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Home My WebLink About32-Parks & Recreation ';:7~' .. '''~-.'~''.' ~ m~' ~" ORIGiNAL CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Dept: Parks, Recreation and Community Services Department Subject: REQUEST FOR FUNDING FOR 4TH OF JULY PARADE AND CELEBRATION AT ARRO~EAD CREDIT UNION PARK. From: Lemuel P. Randolph, Director Date: April 14, 2005 MICC Mee~ing Date: May 16, 2005 Synopsis of Previous Council Action: Heard at Ways and Means Committee on 5-4-05. Council has approved the Ways and Means Committee recommendation of funding for 4th of July Celebration since 1990. Recommended Motion: That funding in the amount of $45,700 from the Civic and Promotions Fund July Parade and Celebration be approved. Contact person: Glenda Robinson Phone: 384-5332 Supporting data attached: staffreport Ward: N/A FUNDING REQUIREMENTS: Amount: $45,700 Source: (Acct. No.) 001-091-5186 (Acct. Description) Civic & Promotional Funds Finance: Council Notes: Agenda Item No. ~ 5JJj/O~ "r--- ",," r__ ---~___~_.-~ --~A-"--T'''1r---- T_ - --'r-r-----~'--- 'Q ,><."',....~,'"._":i~.,. CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT Subject: Request for funding of the 4th of July Parade and Celebration at Arrowhead Credit Union Park. Background: The Fourth of July Parade was inaugurated in 2000 by the 4th of July Parade committee with great success. The Parks, Recreation ~d Community Services Department has successfully conducted the 4th of July Celebration since 1990. As a jointly sponsored event with the Inland Empire 66ers of San Bernardino the event will include an evening baseball game, youth activities, the San Bernardino Symphony and a large fireworks display. All activities will occur within the ballpark. There will be a regular ticket charge of patrons viewing the baseball game from the seating areas, however, entry to the park, as well as children's activities and fireworks will be free. Full-time salaries Part-time salaries Overtime Police Facility Rental Decorations Utilities *Refuse *Street Sweep *Street Closure *Sound System Portable Toilets Symphony Fireworks Entertainment TOTALS *Parade costs Comparison Charts Actual Proposed Budget Julv 4. 2005 2004 $ 700 $ 900 $ -0- $ 7,500 $ -0- $ -0 $ -0- $ 800 $ 300 $ 1,500 $ 3,000 $ -0- $20,000 $10,000 $ 1,000 $45,700 $ 244 $ -0- $ -0- $ 9,284 $ -0- $ -0- $ -0- $ 800 $ 300 $ 1,500 $ 1,200 $ -0- $18,870 $10,000 $ 300 $42,498 Julv 4. 2004 Julv 4. 2003 Julv 4. 2002 $ 700 $ 900 $ -0- $10,000 $ -0- $ -0- $ -0- $ 800 $ 300 $ 1,500 $ 3,000 $ -0- $19,000 $10,000 $ 1,000 $47,200 $ 700 $ 900 $ -0- $10,000 $ -0- $ -0- $ -0- $ 800 $ 300 $ 1,500 $ 2,500 $ -0- $18,000 $10,000 $ 1,000 $45,700 $ 2,000 $ 2,200 $ 500 $10,000 $ 200 $ 1,000 $ 1,100 $ 780 320 $ 1,500 $ 2,200 $ 500 $17,000 $16,000 $ 1,000 $55,200 The proposed funding request for July 4, 2005 has not increased from the previous year. Last year the Inland Empire 66ers of San Bernardino sponsored in-kind and actual costs in the amount of $50,297.42 to support the 2004 July 4th event and we anticipate the level of support to remain the same. "". ."