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. CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
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From: Lemuel P. Randolph, Director
Subject: RESOLUTION OF THE MAYOR AND.
COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUmORIZING AN
ANNUAL PURCHASE ORDER IN THE
AMOUNT OF 530,127 TO WATERLINE
TECHNOLOGIES FOR SWIMMING POOL
CHEMICALS (CHLORINE AND ACID)
FOR FY 2005/06.
MICC Meeting Date: May 16, 2005
Dept: Parks, Recreation & Community
Services Dept.
Date: May 2, 2005
Synopsis of Previous Council Action:
ORIGINAL
June 7, 2004 - Mayor and Common Council adopted Resolution No. 2003-138, authorizing an annual
purchase order in the amount of $28,605 to Waterline Technologies for swimming pool chemicals
(chlorine and acid) for FY 2004/05.
Recommended motion:
Adopt Resolution.
Contact person: Mitch Assumma Phone: 384-5132
Supporting data attached: Staff Report Ward: All
FUNDING REQUIREMENTS: Amount: $30,127
Source: (Acct. No.) 001-389-5111
(Acct. Description) Sports/Aquatics
Materials & Suoolies
Finance:
Council Notes:
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Agenda Item No. d.S
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subiect:
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing an
annual purchase order in the amount of $30,127 to Waterline Technologies for swimming pool
chemicals (chlorine and acid) for FY 2005/06.
Backeround:
The Parks, Recreation and Community Services Department contracts for the delivery of
swimming pool chemicals for use at the city's four swimming pools, two wading pools (Perris
Hill and Blair Park), one slide pool, Boys & Girls Club pool and Dehnann Heights pool (Boys &
Girls Club), and City Hall and Carousel Mall fountains. These two chemicals (chlorine and acid)
are required year-round to maintain proper water balance and sanitization, with heaviest
consumption during the high-use summer months (June - September).
The Parks, Recreation and Community Services Department prepared the appropriate
specifications and furnished request for proposal (RFP) documents to six (6) vendors.
There were no local vendors who could support the specifications. The bid process was
completed on April 1, 2005. The City received four (4) bids, one of which was a partial bid. The
bids were as follows:
ComDanv
Waterline Technologies
Inter Valley Pool
Fuller Engineering
Leslie's Pool Mart
Jones Chemicals, Inc.
Bid Amount
$30,127
$31,393
$34,588
No Bid
No Response
Location
Santa Ana
Azusa
Anaheim
San Bernardino
Torrance
Late Response
B's Pool Supplies
$39,968
Riverside
The amount of chemicals needed for the six aquatic locations fluctuate due to wf?ather changes,
equipment breakdowns and/or level of usage of the pools. These chemicals are required on a year
round basis at all city pools. The extended hot weather patterns common in Southern California
can cause the use of pool chemicals to increase quite substantially, as can increased user loads.
The City currently has an annual purchase order with Waterline Technologies for (liquid chlorine
and acid) supply and delivery. The lowest acceptable bid of $30,127 by Waterline Technologies
meets all specifications to include liquid chlorine and liquid acid and is therefore, the best bid.
This bid is consistent with 2004-05 actual pool chemical use and need. However, due to
industry-wide low supply and dramatically increased transportation costs, the cost of chlorine is
up 30% and acid is up 10% over last year's bid.
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Financial Impact:
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The purchase order in the amount of $30,127 is funded through the Sports and Aquatics
Materials and Supplies line item Account No. 001-389-5111, as part of the Department's Fiscal
Year 2005/06 request for funds.
Recommendation:
Adopt Resolution.
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RESOLUTION NO. t (Q) rPY
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING AN ANNUAL PURCHASE ORDER IN THE
AMOUNT OF $30,127 TO WATERLINE TECHNOLOGIES FOR SWIMMING POOL
CHEMICALS (CHLORINE AND ACID) FOR FY 2005/06.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
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CITY OF SAN BERNARDINO AS FOLLOWS:
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SECTION 1. That Waterline Technologies provides routine restocking of chemicals at
city swim pools through an annual contract. Pursuant to this determination the Purchasing
Manager is hereby authorized and directed to issue an annual contract in the amount of $30, 127
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to Waterline Technologies for FY 2005106.
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SECTION 2. The authorization to execute the above referenced Annual Purchase
Order is rescinded if the purchase order is not issued within sixty (60) days of the passage of
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this resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING AN ANNUAL PURCHASE ORDER IN THE
AMOUNT OF $30,127 TO WATERLINE TECHNOLOGIES FOR SWIMMING POOL
CHEMICALS (CHLORINE AND ACID) FOR FY 2005/06.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and I
Common Council of the City of San Bernardino at a meeting thereof, held on the _ I'
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151
161
,
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day of
, 2005, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
LONGVILLE
McGINNIS
DERRY
KELLEY
JOHNSON
McCAMMACK
Rachel Clark, City Clerk
The foregoing res~lution is hereby approved this
day of
,2005.
Judith Valles, Mayor
City of San Bernardino
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Approved as to
Form and legal content:
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JAMES F. PENMAN,
City Attorney
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Moeting D'te (Date ^"fi""dl' ~ Item'
Vote: Ayes -0 Nays
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Change to motion to amend original documents 0
:x-
~1~
Resolution #
Abstain
Companion Resolutions
Null/Void After: days /
Resolution # On Attachments: 0 Note on Resolution of attachment stored separately: 0
PUBLISH 0
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POST 0
RECORD W/COUNTY 0
By:
Date Sent to Mayor: r;,../g, ll{ /
Date of Mayor's Signature: ~.Il~ -b ~
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Date of Clerk/CDC Signature: ~ \1, III )
Date MemolLetter Sent for Signature:
151 Reminder Letter Sent:
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Reso. Log Updated: 6'
Seal Impressed: 6
Reso. # on Staff Report g./"
Date Returned:
2nd Reminder Letter Sent:
Not Returned: 0
Yes V
Yes
Yes
Yes
Yes
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
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Copies Distributed to:
Animal Control
City Administrator
City Attorney
Code Compliance
Development Services
Others:
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By_
By_
No"r By_
No~/By_
No By_
No
No/
EDA 0 ~
Facilities ~ Parks & Recreation
Finance Police Department 0
Fire Department 0 Public Services 0
Human Resources 0 Water Department 0
Notes:
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Ready to File: /
Revised 12/18/03
Date: t" rPi?~