HomeMy WebLinkAbout2005-283
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RESOLUTION NO. 2005-283
1
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
2 SAN BERNARDINO APPROVING THE DESTRUCTION OF CERTAIN CITY
3 RECORDS OF THE PARKS, RECREATION AND COMMUNITY SERVICES
DEPARTMENT.
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5
WHEREAS, The Director of Parks, Recreation and Community Services Department of
the City of San Bernardino has requested authority to destroy certain obsolete records; and
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7 ' WHEREAS, said request is in accordance with procedures and requirements of
8 government Code 34090;
9
10 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
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12
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
The records, instruments, books, or papers listed on the Attachment as Exhibit "A" and
incorporated herein by reference in its entirety are no longer required and may be destroyed.
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Such items are not involved in pending litigation, are more than seven years old, and are not
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15 agreements which are still valid and existing.
16 III
17 /II
18 /II
19 /II
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III
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22 III
23 III
24 III
25 III
26 III
27 III
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/II
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
1 SAN BERNARDINO APPROVING THE DESTRUCTION OF CERTAIN CITY
RECORDS OF THE PARKS, RECREATION AND COMMUNITY SERVICES
2 DEPARTMENT.
3
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
4
5
Common Council of the City of San Bernardino at a joint J!el1;ular
Meeting,
thereof, held on the
6
7
8
15th
day of
August
, 2005, by the following vote, to
wit:
COUNCIL MEMBERS
AYES
NAYS
ABSTAIN ABSENT
9 ESTRADA
10 LONGVILLE
x
x
x
x
x
x
16 MC CAMMACK
17
18
19
x
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Rae el Clark, City Clerk
The foregoing resolution is hereby approved this 17 th
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Approved as to form
23 And Legal content:
24 James F. Penman
25 City Attorney
26 By:
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28
,2005.
Cammack, Mayor Pro Tern
San Bernardino
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Attachment
Exhibit "A"
The Department has the following records, which are no longer needed for the business of this
department:
General Correspondence Files - Calendar Year 1997
Letters and memos relating to routine daily operations
Copies of read files
Copies of agenda items
Information copies of meetings of Mayor and Common Council
Outdated lists of equipment
Copies of outdated rosters of employees
Financial Records - FY 1997-98
Consisting of Audited Receipt Books, Departmental Deposits, Paid Purchase Orders, Requests
for Payment, Petty Cash Slips, and Trust Account Records
Personnel Records - Calendar Year 1997
Consisting of copies of Personnel Action Requests.
It is requested that authorization be granted to remove and destroy the above listed records.