase the replacement vehicle. The replacement truck will be converted and equipped for SW AT/CBRNE operations using $125,000 in COPS 2005 Technology Grant funds. Replacement Motorola Portable Radios The Police Department has 150 Motorola STX portable Handi- Talkie (HT) radios that have been issued to police officers, reserve police officers and support personnel. Motorola STX radios have been out of production since 1994 and Motorola no longer manufactures replacement parts for them. 0 n t he average 3 -5 H T radios per month become inoperable and a re taken out of service due to the lack of replacement parts. This number is expected to increase as they continue to age. Field personnel depend on HT radios for field communications when they are away from their vehicles. HT radios are essential to protect the safety of officers when encountering suspects and wanted persons. The cost of replacing 27 HT radios with new Motorola XTS 5000 radios, chargers and spare batteries ($3,493.63 each) is estimated at $94,328. 41) o o ._"...~= .~. ","~...'~ .....,.. .~ .. .- San Bernardino Police Department FY 2005 Homeland Security Grant Line Item Budget ACCOUNT OBJECT & TITLE PROPOSED 5701 F reightliner 38' diesel cab/cargo container $77,178 5703 Motorola XTS 5000 portable radios - 27 @ $3493,63 ea. 94,328 TOTAL-CAPITAL OUTLAY $171,506 GRANT TOTAL $171,506 o o o ~^' .lIll .~~'=<~~~ '-,.. .=""~"~"",.",-..."----.,,,,,=-,~- ..~ Attachrrent "A" San Bernardino Police Department FY 2005 Homeland Security Grant Expenditur~ Plan Narrative Replacement Van for SW AT and Homeland Securitv Operations The current SWAT van is a bread truck that was purchased in 1981 and converted by department personnel to store and transport tactical equipment necessary for S W A T deployments. The vehicle has 'exceeded its mechanical useful life and needs to be replaced. Additionally, over the last two decades the size of the SWAT team has increased from nine to 25 members and the scope of SWAT operations has necessitated the purchase of additional tactical equipment to protect officer safety and the city's liability. These changes have outstripped the ability of the current van to transport all members of the SW AT team and their gear to deployment locations. The aftermath of the 9-11 terrorist attacks has shifted the responsibility of homeland security to local govenunent. Our SWAT team has been designated as the department's first responder to known or suspected terrorist events and has received training in responding to CBRNE (chemical, biological, radioactive, nuclear and explosive) events. The replacement SWAT vehicle will be a Freightliner 38' cab/cargo container that will be able to store and transport both traditional SWAT gear as well as CBRNE equipment. $77,178 in Homeland Security Grant funds will be used to purchase the replacement vehicle. The van that will be converted and equipped for SWAT /CBRNE op~rations using $125,000 in COPS 2005 Technology Grant funds. Replacement Motorola Portable Radios The Police Department has 150 Motorola STX portable Handi-Talkie (HT) radios that have been issued to police officers, reserve police officers and support personnel. Motorola STX radios have been out of production since 1994 and Motorola no longer manufactures replacement parts for them. On the average 3-5 HT radios per month become inoperable and are taken out of service due to the lack of replacement parts. This number is expected to increase as they continue to age. _ Field personnel depend on HT radios for field communications when they are away from their vehicles. HT radios are essential to protect the safety of officers when encountering suspects and wanted persons. The cost of replacing 27 HT radios with new Motorola XTS 5000 radios, chargers and spare batteries ($3,493.63 each) is estimated at $94,328. "ijI:~'~~',!L':"2~ill!liinr~~lJl'"""--r '., <, r~"-'I~-<'<<-< <'<' ,-,- _.<-_~~~'N . C) San Bernardino Police Department FY 2005 Homeland Security Grant Line Item Budget ACCOUNT OBJECT & TITLE PROPOSED 5701 Freightliner 38' diesel cab/cargo container $77,178 5703 Motorola XTS 5000 portable radios - 27 @ $3493,63 ea. 94,328 TOTAL CAPITAL OUTLAY $171,506 GRANT TOTAL $171,506 - o . . ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Moeting D'I< (Do.1< A1(t 41b{05 Item , Vote: Ayes Nays Change to motion to amend original documents 0 ~~ Resolution # Abstain Companion Resolutions d-ooS'-/ J-S Absent ~~ Null/Void After: days 1 Resolution # On Attachments: 0 Note on Resolution of attachment stored separately: 0 PUBLISH 0 . POST 0 RECORD W/COUNTY 0 By: ~ '-"'1 Date Sent to Mayor: Date of Mayor's Signature: Date of Clerk/CDC Signature: Reso. Log Updated: 6' Seal Impressed: if"' Reso. # on Staff Report ~ Date Memo/Letter Sent for Signature: 151 Reminder Letter Sent: Date Returned: 2nd Reminder Letter Sent: Not Returned: 0 I Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92-389): Yes /' No By_ Yes No~ By_ Yes No/ By_ Yes No / By_ Yes No /' By_ i ~~ ~ Copies Distributed to: Animal Control 0 EDA 0 Information Services 0 City Administrator 0 / Facilities 0 / Parks & Recreation' ..... 0 / City Attorney V Finance if Police Department (~ Code Compliance 0 Fire Department 0 Public Services 0 Development ~e~ces ~l;uman R]sources ,D~, wa. ter Department 0 Others: ~../__~_ /~~ , I Notes: /' / Ready to File: V ./ Date:(P'/,7 I~) Revised 12/18/03