~' --~, "".,.,--,-~" _'~U _'">__T-"-~'~',' ',,,. -""-'1'~""~ Financial Impact: The City's share of the celebration is fully funded out of the Civic and Promotions Fund. Departmental labor and overtime costs are also included in the funding; consequently, there are no other support costs to the City. The celebration is funded at $40,600 to cover activities and logistics cost. The parade is funded at $5,100 to cover street sweepers, sound, refuse, and traffic control cost. Total funding request is $45,700. Recommendation: That funding in the amount of $45,700 from the Civic and Promotions Fund for the 2005, 4th of July Parade and Celebration be approved. '" "~'c""~,, --~~"-'''-",'-~''-~ "' "," ", "h. 11" ' _HH ~~n'""~~~-~"T'" ''('"OC'jT''T.'';:::::C' ,"'"C'''~''''''''''''''' SAN BERNARDINO REQUEST FOR CIVIC AND PROMOTION FUNDING (PART I) Name of Organization City of San Bernardino Parks, Recreation and Community Services Department Address 547 North Sierra Way, San Bernardino, CA 92410 , Phone/FAX 384-5233/384-5160 Contact Person Glenda Martin-Robinson Phone/F AX 384-5332/384-5160 Designation of 50 1 c (3) non-profit status of Organization (Attached: Yes_ No-l N/A Date of Event 7/4/05 Location Arrowhead Credit Union Stadium Estimated No. of Attendees 10-15,000 Purpose of Funding 4" of July Parade and Ceiebration at Arrowhead Credit Union Park PROPOSED CURRENT BUDGET A. REVENUES: (List all anticipated revenues other than City of San Bemardbi 0) AMOUNT TOTAL Sponsorships Relristrations Promotions Donations In Kind Services (Other than City Services) Arrowhead Credit Union Stadium see attached S 50,297.42 Total Dollar Amount Requested of City A. TOTAL PROPOSED REVENUES S 50,297.42 B. '" ",,", -"'" , h" "'" "'_' , r"',' 'T '""'~~','~' " ""'""~'~"''O'''''''''H",'Y""", MUST BE SUBMIITED TO CITY ADMINISTRATOR'S OFFICE 6Q DAYS PRIOR TO EVENT FOR WHICH FUNDING IS REOUESTED. NO EXCEPTIONS. NAME OF ORGANIZATION: Parks. Recreation and Communitv Services Deoartment REQUEST FOR CIVIC AND PROMOTION FUNDING PROPOSED CURRENT BUDGET (pART D) B. EXPENDITURES: (Include all known direct expenses connect with event) EXPENSES AMOUNT TOTAL Personnel/Salaries $ 1,600 Permits Fire Bus. Lie. ABC Other Insurance City of SB Attached (Yes No ) Park Damae:e Bond Park Clean Up Deposit/Damae:e Bond Security S.B.P.D $ 7,500 Private Security Other Advertising Radio Newspaper Banners Flyers Other Entertainment Music (San Bernardino Symphony) $ 20,000 Sound System $ 3,000 Other $ 1,000 Promotional Items Trophies Plaques T-Shirts Other (Fireworks) $ 10,000 Sanitation Portable Restrooms Special Events Banquet Facilities Parade Other (Street Closure, Refuse and Street Sweeping) $ 2,600 B. TOTAL PROPOSED EXPENDITURES $ 45,700 Summary: A. Total Revenues $ 0 B. Total Expenditures - $ 45.700 C. Total Fee Waivers - $ 0 (from Part Ill) D. Total Amount Requested from City $ 45.700 __..,., ". ' '''-~"'""'"'~''''''.'':'''."'l'J'"''''~'''' ~"r"""-""'''''-' .,. .""-,~~_.",--",,,~ "'O_CC "'H.,C-_ I t:! ~ ~ ::J I 1:8 ~ I ~ ~ ~ ~ I I:B ~ ~ ~ 'a ~ ~ ~ ~ it '" il Co> ~ ~ ~ f/) m I :IE ~ i t ~ III I g> :IE ~ OJ ~ f " < ! .... " I I ~ i ~ I " I f I !il f? ~ ~ I a ~ ( ~ lil ~ f lD ... 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